Personnel Committee — Minutes

1 PERSONNEL COMMITTEE MEETING MINUTES 1 Wednesday, April 29, 2026, 1:00 PM 2 (Approved) 3 1. Call to Order 4 Chair Howson called the Personnel Committee meeting to order at 1:00 PM. 5 6 Present: Chair Louise Howson, Committee members Brigid White, Patrice Champeau 7 Others: Administrator Benjamin Andrews, Treasurer Vlad Gannik, Village Clerk Julie Thyssen, 8 Corey Ramsey 9 10 2. Roll Call 11 Present: Howson, White, Champeau 12 13 3. Approve Agenda 14 Motion to approve the agenda was made by White and seconded by Champeau. Motion carried — all 15 ayes. 16 17 4. Approve Meeting Minutes 18 a. December 2nd, 2026 19 White confirmed no substantive changes were needed to the December 2, 2025, Personnel Committee 20 meeting minutes. 21 Motion to approve December 2, 2025 Personnel Committee meeting minutes were made by Houst and 22 seconded by White. Motion carried — all ayes. 23 24 5. Comments, Correspondence, and Concerns from the Public 25 No members of the public were present. No correspondence was received. 26 27 6. Discussion/Action Items 28 a. Parks Staff Temporary Wage Increases 29 Andrews reported that the Parks Department has historically operated with a four -person crew. During 30 the off -season, staff were compensated with an additional $448 per pay period in lieu of a 3% step 31 increase, to offset duties performed while shorthanded. As the summer season approaches, no seasonal 32 employee has yet been hired for the fourth position. One applicant withdrew after accepting another 33 offer, and no J-1 visa workers have applied to date. 34 35 The Committee discussed the difficulty in recruiting for the seasonal positions, noting that the advertised 36 wage range of $16 –$18 per hour for the mowing position was likely insufficient relative to area wages. 37 Outreach strategies discussed included posting physical flyers at local businesses (the grocery store and 38 other high-traffic locations), increasing the frequency of job postings in the local newspaper to weekly, 39 reaching out to J-1 visa program contacts through local businesses, and soliciting referrals through area 40 churches and high school senior announcements. 41 42 The Committee agreed that, in the event a seasonal fourth employee cannot be hired, it was appropriate 43 to continue the same additional compensation structure used last year — $448 per pay period per full -44 time non-exempt Parks employee — for the period of May 1 through November 1, contingent upon no 45 seasonal employee being employed, and ceasing upon the hiring of a fourth person. 46 47 Minutes of the April 29, 2026, Meeting of the Personnel Committee – Approved 2 Motion by White to approve a temporary wage supplement of $448 per pay period for full -time non-1 exempt Parks employees from May 1 through November 1, 2026, contingent upon no seasonal employee 2 being employed during that period, was made by White and seconded by Champeau. Motion carried — all 3 ayes. 4 Action Items: 5 • Staff to create an 8.5" x 11" recruitment poster and distribute it digitally and to local high -traffic 6 locations. 7 • Increase job posting frequency in the local newspaper to weekly. 8 • Houst to contact the local newspaper and area businesses regarding J-1 visa worker referrals. 9 • White is to contact the local high school to include the posting in the weekly senior 10 announcements. 11 12 b. Employee Handbook; Employee Inquiry 13 Andrews presented a concern from a Public Works employee regarding unclear on -call policy language 14 after receiving a reprimand for not responding during approved PTO. The employee requested 15 clarification of “on-call” and “emergency” definitions and asked that the reprimand be removed. 16 17 The Committee agreed the handbook language needs clarification and directed staff to draft updates 18 addressing on-call expectations during PTO and defining emergencies. They also recommended creating 19 a standardized disciplinary form. The employee was directed to submit a written account for review at a 20 future Personnel Committee meeting. 21 Action Items: 22 • Employee to submit a written account of the incident to Andrews. 23 • Andrews to attach employee’s written account to the existing reprimand and report back at the 24 next Personnel Committee meeting. 25 • Staff to draft updated Employee Handbook language clarifying on-call obligations during PTO and 26 the definition of an emergency, for review at the next Personnel Committee meeting. 27 • Staff to develop a standardized disciplinary documentation form with an employee response 28 section for use across all departments. 29 30 7. Executive Session 31 a. Wisc. Stats. 19.85(1)(c) 32 b. Preliminary Consideration of Personnel Matters 33 The Committee voted by roll call to convene in closed session pursuant to Wis. Stats. §19.85(1)(c) to 34 consider employment, promotion, compensation, or performance evaluation data of a public employee. 35 Motion to convene in executive session carried — all ayes (Howson — aye, White — aye, Champeau — 36 aye). 37 38 8. Matters to be Placed on a Future Agenda or Referred to a Committee, Official, or Employee 39 • Updated the Employee Handbook on-call language and emergency definition 40 • Disciplinary documentation form development 41 • Marina Training Certification pay bump 42 • Fire Department Support 43 44 9. Next Meeting Date/Time 45 May 26, 2026, at 10 a.m. 46 47 10. Adjourn 48 Minutes of the April 29, 2026, Meeting of the Personnel Committee – Approved 3 Motion to adjourn at 3:18 by Howson, seconded by Champeau. Motion carried — all ayes. 1 2 3 Minutes submitted by Julie Thyssen, Village Clerk 4