Town Board — Minutes

Town of Sevastopol, Board of Supervisors’ Meeting, February 16, 2026 1 1 BOARD OF SUPERVISORS’ MEETING 2 Monday, February 16, 2026, at 7:00 p.m. 3 4528 State Highway 57, (Institute), Sturgeon Bay, WI 54235 4 5 Call to Order. The meeting was called to order by Vice Chair, Linda Wait at 7:00 p.m. 6 7 Pledge of Allegiance. The Vice Chair asked all to rise and join in the Pledge of Allegiance. 8 9 Roll Call to Establish Quorum. In addition to Wait, the following Board members were in attendance and 10 constitute a quorum: Supervisor Vogel, Supervisor Haen, and Supervisor Olsen. Chairman Dan Woelfel 11 is excused. 12 13 Meet n’ Greet . Following the introduction of the Board and also in attendance: Amy M. Flok – 14 Clerk/Treasurer, Ryan Hoffmann – Sevastopol Videographer, Hugh Zettel, Amanda Accardi – Door County 15 Trails, Stacie Denil, Gwenn Graboyes, Dave Chanta. 16 17 Public Participation. Gwenn Graboyes spoke about bills that are at the State level regarding invasive 18 species and wake boating. 19 20 Agenda/Proper Notice/Adopt. Upon verification of proper notice, motion by Haen and second by Olsen 21 to approve and adopt the agenda. Motion carried. 22 23 Approval of Minutes – Board of Supervisor’ Meeting – January 19, 2026. Motion by Olsen and second 24 by Haen to approve the minutes of the Board of Supervisors’ Meeting, January 19, 2026. Motion carried. 25 26 Door County Trails Presentation. Amanda Acc ardi stated they are trying to start a transportation trail 27 network. They have visited most municipalities and have been getting feedback. There will be a strategy 28 presented to the municipalities sometime in March. They would like to have a letter of support from all 19 29 municipalities by May. 30 31 Pending Business 32 E-Plan Exam – Commercial Plan Review Services Consideration. Vice Chair Wait stated that this is 33 back for your review and potential approval. She suggested adding some verbiage to liability. Motion by 34 Olsen and second by Haen that we enter into the E-Plan Exam and ask them to add the suggested 35 language from our Attorney. Motion carried. 36 37 Schauer Road Update on Cost Share. Wait stated the cost share breakdown is included in the packet. 38 The total cost of the project is $354,712. The board previously had approved $50,000 as our share but the 39 costs changed, and the town needed an additional $20,000 to make their share of the project complete. 40 Vogel stated she would like to see the project continue. Motion by Haen and second by Vogel to accept 41 the most recent estimate to cost share the Schauer Road update to exceed no more than $20,000. Motion 42 carried. 43 New Business 44 Town of Sevastopol, Board of Supervisors’ Meeting, February 16, 2026 2 Door County Coastal Byway – Authorization for disbursement of grant funds. The Door County 1 Coastal Byways have a grant and are sitting in the designated fund with the Town of Sevastopol. Coastal 2 Byways need to spend $4,000 before they can use the grant funds. Wait is looking to disburse the grant 3 funds as needed. Motion by Olsen and second by Vogel to pay the invoices as needed. Motion carried. 4 5 Authorization for Payment of March 2026 Vouchers/Bills/Claims in lieu of Board Meeting. Motion by 6 Haen and second by Olsen to authorize the payment of the March 2026 voucher, bills, and claims. 7 Motion carried. 8 9 2026 Newsletter. Wait stated that last year we did 12-page newsletter but hope to bring it back down to 10 8 pages. We are looking for articles and pictures. Please have articles to Wait or Clerk Flok by June 1st. 11 12 Quarry Bluff Plat – Approval of Land Division. Quarry Bluff Estates are asking for the Town of Sevastopol 13 to approve the plat subject to compliance with all state, County, and Local ordinances, including the Town 14 of Sevastopol Road standards when it comes to driveways . Motion by Haen and second by Olsen to 15 approve subject to compliance with all State, Local and P rivate/Public roadway standards . Motion 16 carried. 17 18 Adjustment of Committed Funds . Wait stated that she talked to Elizabeth McMasters regarding our 19 committed funds. The funds were sitting in our unassigned funds to avoid a negative position, but we will 20 replenish those funds in 2026. The Town was fiscally responsible for not borrowing before we needed it 21 and securing the best interest rate. Motion by Wait and second by Haen for the Clerk to work with CLA to 22 work this out. Motion carried. 23 24 Shipping Containers and Camping Regulations Survey – Door County Zoning. Wait stated the Zoning 25 Department is seeking consideration o n the camping and shipp ing container regulations. They ask for 26 each municipality to complete a survey. The Board went through the surveys on both shipping containers 27 and camping . T he Board made these final recommendations regarding the shipping containers as 28 accessory structures: The Town would place a conditional use permit on the use of one and to only be 29 used in certain zoning districts. They would need to define the exact intended use of the container, would 30 not be able to stack them, and if necessary, place a time limit on the use. The Board made the following 31 recommendations regarding camping: not allowing camping units to be used as short-term rentals. Clerk 32 will submit it to the Zoning Department. 33 34 Ordinances/Resolutions. None 35 36 Financial Reports – January 2026. Motion by Haen and second by Olsen to accept the financial reports 37 for January 2026. 38 Treasurer’s Report. T h e T o w n h a s p a i d i t s fi r s t q u a r t e r o f fi r e p r o t e c t i o n . T h e s n o w 39 removal has been a little bit more than the budgeted about with the weekend snows. We 40 will have a better assessment as of next month. 41 42 Approval of Vouchers, Bills, and Claims – January 20, 2026, through February 16, 2026. Motion by 43 Haen and second by Vogel to approve the vouchers, bills, and claims from January 20, 2026, through 44 February 16, 2026. Motion carried. 45 46 Town of Sevastopol, Board of Supervisors’ Meeting, February 16, 2026 3 Oral Committee/Commission Reports/Minutes. 1 Door County Tourism Zone meets on Thursday, February 19th. 2 3 Vogel stated that completion of the installation of broadband is on schedule for 2026. Depending on how 4 far Sturgeon Bay Utilities gets this year on Bay Shore Drive, there may be about 123 addresses that will be 5 serviced by broadband on ariel poles instead of underground, which is driven by grant funding expiration. 6 7 County Board Report – District 14 Supervisor – Hugh Zettel. 8 Hugh stated that County Board had a short meeting in January. The Health and Human Services have 9 added HHS staff for dementia. They approved the ordinance for the changes on the zoning map for the 10 Town of Gibraltar. 11 12 Licenses & Permits 13 Inspection Specialists, LLC – January 2026. Placed on file. 14 Door County Zoning Permits – January 2026. Placed on file. 15 16 Correspondence 17 Evaluation on STR Growth in Door County 18 State of Wisconsin Municipal Payment 19 Board of Commissioners of Public Land – Amortization Schedule 20 Toys for Tots Thank You Letter 21 Sevastopol Historical Society – Door County Rocks and Fossils Program 22 23 Announcements 24 Historical Society Event – Sunday, February 22, 2026, at 1:00 p.m. 25 Spring Election – Tuesday, April 7, 2026; Polls are open 7 a.m.-8 p.m. 26 Board of Supervisors’ Meeting – Monday, April 20, 2026, at 7:00 p.m. 27 Annual Town Meeting - Tuesday, April 21, 2026, at 6:00 p.m. 28 29 Agenda Items for Next Month 30 31 Adjourn. Motion by Olsen and second by Haen to adjourn. Motion carried and the meeting adjourned 32 8:51 p.m. 33 34 Respectfully Submitted, 35 36 37 Amy M. Flok, Clerk 38 Draft 2/24/2026 39 40