Personnel Committee — Minutes

PERSONNEL COMMITTEE MEETING MINUTES 1 Tuesday, May 26, 2026 2 10:00 AM 3 Approved 4 5 6 1. Call to Order 7 Chair Howson called the Personnel Committee meeting to order at 10:01 AM on Tuesday, May 26, 8 2026. 9 10 2. Roll Call 11 Present: Chair Louise Hownson, Brigid White, Patrice Champeau 12 Staff Present: Administrator Benjamin Andrews, Village Clerk Julie Thyssen 13 14 3. Approve Agenda 15 Motion to approve the agenda was made by White and seconded by Champeau. Motion carried — 16 all ayes. 17 18 4. Approve Minutes: April 29, 2026 19 Motion to approve the minutes of the April 29, 2026 Personnel Committee meeting was made by 20 Champeau and seconded by White. Motion carried — all ayes. 21 22 5. Comments, Correspondence and Concerns from the Public 23 No public comments, correspondence, or concerns were received. 24 25 6. Discussion/Action Items 26 a. Marina Training Certification; Pay Bump 27 Administrator Andrews presented a proposal to provide Marina employees with pay incentives 28 for obtaining Marina Operator and Marina Manager certifications. The Committee supported a 29 6% wage increase upon completion of the Operator certification and an additional 6% upon 30 completion of the Manager certification, for a total potential increase of 12%. The Operator 31 certification increase for current employee Sam will be applied retroactively. Concerns were 32 raised regarding Marina tip distribution practices, and Andrews agreed to investigate. 33 34 Action Items: 35 • Investigate Marina tip pooling practices. 36 • Prepare an amended wage schedule reflecting the certification increases. 37 • Update Marina job descriptions to include certification pay language. 38 39 Motion to refer the Marina Training Certification Pay Bump item to the Marina Committee, with 40 a recommendation for a stepped 6 percent pay increase upon Operator certification (applied 41 retroactively) and an additional 6 percent upon Manager certification, and to direct staff to 42 prepare an amended wage schedule and update the relevant job descriptions, was made by 43 White and seconded by Champeau. Motion carried — all ayes. 44 45 b. Employee Handbook Review 46 Andrews reported that additional documentation related to a prior employee matter had been 47 added to the personnel file for context. The Committee reviewed proposed handbook revisions 48 clarifying employee on-call obligations during PTO, defining emergencies, and adding a 49 standardized disciplinary documentation form. The Committee agreed to forward the revisions 50 Minutes of the May 26, 2026 Meeting of the Personnel Committee - Approved 2 to the Village Board for adoption and schedule a comprehensive handbook review in August 1 2026. 2 3 Action Items: 4 • Place handbook revisions on the June Village Board agenda. 5 • Schedule a full handbook review for August 2026. 6 • Research HR resources to assist with the review. 7 • Distribute the updated PTO/on-call policy to managers and attach it to the relevant 8 personnel file once adopted. 9 10 Motion to recommend the proposed Employee Handbook revisions — including updated on-11 call/PTO language and the standardized disciplinary documentation form — to the Village Board 12 for adoption was made by Champeau and seconded by White. Motion carried — all ayes. 13 14 7. Executive Session 15 a. Wisc. Stats. 19.85(1)(c) To Consider Employment, Promotion, Compensation Or 16 Performance Evaluation Data Of Any Public Employee Over Which The Governmental Body 17 Has Jurisdiction Or Exercises Responsibility. 18 b. Preliminary Consideration Of Personnel Matters 19 Roll call was taken. All members confirmed present. The Committee moved into Executive 20 Session pursuant to Wis. Stats. 19.85(1)(c) for the preliminary consideration of personnel 21 matters. 22 23 Motion to convene in Executive Session was made by Champeau and seconded by White. Motion 24 carried — all ayes. 25 26 Motion to return to open session was made by White and seconded by Champeau. Motion 27 carried — all ayes. 28 29 8. Matters To Be Placed On A Future Agenda Or Referred To A Committee, Official, Or 30 Employee 31 The following items were identified for placement on future agendas: 32 Job Descriptions — To be scheduled for a future Personnel Committee meeting. 33 Employee Handbook Update — Referred to the August Personnel Committee meeting. 34 Marina Referral — Item referred to the Marina. 35 Fire Department Support for Village Employees — Andrews noted there was conflicting 36 language requiring additional research before the item could be properly presented. This item 37 remains pending and will be brought forward once research is complete. 38 39 9. Next Meeting Date 40 The next Personnel Committee meeting was scheduled for Tuesday, June 23, 2026, at 9:00 AM. 41 42 10. Adjourn 43 Motion to adjourn at 12:34 was made White and seconded by Champeau. Motion carried — all 44 ayes. 45 46 47 Respectfully submitted by Julie Thyssen, Village Clerk 48