EMR Committee Meeting — Agenda

Sevastopol EMR Committee Meeting Agenda Date: June 1, 2026 Time: 6:00 PM Location: Sevastopol Town Hall Attendees: Please sign in and date/time: • Town Supervisor ___________________________________ • Crew Chief ___________________________________ • Assistant Crew Chief ___________________________________ • Secretary ___________________________________ 1. Call to Order • Welcome and introductions • Open discussion---any items to discuss that are not posted on the agenda 2. Committee & Agency Meeting Structure Discussion Items • Establish purpose and structure of committee meetings • Schedule committee meetings through the remainder of 2026 • Schedule agency meetings through the remainder of 2026 • Determine required attendees for committee meetings • Communication and teamwork expectations • Task delegation process and accountability timelines Desired Outcome • Committee and agency meeting schedule established through year-end • Agreement on meeting structure and attendance expectations 3. Patient Safety & Equipment Readiness Medical Supplies • Review expired supplies and replacement needs • EMR bags • Storage rooms • AED cabinets and support kits Monthly Inspection Program • EMR bags • Oxygen equipment • Trauma supplies • PPE and infection control supplies • Storage areas AED Program Review • Current LIFEPAK 1000 inventory • Battery replacement schedule • Pad/electrode expiration tracking • Monthly inspection documentation • Annual professional service requirements • Public building AED inspections • Buy-back or recall opportunities • Discussion regarding future AED replacement needs Desired Outcome • Assign responsibilities for inspections • Establish timeline for equipment review and corrective actions 4. Roles, Responsibilities & Organizational Structure Review and Discussion • Crew Chief • Assistant Crew Chief • Secretary • EMR Members • Town Board • Liaison Town Supervisor • Town Clerk Discussion Topics • Communication pathways • Reporting structure • Meeting attendance expectations • Documentation responsibilities • Equipment responsibilities • Training requirements • Participation expectations Desired Outcome • Outline of role definitions for future bylaw development 5. Records Management, Communication & Member Tracking SharePoint Development • Status of SharePoint platform • Document management needs • Access and permissions Records to Maintain • Meeting minutes • Training records • Member files • Equipment inspections • AED inspections • Policies and procedures • Financial records • Invoices and receipts Secretary Responsibilities • Record retention • Administrative tracking • Communication support Desired Outcome • Develop action plan for implementation of digital recordkeeping system 6. Meeting Structure & Accountability Discussion Topics • Annual meeting calendar • Agenda development process • Attendance tracking • Sign-in procedures • Meeting minute standards • Monthly operational reviews Regular Meeting Components • Bag checks • AED inspections • Training • Case reviews • Community events • Operational updates • Policy discussions Secretary Role Expectations • Attendance requirements • Documentation responsibilities • Continuity planning Desired Outcome • Standardized meeting structure established 7. Open Discussion • Additional concerns or recommendations • Future agenda items • Assignment of action items and deadlines 8. Review of Assigned Tasks • Summary of decisions made • Review assigned responsibilities • Establish completion dates 9. Adjournment Time:_____________ Next Committee Meeting: ___________________ Next Agency Meeting: June 3rd, 2026 at 7pm at the Sevastopol Town Hall