Town Board — Minutes

Town of Sevastopol, Board of Supervisors’ Meeting, July 2025 1 1 BOARD OF SUPERVISORS’ MEETING 2 Monday, July 21, 2025, at 7:00 p.m. 3 4528 State Highway 57, (Institute), Sturgeon Bay, WI 54235 4 5 Call to Order . The meeting was called to order by Chairman, Dan Woelfel at 7:00 p.m. 6 7 Pledge of Allegiance . The Chairman asked all to rise and join in the Pledge of Allegiance. 8 9 Roll Call to Establish Quorum . In addition to Woelfel, the following Board members were in 10 attendance and constitute a quorum: Supervisor Jeanne Vogel, Supervisor Linda Wait, Supervisor 11 Mark Haen, and Supervisor Trent Olsen. 12 13 Meet n’ Greet . Following introduction of the Board and also in attendance: Amy M. Flok – 14 Clerk/Treasurer, Ryan Hoffmann – Sevastopol Videographer, Paul Billing, Josh Julien, Dave 15 Normann, Dick Weidmann, Hugh Zettel, and Jeff Schmeckpeper. 16 17 Public Participation . 18 Josh Julien spoke regarding launching jet skis at Whitefish Bay Boat Launch. 19 20 Agenda/Proper Notice/Adopt . Upon verification of proper notice, motion by Wait and second by 21 Vogel to approve and adopt the agenda, as noticed. Motion carried. 22 23 Approval of Minutes – Board of Supervisors’ Meeting – June 16, 2025 24 Special Board of Supervisors’ Meeting – July 2, 2025 25 Motion by Olsen and second by Haen to approve the minutes of the Board of Supervisors’ meeting 26 June 16th, 2025, and Special Board of Supervisors’ Meeting on July 2, 2025. Motion carried. 27 28 Pending Busines s 29 Road Work 2025 – Northeast Asphalt proposal for Mathey Road – 2026. Woelfel reported that we 30 put Mathey Road on hold for 2025 at the Special Meeting on July 2, 2025. Based on the recent cost 31 estimates, Northeast Asphalt indicated it would be willing to participate in covering the overlay 32 material costs. We will put the Mathey road segments out for bid in 2026. 33 34 Broadband Borrowing for AT&T Payments Due in 2026 . 35 Woelfel stated that AT&T is out in our municipalities and making progress. Twenty-five percent of 36 the work will be done by January 2026, one hundred percent by July 2026. We made our first 37 payment in December 2025. The current interest rate is 5.5%. If we refinance any loan, we have to 38 take out an additional 25% of the current loan balance. We will bring this back in August and 39 decide on terms and structure of the loan. Motion by Haen and second by Wait to move forward 40 with seeking a loan for 10 years in the amount of $1,129,000. Motion carried unanimously. 41 42 Town of Sevastopol, Board of Supervisors’ Meeting, July 2025 2 Newsletter Update . Wait reported that Laddie has all the articles and photos and is working with 1 some new software. Our newsletter budget is $3,000. Wait reached out to two different printers. 2 Sunshine Resources estimated roughly $4,000 for an 8-page newsletter and $6,000 for a 12-page 3 newsletter. Motion by Wait and second by Vogel to proceed with a 12-page newsletter with 4 Sunshine Resources, instead of an 8-page newsletter. Motion carried. 5 6 New Business 7 Laurie Lane Repair of Saw Cuts or Reconstruction 2026. Woelfel stated the Board went down to 8 Laurie Lane during the road tour. WPS and Sturgeon Bay Utilities had been saw cutting the road. 9 Jason Bieri received an estimate from Bissen to repair it in the amount of $7,000. Motion by Vogel 10 and second by Haen authorize Sturgeon Bay Utilities/Bissen to do the repair work on Laurie Lane for 11 $7,000, which the Town will pay. Motion carried. 12 13 Intergovernmental Agreement on Creation of New Schauer Road . Woelfel stated that we were 14 initially waiting for the DNR for the surveys. We have what we need to continue pursuing both the 15 new road and the cul de sac on the road north to Jacksonport. The County will need a document 16 from the Town to vacate the road to give it to the DNR. We will also have an intergovernmental 17 agreement with Jacksonport for the cul de sac. We will start the application process for the Door 18 County Community Fund Grant, and depending on funding, we might have to ask Jacksonport to 19 contribute more money. 20 21 Motion by Vogel and second by Wait to take a recess. Motion carried. 22 23 Ordinances/Resolutions 24 Ordinance No. 01 -2025 – Regulation of Activities in T own Parks . 25 Woelfel reported he went back to the last Ordinance for Activities in Town Parks. He went through 26 and cleaned it up a bit to make it enforceable. Wait would like to take a look at all of the previous 27 ordinances to make sure everything is covered in one ordinance. Wait will cross reference, and we 28 will bring back in August. 29 30 Financial Reports – June 2025. Motion by Wait and second by Vogel to accept the financial reports 31 for June 2025. Motion carried. 32 Treasurer’s Report . The Town has received the second quarter of General 33 Transportation Aids. The second half of the taxes are due by July 31st. The Short-34 Term Rentals are all renewed, and everyone was in before the deadline. Currently 35 we have 75 Short-Term Rentals, with 7 of those being 6 nights/7 days or more. 36 37 Approval of Vouchers, Bills, and Claims – June 17, 2025, through July 21, 2025. Motion by Haen 38 and second by Olsen to approve the vouchers, bills, and claims for June 17, 2025, through July 21, 39 2025. Motion carried. 40 41 Oral Committee/Commission Reports/Minutes . 42 Wait attended a DOT presentation on the proposed roundabout at Gordon and STH 42/57. It would 43 be a multilane roundabout with 2 through lanes. The next meeting is July 30th at 4:00 p.m. by Zoom. 44 Town of Sevastopol, Board of Supervisors’ Meeting, July 2025 3 1 In the Door County Tourism Zone packet, there was a legal opinion on “can the zone refuse to issue 2 a room permit if they did not provide proof of a Department Agriculture Trade and Consumer 3 Protection permit”? The answer to that is no. 4 5 County Board Report – District 15 Supervisor – Hugh Zettel . There was a resignation on the 6 Board, so there is a vacancy. Resolutions that have come forward were for non-budgetary funds. 7 The Burie zoning change passed. Tomorrow the County Supervisors will be talking about the 8 County funding the upgraded radios for the municipalities. 9 10 Licenses & Permits 11 Inspection Specialists, LLC – June 2025. Place of file. 12 Door County Zoning Permit – June 2025. Place of file. 13 14 Correspondence 15 Doorway to Learning, Inc. – Tax Letter 16 Gibraltar Resolution 17 DCTZ Permits 18 The Nature Conservancy 19 General Transportation Aid Payment 20 Fire Due Payments 21 City of Sturgeon Bay Fire Department Report – June 2025 22 Wisconsin Realtor Association Correspondence 23 24 Announcements 25 Board of Review – Tuesday, July 22, 2025 – 1:00 p.m.-3:00 p.m. 26 Door County Fair – August 13-17, 2025 27 Valmy Thresheree – August 15-17, 2025 – 5005 Country View Road, Sturgeon Bay 28 Board of Supervisors’ Meeting – Monday, August 18, 2025, 7:00 p.m. 29 30 Agenda Items for Next Month 31 32 Adjourn . Motion by Olsen and second by Haen to adjourn. Motion carried and the meeting 33 adjourned at 9:21 p.m. 34 35 Respectfully submitted, 36 37 Amy M. Flok, Clerk 38 Draft 7/29/2025 39 40 41