Board Meeting — Agenda packet

Public Notice Public participation at meetings and correspondence is welcome. Submit emails or letters to the Village Clerk at clerk@sisterbaywi.gov or at the Village Administration Office at 2383 Maple Drive, Sister Bay. Letters may not be read at the meeting but referenced and/or summarized. You may also email Board members directly. Questions regarding the nature of the agenda items or more details on the items listed can be directed to the Village Administrator at administrator@sisterbaywi.gov. Copies of reports and other supporting documentation are available for review online and at the Village Administration Office during operating hours (8 a.m. to 4 p.m. Mondays – Thursdays, 8 a.m. to noon on Fridays). Upon reasonable notice, a good faith effort will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary aids or accommodations at no cost to the individual. Due to the difficulty in finding interpreters, requests should be made as far in advance as possible, preferably a minimum of 48 hours. For additional information or to request this service, contact the Village Administration Office at 920-854-4118; (FAX) 920-854-9637; emailing the Village Clerk at clerk@sisterbaywi.gov, or, by writing to the Village Administration Office, 2383 Maple Drive, PO Box 769, Sister Bay, WI 54234 (allow adequate mail time). It is possible that members of and possibly a quorum of members of other governmental bodies may attend the meeting to gather information; no action will be taken by any governmental body other than the body specifically referred to above. The Village of Sister Bay is an Equal Opportunity Provider and Employer Posted Date: 04/17/2026 VILLAGE BOARD MEETING TUESDAY, APRIL 21, 2026 – 6:00 PM Sister Bay Liberty Grove Fire Station, 2258 Mill Rd., Large Meeting Rm. To access the meeting electronically, click: https://zoom.us/j/4439901723?pwd=yAVpi40M1OIqgNufcVUE8XWCUSkKaH.1&omn=97063638580 Meeting ID 443 990 1723, Code 304078; Connect by Phone 1-301-715-8592, Meeting ID 4439901723# Deviations from the agenda order shown may occur For additional meeting information visit: www.sisterbaywi.gov, click ‘Agendas and Minutes’ AGENDA 1. Call to Order & Roll Call (Zoom Participants Mute Devices) 2. Approve Agenda 3. Approve Meeting Minutes: N/A 4. Comments, Correspondence, and Concerns from the Public (Public comment limited to 3 non-transferable minutes per person) 5. Presentations a) Broad Band Update; Door County; Jessica Hatch 6. Ordinances & Resolutions a) Ord. 2026-001; Amending the Village of Sister Bay Future Land Use Map b) Ord. 2026-002; Adopting a New Zoning Map for the Village of Sister Bay 7. Discussion/Action Items a) Savor BBQ Company, Inc. 10663 N. Bay Shore Drive Class B Beer Class C wine b) Operational Agreement - Boathouse c) Future Administration Building; RFP for Architecture and Engineering Services d) Pavilion Rental – Waterfront Park; Fee Schedule e) Technology Device and Cloud Services Policy; Discussion f) Grants and Projects Overview g) Monthly Financial Report & Appropriations 8. Staff Reports 9. Committee Reports (See below committee listing) 10. Matters to be Placed on a Future Agenda or Referred to a Committee, Official or Employee 11. Next Meetings a) Monday, April 27, 2026; Proposed Special Meeting b) Tuesday, May 19, 2026 - 6:00 PM; Regular Meeting 12. Adjourn 1. Finance Committee 10. Parks, Property & Streets Committee 2. Fire Board 11. Personnel Committee 3. Green Tier Legacy Community Committee 12. Plan Commission 4. Historical Society 13. Sewer and Water Utility Committee 5. Holiday Lighting 14. SBAA 6. Housing Committee 15. Technology & Telecomm Committee 7. Library Commission 16. Tourism Zone Commission 8. Marina Committee 17. Village Hall Planning Task Force 9. Parking Committee 1 1 Ben Andrews From: Ben Andrews Sent: Monday, April 13, 2026 9:23 AM To: Haley Simpson Subject: RE: Letter for Upcoming Board Meeting Hello Haley, Thanks for submitting your letter. I can include your letters in the comments, correspondence, and concerns sections of the public portion of the April 21st Village Board meeting agenda packet. Regards, Benjamin Andrews Village Administrator/Zoning Administrator Village of Sister Bay PO Box 769 Sister Bay, WI 54234 administrator@sisterbaywi.gov From: Haley Simpson <haley@northerndoorrec.com> Sent: Friday, April 10, 2026 4:36 PM To: Ben Andrews <administrator@sisterbaywi.gov> Subject: Letter for Upcoming Board Meeting Hi Ben, I’m writing to share a letter I’d like to have included in the upcoming board meeting on 4/13, re. Could you include it in the meeting materials? Please let me know if you need anything specific from me or if there’s a deadline I should be aware of. I’ve attached the letter here. Thank you for your help with this and have a great weekend! Haley -- Haley Simpson Manager | Northern Door Sports and Recreation Peninsula Aquatics Center & Edge of Park Rentals LLC www.northerndoorrec.com 2 To whom it may concern, I am writing in support of Mary and Nick Deviley and their Wiltse Woods Community Development. I am 31 years old and have lived full-time in Sister Bay for nearly 10 years. I love Door County and this community, but I’ve been struggling to find a long-term housing solution. I’ve been lucky to stay in a few great rentals, but as is often the case here, those situations eventually come to an end. I’m once again at a point where I need to move because my landlords have other plans for the property. My boyfriend and I have been saving for a home and finally feel like we’re in a place to buy. However, like many others, we’re facing a market where starter homes are either out of our price range or require more time and money than we can realistically take on. I know I’m not alone in this, and it probably sounds like a broken record, but it’s a very real challenge for people trying to stay in this community long-term. When I heard about the Wiltse Woods Development and the thoughtfulness Mary and Nick Deviley are putting into it, I felt genuinely excited and hopeful. The idea of being able to own a home in Door County that is attainable for someone like me (and designed with community in mind!) means a lot. This type of development would be more than just a starter home to me, it would be an opportunity to put down roots and continue building my life here. What stands out most is that this project is being developed by people who are part of this community. Mary and Nick are not outside developers, they are our neighbors, and the development is right next to their own home. It’s clear they care deeply about what they’re creating, and that gives me a lot of confidence in the kind of community this will become. I would feel incredibly lucky to live there and to have them and their family as neighbors. I strongly encourage the Village to support this project through TIF funding so it can remain a realistic option for those of us trying to live and work here long-term. Without that support, the project may still move forward, but not at a price point that serves the people it’s intended for. Thank you for your time and consideration. Sincerely, Haley Simpson 3 Door County Broadband Committee Phase II The Benefits of Broadband Adoption and Skill Building 4 Village of Sister Bay • Verizon/Frontier is doing fiber work through the Village. I recommend trying to get confirmation on the locations included in their build out. • 7 WI DOT permit extensions for fiber work by Verizon/Frontier in the Village sent to the Village Administrator. • Talk to Todd Kruse about Verizon community programs for small businesses and job upskilling tech tools for individuals • Consider a Village Committee of volunteers for digital skill building and help. 5 Broadband Adoption and Digital Skill Building The digital divide has both deployment and nondeployment components. Nondeployment components are broadband adoption and digital skill building. These two components build “last mile” human capacity by teaching residents how to use devices, applications and online services for work, learning, health and civic life. It focuses on safe and informed use, privacy, security, avoiding scams and evaluating information so broadband and devices become tools for opportunity rather than sources of risk. 6 Lessons From Rural Electrification For Wisconsin’s Broadband Adoption • The Rural Electrification Act (REA) of 1936 transformed rural America by extending electricity to communities that private utilities had deemed unprofitable. • Adoption was not automatic – federal investment in infrastructure was paired with electrification specialists, who educated farmers on practical applications like electric pumps, and refrigeration. • This combination of access + education drove rapid adoption, improved productivity, and elevated rural living standards. 7 Key Benefits of Adoption Community Development: Connectivity fosters civic engagement, education, equity, and social inclusion. Economic Growth: Broadband enables remote work, e-commerce, and telehealth –critical for rural economic resilience, similar to how electricity enabled mechanized farming and rural industry. • This provides opportunity for lifelong learning and entertainment, keeping the community engaged and connected to family, friends and society. • Greater civic engagement as residents more easily access information and participate in local government • Improved education outcomes – for students of all ages with access to digital learning. • More effective healthcare access – via telehealth, reducing travel and improving care. • Modernized agriculture and industry, boosting productivity and competitiveness. • Digital skills enable us to reach our shared aspirations • Enhanced communication, the way to do “People to People” stuff better and faster. • Increased social connectedness, helps combat social isolation by enabling easy access to video calls, online communities, and telehealth services, fostering meaningful social interaction and support. • Stronger local economy – business growth, entrepreneurship, and job creation. • Enhanced public safety with better emergency communication and response systems. 8 United Way – Digital Access Door County • Door County Broadband Office has a partnership in place with the United Way to work on digital skill building. There is currently a grant funded to issue laptops to community members. • Volunteers are needed throughout the County to work with community members on building digital skills and understanding how to use technology. • Helping people build digital skills with trusted community members makes technology less intimidating and more useful. When residents learn from people they know, they gain confidence to access online healthcare, apply for jobs, and stay connected. It strengthens both individual opportunity and community resilience. • Door County Broadband Office is partnering with UW Extension for a community digital skills survey to gain feedback on what residents and businesses about the types of digital skills training they would find valuable. It would be helpful to have the survey on municipal websites. 9 FiberNet: fibernetdoorcounty.org Digital Skill Building & Broadband Adoption Resources 10 Thank you! Questions? JESSICA HATCH | BROADBAND COORDINATOR Office of the County Administrator | 421 Nebraska Street | Sturgeon Bay, WI 54235 920-746-2289(office) | 920-493-2237(cell) Website: www.fibernetdoorcounty.org | Email: jhatch@co.door.wi.gov Working to improve broadband for EVERYONE in Door County 11 Page 1 STAFF REPORT Date: April 21, 2026 To: Village Board Re: Ord. 2026-001; Amending the Village of Sister Bay Future Land Use Map Author(s): Benjamin Andrews, Village/Zoning Administrator BACKGROUND INFORMATION The Plan Commission held a public hearing to consider amending the Village of Sister Bay 2025 Comprehensive Plan, Map 7.2, Future Land Use, to change the land use classifications. The Plan Commission identified changes to the GIS shape of an easement and made changes to parcel identifications along the Hwy 57 corridor. POLICY ALTERNATIVE(S) The Village Board could take the following actions: • Motion for Adopting Ordinance 2026-001 • Motion for Adopting Ordinance 2026-001 with Modifications • Deny • Table for Further Review ATTACHMENT(S) 1. Future Land Use Map; Draft 3/5/2026 w/ Notes 2. Future Land Use Map; Draft 04/13/2026 3. Ord. 2026-001; Amending the Village of Sister Bay Future Land Use Map 12 13 Proposed Future Land Use for the Village of Sister Bay, Door County, Wisconsin Draft 4/13/26 µ 0 1,500 3,000750 Feet Future Land Use Agriculture Commercial Communications/Utilities Institutional/Government Multi-Family Natural Areas Open Lands Parks and Recreation Residential Right-of-Way This draft future land use map is based upon parcel and property boundary maps maintained by Door County. The right- of-way widths for public and private streets vary and the map shows a representation of the easements or rights-of-way. This map is neither a legally recorded map, nor a survey, and is not intended to be used as one. This drawing is a compilation of records, information, and data used for reference purposes only. Bay-Lake RPC is not responsible for any inaccuracies. Transportation Woodlands Easement 14 ORDINANCE NO. 2026-001 1 AMENDING THE VILLAGE OF SISTER BAY FUTURE LAND USE MAP 2 3 WHEREAS, on March 26, 2025, the Village of Sister Bay updated their 20-year comprehensive land use plan; 4 and, 5 WHEREAS, the adopted Village of Sister Bay 2025 Comprehensive Plan recommended the Plan Commission 6 review the plan annually; and, 7 WHEREAS, in conducting the annual review, and while preparing to ensure the proposed zoning map was 8 consistent with the adopted future land use map, the Plan Commission found properties inadvertently 9 misclassified; and, 10 WHEREAS, the Plan Commission held a public hearing on March 31, 2026, to conduct a review of the plan 11 and make amendments to the future land use map in the adopted plan, and, voted to recommend to the 12 Village Board an amended future land use map. 13 WHEREAS, the Village Board held a public hearing at their monthly regular meeting on April 21, 2026, and 14 invited public input on the proposed map changes; after consideration of the Plan Commission’s 15 recommendation, and public testimony, the Board agreed to amend the adopted future land use map , 16 changing the land use classifications for various properties. 17 NOW, THEREFORE, after consideration of the future land use map amendments recommended by the Plan 18 Commission, on March 31, 2026, the Village Board of the Village of Sister Bay voted to amend the Sister 19 Bay 2025 Comprehensive Plan, Map 7.2, Future Land Use Map, as shown on the attached map. 20 SECTION 1. Adoption of Amended Comprehensive Plan Future Land Use Map. As shown on the attached, the 21 map serves as the amended Village of Sister Bay 2025 Comprehensive Plan Future Land Use Map. 22 SECTION 2. Available for Inspection. 23 A copy of this ordinance shall be permanently on file and open to public inspection in the Village 24 Administration Office at least thirty days p rior to its adoption and after its enactment. The Village 25 Clerk is directed to file a copy of the adopted new Future Land Use Map for the Village of Sister Bay 26 with the following: 27 1. The Clerk for the town of Liberty Grove.28 2. The Wisconsin Department of Administration29 3. The Bay-Lake Regional Plan Commission30 4. The Sister Bay-Liberty Grove Library31 32 SECTION 3. Ordinances in Conflict. 33 All other ordinances and future land use maps in conflict herewith be, and the same hereby are 34 repealed. 35 36 15 SECTION 4. Effective Date. 1 This ordinance shall take effect and be in full force from and after April 21, 2026. 2 3 SECTION 5. Severability. 4 If a court of competent jurisdiction adjudges any section, clause, provision, or portion of this ordinance 5 unconstitutional or invalid, the remainder of this ordinance shall not be affected thereby. 6 7 8 VILLAGE OF SISTER BAY 9 By: 10 11 ___________________________________ 12 Nate Bell, Village President 13 14 ATTEST: 15 16 ____________________________ Ayes: _________ Nays: _________ 17 Julie Thyssen, Village Clerk 18 Filed/Posted: 04/18/2026 19 Village Administration Office, 2383 Maple Drive 20 Sister Bay Post Office, 10685 N Bay Shore Drive 21 Sister Bay Liberty Grove Library, 2323 Mill Road 22 Effective Date: February 19, 2025 23 24 ATTACHMENT: Map 7.2 Future Land Use Map 25 26 Draft Date: 03/06/2026 27 16 Page 1 STAFF REPORT Date: April 21, 2026 To: Plan Commission Re: Ord. 2026-002; Adopting a New Zoning Map for the Village of Sister Bay Author(s): Benjamin Andrews, Village/Zoning Administrator BACKGROUND INFORMATION The Plan Commission is holding a public hearing to consider amending the Village of Sister Bay Zoning Map. The Plan Commission identified various changes along the Hwy 42 corridor on the 03/05/2026 draft map. POLICY ALTERNATIVE(S) The Village Board could take the following actions: • Motion for Adopting Ordinance 2026-002 • Motion for Adopting Ordinance 2026-002 of Modifications • Deny • Table for Further Review ATTACHMENT(S) 1. Zoning Map; Draft 3/5/2026 w/ Notes 2. Zoning Map; Draft 04/13/2026 3. Ord. 2026-002; Adopting a New Zoning Map for the Village of Sister Bay 17 Country Ln Birchwood Dr Adm iralDr Hill Rd Edgewood Dr Maple Dr COUNTY HWY ZZ Parkview Ln MillRd Cherrywood Ln SSpringRd Little Siste rRd SkoglandCt Country Walk Dr Parkview Dr Glen Ln Forest Ln Sh oreView Pl VELVAERE WAY Phea santCt Meadow Wood Dr Mariners Point eDr Applewood Rd Mill Cir Woodcrest Rd Mill Rd Cardinal Ct N Bay Shore Dr Peterson Ct Ava Hope Ct Post Office Ln Sunnyside Rd Cu tty Ridge Ct Cu t Stone Ct Ava Hope Trl N Highland Rd STATE HWY 42 Com mo doreCir Jud ith Blaz er Dr Bittersweet Ln Stock Ln Sunny Ct Gateway Dr N Cres cent Rd Claflin Ln S Bay Shore Dr VELVAERE CT SHOALS CT S Crescent Rd Scandia Rd Sunset Dr Mill Ln S Highland Rd Fiel dcre stRd Country Walk Ln Penny Ln RegattaWa y Cove Ln W oo dcrestCt Harbor Shore s Ct Fieldcrest Ln E Stony Ri dg eCir W Sto ny RidgeCir Woodland Dr Bluffside Ln Hillcrest Rd STATE HWY 42 Wat erSt Golf Ln Timber Ridge Ci r No rth wo ods Dr Hidden Maples Pl Somerset Dr Lindem Ln Hillcrest Ln Villa Dr Harbor Sho re s Dr S Bay Shore Dr Arbo r Dr Little Siste rHillRd Koessl Ln Chalet Ln Birchwood Dr STAT EHWY 57 Settlement Ln W oo dcrestLn Heart lan dTrl Flint Ridge Ln Jungwirth Ct West woo d Dr Set tlemen tWo od sLn Town Line Dr Canterbury Ln Nordic Dr Any Old Rd Golf Rd SisterBlu ff Dr Pebb le Beach Rd Meadow Ln Trillium Ln Orchard Dr Autumn Ct Bay Ridge Pl Woodcrest Rd Cherrywood Ct Maple Dr Flint Ridge Rd Flint Ridge Rd N Spring Rd Trails End Rd Town Line Dr Plateau Rd Proposed Zoning Map for the Village of Sister Bay, Door County, Wisconsin 0 440 880 1,320 1,760 2,200 2,640220 Feet Zoning Districts (B-1) General Business (B-2) Downtown Business Transition (B-3) Downtown Business (CS-1) Countryside (I-1) Institutional (P-1) Parks and Recreation (R-1) Single-Family Residence (R-2) Multiple-Family Residence (R-3) Large Lot Residence (R-4) Small Lot Residence This zoning map is based upon parcel and property boundary maps maintained by Door County. The right-of-way widths for public and private streets vary and the map shows a representation of the easements or rights-of-way. Questions regarding the Zoning Map, the Zoning Code, the Building Code, and development regulations should contact the Zoning Administrator: 2383 Maple Drive, PO Box 769, Sister Bay, WI 54234. More information can be found on the Village's website: www.sisterbaywi.gov The contact information for the Administrator is: administrator@sisterbaywi.gov and 920-854-4118 This map is neither a legally recorded map, nor a survey, and is not intended to be used as one. This drawing is a compilation of records, information, and data used for reference purposes only. Bay-Lake RPC is not responsible for any inaccuracies. Map created for the Village of Sister Bay by the Bay-Lake Regional Planning Commission: 1861 Nimitz Drive, De Pere, Wisconsin 54301. Overlay Districts (W-1) Wetland Overlay (BP) Bluff Protection Overlay (HL) Highway Landscape Overlay B-2 Historic Overlay District Woodland Overlay District (PUD) Planned Unit Development Overlay Road ROW Overlay (WHP) Wellhead Protection Overlay Draft as of 3/5/26 Certification: I, the undersigned Village President of the Village of Sister Bay, Door County, Wisconsin, do hereby certify that this "Zoning Map of the Village of Sister Bay, Door County, Wisconsin" was amended and approved as part of "The Village of Sister Bay Zoning Ordinance, Door County, Wisconsin" effective on ____________ and is available in the office of the Village Clerk. Amendments to the Zoning Map shall take effect upon adoption by the Village Board, and the filing of proof of posting or publication thereof in the office of the Village Clerk. Attention: _________________________ __________ ____________________ __________ Nate Bell Date Julie Thyssen Date 18 Country Ln Birchwood Dr Adm iralDr Hill Rd Edgewood Dr Maple Dr COUNTY HWY ZZ Parkview Ln MillRd Cherrywood Ln SSpringRd Little Siste rRd SkoglandCt Country Walk Dr Parkview Dr Glen Ln Forest Ln Sh oreView Pl VELVAERE WAY Phea santCt Meadow Wood Dr Mariners Point eDr Applewood Rd Mill Cir Woodcrest Rd Mill Rd Cardinal Ct N Bay Shore Dr Peterson Ct Ava Hope Ct Post Office Ln Sunnyside Rd Cu tty Ridge Ct Cu t Stone Ct Ava Hope Trl N Highland Rd STATE HWY 42 Com mo doreCir Jud ith Blaz er Dr Bittersweet Ln Stock Ln Sunny Ct Gateway Dr N Cres cent Rd Claflin Ln S Bay Shore Dr VELVAERE CT SHOALS CT S Crescent Rd Scandia Rd Sunset Dr Mill Ln S Highland Rd Fiel dcre stRd Country Walk Ln Penny Ln RegattaWa y Cove Ln W oo dcrestCt Harbor Shore s Ct Fieldcrest Ln E Stony Ri dg eCir W Sto ny RidgeCir Woodland Dr Bluffside Ln Hillcrest Rd STATE HWY 42 Wat erSt Golf Ln Timber Ridge Ci r No rth wo ods Dr Hidden Maples Pl Somerset Dr Lindem Ln Hillcrest Ln Villa Dr Harbor Sho re s Dr S Bay Shore Dr Arbo r Dr Little Siste rHillRd Koessl Ln Chalet Ln Birchwood Dr STAT EHWY 57 Settlement Ln W oo dcrestLn Heart lan dTrl Flint Ridge Ln Jungwirth Ct West woo d Dr Set tlemen tWo od sLn Town Line Dr Canterbury Ln Nordic Dr Any Old Rd Golf Rd SisterBlu ff Dr Pebb le Beach Rd Meadow Ln Trillium Ln Orchard Dr Autumn Ct Bay Ridge Pl Woodcrest Rd Cherrywood Ct Maple Dr Flint Ridge Rd Flint Ridge Rd N Spring Rd Trails End Rd Town Line Dr Plateau Rd Proposed Zoning Map for the Village of Sister Bay, Door County, Wisconsin µ 0 440 880 1,320 1,760 2,200 2,640220 Feet Zoning Districts (B-1) General Business (B-2) Downtown Business Transition (B-3) Downtown Business (CS-1) Countryside (I-1) Institutional (P-1) Parks and Recreation (R-1) Single-Family Residence (R-2) Multiple-Family Residence (R-3) Large Lot Residence (R-4) Small Lot Residence This zoning map is based upon parcel and property boundary maps maintained by Door County. The right-of-way widths for public and private streets vary and the map shows a representation of the easements or rights-of-way. Questions regarding the Zoning Map, the Zoning Code, the Building Code, and development regulations should contact the Zoning Administrator: 2383 Maple Drive, PO Box 769, Sister Bay, WI 54234. More information can be found on the Village's website: www.sisterbaywi.gov The contact information for the Administrator is: administrator@sisterbaywi.gov and 920-854-4118 This map is neither a legally recorded map, nor a survey, and is not intended to be used as one. This drawing is a compilation of records, information, and data used for reference purposes only. Bay-Lake RPC is not responsible for any inaccuracies. Map created for the Village of Sister Bay by the Bay-Lake Regional Planning Commission: 1861 Nimitz Drive, De Pere, Wisconsin 54301. Overlay Districts (W-1) Wetland Overlay (BP) Bluff Protection Overlay (HL) Highway Landscape Overlay B-2 Historic Overlay District Woodland Overlay District (PUD) Planned Unit Development Overlay Road ROW Overlay (WHP) Wellhead Protection Overlay Draft as of 04/13/26 Certification: I, the undersigned Village President of the Village of Sister Bay, Door County, Wisconsin, do hereby certify that this "Zoning Map of the Village of Sister Bay, Door County, Wisconsin" was amended and approved as part of "The Village of Sister Bay Zoning Ordinance, Door County, Wisconsin" effective on ____________ and is available in the office of the Village Clerk. Amendments to the Zoning Map shall take effect upon adoption by the Village Board, and the filing of proof of posting or publication thereof in the office of the Village Clerk. Attention: _________________________ __________ ____________________ __________ Nate Bell Date Julie Thyssen Date 19 ORDINANCE NO. 2026-002 1 ADOPTING A NEW ZONING MAP FOR THE VILLAGE OF SISTER BAY 2 3 WHEREAS, on March 26, 2025, the Village of Sister Bay updated their 20-year comprehensive land use plan, 4 which included a new future land use map; and, 5 WHEREAS, upon finding errors on the adopted future land use map, on February 17, 2025, the Village Board 6 revised the map; and, 7 WHEREAS, Wisconsin Statutes 66.1001 require s a municipality’s zoning map to be consistent with the 8 adopted comprehensive plan, which incorporates the future land use map, and therefore , the Plan 9 Commission created a draft revised zoning map and held a public hearing on March 31, 2026; and, 10 WHEREAS, the Plan Commission, after public testimony and consideration, voted to recommend that the 11 Village Board adopt the new Village zoning map. 12 NOW, THEREFORE, on April 21, 2026, the Village Board of the Village of Sister Bay voted to adopt the new 13 zoning map, as shown on the attachment; said map is to be incorporated into Chapter 66-Zoning Code. 14 SECTION 1. Adoption of New Zoning Map. As shown on the attachment, the map serves as the official Zoning 15 Map for the Village of Sister Bay. 16 SECTION 2. Available for Inspection. 17 A copy of this ordinance shall be permanently on file and open to public inspection in the Village 18 Administration Office at least thirty days prior to its adoption and after its enactment. The Village Clerk 19 is directed to file a copy of the adopted new Zoning Map for the Village of Sister Bay with the following: 20 1. The Clerk for the town of Liberty Grove. 21 2. The Wisconsin Department of Administration 22 3. The Bay-Lake Regional Plan Commission 23 4. The Sister Bay-Liberty Grove Library 24 25 SECTION 3. Ordinances in Conflict. 26 All other ordinances and zoning maps in conflict herewith be, and the same hereby are repealed. 27 28 SECTION 4. Effective Date. 29 This ordinance shall take effect and be in full force from and after April 21, 2026. 30 31 SECTION 5. Severability. 32 If a court of competent jurisdiction adjudges any section, clause, provision, or portion of this ordinance 33 unconstitutional or invalid, the remainder of this ordinance shall not be affected thereby. 34 20 VILLAGE OF SISTER BAY 1 By: 2 3 ___________________________________ 4 Nate Bell, Village President 5 6 ATTEST: 7 8 ____________________________ Ayes: _________ Nays: _________ 9 Julie Thyssen, Village Clerk 10 Filed/Posted: 04/21/2026 11 Village Administration Office, 2383 Maple Drive 12 Sister Bay Post Office, 10685 N Bay Shore Drive 13 Sister Bay Liberty Grove Library, 2323 Mill Road 14 Effective Date: April 22, 2026 15 16 ATTACHMENT: New Village of Sister Bay Zoning Map 17 18 Draft Date: 03/02/2026 19 21 STAFF REPORT Date: April 21, 2026 Author: Julie Thyssen REQUEST Savor BBQ Co Inc, d/b/a Savor BBQ Co, with Corey Brydon as agent, has made application to the Village of Sister Bay for a Class “B” Beer License & Class“C” Wine License for the period ending June 30, 2026, for the premises located at 10663 N. Bay Shore Drive. BACKGROUND INFORMATION The applicant has submitted a complete application for a regular annual Class “B” Beer License and Class “C” Wine License as provided under Wis. Stat. § 125.04. All required fees that have been paid, and a notice of application was properly published. The application is for regular annual licenses. The proposed use of the license would allow Savor BBQ Co Inc to provide beer a nd wine refreshments to bridal parties as part of scheduled bridal services. No other alcohol beverages are proposed. Wine will be stored in a locked cabinet within the salon suite when not in use. REVIEW The application meets statutory requirements, the proposed use is limited in scope, and staff are not aware of any compliance concerns associated with the premises or the applicant. RECOMMENDED ACTION Staff recommends approval of the Class “B” Beer License & Class“C” Wine License for Savor BBQ Co Inc, with Corey Brydon as agent, for the license period ending June 30, 2026, subject to compliance with all applicable state statutes and local ordinances. 22 From: Randy J. Nesbitt <rjn@lcojlaw.com> Sent: Wednesday, April 8, 2026 4:13 PM To: Ben Andrews <administrator@sisterbaywi.gov> Subject: Historical Society agreements Good Afternoon Ben, I spoke to Atty. Dineen, and he sent me an email about his concerns with the lease agreement. His concern is that there is inconsistency between the terms of the lease, and the terms of the operating agreement. This particularly applies to default or termination. The lease provides for a 60 day time period to cure while the operating agreement provides for a 6 month cure period. Atty. Dineen has suggested removing the default term in the lease entirely, and I agree that would resolve the problem. The terms of the operating agreement should serve fine if a problem arises. Those terms in the operating agreement, which would continue to apply, are as follows: Section 1.3 – Surrender and Termination: Lessee agrees that at the expiration of this Lease or any extension thereof, Lessee will surrender peaceful possession of the described Premises to the Landowner. (a) Landowner reserves the right to early termination of this Agreement but only in the event Lessee fails to remodel the boathouse within twenty-four (24) months of this Agreement, or, operate the waterfront museum approved by the Development Agreement on June 17, 2025, at any time during the period May through September immediately preceding the notice of termination provided however the Landowner may only terminate this Agreement under this Section upon written notice to Lessee detailing the default of Lessee under this Section, describing the steps required by the Landowner to cure the alleged default and allowing Lessee a reasonable period of time but not to exceed six (6) months to cure such default. 23 (b) Landowner further reserve the right to early termination of this Agreement In the event Lesse materially fails, refuses, or neglects to keep or perform any of the terms and conditions of this Agreement agreed to be kept and performed by the Lessee, or the terms of the Operational Agreement between Landowner and Lessee, then Landowner may terminate and cancel any rights that the Lessee may have under this Agreement. Said Agreement may not be terminated, however, without prior written notice to Lessee detailing the default of Lessee, describing the steps required by the Landowner to cure the alleged material default and allowing Lessee a reasonable period of time but not to exceed six (6) months to cure such default. My suggestion is that this not be again routed through the committee, but go back to the board for their consideration and approval. This is a matter of fine-tuning the agreements, without changing the essential terms. I have attached a copy of the lease agreement showing the removal of the default paragraph, which would require approval of the Village Board. Please let me know if you have any questions. Randall J. Nesbitt Attorney Law Firm of Conway Olejniczak & Jerry, S.C. 231 S. Adams Street | P .O. Box 23200 Green Bay, WI 54305 P: 920-437-0476 F: 920-437-2868 E: RJN@lcojlaw.com | lcojlaw.com 2015 – 2023 & 2025 winner of Best of the Bay – Best Law Firm 24 Boathouse Lease Agreement 2026 – Sister Bay Historical Society 1 BOATHOUSE LEASE AGREEMENT This BOATHOUSE LEASE AGREEMENT (“Lease”) made this 17th day of February 2026, by and between the VILLAGE OF SISTER BAY (the "Landowner"), and the SISTER BAY HISTORICAL SOCIETY, INC. (the "Lessee"), collectively known as the “Parties”. Landowner grants a lease to Lessee for a thirty (30) year term, beginning on January 1, 2026, and ending on December 31, 2055, for the right to remodel the Village of Sister Bay Marina Boathouse and operate it as a waterfront museum located on the real estate known as Tax Parcel No. 181 - 00-05312841N1, at Fire Number 10697 North Bay Shore Drive (the “Premises”). The Parties to this Lease for and in consideration of the mutual covenants contained in this Lease agree with each other as follows: SECTION 1. PAYMENT In consideration of the use of the Pr emises to re model and maintain a waterfront museum thereon, the Landowner shall charge the Lessee an annual sum of $1, payable within ten (10) days of signing this Lease and annually by the first of the year thereafter. To ensure the Sister Bay Marina does not lose revenue historically relied upon by the leasing of the premises , the Landowner agrees to reduce the actual calculated annual payment in lieu of taxes (PILOT) by $10,000 annually, adjusted and compounding , based on changes in the Consumer Price Index (CPI). SECTION 2. RIGHT TO RENEW This Lease shall automatically renew for a subsequent ten (10) year period so long as Lessee is in good standing hereunder, and there is no change in the PILOT limit in Section 1 above, unless either party gives notice to the other of their intent to not renew at least nine (9 ) months prior to the end of the current term. In the event such notice is given by Landowner, and Lessee desires to nevertheless continue with this Lease , the Parties agree to engage in go od faith negotiations to address the Landowner’s concerns. Any renewal will be on the same terms and conditions as set forth herein, excepting the Parties recognize there may be a change in the PILOT limit in Section 1 above, unless otherwise agreed in writing. SECTION 3. SURRENDER AND TERMINATION Lessee agrees that at the expiration of this Lease or any extension thereof, Lessee will surrender peaceful possession of the described Premises to the Landowner. (a) Landowner reserves the right to early termination of this Agreement but only in the event Lessee fails to remodel the boathouse within twenty-four (24) months of this Agreement, or, operate the waterfront museum approved by the Development Agreement on June 17, 2025, at any time during the period May through September immediately preceding the notice of termination provided however the Landowner may only terminate this 25 Boathouse Lease Agreement 2026 – Sister Bay Historical Society 2 Agreement under this Section upon written notice to Lessee detailing the default of Lessee under this Section, describing the steps required by the Landowner to cure the alleged default and allowing Lessee a reasonable period of time but not to exceed six (6) months to cure such default. (b) Landowner further reserve the right to early termination of this Agreement In the event Lesse materially fails, refuses, or neglects to keep or perform any of the terms and conditions of this Agreement agreed to be kept and performed by the Lessee, or the terms of the Operational Agreement between Landowner and Lessee, then Landowner may terminate and cancel any rights that the Lessee may have under this Agreement. Said Agreement may not be terminated, however, without prior written notice to Lessee detailing the default of Lessee, describing the steps required by the Landowner to cure the alleged material default and allowing Lessee a reasonable period of time but not to exceed six (6) months to cure such default. SECTION 4. TAXES AND ASSESSMENTS Landowner agrees to pay all taxes and assessments for the demised Premises, if any. SECTION 5. CARE OF BOATHOUSE Lessee agrees, at all times during the term of this Lease, to abide by the Operational Agreement dated February 17, 2026, and the Development Agreement dated June 17, 2025. Failure to enter into such Agreements or the termination of such Agreements shall render this Lease void. SECTION 6. INSURANCE The Lessee agrees, both generally and specifically with respect to the leasing of said Premises, and services to be provided herein, that it will procure and maintain insurance against such risks in such amounts as are customarily insured for such properties and services. The minimum coverage shall be a minimum of three hundred thousand dollars ($300,000) for the premises and one million dollars ($1,000,000) per person with a maximum of two million dollars ($2,000,000) aggregate. Such insurance shall be obtained by purchasing and maintaining in place during and for such time as it has an obligation to the Landowner under this Lease a policy or policies of insurance issued by licensed and reputable insurance companies authorized and qualified to underwrite such risks. The insurance binder shall be provided to the Village Clerk no later than November 1 of each year. The Lessee shall further require all contractors, or others with whom it may partner in connection with the renovation of the boathouse or operation of the museum provided hereunder, or any event organizer, to have and maintain general liability and worker's compensation insurance coverage consistent with the nature and extent of such third party’s interest and involvement in any project or event arising under this Lease. The Lessee shall name the Village of Sister Bay as an "additionally insured". In turn, the Landowner will procure and maintain its own insurance against such risks, in such amounts as are customarily insured for such properties and services. SECTION 8. ACCESS TO PREMISES 26 Boathouse Lease Agreement 2026 – Sister Bay Historical Society 3 Landowner, Lessee, and their contractors, and visitors of the waterfront museum, shall be entitled to access the Premises from the public roadways, adjacent Park and Marina lands, and across the Premises. Any damage caused to adjoining property used for ingress and egress attributable to Lessee’s acts or omissions shall be repaired by the Lessee at the Lessee’s expense. SECTION 9. ENTIRE LEASE AGREEMENT This Lease contains the entire Lease Agreement between the P arties with respect to the transactions contemplated by this Lease and matters related thereto and does hereby supersede and render null and void and of no further force or effect any and all prior Leases, drafts of Leases or Agreements, and understandings between the P arties, excepting therefrom the Operational Agreement dated February 17, 2026, and, the Development Agreement dated June 17, 2025. SECTION 10. MODIFICATION OF LEASE AGREEMENT Any modification of this Lease or additional obligation assumed by either party in connection with this Lease shall be binding only if in writing signed by each party of an authorized representative of each party. SECTION 11. NO WAIVER The failure of either party to this Lease to insist on the performance of any of the terms and conditions of this Lease , or the waiver of any breach of any of the terms and conditions of this Lease, shall not be constructed as thereafter waiving any such terms and conditions, but such terms and conditions shall continue and remain in full force and effect as if no such forbearance or waiver had occurred. SECTION 12. BINDING EFFECT This Lease shall be binding upon the P arties hereto, their heirs, executors, administrators, and assigns. SECTION 13. MEDIATION In the event of any claims, disputes, and other matters in question arising out of or relating to this Lease or the breach thereof wherein a method of resolving same is not otherwise specified herein, and, if agreement cannot be reached by the Parties the Parties shall first participate in non-binding mediation by a mediator mutually agreed to by the P arties, or if they are unable to agree to a mediator, with a mediator selected in accordance with a conflict resolution service. The P arties agree to use their best efforts to resolve any claim or dispute by conflict resolution rather than by formal arbitration proceedings. 27 Boathouse Lease Agreement 2026 – Sister Bay Historical Society 4 Notwithstanding anything to the contrary herein, the Landowner, upon breach of this Lease by the Lessee, may exercise their rights of re -entry and/or repossession of the premises along with any other equitable or legal remedies available to them. 28 Boathouse Lease Agreement 2026 – Sister Bay Historical Society 5 IN WITNESS, WHEREOF, the Parties have hereunto set their hands and seals on the day first above written. Landowner: The Village of Sister Bay By: _______________________________ Nate Bell, Village President Personally came before me this ______day of ____________, 2026, the above-named Nate Bell, to me known to be the person who executed the foregoing instrument and have acknowledged the same. State of Wisconsin } __________________________________ County of Door } Notary Public: My commission expires: Lessee: Sister Bay Historical Society, Inc. By: _____________________________________ John Lijewski, President Personally came before me this ______ day of ____________, 2026, the above-named ____________________ , to me known to be the person who executed the foregoing instrument and have acknowledged the same. State of Wisconsin } __________________________________ County of Door } Notary Public: My commission expires: 29 Page 1 STAFF REPORT Date: April 21, 2026 To: Re: Author(s): Parks, Property and Streets Committee Future Administration Building; RFP for Architecture and Engineering Services Benjamin Andrews, Village Administrator Action(s) Requested: ☐ Ordinance ☐ Resolution ☒ Motion ☒ Discussion POLICY ISSUE(S) “Should the Village Board approve the RFP for architecture and engineering services for the Village’s Future Administration Building?” PRIOR ACTION/REVIEW December 16, 2025: Village Board finalized the location for the new administration building: Mill Road site (former Parks Building). Motion passed 4 –3 after extensive debate on parking, expansion, and infrastructure. February 2, 2026: The Parks Committee reviewed next steps for the future Village Administration Building at the Mill Road site, discussing the roles of staff, committees, and the Village Board, as well as the need to clearly define building requirements before hiring architectural or engineering services. The Committee agreed that public engagement should begin soon and unanimously approved a motion directing staff to include a public informational meeting at the March 2026 Parks Committee meeting. March 2, 2026: The public information meeting was held prior to this agenda item. The Parks Committee had the opportunity to review the information presented at the public information meeting (including public input) and to outline next steps. After discussion, the committee reached a consensus to move forward with developing an RFP for architecture and engineering services, to be reviewed at the next meeting before issuance. April 6, 2026: Village Staff prepared a draft RFP for architecture and engineering services, which was reviewed by the Parks Committee. The Parks Committee members made multiple recommendations, which were incorporated into the proposed RFP draft. 30 Page 2 BACKGROUND INFORMATION The Village's procurement processes require competitive procurement of professional services. Approving the RFP is the appropriate process for moving forward with the project. OBJECTIVE FOR AGENDA ITEM The objective of this discussion is for the Village to review the presented RFP and make any necessary modifications before directing staff to issue it. REQUESTED MOTION(S) “I move to approve the RFP as presented.” “I move to approve the RFP with the following modifications [listed modifications].” ATTACHMENT(S) 1. RFP for Administration Building Design Services_v3 (Redline and Clean Versions) 31 REQUEST FOR PROPOSALS DRAFT (04/21/2026) ARCHITECTURAL/CONSTRUCTION DESIGN SERVICES NEW VILLAGE ADMINISTRATION BUILDING SISTER BAY, WIS. DATE ISSUED [DATE] PROPOSAL DUE DATE AND TIME [DATE], X:XX [AM/PM] CST 32 2 REQUEST FOR PROPOSALS ARCHITECTURAL/CONSTRUCTION DESIGN SERVICES SUBMISSION DEADLINE: [DATE] by X:XX [AM/PM] CST, submitted to the Village of Sister Bay Administrative Office located at 2383 Maple Dr., PO Box 769, Sister Bay WI, 54234 or electronically (PDF) to administrator@sisterbaywi.gov. It shall be the responsibility of the proposer to ensure their submission was received. All questions concerning this solicitation should be directed to Benjamin Andrews, Village Administrator, at administrator@sisterbaywi.gov on or before 4:00 PM CST on [DATE]. All questions will be answered to the best of the Village Staff’s ability on [DATE]. The deadline for respond to questions, and and all questions and answers responses will be posted to the Village website that same day by 4:00 PM to ensure all proposers have access to the same information. To view th e questions and responses, visit www.sisterbaywi.gov and scroll towards the bottom of the home page to the Bids & RFPs tab. PROJECT DESCRIPTION: Utilizing site information and the in-house needs development for a new administration building that will house the Village of Sister Bay Administrative Offices and Village Board Meeting Room, along Mill Road, in Sister Bay. OVERVIEW/SOLICITATION: The Village of Sister Bay seeks proposals for architectural and design services to finalize the design of the proposed administration building and meeting room, and prepare a complete set of construction drawings that can be used to solicit construction bids. The proposed building design is available on the Village’s website at www.sisterbaywi.gov, under the Bids & RFPs tab. The building site is the former Village Maintenance building on 2313 Mill Rd in the Village of Sister Bay. The site currently has a building that will be demolished prior to the project's construction phase. The building is situated next to th e Sister Bay/Liberty Grove Library and a neighboring residential parcels. The proposer shall also include in their proposal an on-site inspection of the subject property to ensure they are familiar with the site, grades, and character of the area; up to two in-person meetings with the oversight committee and up to four virtual meetings; and an in-person meeting to present the final plans and estimated cost of construction to the Village Board. The successful proposer shall also oversee the bid process. A schedule of the construction design proce ss shall be included in the proposal so the Village can compare the anticipated time required to prepare a final set of construction drawings. 33 3 Although the Village is not expecting plans to be developed within a month, they do want the proposer to be mindful of bidding and construction timelines to complete the construction of the facility by [YEAR]. Civil site design is nothas not been to be included in the proposal as an attachment, but will be conducted/provided as part of the design process. The village will utilize its own engineer for such services. There is no survey of the property showing existing building locations or grades, but a tour can be scheduled by phoning the Parks and Streets Director, Erik Linczmaier, at 920- 421-3200 or emailing erik.linczmaier@sisterbaywi.gov. They will make arrangements for the tour if requested by phone or in writing. I. Instruction to Proposers • All respondents (proposers) must submit contact information, including: Business name, contact person, corporate ownership, address, phone number, email address, and website. • All costs associated with submission of this Request for Proposals are the sole responsibility of the respondent. • All submissions are considered public record, and as such, may be searched or requested by members of the public. • The Village of Sister Bay offers no guarantee of financial success to the respondent(s), and respondents should use their own business acumen to determine if they are endeavoring in a financially viable enterprise. • This is a Request for Proposals, not an invitation to bid. Responses will be evaluated on the basis of the relative merits of the proposal. II. Submission Materials The following should be incorporated into each submission: Format: Electronic submissions preferred (PDF), but in-person delivery or mail delivery is acceptable, provided the proposal is delivered to the contact by the delivery due date and time. General Information . Business name, contact person, corporate ownership, address, phone number, email address of contact person , website, and insurance information. Please include a narrative introducing the company, its operating history, relevant staff, the total number of employees, and its capacity to serve the Village. Project Proposal. At a minimum, provide information on approach, services, ideas, costs, and timeline. Prior Experience. A narrative explaining prior experience with designing similar projects and compliance with state and federal laws, as well as examples. References. A minimum of three references from similar projects designed is required. 34 4 III. Evaluation and Selection Evaluation Process The Village has established a proposal evaluation instrument that uses objective criteria and weights them on a 0-5 scale for each rating category. Each Parks, Property & Streets Committee member will serve as an evaluator, and an average will be calculated from the scores assigned by the members. The average score will be compared with the average scores of other submissions to determine who will be awarded a contract. calculated scores will be considered as part of the evaluation process, however, the Village reserves the right to contract with the right to select any proposal which in the opinion and sole discretion of the Village will be in the best interest of and/or most advantageous to the Village. Selection Criteria The following are the criteria used as rating categories and are listed in particilulare order or preference: 1. Qualifications 2. Knowledge of State and Federal Laws and Trends 3. Experience, in particular, experience designing similar projects in Wisconsin 4. Level of Understanding of the Need Identified 5. References 6. Cost If at any point in the review process, any proposal is found to be substantially non- responsive, it will be dropped from further consideration. The Village, at its sole election, may require presentations by respondents clearly in consideration for the award. Other submissions, certifications, or affirmations may be required, as appropriate. IV. Award Upon final selection, all respondents will be notified by the Village via email. The Village reserves the right to accept or reject any or all responses, to award on the basis of merit alone, and to act in its best interests and the interests of the public. The Village reserves the right to make an award or to reject any or all proposals based on what it considers to be in its best interests. A contract will be required to effectuate service. 35 5 V. Administrative Contact Name: Benjamin Andrews Title: Village Administrator E-Mail: administrator@sisterbaywi.gov Mailing/Physical Address: Village Administrator 2383 Maple Drive PO Box 769 S i s t e r B a y , W I 5 4 2 3 4 36 REQUEST FOR PROPOSALS DRAFT (04/21/2026) ARCHITECTURAL/CONSTRUCTION DESIGN SERVICES NEW VILLAGE ADMINISTRATION BUILDING SISTER BAY, WIS. DATE ISSUED [DATE] PROPOSAL DUE DATE AND TIME [DATE], X:XX [AM/PM] CST 37 2 REQUEST FOR PROPOSALS ARCHITECTURAL/CONSTRUCTION DESIGN SERVICES SUBMISSION DEADLINE: [DATE] by X:XX [AM/PM] CST, submitted to the Village of Sister Bay Administrative Office located at 2383 Maple Dr., PO Box 769, Sister Bay WI, 54234 or electronically (PDF) to administrator@sisterbaywi.gov. It shall be the responsibility of the proposer to ensure their submission was received. All questions concerning this solicitation should be directed to Benjamin Andrews, Village Administrator, at administrator@sisterbaywi.gov on or before 4:00 PM CST on [DATE]. All questions will be answered to the best of the Village Staff’s ability on [DATE] and all questions and responses will be posted to th e Village website that same day by 4:00 PM to ensure all proposers have access to the sa me information. To view the questions and responses, visit www.sisterbaywi.gov and scroll towards the bottom of the home page to the Bids & RFPs tab. PROJECT DESCRIPTION: Utilizing site information and the needs development for a new administration building that will house the V illage of Sister Bay Administrative Offices , along Mill Road, in Sister Bay. OVERVIEW/SOLICITATION: The Village of Sister Bay seeks proposals for architectural and design services to design of the proposed administration building and prepare a complete set of construction drawings that can be used to solicit construction bids. The building site is the former Village Maintenance building on 2313 Mill Rd in the Village of Sister Bay. The site currently has a building that will be demolished prior to the project's construction phase. The building is situated next to the Sister Bay/Liberty Grove Library and neighboring residential parcels. The proposer shall also include in their proposal an on-site inspection of the subject property to ensure they are familiar with the site, grades, and character of the area; up to two in-person meetings with the oversight committee and up to four virtual meetings; and an in-person meeting to present the final plans and estimated cost of construction to the Village Board. The successful proposer shall also oversee the bid process. A schedule of the construction design proce ss shall be included in the proposal so the Village can compare the anticipated time required to prepare a final set of construction drawings. 38 3 Although the Village is not expecting plans to be developed within a month, they do want the proposer to be mindful of bidding and construction timelines to complete the construction of the facility by [YEAR]. Civil site design has not been included in the proposal as an attachment, but will be conducted/provided as part of the design process The village will utilize its own engineer for such services. There is no survey of the property showing existing building locations or grades, but a tour can be scheduled by phoning the Parks and Streets Director, Erik Linczmaier, at 920- 421-3200 or emailing erik.linczmaier@sisterbaywi.gov. They will make arrangements for the tour if requested by phone or in writing. I. Instruction to Proposers • All respondents (proposers) must submit contact information, including: Business name, contact person, corporate ownership, address, phone number, email address, and website. • All costs associated with submission of this Request for Proposals are the sole responsibility of the respondent. • All submissions are considered public record, and as such, may be searched or requested by members of the public. • The Village of Sister Bay offers no guarantee of financial success to the respondent(s), and respondents should use their own business acumen to determine if they are endeavoring in a financially viable enterprise. • This is a Request for Proposals, not an invitation to bid. Responses will be evaluated on the basis of the relative merits of the proposal. II. Submission Materials The following should be incorporated into each submission: Format: Electronic submissions preferred (PDF), but in-person delivery or mail delivery is acceptable, provided the proposal is delivered to the contact by the delivery due date and time. General Information . Business name, contact person, corporate ownership, address, phone number, email address of contact person , website, and insurance information. Please include a narrative introducing the company, its operating history, relevant staff, the total number of employees, and its capacity to serve the Village. Project Proposal. At a minimum, provide information on approach, services, ideas, costs, and timeline. Prior Experience. A narrative explaining prior experience with designing similar projects and compliance with state and federal laws, as well as examples. References. A minimum of three references from similar projects designed is required. 39 4 III. Evaluation and Selection Evaluation Process The Village has established a proposal evaluation instrument that uses objective criteria and weights them on a 0-5 scale for each rating category. Each Parks, Property & Streets Committee member will serve as an evaluator, and an average will be calculated from the scores assigned by the members. The calculated scores will be considered as part of the evaluation process, however, the Village reserves the right to contract with the right to select any proposal which in the opinion and sole discretion of the Village will be in the best interest of and/or most advantageous to the Village. Selection Criteria The following are the criteria used as rating categories and are listed in particilulare order or preference: 1. Qualifications 2. Knowledge of State and Federal Laws and Trends 3. Experience, in particular, experience designing similar projects in Wisconsin 4. Level of Understanding of the Need Identified 5. References 6. Cost If at any point in the review process, any proposal is found to be substantially non- responsive, it will be dropped from further consideration. The Village, at its sole election, may require presentations by respondents clearly in consideration for the award. Other submissions, certifications, or affirmations may be required, as appropriate. IV. Award Upon final selection, all respondents will be notified by the Village via email. The Village reserves the right to accept or reject any or all responses, to award on the basis of merit alone, and to act in its best interests and the interests of the public. The Village reserves the right to make an award or to reject any or all proposals based on what it considers to be in its best interests. A contract will be required to effectuate service. V. Administrative Contact Name: Benjamin Andrews Title: Village Administrator E-Mail: administrator@sisterbaywi.gov Mailing/Physical Address: Village Administrator 2383 Maple Drive PO Box 769 S i s t e r B a y , W I 5 4 2 3 4 40 Page 1 STAFF REPORT Date: April 21, 2026 To: Village Board Re: Pavillion Rental – Waterfront Park; Fee Schedule Author(s): Benjamin Andrews, Village Administrator Action(s) Requested: ☐ Ordinance ☐ Resolution ☒ Motion ☒ Receive/File POLICY ISSUE(S) “Should the Village Board revise the fee schedule for the Pavilion Fee at Waterfront Park?” BACKGROUND INFORMATION At the March 2026 Parks Committee meeting, there was a discussion regarding the Facility Rental Fees and Pricing for Non -Profit Organizations. As part of the discussion, it was brought up that the Pavilion at Waterfront Parks is not included in the 2026 Fee Schedule. Per the Village Facility Rental Agreement for the Pavilion at Waterfront Park, the use fee is as follows: • $2500/event (non-profit organizations) • $3500/event, plus tax (for profit or individual) At the April 2026 Parks Committee meeting, the members discussed the few and made a recommendation to the Village Board to place the fee at $200 per event, without classifications of non-profit or for-profit organizations RECOMMENDED ACTION(S) Village Staff recommend s that the Village Board evaluate the facility rental use fees and set appropriate fees for inclusion in the fee schedule. If the Village Board were in favor of this policy action, the following motion may be made: “I move to revise the Village of Sister Bay Fee Schedule to include Pavilion user fees in the amount of… [Amount ($)].” 41 Page 2 POLICY ALTERNATIVE(S) The Village Board could take the following actions: • Accept Fee Schedule Recommendation from Parks Committee • Set Alternative Feee • No Action Alternative • Postpone ATTACHMENT(S) 1. 2026 Fee Schedule – Draft 2. Facility Rental Agreement – Pavilion at Waterfront Park 42 ATTACHMENT A VILLAGE OF SISTER BAY FEE SCHEDULE Effective January 1, 2026 (Fees Are Per Code Unless Listed Herein) ZONING AND DEVELOPMENT Preliminary Subdivision Plats $1000 plus $50 per lot Final Plat (County has recording fees too) $1000 Residential Condominium Plat $500 plus $50 per lot Final Plat (County has recording fees too) $1000 Commercial Condominium Plat $500 plus $50 per business unit Final Plat (County has recording fees too) $1000 Certified Survey Maps $500 Final Map (County has recording fees too) No Charge Driveway/Approach Permits $150 Land Disturbance $500 plus $1000 retainer to ensure completion Plan Comm. Site Plan and Building Plan Review $1500 Plan Comm. Preliminary/Courtesy Review $500 Change Plans After Initial Review $200 each new staff review required/$500 each new Plan Comm review required Landscaping Plan Review (if not part of Site Plan Review) $500 max (hourly) Parking Plan Review (if not part of Site Plan Review) $500 max (hourly) Festival and Tent Permit $25 Sign Permit $100 Sandwich Board Sign – Text changes $100 Sandwich Board – No Text change $200 Special Event or Fundraising $100 (no fee to VOSB non-profit organizations) Special Plan Commission or Board Meeting $750 min (fee based on actual costs) STR Plan Commission Request $500 Official Map Amendment $1500 Plan Amendment $2000 Zoning Code Text Amendment $1500 Conditional Use Permit - Residential $500 Conditional Use Permit -Commercial $1000 Amendment to Conditional Use Permit $500 Reconsideration of Plan Commission $1000 Planned Unit Development $2,000 min + $50 per unit Appeal to Zoning B oard of Appeals $1000 Appeal STR Decision to Board $500 Standard Zoning Permit $ 500 Zoning Permit Accessory Use Structure $100 Floodplain Zoning Permit $500 Engineering Analysis Cost Village Property Status Reports $50 Development Agreement/Agreement Amendment $ 500 Fee in Lieu of Parking $1000 per stall per year Road Cut Fee $300 plus $2000 retainer to ensure completion Work in Right-of-Way $300 plus $2000 retainer to ensure completion Razing Permit $200 Project Started or Completed w/o Permit Double permit fee Property Addressing Contact county directly Telecommunications Appeal to Village Board Same as an appeal to the Zoning Board of Appeals 43 BUILDING INSPECTION FEES Contractor: B rett Guilette A. RESIDENTIAL - 1 & 2 Family 1. New Structure 1 & 2 Family Homes: Fees include building, electric, plumbing, HVAC and erosion (Fees based on sq. ft. of all living area, full basement, deck, and garage) 0 - 1499 sq. ft. $850.00 1500 – 1999 sq. ft. $1000.00 2000 – 2499 sq. ft. $1100.00 2500 – 3000 sq. ft. $1150.00 >3000 sq. ft. $1150.00 + $.15 per sq. ft. > 3000 sq. ft. Manufactured Dwellings (modular) $500.00 + any additions or garage per #3 State Seal $40.00 (all new homes) Community Development Fee $300/occupancy unit 2. Additions/Remodeling/ Alterations: Building $.12 per sq. ft. (all areas) $75.00 minimum Electric, Plumbing, HVAC 0 to 500 sq. ft. $50.00 (each) 501 to 1000 sq. ft. $60.00 (each) 1001 to 1300 sq. ft. $75.00 (each) 1301 to 2000 sq. ft. $100.00 (each) 2001 to 2500 sq. ft. $125.00 (each) > 2500 sq. ft. $.05 per sq. ft. (each) Erosion $40.00 additions only (below grade > 400 sq. ft.) Community Development Fee $300/additional occupancy unit 3. Electric Service $75.00 Residential 4. Manufactured Homes $300.00 (fee includes slab, electric service, occupancy) (HUD homes or house trailers) Community Development Fee $300/additional occupancy unit 5. Temporary Occupancy $50.00 6. Early Start $50.00 (footing and foundation only) B. ACCESSORY S TRUCTURES - Detached Garages, Storage Buildings & Decks (all sizes) Building $0.12 per sq. ft. $50.00 minimum Electric, Plumbing, HVAC $0.05 per sq. ft. $40.00 minimum (each) C. COMMERCIAL - Non-State Reviewed Plans 1. New buildings, additions, alterations, remodels: Building $0.14 per sq. ft. $75.00 minimum Electric, plumbing, HVAC 0 to 600 sg. ft. $60.00 (each) 601 to 1250 sq. ft. $75.00 (each) 1251 to 1700 sq. ft. $100.00 (each) 1701 to 2100 sq. ft. $125.00 (each) 2100 to 2500 sq. ft. $150.00 (each) >2500 sq. ft. $0.06 per sq. ft. (each) Storage buildings, warehouse, detached garage $.12 per sq. ft. Community Development Fee $500/occupancy unit 2. Temporary Occupancy, Change of Use, Occupancy. $50.00 3. Early Start $100.00 4. Electric Service $ 100.00 5. Erosion Control $75.00 44 6. Plan Review (plans that do not require state review) $100.00 D. COMMERCIAL - State Reviewed Plans Only Building $0.20 per sq. ft. $200.00 minimum Electric, Plumbing, HVAC $0.10 per sq. ft. $75.00 minimum (each) Community Development Fee $500/occupancy unit E. MISCELLANEOUS Re-inspection fee $60.00 Failure to call for inspection $60.00 Double fees are due if work is started before permit is issued Extension to permit (permits are valid for 24 months) 25% of original fees Agricultural buildings $.05 per sq. ft. $50 minimum (Fees continued on next page…) 45 COMMERCIAL PLAN REVIEW FEES Contractor: E-Plan Exam (Per Contract Dated 12/22/22, Amended 1/17/23) COMMERCIAL PLAN REVIEW FEE SCHEDULE – BUILDING/HVAC/FIRE ALARM/FIRE SUPPRESSION 1. New construction, additions, alterations and parking lots fees are computed per this table. 2. New construction and additions are calculated based on total gross floor area of the structure. 3. A separate plan review fee is charged for each type of plan review. Area (Square Feet) Building Plans HVAC Plans Fire Alarm System Plans Fire Suppression System Plans Less than 2,500 $300 $180 $100 $100 2,500 - 5,000 $350 $250 $100 $100 5,001 - 10,000 $600 $350 $150 $150 10,001 - 20,000 $800 $450 $200 $200 20,001 - 30,000 $1,200 $600 $250 $250 30,001 - 40,000 $1,600 $900 $400 $400 40,001 - 50,000 $2,100 $1,200 $550 $550 50,001 - 75,000 $2,900 $1,600 $800 $800 75,001 - 100,000 $3,600 $2,200 $1,100 $1,100 100,001 - 200,000 $6,000 $2,900 $1,400 $1,400 200,001 - 300,000 $10,500 $6,700 $3,300 $3,300 300,001 - 400,000 $17,500 $9,800 $4,800 $4,800 400,001 - 500,000 $18,500 $12,000 $6,300 $6,300 Over 500,000 $20,000 $13,500 $7,100 $7,100 Note: 1. A Plan Entry Fee of $200.00 shall be submitted with each submittal of plans in addition to the plan review and inspection fees. 2. At the sole discretion of the Supervisor of Building Inspection and Plans Examiner; Fees may be modified, reduced or waived based on scope of services, project type, or other relevant factors. Determination of Area The area of a floor is the area bounded by the exterior surface of the building walls or the outside face of columns where there is no wall. Area includes all floor levels such as subbasements, basements, ground floors, mezzanines, balconies, lofts, all stories, and all roofed areas including porches and garages, except for cantilevered canopies on the building wall. Use the roof area for free standing canopies. Structural Plans and other Component Submittals When submitted separately from the general building plans, the review fee for structural plans, precast concrete, laminate wood, beams, cladding elements, other facade features or other structural elements, the review fee is $250.00 per plan with an additional $200.00 plan entry fee per each plan set. Accessory Buildings The plan review fee for accessory buildings less than 500 square feet shall be $125.00 with the plan entry fee waived. Early Start The plan review fee for permission to start construction shall be $125.00 for all structures less than 2,500 sf. All other structures shall be $200.00. The square footage shall be computed as the first floor of the building or structure. Plan Examination Extensions The fee for the extension of an approved plan review shall be 50% of the original plan review fee, not to exceed $3,000.00. Resubmittals & revisions to approved plans When deemed by the reviewer to be a minor revision from previously reviewed and/or approved plans, the review fee shall be $75.00. Any significant changes or alterations beyond minor amendments as determined by the Plans Examiner and Building Inspection Department may result in additional charges as appropriate. 46 Submittal of plans after construction Where plans are submitted after construction, the standard late submittal fee of $500.00 will be assessed per each review type that occurred after construction. This is in addition to any other plan entry fees, structural components and base fees applied to a project. Expedited Priority Plan Review The fee for a priority plan review, which expedites completion of the plan review in less than the normal processing time when the plan is considered ready for review, shall be 200% of the fees specified in these provisions. COMMERCIAL PLAN REVIEW FEE SCHEDULE – PLUMBING 1. New construction, alterations and remodeling fees are computed per the following table 2. New construction fee is calculated based on square footage of the area constructed. 3. Alterations and remodeling fee is based on the number of plumbing fixtures. Area (Square Feet) (New Construction & Additions) Plumbing Plan Review Fee Number of Fixtures (Alteration, Remodeling, and Site Work) Plumbing Plan Review Fee Less than 3,000 $300 <15 $200 3,001 - 4,000 $400 16-25 $300 4,001 - 5,000 $550 26-35 $450 5,001 – 6,000 $650 36-50 $550 6,001 – 7,500 $700 51-75 $800 7,501 – 10,000 $850 76-100 $900 10,001 – 15,000 $900 101-125 $1,050 15,001 – 20,000 $950 126-150 $1,150 20,001 – 30,000 $1,100 >151 $1,150 30,001 – 40,000 $1,250 Plus $160 for each additional 25 fixtures (rounded up) beyond 150 Fixtures 40,001 – 50,000 $1,550 50,001 – 75,000 $2,100 Over 75,000 $2,500 Plus $0.0072 per each additional sq. ft. over 75,000 sq. ft. Note: 1. A Plan Entry Fee of $200.00 shall be submitted with each submittal of plans in addition to the plan review and inspection fees. 2. At the Sole discretion of the Supervisor of Building Inspection and Plans Examiner; Fees may be modified, reduced or waived based on scope of services, project type, or other relevant factors. Determination of Area The area of a floor is the area bounded by the exterior surface of the building walls or the outside face of columns where there is no wall. Area includes all floor levels such as subbasements, basements, ground floors, mezzanines, balconies, lofts, all stories, and all roofed areas including porches and garages, except for cantilevered canopies on the building wall. Use the roof area for free standing canopies. Resubmittals & revisions to approved plans When deemed by the reviewer to be a minor revision from previously reviewed and/or approved plans, the review fee shall be $75.00. Any significant changes or alterations beyond minor amendments as determined by the Plans Examiner and Building Inspection Department may result in additional charges as appropriate. Submittal of plans after construction Where plans are submitted after construction, the standard late submittal fee of $500.00 will be assessed per each review type that occurred after construction. This is in addition to any other plan entry fees and base fees applied to a project. Expedited Priority Plan Review The fee for a priority plan review, which expedites completion of the plan review in less than the normal processing time when the plan is considered ready for review, shall be 200% of the fees specified in these provisions. 47 CITATIONS (VIOLATIONS OF MUNICIPAL CODE) County fees may change, depending on county revising their fee schedule Basic Deposit (Forfeiture) Penalty Surcharge (26%) Jail Surcharge & Crime Automation, Court Support & Justice Info Fees Court Costs (Clerk’s Fee) Total Deposit Disorderly Conduct $100.00 $26.00 $23.00 $89.50 $25.00 $263.50 Parking Citations (First Offense) $55.00 $14.30 $23.00 $89.50 $25.00 $206.80 Parking Citations (Second Offense) $75.00 $19.50 $23.00 $89.50 $25.00 $232.00 Park Regulation Violations $55.00 $14.30 $23.00 $89.50 $25.00 $206.80 Zoning Violations (Citation increases by $50 for second and subsequent offenses of the same code section) $250.00 $65.00 $23.00 $89.50 $25.00 $452.50 Sign Violations $250.00 $65.00 $23.00 $89.50 $25.00 $452.50 Land Division Violations Nuisance Code Violations (First Offense) $50-200.00 $100.00 $Varies $26.00 $23.00 $23.00 $89.50 $89.50 $25.00 $25.00 $Varies $263.50 Nuisance Code Violations (Second Offense) $250.00 $65.00 $23.00 $89.50 $25.00 $452.50 Other Violations $25.00 $6.50 $23.00 $89.50 $25.00 $169.00 Negligent or Willful Septage Discharge $500.00 $130.00 $23.00 $89.50 $25.00 $767.50 (Basic forfeiture increases by $250 for every subsequent violation thereafter) Failure to Clean Septage Receiving Screen $100 $26.00 $23.00 $89.50 $25.00 $263.50 Short-Term Rental Violation Forfeitures per Ord No. 2023-006 plus surcharges and fees above LICENSES & MISCELLANEOUS FEES License Dog License– Unaltered $10 Dog License - Spayed or Neutered $5 Dog License Late Fee (after March 31) $25 Operator’s License – 1 year $15 Operator’s License – 2 year $25 Short-Term Rental License $1500 initial license; $1000 if licensed in previous year, plus $150 each time an application must be returned for completion or additional information Mobil Food Vendor License $500 Cigarette, Electronic Vaping Device & Tobacco Retailers $50 Temporary Class “B” Beer (Picnic) License $10 Class “A” Beer License $100 “Class A” Liquor License $500 Class “B” Beer License $100 “Class B” Liquor License $500 Class “C” Wine License $100 300-Seat “Class B” Liquor License $500 (subject to licensing criteria and initial issuance fee*) *Initial Issuance Fee – Reserve Liquor Licenses $20,000 Liquor License Publication Fee $30 48 Fees & Taxes Register of Deed Recording Fees County fees plus $75 minimum (varies by document type, pages, County recording fees, staff time, mileage) Copies of Recorded Documents County fees plus staff time and mileage – minimum of $2 first page, $1 each additional page above county fee Notary Services $5/document Public Records Copying Fee $0.25/page, plus postage, if applicable (research fee may be applied if the record is not readily available) Fax Charge $0.25/page Public Records Requests $0.25/page, plus postage and staff time (hourly rate, deposit required) Special Assessment Letter Request – Village $30 Special Assessment Letter Request – Utilities $30 Sales Tax 5.50% Room Tax 8.00% Premier Resort Area Tax 0.05% Nonsufficient Fees Charge $25 Rental Fees (Security deposit may be required; tax is additional) Facility Rentals: Village Hall $200/day Gazebo – Waterfront Park $ 150/day Pavillion – Waterfront Park $200/event TKH Building $75/day Sports Complex Pavilion $150/day Sports Complex Ball Fields $50/day Sports Complex Tennis/ Pickleball Courts $ 20 2 hr. time Fire Station – Lg. Meeting Rm $50/day Fire Station – Sm. Meeting Rm $25/day Park/Special Rentals: (Cost is Friday-Monday to accommodate tent rental companies) Waterfront Park $2500 (May, June, Sept, Oct.) Waterfront Park $3500 (July & August) Marina Park $2000 (May, June, Sept, Oct.) Marina Park $2500 (July & August) Ice Rink Tournaments $1500 plus $1000 retainer for clean-up and repair Tents left beyond timeframe $1000/day SEWER & WATER As prescribed by the Public Service or Commission or adopted by the Sewer and Water Utility Committee in the preceding summer. Refer to Committee minutes for most recent rate schedule. 49 MARINA Launch Fees: Daily Launch Pass $10.00 Non-Commercial Seasonal Launch Pass $100.00 Commercial Seasonal Launch Pass $300.00 Dockage Rates: Seasonal Slip - Sister Bay Property Owner $ 156.50/ft. of slip Seasonal Slip – Non-Sister Bay Prop. Owner $ 165.50/ft. of slip In-Season Transient dockage (Based on Length $3.05 + tax/per foot 20’-39’ of boat) - May 13-Oct. 14 $3.16 + tax/per foot 40’-49’ $3.28 + tax/per foot 50’-59’ $3.40 + tax/per foot 60’-69’ $3.50 + tax/per foot 70’+ Late Season Transient dockage – Lmtd. Avail. $35.00/day (Su-Th ONLY) Su-Th ONLY, weekends are regular rates Sept. 15 - Oct. 13 Failure to Remove Boat at Close of Season $2.50/ft. per day, 20’ minimum (Oct. 13 is Marina Closing) Commercial Vendor Fees: 1.5 x Seasonal Property Owner Rate for 2025 Miscellaneous: Sanitary Pump Out $25.00 (up to 60 gallons) – PAY IN ADVANCE Ice – 7.5 lb. bag $3.00 + tax Ice – 10 lb. block $4.00 + tax Water & Gatorade $2.00 + tax Candy $2.00 + tax Washer/Dryer Use Washer $2.00/load; Dryer $2.00 load Laundry Detergent, Fabric Sheets $1.00 + tax All fees are due upon receipt of service unless alternate arrangements have been made with the Marina Manager. Late payment charge of 1%, but not less than $0.50, applies and will be assessed on a monthly basis. ICE RINK All rentals and concessions require tax to b e added. Skate rental $8 Skate sharpening $9 Equipment rental $5 Gatorade & hot drinks $3 Soda $4 Water $2 Candy $4 Popcorn $2 Deluxe Pizza $11 Pizza (other) $10 50 1 of 3 VILLAGE OF SISTER BAY Village Facility Rental Agreement PAVILION AT WATERFRONT PARK – 2362 Mill Road (OR OTHER OUTDOOR M USIC EVENT ON VILLAGE PROPERTY) Applicant/Organization Name: __________________________________________________ (The village reserves the right to perform a criminal background check on the applicant to ensure public safety is upheld.) Address: ____________________________________________________________________ Phone: _______________________ Email:________________________________________ Date(s) Requested:___________________________________________________________ (Note: The village likely will not approve the application if the event is on a holiday or conflicts with an approved SBAA event) Location Requested: __________________________________________________________ Type of Event & Name of Event: ___________________________________________________________________________ Security Deposit*: $1000 Use Fees: $2500/event (non-profit organizations) $3500/event, plus tax (for profit or individual) *Security deposits are deposited into a Trust Account and returned after satisfactory inspection of the grounds and/or facilities. The committee reserves the right to require a higher security deposit. THIS APPLICATION MUST BE SUBMITTED AT LEAST FOUR MONTHS PRIOR TO THE EVENT TO ALLOW ADEQAUATE TIME FOR THE PARKS, PROPERTY & STREETS COMMITTEE TO REVIEW THE REQUEST. ONLY UNDER EXEMPTION BY THE COMMITTEE WILL THIS APPLICATION PERIOD BE REDUCED. THE COMMITTEE RESERVES THE RIGHT TO WAIVE ANY OF THE REQUIREMENTS BELOW. Video: The applicant (organizer) shall submit three links to videos showing the performance to be presented. The committee reserves the right to deny the application if there is concern the event will be ill-attended, too large for the event area, or for other reason of public interest or concern. Video Link 1: _____________________________________________________________________________ Video Link 2: _____________________________________________________________________________ Video Link 3: _____________________________________________________________________________ References: The applicant is to provide references from three public locations where they have previously performed. Submit name, event date performed, phone and email address. Use additional pages, if necessary. Reference 1: _____________________________________________________________________________ ________________________________________________________________________________________ Reference 2: _____________________________________________________________________________ ________________________________________________________________________________________ 51 2 of 3 Reference 3: _____________________________________________________________________________ ________________________________________________________________________________________ Hours: Access to facility is available beginning at 7:00 AM and activities are to be concluded by 10:00 PM (be advised this includes set up and tear down). Hours Requested: _________________________________________________________________________ Security: Events with an anticipated attendance in excess of 200 persons shall provide private security or arrange for public security. Security is to be paid for by the applicant. Security Company/Company Website/Contact Name and Phone Number: ___________________________________________________________________________________________ ___________________________________________________________________________________________ Restrooms: Public restrooms are located at the corner of Mill Road and N Bay Shore Dr. However, port-a-potties must be provided for events with an anticipated attendance larger than 100 people. Applicant shall pay for the porta-potties. Placement of the portable units must be coordinated with the Village Parks & Streets Director. Falsifying anticipated attendance may result in the applicant not being able to rent village property in the future. Decorations: Applicant may not stake anything into the ground without first consulting with the Parks & Streets Director - this includes banner or other sign stakes. Damage to underground utilities caused by the applicant or attendees at an event hosted by the applicant, will be retained from the security deposit. Damages will be billed at 125% of the total cost of repair. All signage may not be erected prior to the day of the event and must be removed within one hour of the close of the event. Security deposits will not be returned if sign removal is required by village staff. Alcohol: Alcohol is strictly prohibited from being sold during your event, except in the case where an eligible organization has obtained the proper license from the Village Clerk. A licensed operator must be on premise at all times that alcohol is being served or sold. Fencing may be required around the area where alcohol is to be sold or consumed to prevent access by minors. Food: Food trucks or tents are not allowed unless approved by the Committee. All food stations require approval by Door County Public Health. Cleaning: Trash must be collected and taken with you when you leave. Security deposits will not be returned if additional clean-up is required by village staff. Parking: Parking shall be only in lawful, authorized parking areas on the street or in designated parking lots (Autumn Court lot, Mill Road lot, Sports Complex). Vehicles may not be parked on lawns or where prohibited per village ordinance. No overnight parking is permitted. Security or event staff must monitor parking to ensure compliance. Citations may be issued if village ordinances are not adhered to. Noise: Outdoor music may not exceed decibel levels as set by the Village of Sister Bay. A decibel meter may be available to verify that levels are acceptable, but if it is not available, applicant is responsible for bringing their own meter and monitoring noise throughout the event. If you are found in violation of the village’s decibel limit, you are required to adjust sound levels or stop the music immediately. Citations may be issued if village 52 3 of 3 ordinances are not adhered to. No amplified music may be played after 9:00 P .M. or the security deposit will be forfeit. Liability Insurance: “For profit” or “individual” events held at village facilities are obligated to provide, prior to their use of the facility, a Certificate of Liability Insurance in the minimum amount of $1,000,000 naming the Village of Sister Bay as certificate holder. Cancellation: The Village of Sister Bay reserves the right to cancel a reservation if the village requires use of the facility, in which case the security deposit and use fee will be refunded. Cancellations made by the applicant at least 48 hours in advance may receive a refund. Public: Keep in mind that the beach and surrounding areas are public spaces. The village cannot guarantee that the public won’t be present during your event. Emergency: IN THE EVENT OF AN EMERGENCY , dial 911. Contact the Parks & Streets Director to determine where an AED is located. Any group who fails to follow the aforementioned regulations may be prohibited from use of village facilities in the future. I acknowledge that I have read and agree to the regulations listed above: Applicant Signature: _______________________________________ Date: __________________ If other than the applicant, name and contact information for individual responsible for answering questions during the event, including set-up and take-down (i.e. event planner): Name: _____________________________________________ Phone: _____________________________________________ Date Received: ____________________________ Parks Cmte Meeting Date: ___________________ Date Approved: ___________________________ Use Fee Collected: __________________________ Sec. Dep. Check #: _________________________ Facility Inspection: _________________________ Sec. Dep. Return Date: _______________________ 53 Page 1 STAFF REPORT Date: April 21, 2026 To: Village Board Re: Technology Device and Cloud Services Policy (Draft) Author(s): Benjamin Andrews, Village Administrator Action(s) Requested: ☐ Ordinance ☐ Resolution ☐ Motion ☒ Discussion POLICY ISSUE(S) “Should the Village transition from providing Village ‑owned devices to elected and appointed officials to a stipend -based model in which officials use personally owned devices to access Village cloud platforms?” AGENDA ITEM OBJECTIVE The purpose of this agenda item is not to adopt the policy, but to determine whether such a policy has merit, whether the draft contains the right components, and what the next steps should be. BACKGROUND INFORMATION The Village currently issues tablets or other hardware to many elected and appointed officials to conduct Village business. This approach creates logistical and administrative challenges, including device management, replacement cycles, support, and implications for Wisconsin public records law. The attached Technology Device and Cloud Services Policy (Draft) proposes discontinuing this practice in favor of a $600 annual technology stipend for officials to obtain and maintain the devices and services needed to perform Village duties. It also establishes a cloud ‑first requirement, mandating that all Village business be conducted and stored within the Village ’s Microsoft 365 tenant, thereby preserving compliance with public records requirements while reducing the risk of personal devices being subject to public records requests. PRIOR ACTION/REVIEW This is the first formal presentation of the draft policy to the Village Board. No prior action has been taken. 54 Page 2 FINANCIAL INFORMATION The Village has consistently budgeted $4,000 for computer/software expenses annually. BENEFITS/CHALLENGES Potential Benefits • Reduces Village involvement in procurement, maintenance, and replacement of hardware. • Improves compliance with public records law by centralizing Village business in Microsoft 365 (if followed). • Allows officials to choose devices that best fit their working style. Potential Challenges / Questions • Is the $600 annual stipend appropriate and sufficient? • Will all officials be comfortable relying solely on their personal devices? • Should additional support or training be provided during the transition? • Are there legal or IT security concerns that may need further evaluation? OPTIONS FOR BOARD CONSIDERATION 1. Determine if the policy is feasible and appropriate for the Village of Sister Bay. 2. Provide feedback on the draft policy and direct staff to revise for future consideration. 3. Request additional analysis, such as legal review, IT security recommendations, or cost comparisons. 4. Determine whether to schedule the policy for formal adoption at a future meeting once revisions are complete. 5. Determine that a policy is not needed and discontinue further work. ATTACHMENT(S) 1. Technology Device and Cloud Services Policy (DRAFT) FISCAL IMPACT: 1. Is There a Fiscal Impact? Yes 2. Is it Currently Budgeted? Yes – Somewhat 3. If Budgeted, Where: GENERAL GOVERNMENT LEGISLATIVE - VILLAGE BOARD COMPUTER SOFTWARE/HARDWARE: 100-51100-310-000 4. Amount: $4,000 55 VILLAGE OF SISTER BAY ELECTED OFFICIALS AND APPOINTED BOARD MEMBERS TECHNOLOGY DEVICE AND CLOUD SERVICES POLICY (DRAFT) Effective Date: [DATE] 1. Purpose This policy establishes the framework for pr oviding elected officials and appointed board members with technology resources nece ssary to conduct Village business while maintaining compliance with Wisconsin open records law and protecting personal devices from discovery requests. 2. Scope This policy applies to all elec ted and appointed officials of the Village of Sister Bay. i.e., members of the Village Board and other governing bodies. 3. Annual Technology Stipend Each eligible official shall receive an annual technology stipend of six hundred dollars to acquire and maintain electronic devices and related services necessary for conducting Village business. 4. Eligible Expenses Eligible expenses under the technology stipend include, but are not limited to: a. Computing devices (laptops, tablets, desktop computers) b. Mobile devices (smartphones) c. Peripheral equipment (printers, monitors, keyboards) d. Professional installation and configuration services for approved cloud applications e. Any other electronic device or service reasonably necessary to access and utilize approved village cloud platforms The stipend reimburses actual documented expenses up to the annual maximum. Officials must provide a signed attestation stating the amount expended on the eligible item. 5. Reimbursement and Approval Process a. Officials submit a signed attestation of expenses incurred, including the item purchased and the amount spent. b. Reimbursement requests are reviewed and approved by either the Village Administrator OR Village President. c. Approved reimbursement requests up to the annual six hundred dollar maximum shall be processed by the village. d. Any expenses exceeding the six hundred dollar annual cap shall be the responsibility of the official and shall not be reimbursed by the Village. e. Reimbursement requests may be submitted at any time during or after the year in which expenses are incurred. 56 ELECTED OFFICIALS AND APPOINTED BOARD MEMBERS TECHNOLOGY DEVICE AND CLOUD SERVICES POLICY (DRAFT) Page 2 6. Cloud-First Work Requirement All official village business materials, docu ments, and communications must be created, stored, and managed through the village's approved cloud platform (Microsoft 365). Personal devices serve as access terminals only and shall not be used as repositories for official documents. 7. Trigger for Cloud Storage Once a document is shared with any village official, employee, or board member, it shall immediately be transferred to and maintained within the Village's approved cloud platform. 8. Personal Email Prohibition Officials shall not conduct Village business using personal email accounts. All Village business communications shall occur through o fficial village email or approved cloud collaboration tools. 9. Device Protection and Open Records Compliance By limiting official work to cloud-based platforms accessed through personal devices, officials' personal devices are protected fr om open records requests. Public records requests are directed to the Village's offici al cloud platform, where all Village business records are maintained and accessible. 10. Approved Cloud Platform Changes Any changes to the Village's approved cloud pl atform require approval by the Village Board before implementation. 11. Technology Support The Village shall provide configuration and technical support limited to: a. Setup and configuration of Outlook on the official's chosen device or platform b. Troubleshooting access to the Village's approved cloud platform c. Guidance on cloud-first document workflows Officials are responsible for general device ma intenance, software updates, and technical support beyond cloud platform access. 57 ELECTED OFFICIALS AND APPOINTED BOARD MEMBERS TECHNOLOGY DEVICE AND CLOUD SERVICES POLICY (DRAFT) Page 3 12. Transition and Grandfather Provision a. Elected officials and appointed board members currently serving and currently using Village-provided tablets may continue to us e those devices without participating in the technology stipend program. b. All newly elected or appointed officials wh o do not already have official Village- provided devices shall participate in the technology stipend program and shall not receive village-provided hardware. 13. Separation from Service When an official leaves office: a. The official shall remove all non-public documents from personal devices within seven days of departure. b. The official shall refund any unused portion of the annual stipend within sixty days of departure. If more than one year has elapse d since receipt of the stipend, refund is not required. c. The village makes no claim to personal devices acquired through the stipend. 14. Definitions Approved Cloud Platform: The village's offici al Microsoft 365 tenant and associated cloud services. Personal Device: Any computing device owned by the official and not provided by the village. Village Business: Any work, communication, or documentation performed in an official capacity on behalf of the village. Non-Public Documents: Any materials not in the public domain, including closed session materials, draft documents, and work product created prior to sharing with other village officials. 15. Privacy Recommendations While outside the scope of this policy, the Village recommends that officials consider establishing a separate phone number (such as through Google Voice) for village business communications to maintain separation between personal and official communications. 16. Effective Date and Review This policy becomes effective [DATE]. The village board shall review this policy annually and may amend it as needed. 58 Page 1 STAFF REPORT Date: April 21, 2026 To: Village Board Re: Overview of State and Federal Grant Opportunities for Village Projects Author(s): Benjamin Andrews, Village Administrator Action(s) Requested: ☐ Ordinance ☐ Resolution ☐ Motion ☒ Receive/File POLICY ISSUE(S) “Should the Village Board review and discuss available state and federal funding programs in order to identify viable grants for upcoming capital improvement projects?” BACKGROUND INFORMATION The purpose of this agenda item is to provide the Village Board with information on grant opportunities that align with the Village’s planned or potential future projects. As funding needs increase for infrastructure, utilities, park amenities, and community development initiatives, leveraging grant programs will be essential for long-term planning and fiscal sustainability. PRIOR ACTION/REVIEW This is an informational item; no prior formal action has been taken on this specific summary of grant programs in 2026. ATTACHMENT(S) 1. Summary of CIP (2026-2030) 2. Funding Programs by Category 59 CATEGORY: PROJECT: YEAR: Collections Sunnyside Lift Station Pumps 2026 Collections Forest Lane Lift Station Pumps 2026 Collections Crows Nest Lift Station Pumps 2026 Collections 2016 Truck Replacement 2026 Collections Crane for Truck 2026 Collections Main Lift Check Valves 2026 Collections Sanitary Sewer Extension 2026 Fire FD Maintanance 2026 General Government & Administration Village-wide Broadband 2026 General Government & Administration Wayfinding & Facilities Signage 2026 Library Exterior Painting 2026 Library Cement Step Work 2026 Marina C Dock Main Floating Dock 2026 Marina Boathouse TBD 2026 Marina C Dock Finger Piers 2026 Public Works Vehicles & Equipment Carbon Steel Chipping Cap 2026 Streets Wiltse Property Infrastructure 2026 Streets Flint Ridge Road 2026 Water Meters 2026 Water Well No. 2 Rebuild/Inspection 2026 Water Well No. 3 Rebuild/ Inspection 2026 Water 2016 Truck Replacement 2026 Water Booster Pump Replacement 2026 Water PRV Installation 2026 Water Water Extension 2026 WWTP 2016 Truck Replacement 2026 WWTP Crane for Truck 2026 WWTP Ditch 1 and 2 Mud Valve Replacement 2026 WWTP NPW System Improvements 2026 WWTP Replace Digested Sludge Pump 2 2026 Collections Fieldcrest Lift Station Upgrade 2027 Collections Little Sister Lift Station Pumps 2027 General Government & Administration PW Buildings Demo 2027 General Government & Administration Village Hall Future Engineering-Renovation 2027 Ice Rink Rink Concrete & Coils 2027 Ice Rink Refrigeration System 2027 Library Interior Painting - Lower Walls 2027 Marina Marina Building Reconstruction 2027 Marina Boardwalk/E Dock 2027 Marina Vendor Tables 2027 Parks HWY 57 Trail 2027 Parks Marina Public Restrooms 2027 Parks Dog Park Renovations 2027 Public Works Vehicles & Equipment Bobcat Skidsteer & Accessories 2027 Public Works Vehicles & Equipment 2005 Truck Replacement 2027 Public Works Vehicles & Equipment 2011 Ranger #2 Replacement 2027 Public Works Vehicles & Equipment Zero Turn Lawnmower II 2027 60 Streets Mill Rd Triangle 2027 WWTP Sludge Dryer System 2027 WWTP BOD Incubator 2027 Collections 2018 Truck Replacement 2028 General Government & Administration Administration Building 2028 Library Sound Reduction Panels 2028 Marina Launch Ramp Piers 2028 Parks Pebble Beach Parking, Restrooms, Overlook 2028 Water 2018 Truck Replacement 2028 WWTP UV Light Replacement 2028 WWTP 2018 Truck Replacement 2028 Collections Submersible Sewer Pump 2029 Fire Tender 11 Replacement 2029 Fire SCBA Air Packs and Spare Bottles 2029 Fire Turn Out Gear 2029 Library New Tech Patio Awning 2029 Marina 2008 Club Car Carryall Replacement 2029 Parks Hwy 42 Trail to Ephraim 2029 Public Works Vehicles & Equipment Robot Mowers 2029 Public Works Vehicles & Equipment Zero Turn Lawnmower III 2029 WWTP Tuttnauer- Digital Autoclave Model #2340M 2029 Collections Autumn Court Sanitary Line 2030 Collections Sanitary Relining SBD/Country Walk 2030 Collections Waters End Lift Station Pumps 2030 Collections Pheasant Park Lift Station Pumps 2030 Fire Radios 2030 Fire Engine 6 2030 General Government & Administration IT Update 2030 General Government & Administration Village Server 2030 General Government & Administration Post Office Building 2030 General Government & Administration 2313 Mill Rd Plan 2030 Ice Rink Hockey Boards 2030 Ice Rink Community Center-Warming House 2030 Library Carpeting 2030 Marina B Dock Finger Piers 2030 Parks Waterfront Playground Equipment 2030 Parks Misc. Trails 2030 Parks Ava Hope Community Park 2030 Public Works Vehicles & Equipment 2000 Ford F350 Dump Truck Replacement 2030 Public Works Vehicles & Equipment Trackless 2030 Public Works Vehicles & Equipment Brush Chipper 2030 Public Works Vehicles & Equipment 2020 Dump Truck Replacement 2030 Public Works Vehicles & Equipment Genie Lift - 2001 2030 Public Works Vehicles & Equipment 2019 PW Truck Replacement 2030 Public Works Vehicles & Equipment 2020 Golf Cart 2030 Streets Yearly Street Improvements 2030 Streets Extension of Canterbury Lane East to Woodcrest Road 2030 Streets Extension of Applewood Road to Woodcrest 2030 61 Water Well No. 1 Rebuild/ Inspection 2030 Water PRV Refurbishment 2030 WWTP Concentrated Sludge Pump 2030 62 Funding Programs By Category Maximum Award Application Due Date Granting Agency Bike/Pedestrian Transportation Alternatives Program (TAP) • Multi-modal program that incorporates former Bicycle & Pedestrian Facilities Program (BPFP), Safe Routes to School (SRTS), and Transportation Enhancement (TE) grant programs. Eligible categories include: • Construction, planning and design of on-road and off-road trail facilities for non-motorized transportation (pedestrians and bicyclists) • Construction, planning and design of infrastructure-related projects/systems that will provide safe routes for non- drivers • Conversion and use of abandoned railroad corridors for non-motorized transportation (pedestrians and bicyclists) • Construction of turnouts, overlooks and viewing areas • Community improvement activities related transportation such as to outdoor advertising, historic preservation, vegetation management and archaeological activities • Environmental mitigation activities • Recreational trails programs • Safe Routes to Schools programs to create safer walking and biking routes for children ages K-8 • Planning, designing or constructing boulevards or other roadways largely in the right -of-way of former interstate routes or other divided highways. Reimbursement program; 20% local match required. Infrastructure projects must be $300,000 or greater; non- infrastructure projects must be $50,000 or greater. Applications deadline on October 31st. WDOT Stewardship Program (See Parks/Recreation/Forestry) Brownfields/Redevelopment Brownfields Site Assessment Grant (SAG) Funds Phase I and II Environmental Site Assessments (ESA), site investigations, demolition, asbestos removal associated with demolition, removal of abandoned containers, and removal of underground storage tanks (USTs). Requires at least 20% local match (50% needed for project to be considered competitive). Continuous WEDC Brownfields Grant Program • Formerly Blight Elimination and Brownfield Redevelopment (BEBR) program. • Funds brownfield redevelopment or associated environmental remediation activities on sites with demonstrated soil and/or groundwater contamination following completion of Phase I and Phase II Environmental Reports of an abandoned, idle or underused industr ial or commercial facility or site. Usually requires 70% match. Continuous WEDC Federal Brownfield Assessment Grants • Funds inventorying and assessment of brownfield areas for contamination from petroleum and hazardous substances. Awards vary; no match required. Usually mid- November EPA Federal Brownfield Site Cleanup Grants • Funds cleanup of specific brownfield properties with contamination from petroleum and hazardous substances. Maximum award of $200,000; 20% match required. Usually mid- November EPA 63 Funding Programs By Category Maximum Award Application Due Date Granting Agency Federal Brownfields Revolving Loan Fund Grants • Funding for local governments to establish a loan and sub - grant program for cleanup of petroleum and hazardous substances. Up to $1 million award; 20% match required Usually mid- November EPA Ready for Reuse Loan and Grant Program • Funds environmental cleanup of hazardous substances or petroleum at owner’s brownfields sites. 0% interest loans for projects greater than $250,000 and grants up to $200,000; requires 22% match. Continuous DNR Public/Community Facilities Community Development Block Grant – Public Facilities (CDBG- PF) • Funds municipal infrastructure reconstruction and/or replacement. Water treatment and supply, waste water collection and treatment, storm water collection, community centers, libraries, fire stations, and other facilities are eligible. Program aimed to assist communities and neighborhoods with a higher percentage of low- to moderate-income households. Maximum award $1,000,000; 2:1 match required. Annually in late spring (usually May) DOA Community Facilities Direct Loans & Grants • Funds essential community facilities in rural areas, such as municipal buildings, day care centers, and health and safety facilities. Cities and villages must have fewer than 20,000 residents, based on the 2010 census. Priority given to small, low-income communities. Loan guarantees also available to private lenders that extend commercial credit to eligible communities. Low interest loans and possibility for grant assistance, based on project cost. Continuous USDA Rural Dev’t Water & Waste Disposal Loans & Grants • Funds community clean and reliable drinking water, sewer, storm sewer, and solid waste systems serving rural areas with fewer than 10,000 people. Low interest loans and possibility for grant assistance, if necessary to keep user costs reasonable. Continuous USDA Rural Dev’t Emergency Community Water Assistance Grants • Funds the preparation for, or recovery from, an emergency such as drought, flood, tornado, disease outbreak or chemical spill, that threatens the availability of safe, reliable drinking water for households and businesses. Eligible communities are low-income rural areas and towns with less than 10,000 residents. Maximum $150,000 for water transmission line grants; maximum $500,000 for water source grants. No match required. Continuous USDA Rural Dev’t Special Evaluation Assistance for Rural Communities and Households in Wisconsin (SEARCH) • Funds predevelopment planning costs for feasibility studies, design assistance and technical assistance on proposed water and waste disposal projects for small, financially distressed rural communities. Eligible communities are rural areas with populations less than 2,500 and a median household income below 80% of statewide non - metropolitan median household income. Maximum award $30,000; minimal match requested Continuous USDA Rural Dev’t 64 Funding Programs By Category Maximum Award Application Due Date Granting Agency Safe Drinking Water Loan Program (SDWLP) • Provides loans to public water systems to build, upgrade, or replace water supply infrastructure to protect public health and address federal and state safe drinking water requirements. Scoring ranks projects based on the type of project and also accounts for municipal size and MHI. • Principal forgiveness (at pre-determined percentages) may be available based on MHI, population and other parameters, as well as availability. Low-interest loans at DNR market rate, depending on municipal median household income (MHI). The maximum loan term is currently 20 years. Notice of Intent due October 31. All applications are due June 30. DNR Clean Water Fund Program (CWFP) • Provides loans to municipalities for wastewater treatment and urban storm water projects that provide treatment. • Project must include construction in order to include other costs unless it is a pilot project. Interest rate incentives for septage receiving and phosphorus removal. • Eligible Projects: Wastewater treatment and collection projects for existing facilities (compliance maintenance projects), new facilities or projects for the correction of water quality and human health problems in unsewered areas, and storm water treatment. • Principal forgiveness (at pre -determined percentages) may be available based on MHI, population and other parameters. • Small Loan program utilizes Board of Commissioners of Public Lands (BCPL or ‘state trust fund’) loan money and buys down the interest rate. Available for loans under typically $1M, if existing loans are compatible. • Principal forgiveness (at pre -determined percentages) may be available based on MHI, population and other parameters. Low interest loans at DNR market rate depending on municipal MHI ) for planning, design, and construction. Maximum loan term typically 20 years, up to 30 years allowed under certain circumstances. File Notice of Intent To Apply due by October 31. Applications pursuing principal forgiveness are due by the following September 30th. Other applications are accepted throughout the year. DNR Community Development Block Grant – Emergency Program (CDBG-EAP) Emergency response program to help restore or replace critical infrastructure damaged or destroyed as a result of a natural or man-made catastrophe. Maximum grant $500,000, dependent on need and fund availability Apply within 90 days of the disaster. DOA State Trust Fund Loan Program (See General Loan Program) Community Development Block Grant – Public Facilities Economic Development (CDBG -PFED) (see Economic Development) 65 Funding Programs By Category Maximum Award Application Due Date Granting Agency Economic Development Community Development Block Grant -Public Facilities for Economic Development (CDBG-PFED) • Funds public infrastructure projects that support business expansion or retention, such as new or improved water and sewer service and streets that result in business expansion. Program aimed to increase job opportunities; at least 51% of hires must be low- to moderate- income individuals. 50% match required. Maximum grant $750,000; up to $35,000 per job created. Continuous DOA Community Development Block Grant – Economic Development (CDBG – ED) • Funds awarded to a municipality, which in turn loans funds to a business to support job creation with purchase of equipment or providing working capital. Assisted businesses must match 50% of funds and at least 51% of hires must be low- to moderate- income individuals. Loans up to $1 million per project; maximum award $35,000 per job created. Continuous DOA Capacity Building Grants • Funds economic development competitive assessments, the development of a comprehensive economic development strategy and other economic development initiatives. Maximum award $50,000 Continuous WEDC Community Development Investment Grant • Funds planning and implementation efforts for development projects. Maximum award $250,000 Continuous WEDC Idle Industrial Site Redevelopment Program • Funds implementation of redevelopment plans for large commercial or industrial sites that have been idle, abandoned or underutilized for at least 5 years. Maximum award of $250,000 Continuous WEDC Rural Business Development Grants • Consolidated Rural Business Enterprise Grant (RBEG) and Rural Business Opportunity Grant (RBOG) • Enterprise grant funds to finance and develop small and emerging private businesses with less than $1 million in revenues, and which will have fewer than 50 employees. Funds can be used for technical assistance, revolving loan program, incubator/industrial buildings, and industrial park improvements • Opportunity grant funds for community economic development, planning and training. Awards generally range from $10,000 to $500,000; no match required End of March USDA Rural Dev’t 66 Funding Programs By Category Maximum Award Application Due Date Granting Agency Economic Development Administration (EDA) Grants Public Works and Economic Development Facilities • Funds construction or rehabilitation of essential public infrastructure and facilities necessary to generate or retain private sector jobs and investments, attract private sector capital, and promote regional competitiveness, innovation and entrepreneurship. Economic Adjustment Assistance Program • Funds to address the needs of distressed communities experiencing adverse economic changes that may occur suddenly over time, and generally result from industrial or corporate restructuring, new Federal laws or requirements, reduction in defense expenditur es, depletion of natural resources, or natural disaster. Technical Assistance • Funds three technical assistance programs, including a local program for regions with severe unemployment and low per capita income. Technical assistance is used to provide information, data, resources and toolkits practitioners and policymakers can use wh en evaluating, shaping and implementing specific projects and programs in economically distressed regions. Partnership Planning • Funds planning activities to develop strategies that inform future economic development actions in order to stimulate and guide the creation and/or retention of higher -skill, higher-wage jobs, particularly for unemployed and underemployed in economically distressed regions. Dependent on project and local census data Continuous EDA Broadband Expansion Grants • Reimburses cost of equipment and construction expenses incurred to extend or improve broadband telecommunications service in underserved areas of the state. Local governments must work with a qualified organization or telecommunications utility to be eligible. $1,500,000; no match required, but projects with local match are given greater priority. February PSC Economic Development Tax Credit • Awards of tax credits to eligible business projects to be claimed for job creation or retention, capital investment, employee training and corporate headquarters retention or location projects. Tax credit; not direct funding Continuous WEDC Historic Preservation Tax Credit • Provides state income tax credit to owners of eligible historic buildings for qualified rehabilitation expenditures. Tax credit up to 20% of qualified expenditures; not direct funding Continuous WEDC • Transportation Economic Assistance Program (TEA) Grant (see Transportation) 67 Funding Programs By Category Maximum Award Application Due Date Granting Agency Fire/ Emergency Response/Homeland Security Forest Fire Protection (FFP) Grants • Funds for fire departments to expand use of local fire departments to augment and strengthen overall initial - attack fire suppression capabilities on forest fires. 50% project reimbursement. $1,500 minimum, $10,000 maximum grant award. July 1 DNR Assistance to Firefighters Grant (AFG) • Funds for fire departments to help meet the firefighting and emergency response needs, such as obtaining critically needed equipment, protective gear, emergency vehicles, training and other resourced needed to protect the public and emergency personnel from fire and related hazards. • Waivers for economic hardship available. Maintenance of Effort and local match required; amount of match based on number of residents. Mid-January FEMA Staffing for Adequate Fire & Emergency Response (SAFER) • Funds awarded directly to fire departments and volunteer firefighter interest organizations in order to help them increase the number of trained, “front -line” firefighters available in their communities. No local match requirement. March FEMA Fire Prevention & Safety Grants (FP&S) • Funds fire prevention activities and to research and develop improvements to firefighter safety. Grants are designed to reach high -risk target groups and mitigate incidences of deaths and injuries caused by fire and related hazards • Waivers for economic hardship available. Maintenance of Effort and 5% local match required, subject to economic hardship waiver April FEMA General Loan Program State Trust Funds Loan Program • School Districts and municipalities may borrow money from the State Trust Fund Loan Program for a wide variety of purposes including buildings, roads, water and sewer facilities, equipment, recreational facilities, industrial development, or other public purposes. Low interest loans with varying rates based on term and type Continuous BCPL Housing Community Development Block Grant – Small Cities Housing Program • Funds local government housing program which primarily benefit low - and moderate -income (LMI) households, including rehabilitation of housing units, homebuyer assistance and small neighborhood public facility projects. Local governments may use repaid CDBG housing loans to establish a local revolving loan fund for the same housing activities. Based on scope of project. Annual grant DOA Lakes and Rivers Aquatic Invasive Species Prevention and Control Grants • Funds aquatic invasive species education programs and control projects for any waters of the state including lakes, rivers, streams, and the Great Lakes under 5 subprograms: a) education, prevention and planning; b) early detection and response; c) establi shed population control; d) maintenance and containment; and e) research and demonstration. Part of new Surface Water Grants program. 25% local match required; maximum grant varies by subprogram December 10, February 1, or Continuous, depending on subprogram DNR 68 Funding Programs By Category Maximum Award Application Due Date Granting Agency Lake Management Planning Grant • Small-scale projects are intended to address the planning needs of lakes where education, enhancing lake organizational capacity, and obtaining information on specific lake conditions are the primary project objectives. • Large-scale projects are intended to address the needs of larger lakes and lakes with complex and technical planning challenges, the result of which will be a lake management plan. • Part of new Surface Water Grants program. 33% local match required. Small- scale grant maximum $3,000 Large-scale maximum is $25,000. December 10 DNR Lake Protection Grants • Funds implementation of lake protection and restoration projects that protect or improve water quality, habitat, or the elements of lake ecosystems under 4 subprograms : a) land acquisition; b) wetland and shoreline habitat restoration; c) lake classification and local ordinance development; and d) lake plan implementation. Part of new Surface Water Grants program. 25% local match required; maximum grant varies by subprogram February 1 DNR Lake Classification Grants and Local Ordinance Development Grants • Funds lake studies to assign management classifications to guide regulatory and management strategy plans and the development of local regulations to protect or improve lake water quality or ecosystem. Part of new Surface Water Grants program. 25% local match required. December 10 DNR River Planning and Protection Management Grants • Designed to protect rivers, water quality, fisheries habitat, and natural beauty from deteriorating as the number of homes and recreational, industrial, and other uses increases along rivers under three subprograms: a) river planning; b) river management; and c) land/easement acquisition. Part of new Surface Water Grants program. 25% local match; maximum grant varies by subprogram River planning December 10; remaining subprograms February 1 DNR Costal Management Grants • Funds restoration, preservation, protection and enhancement of areas in costal zones, including counties adjacent to Lakes Superior and Michigan. 50% match for projects $60,000 or less; 60% match for projects greater than $60,000 Early November DOA 69 Funding Programs By Category Maximum Award Application Due Date Granting Agency Parks and Recreation Recreational Trails Program Grant • Eligible projects include: maintenance and restoration of existing trails, development and rehabilitation of trailside and trailhead facilities and trail linkages, construction of new trails, and acquisition of easement or property for trails. • May only be used on trails which have been identified in or which further a specific goal of a local, county or state trail plan included or reference in a statewide comprehensive outdoor recreation plan required by the federal LWCF Program. 50% match required; reimbursed on costs incurred after project approval. May 1 DNR Snowmobile Trail Aids • Funds for county snowmobile bridge rehabilitation, trail rehabilitation, maintenance and development. Match based on project type; reimbursed on costs incurred after project approval. April 15 August 1 DNR All Terrain Vehicle (ATV) Trail Aids • Provide funds to acquire, insure, develop and maintain ATV trails, areas, and routes: 1) maintenance of existing approved trails, areas, and routes 2) purchase of liability insurance 3) acquisition of easements 4) major rehabilitation of bridge structures or trails 5) acquisition of land in fee and development of new trails and areas. Up to 100% funded, depending on project type April 15 DNR Utility Terrain Vehicle (UTV) Trail Aids • Funds maintenance of trails, minor development, gates and signage. Companion to the ATV Trail Aids program. Maximum $100/mile for ATV trails that allow UTV under specific conditions, based on available funding April 15 DNR Recreational Boating Facilities Grant • Funds construction of capital improvements to provide safe recreational boating facilities and for feasibility studies related to the development of safe recreational facilities. • Also includes purchase of navigation aids, dredging of channels of waterways, and chemically treating Eurasian water milfoil. 50% match required Established quarterly DNR Sports Fish Restoration (SFR) • Funds construction of fishing piers and motorboat access projects, including boat ramp construction and renovation and related amenities such as parking lots, accessible paths, lighting, and restroom facilities. Dependent upon project and available funds February 1 DNR Boating Infrastructure Grant (BIG) • Funds construction, renovation and maintenance of boating infrastructure facilities for transient recreational vessels at least 26 feet long. 25% match; Award dependent upon project and available funds End of August DNR 70 Funding Programs By Category Maximum Award Application Due Date Granting Agency Knowles-Nelson Stewardship Program Funds acquisition of land and easements for conservation and recreation purposes, development and improvement recreational facilities, and restoration of wildlife habitat. This is an umbrella program that funds the following grants: Aids for the Acquisition and Development of Local Parks (ADLP) • Purchase land or easements and develop or renovate local park and recreation area facilities for nature -based outdoor recreation purposed (e.g., trails, fishing access, and park support facilities). Urban Green Space (UGS) • Purchase land or easements in urban or urbanizing area to preserve the scenic and ecological values of natural open spaces for nature -based outdoor recreation, including non - commercial gardening. Urban Rivers (UR) • Purchase land on or adjacent to river flowing through urban or urbanizing areas to preserve or restore the scenic and environmental values of riverways for nature-based outdoor recreation. Acquisition of Development Rights Grants (ADR) • Purchase development rights (easements) for the protection of natural, agricultural, or forestry values, that would enhance nature-based outdoor recreation. 50% match required May 1 DNR Urban Forestry • Funds community urban forestry programs. Three grant types include: 1) regular grants to support new, innovative projects that develop sustainable urban forestry programs; 2) startup grants to communities to start or restart an urban forestry program; and 3) catastrophic storm grants for tree repair, removal or replacement within urban areas following a storm for which the Governor has declared a State of Emergency. 50% local match required; reimbursable grants range from $1,000 to $25,000, depending on grant type. October 1 DNR Urban Wildlife Damage and Abatement Control Grant (UWDAC) • Funds development of wildlife plans, implementation of specific wildlife damage and/or control measures for white - tailed deer and Canada geese. Only eligible urban areas may apply. 50% match required; $5,000 maximum grant award December 1 DNR 71 Funding Programs By Category Maximum Award Application Due Date Granting Agency Transportation Local Bridge Improvement Assistance Program • Funds rehabilitation and replacement of the most seriously deficient local bridges on locally owned public roadways. Counties review and prioritize eligible bridge projects within the county. 20% match required; funds allocated by formula to each county Spring of odd- numbered years WDOT State Infrastructure Bank Program (SIB) • Provides range of loans and credit options, including low interest loans, to help communities finance eligible surface transportation projects preserve, promote and encourage economic development or to improve transportation efficiency and mobility. Eligible Projects Include: • Improve an interchange for a new industrial park or commercial development; enhance a road leading up to a contaminated (brownfields) property; provide for better access to facilitate increased auto or truck traffic near commercial or industrial sites; repair or reconstruct a bridge linking downtown businesses with a major state highway(s); provide signal lights, turn lanes and pedestrian walkways a busy highway intersection; construct or widen a road linking an intermodal facility, (i.e. airport, harbor, railroad); widen a highway to improve safety and truck movements for a warehousing/distribution center; and construct parking facilities; bicycle lanes and pedestrian walk -ways to better facilitate customer traffic on or near retail centers and tourist attractions. 2% interest rate loans for terms up to 25 years Continuous WDOT Local Roads Improvement Program (LRIP) Grant • Funds seriously deteriorating county highways, town road, and city and village streets: County Highway Improvement (CHIP); Town Road Improvement (TRIP); and Municipal Street Improvement (MSIP). Three additional discretionary programs (CHIP-D, TRIP-D and MS IP-D) allow municipalities to apply for additional funds for high-cost road projects. • Eligible projects include but are not limited to: • Design or Feasibility Studies • Reconstruction • Resurfacing • Bridge Replacement or Rehabilitation • Asphalt purchasing Distributed by LRIP Committee; Reimbursement program requiring 50% local match. November 1 of odd- numbered years. WDOT Transportation Economic Assistance Program (TEA) Grant • Road, rail, harbor and airport projects that attract employers to Wisconsin or encourage business and industry to remain and expand in the state. Maximum award $1,000,000; 50% match required. Continuous WDOT Disaster Damage Aids and Emergency Relief • Funds repair of disaster damage from a severe storm, flood, tornado, mudslide, or other natural event to certain public highways (not a State Trunk or Connecting Highway system) and federal aid highways. Certain criteria must be met to be eligible. Match ranges from 0% to 50%, based on costs and type. Within 60 days of disaster event; 180 days for federal highways WDOT 72 Planning Community Development Block Grant – Planning (CDBG – PLNG) • Funds plans that address major local economic or community development proposes or unexpected economic activities that adversely impact the community. Maximum grant $25,000 for community-wide plans and up to $15,000 for site- specific plans; 50% match required. Annually in late spring (usually May) DOA Wisconsin Land Information Grants • Funds county land information program activities in three areas: 1) Training & Education Grants for training and education of county employees for the design, development and implementation of land information system ($1,000 max); 2) Strategic Initiative G rants to create a statewide digital parcel map and post parcel information online (max $50,000); 3) Base Budget Grants to develop, maintain and operate a basic land information system and implement land information plan (only certain counties are eligible). Maximum award based on grant type December 31 DOA Special Evaluation Assistance for Rural Communities and Households in Wisconsin (SEARCH) (See Public/Community Facilities) Surface Water Municipal Flood Control Grant • Local Assistance Grants that support municipal flood control administrative activities. • Acquisition and Development Grants to acquire and remove floodplain structures, elevate floodplain structures, restore riparian areas, acquire land and easements for flood storage, construct flood control structures, and fund flood mapping projects. 50% match required Every two years in March DNR Municipal Dam Grant Program • Funds eligible engineering and construction costs for dam maintenance, repair, modification or abandonment and removal. Maximum $400,000; required match 0%, 50% or 75%, based on project type and cost Mid-January DNR Dam Removal Grant Program • Funds dam removal costs, including labor, materials and equipment. May not receive a grant from both the Municipal Dam program and the Dam Removal program for removal of the same dam Reimbursement program; maximum award $50,000 and no local match required. Continuous DNR Well Compensation and Abandonment Grants • Provides financial assistance to replace, reconstruct or treat contaminated private water supplies, or properly abandon unused private wells Only eligible for private land owners Funding dependent on income Continuous DNR 73 Local Water Quality Management Planning Aids Grant • Funds to assist in the development and implementation of area-wide water quality management planning activities. • Eligible projects include local and regional water resource management and watershed planning activities; sewer service area plans and amendments; regional wastewater facility planning initiatives; and, identification and protection of water quality sensit ive areas known as environmental corridors. Determined on project basis Continual DNR Target Runoff Management Grants • Funds activities for controlling nonpoint source (NPS) for agriculture or urban runoff management practices in targeted, critical geographic areas with surface water or groundwater quality concerns. 30% local match required Maximum award depends on project size; small-scale project grants $150,000 April 15 DNR Urban Nonpoint Source & Stormwater Grants (UNPS&SW) • Funds for planning or construction projects to control polluted runoff in urban project areas. Eligible projects must have a population density of at least 1,000 people per square mile, or non -permitted commercial land use, or is a municipally-owned indust rial land use. Areas that are expected to become urban within 20 years are also eligible 70% match required for planning and 50% match required for construction; maximum grants $85,000 for planning and $150,000 for construction April 15 DNR Clean Water Fund Program (CWFP) ( See Public/Community Facilities) Safe Drinking Water Loan Program (SDWLP) ( See Public/Community Facilities) Recycling Recycling Grants to Responsible Units • Funds residential and 2-4 unit household recycling and yard waste program costs (net of sale of recovered materials). Must have a DNR -approved Effective Recycling Program to qualify. Depends on available funding October 1 DNR Recycling Consolidation Grants to Responsible Units • Provides supplemental funding to the basic recycling grant program for residential and 2-4 unit household recycling and yard waste program costs. Must have a DNR -approved Effective Recycling Program and meet certain criteria. Depends on available funding October 1 DNR Agriculture Notice of Intent/Discharge Cost-Share Grants • Funds to governmental units working with livestock operation owners or operators with pollution discharge concerns resulting in the issuance of a Notice of Discharge (NOD) or a Notice of Intent to Issue a Notice of Discharge (NOI) from DNR. Varies based on project Continuous; applications reviewed in mid-April, mid- June and mid- August DNR & DATCP Updated 12/9/15 74 75 76 77 78 79 Follow link below for more reports: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:ada93955-9f7a-4a6a-a361-79142099eee0 80 81 Village of Sister Bay Board Report Meeting Date: April 21, 2026 Amount Total 179,787.22$ 283.07 Village Total 180,070.29$ 170.00$ 60.79 - Minor Funds Total 230.79$ Debt Service Village 977,785.00$ Special Revenue 317,250.00 Marina 169,612.50 Utilities 111,305.00 Debt Service Total 1,575,952.50$ 1,547.67$ 300.00 CIP/TIF total 1,847.67$ 14,069.70$ 23,880.11 1,155.51 - Utility total 39,105.32$ 33,731.97$ 10,446.11$ 1,582.33$ Marina Total 45,760.41$ Net payroll: PR 03/06, 03/20 and BPR 03/31 76,555.58$ 3,852.15 11,990.64 Payroll/taxes total 92,398.37$ 1,935,365.35$ Respectfully submitted, Volodymyr Gannik Financial Specialist/Village Treasurer Retirement paid online TOTAL ALL BILLS CIP/TIF bills prepaid CIP/TIF Bank fees paid electronically Water fund bills prepaid Collection fund bills prepaid Bank fees & bills paid electronically State taxes paid online Wastewater fund bills prepaid Marina bills prepaid Marina sales tax Marina credit card fees & bills paid by EFT Bank fees & bills paid electronically Staff members have carefully reviewed the following bills and are recommending that they all be approved. Bills By Type Village bills prepaid Bank fees & bills paid electronically Special Revenue Funds bills Special Revenue Sales Tax 82 COMMITTEE REPORTS Date: April 21, 2026 To: Village Board Re: Committee Reports Author: Sarah Bertges, Administrative Assistant/Deputy Treasurer Committee reports for the month are included in the following link(s) 9. COMMITTEE REPORTS_April 2026-1.pdf 83