Parks, Property & Streets Committee Meeting — Minutes

parks, PropertY & Streets Committee MINUTES monday, MAY 4, 2026 (Approved As Amended) 1. Call to Order & Roll Call May 4, 2026, meeting of the Parks, Property & Streets Committee was called to order by Committee Chair Howson at 1:00 P.M. Committee Members Present: Committee Chair Louise Howson and members Jerry Ahrens, Nate Bell, and Mike Laszkiewicz Staff Members Present: Village Administrator Benjamin Andrews, Parks & Streets Director Erik Linczmaier, and Administrative Assistant Sarah Bertges Public Present: Rachel Stollenwerk, Abby Doobie, Erin Peddle, Jill Wiebe 2. Approve Agenda Motion by Bell, second by Ahrens, to approve the agenda. Motion carried – all ayes. 3. Approve Minutes April 6, 2026, Regular Meeting Motion to approve the April 6, 2026 minutes as presented by Bell, Second by Ahrens. Motion carried – all ayes. 4. Comments, Correspondence, and Concerns from the Public Correspondence received from Top of the Thumb was acknowledged. 5. Discussion/Action Items a. Northern Door Sports and Recreation; Proposal; Facility Reservations Management Andrews reported that following the previous meeting, Northern Door Sports and Recreation revised their proposal to cover facility reservations management specifically for the tennis courts, gazebo, and sports complex. The revised annual fee is $1,450. Laszkiewicz relayed feedback gathered from local residents and court users. Key concerns included ensuring the system does not become overly bureaucratic, preventing preferential reservations, guaranteeing walk-up access on open courts, and ensuring courts vacated by no-shows remain available to the public. Rachel Stollenwerk, representing Northern Door Sports and Recreation, confirmed that all of these parameters — including reservation frequency limits, advance booking windows, and no-show forfeiture rules — can be configured during the onboarding process. The committee discussed the primary benefits of the proposal: reducing staff time and burden, improving public access through real-time calendar visibility, and beginning a broader modernization of village reservation systems including data collection useful for grant applications and budget planning. The committee agreed to delegate parameter-setting to staff, with Laszkiewicz offering to serve as a liaison during onboarding. The recommendation will be forwarded to the Village Board for approval at the May 19 meeting. Motion to recommend approval of the Northern Door Sports and Recreation proposal to the Village Board, and to authorize staff to work with Northern Door Sports and Recreation to establish reservation parameters, consulting appropriate parties as needed, was made by Bell and second by Ahrens. Motion carried — all ayes. b. Memorial Bench Policy Discussion Andrews provided an update, noting that cost estimates for bench installation under the revised policy are still pending from the contractor. The committee expects costs to be available for the June meeting. The committee reached consensus on the following policy direction: a two-tiered location system will be established, with Waterfront Park and Marina Park designated as Tier 1 (premium locations), and the sports complex, dog park, and bike path/trails designated as Tier 2. Pebble Beach will be explicitly excluded as an approved bench location. The renewal responsibility rests with the applicant, with no staff obligation to initiate outreach. The full policy, including costs, tiered structure, and updated language, will be brought back for formal adoption at the June meeting. Additionally, the committee directed staff to draft communications for current bench holders whose agreements may have expired, and to utilize email where available. Staff will also consult the Sister Bay GIS inventory to confirm the total number of active benches. c. Memorial Bench Submission for Review — Janko Family The committee determined that the Janko family submission, along with other outstanding applications, will be reviewed after the updated Memorial Bench Policy is formally adopted at the June meeting. d. DNR Encumbrance Update Andrews reported that the DNR has confirmed the revised appraisal is acceptable. The encumbrance resolution requires a land swap of approximately 0.6 acres valued at $549,000, which should preferably serve users of Waterfront Park. Two potential replacement parcels were discussed: the parcel currently occupied by the administration building (contingent on the Triangle Road project proceeding), and a portion of Marina Park to the north of the marina. The committee directed Andrews to investigate both options, confirm eligibility and acceptability with the DNR, and return with a recommendation. An appraisal of the selected parcel will follow. e. Schedule Walking Tour and Tree Placement – May 2026 The committee addressed two components of this item separately. Regarding tree placement, Ahrens indicated he did not believe a walking tour was necessary to approve the four proposed tree locations as outlined in the packet. Motion to approve the tree placement locations as identified on page 27 of the packet, consisting of Burr Oak and Autumn Blaze plantings, was made by Ahrens and second by Bell. Motion carried — all ayes. Regarding the walking tour, the committee agreed to postpone it until August to allow time for recently approved plantings and improvements to develop, and to await the filling of the vacant trustee seat. A date will be confirmed at a future meeting. The tour will be informational in nature, with any action items to be brought forward at a subsequent regular meeting. The sports complex area, including the dog park and parks building, was identified as the preferred tour focus. 6. Executive Session Motion to suspend the rules and move Item 6a to the end of the agenda was made by Laszkiewicz and second by Ahrens. Motion carried — all ayes. Item reordered — see below following Item 9. 7. Staff Report, Board Update Linczmaier reported on several operational matters. Street sweeping following the winter season was noted by Howson as significantly improved over the prior year, attributed in part to a heavier-than-usual sand application due to the severe winter. The railing installation along the waterfront steps was noted as a welcome improvement. Linczmaier updated the committee on a recently completed mezzanine addition at the parks shop building, providing needed overhead storage. It was noted this was an oversight from the original construction and should not require further additions. Linczmaier provided an update on the gazebo project, noting a minor budget overage that will be offset against future Municipal Reimbursement Fund (MRF) allocations. Staff will ensure the Finance Committee is informed. Regarding drainage on South Spring Road, Linczmaier reported that a resident discovered and cleared a previously unknown culvert near the roadway, which resolved significant standing water. Staff will ensure the culvert is entered into the GIS system and added to the maintenance schedule. The county will still be consulted regarding additional ditch grading. A resident of Woodcrest Village addressed the committee, noting that water levels in the adjacent wetlands reached historically high levels this season, with concern about water approaching residential buildings. The resident asked that any drainage improvements on South Spring Road not worsen conditions in the wetland area. The committee and staff acknowledged the concern and noted it will be considered in any future drainage work. 8. Matters to be Placed on a Future Agenda or Referred to a Committee, Official or Employee The following items were identified for future agendas: -Howson suggested inviting a Frontier Communications representative to provide a broadband service update, including coverage progress within village boundaries. The committee agreed this would be appropriate for a future Parks Committee meeting. -Bell requested that staff compile a report on the current condition of the Logerquist property, including a summary of prior work completed and options for an appropriate inspection, in advance of a broader discussion on the property's intended use and any associated investment. Linczmaier noted for the record that the barn on the property is still used intermittently by village crews for overflow storage, and that clean, empty buckets associated with the village's new composting program are being stored in a shed adjacent to the home. The committee acknowledged these operational considerations would need to be factored into any future plans for the property. Staff acknowledged the request and will prepare materials for the June meeting. 9. Next Regular Meeting June 1, 2026 at 1:00 PM The next regular meeting of the Parks, Property & Streets Committee was confirmed for Monday, June 1, 2026 at 1:00 PM. 6. Executive Session a. Fiber Optic Discussion Pursuant to Wis. Stats. §19.85(1)(g) — to confer with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Motion to convene into closed session was made by Bell and second by Ahrens. Motion carried by roll call vote: Aye: Howson, Bell, Ahrens, Laszkiewicz. 10. Adjourn Motion by Laszkiewicz, second by Ahrens to adjourn the meeting in executive session at 2:49 PM. Motion carried all - ayes. Respectfully submitted by Sarah Bertges, Administrative Assistant.