Community Protection Committee — Agenda packet

VILLAGE OF EPHRAIM FOUNDED 1853 VILLAGE OF EPHRAIM FOUNDED 1853 Community Protection Committee Agenda Wednesday September 23, 2026, 2:30 PM Village Hall 9996 Water Street NOTE: This Meeting of the Village Community Protection Committee will also be held via teleconferencing. It will be available to the public to attend in person or by computer, phone, tablet, or dial in. Connection information is included below in this notice. 1. Call to order 2. Changes in Agenda 3. Previous minutes – April 22, 2026 4. Visitors’ comments 5. Discussion and Recommendation of 2027 Fire Department Budget 6. Update on Emergency Operations Plan 7. Discussion and Recommendation on Responder Crash Proclamation 8. Discussion and Recommendation on Installation of Solar Powered Stop Sign at the Corner of Moravia St and CTY Q 9. Discussion on Future Fire Truck Purchases 10. Discussion on General Safety Issues in the Village 11. New business for next meeting 12. Adjournment Please join my meeting from your computer, tablet or smartphone. https://meet.goto.com/451839205 You can also dial in using your phone. Access Code: 451-839-205 United States: +1 (312) 757-3121 *It is possible that a quorum of the Village Board or other Village Committees may be present at the meeting. However, no action will be taken by any other Board or Committee unless specifically noticed. Date 9/18/2026 X Village Administrative Office X Visitors’ Center X Post Office X Website: ephraim.wi.gov X Emailed to WDOR/ Peninsula Pulse Andrea Collak, Clerk Kim Roberts, Deputy Clerk 1 VILLAGE OF EPHRAIM COMMUNITY PROTECTION COMMITTEE MINUTES WEDNESDAY, APRIL 22, 2026 – 2:30 PM VILLAGE HALL - 9996 WATER STREET ACTION ITEMS: Dukehart moved, Hart seconded to approve the minutes of January 28, 2026, all ayes. Motion carried. Hart moved, Cox seconded to send the revised Emergency Operations Plan to the Village Board for review with the understanding that it would stimulate further discussion and refinement at the Board level, all ayes. Motion carried. Hart moved, Dukehart seconded to adjourn at 3:13 PM, all ayes. Motion carried. Present: John Cox, Tad Dukehart, Laird Hart (online), and Carly Mulliken - Chair. Absent: Keith Krist. Staff: Brent Bristol – Village Administrator/Zoning Administrator and Kim Roberts - Deputy Clerk. Guests: None. 1. Call to Order: The meeting was called to order at 2:30 PM. A quorum was present for this meeting. 2. Changes to the agenda: There were no changes. 3. Approval of the previous minutes: Dukehart moved, Hart seconded to approve the minutes of January 28, 2026, all ayes. Motion carried. 4. Visitors’ Comments: There were no visitors’ comments. 5. Discussion and recommendation of Village Emergency Plan: A discussion was held regarding the revised Village Emergency Plan. The discussion stressed that the plan is an internal guide for staff, emphasizing the importance of keeping the document updated with current names and contact information for effective communication in emergencies. Additionally, the discussion led to the possibility of drafting an external summary for public use, reinforcing the necessity of calling 9-1-1 in genuine emergencies. The Committee reached consensus on simplifying responsibility language for property owners in (C)(2), agreeing to keep it concise by stating that all parcel owners are responsible for maintaining their private property, thus avoiding any legal complexities. The same was decided for (C)(3). It was noted that flexibility in the Public Information Officer's role should be maintained, recommending an appointment by the Village President over a rigid assignment to the Village Administrator. The Committee requested that all references to the Public Information Officer include “or designated appointee”. Additional discussions highlighted concerns about the chain of command. Cox highlighted that under state statute, the Village Administrator has authority. Discussion included the Emergency Operations Committee (Village Board), which, based on trustee seniority, would be next in line as Emergency Management Director, if the Village President were unable to serve in the role. The organization flow chart was also reviewed. It was proposed to revise the flowchart, moving the Village Administrator below the Emergency Operations Director (Village President) into the second row of organizational command, placing greater emphasis on the Village Administrator reporting directly to the Emergency Operations Director. Spending authority during disasters was another point of consideration for Department Directors, with the acknowledgment that it needs careful evaluation by the Village Board due to varying opinions on appropriate limits in emergency scenarios. On National Incident Management System (NIMS) training, the Committee recommended adding the following language: “The Fire Chief and one other shall complete training under this program”. 2 Hart moved, Cox seconded to send the revised Emergency Operations Plan to the Village Board for review with the understanding that it would stimulate further discussion and refinement at the Board level, all ayes. Motion carried. 6. Discussion of general safety issues in the Village: The fading orange speed limit flags require replacement, Dukehart noted. Updates on the German Road communication tower were discussed; location and legal questions are ongoing. The Committee agreed that moving forward is vital to ensure adequate downtown communication coverage. 7. New business for the next meeting: The next CPC meeting will be held on Wednesday, May 27, 2026, at 2:30 PM. 8. Adjournment: Cox moved, Dukehart seconded to adjourn at 3:32 PM, all ayes. Motion carried. Recorded by, Kim Roberts – Deputy Clerk Ephraim Fire Department P.O. Box 138, Ephraim, WI 54211 Fire Chief Justin MacDonald Office: (920) 854-5501 Fax: (920) 854-2072 Cell: (920) 495-0039 2027 Equipment Purchases Item Cost Headset System for Boat $ 8,000.00 Turnout Gear x2 $ 8,000.00 Rope Rescue Equipment $ 11,000.00 EV Emergency Plug $ 2,000.00 Fire Hose $ 1,000.00 Total $30 ,000.00 Door County Fire Department Wage Comparison 2026 Fire Department Chief Salary AC Salary Captain Lieutenant Firefighter EMR Crew Chief Truck Checks Training Meetings NWTC Classes Truck Maint. Equip. Maint. Fire Inspectors BUG $8,000.00 $2,750.00 $725.00 $825.00 $22.00/hr $1,500.00 N/A $25.00/Flat $25.00/Flat N/A N/A $22.00/hr Southern Door $9,050.00 $2,750.00 $1,200.00 N/A $25.00/hr $500.00 $17.25/hr $25.00/night $25.00/session $17.25/hr $17.25/hr $17.25/hr Jacksonport $8,000.00 $2,500.00 $1,000.00 $750.00 $25.00/hr N/A $15.00/hr $25.00/hr $15.00/hr $15.00/hr $15.00/hr N/A Egg Harbor $13,000.00 $5,000.00 $2,000.00 $1,250.00 $27.00/hr $2,000.00 $27.00/hr $27.00/hr $27.00/hr $27.00/hr $27.00/hr $27.00/hr Gibraltar N/A FT $5,000.00 $1,250.00 N/A $25.00/hr $5,000.00 $25.00/hr $25.00/hr $25.00/hr $25.00/hr $25.00/hr $25.00/hr Baileys Harbor $13,000.00 $4,500.00 $1,000.00 N/A $27.00/hr $4,500.00 $15.00/hr $27.00/hr N/A N/A N/A N/A Ephraim $12,000.00 $6,000.00 $1,250.00 N/A $27.00/hr N/A $27.00/hr $27.00/hr $27.00/hr $27.00/hr $27.00/hr $27.00/hr Sister Bay/Liberty Grove $37,250.00 $8,910.00 $3,780.00 $2,700.00 $27.00/hr N/A $27.00/hr $27.00/hr $27.00/hr $27.00/hr $27.00/hr $27.00/hr Washington Island $8,000.00 $1,400.00 $1,270.00 $875.00 $23.00/hr $1,200.00 $23.00/hr $23.00/hr $23.00/hr $23.00/hr $23.00/hr N/A Sturgeon Bay N/A FT N/A FT N/A N/A $31.32/hr N/A N/A $18.93/hr N/A N/A N/A N/A Nasewaupee $7,500.00 $4,000.00 $1,500.00 $750.00 $26.00/hr N/A $18.00/hr $20.00/hr $25.00/hr $18.00/hr $18.00/hr N/A County Average $12,866.00 $4,281.00 $1,497.50 $1,191.00 $25.93 $2,450.00 $21.58 $24.54 $24.33 $22.40 $22.40 $24.20 Notes: Baileys Harbor: For calls between 10pm & 6am they pay $54.00/hr Sturgeon Bay: Monthly Base Pay is $250.00/Month, Annual Bonus of $1,000 if over 90%, Incident Response is a Min. of 2 Hours, Retirement Contribution of $250.00 Gibraltar: Probationary Members are Paid $15.50/hr Sister Bay: Fire Calls double in pay between 11pm & 5am, Probationary Pay is 75% Regular Wage, Increasing wage to $28.00/hr in 2027 Washington Island: Probationary Firefighter $15.00/hr Activity Descriptio n Code Description Item. Breakdown 2023 Budget 2023 End of Year 2024 Budget 2024 End of Year 2025 Budget 2025 End of Year 2026 Budget YTD 9/30/26 2027 Budget Increase (Decrease) Row 100-50- INCOME 1 General Fund 43420 State - Fire Dues 11,000$ 11,000$ 11,000$ 11,000$ 11,000.00$ -$ 2 Total Revenue 11,000$ 11,000$ 11,000$ 11,000$ 11,000.00$ -$ 100-50- EXPENSE 3 Law Enforcement 52100-301 Facility Supplies CPC goods and services 5,000$ $217.31 $5,000.00 $36.88 $5,000.00 $457.27 5,000$ -$ 5,000.00$ -$ 4 Fire Protection 52200-100 Salaries 17,500$ $16,666.85 $19,500.00 $21,811.08 $21,000.00 $19,668.04 21,000$ 9,205.86$ 23,000.00$ 2,000.00$ 5 Fire Protection 52200-101 SS/Med 5,000$ $3,350.43 $5,000.00 $3,750.19 $5,000.00 $3,505.03 4,000$ 3,930.19$ 4,000.00$ -$ 6 Fire Protection 52200-102 Retirement 800$ $915.28 $800.00 $1,336.74 $800.00 $1,445.94 1,200$ 1,104.60$ 1,400.00$ 200.00$ 7 Fire Protection 52200-103 Health Insurance Inc. extended accident 3,000$ $3,007.03 $3,000.00 $1,882.58 $3,000.00 $2,197.18 3,000$ 1,261.47$ 3,000.00$ -$ 8 Fire Protection 52200-104 Disability Insurance $0.00 $0.00 $0.00 -$ -$ -$ 9 Fire Protection 52200-105 Workers Compensation 900$ $913.00 $1,000.00 $536.56 $1,000.00 $748.00 1,000$ 632.00$ 1,000.00$ -$ 10 Fire Protection 52200-106 LOSA (AD) 8,600$ $7,366.13 $8,000.00 $9,400.75 $8,000.00 $6,604.49 7,000$ -$ 7,000.00$ -$ 11 Fire Protection 52200-211 Property Insurance 649$ $692.00 $713.95 $701.00 $763.92 $736.00 781$ 752.00$ 780.73$ -$ 12 Fire Protection 52200-302 Facility Maintenance/Repair Inc. to outfit station 8,000$ $2,740.85 $7,000.00 $2,328.26 $7,000.00 $4,077.75 5,000$ 2,786.64$ 5,000.00$ -$ 13 Fire Protection 52200-303 Electricity -$ 14 Fire Protection 52200-304 LP Gas 1,400$ $1,454.36 $1,400.00 $691.94 $1,400.00 $1,691.13 1,500$ 1,795.16$ 1,500.00$ -$ 15 Fire Protection 52200-310 Vehicle Fuel 5,500$ $3,817.53 $5,500.00 $2,968.67 $5,500.00 $3,758.97 5,000$ 5,481.20$ 5,500.00$ 500.00$ 16 Fire Protection 52200-312 Cellphone 800$ $566.06 $800.00 $592.75 $800.00 $615.06 800$ 415.68$ 1,500.00$ 700.00$ 17 Fire Protection 52200-320 Training/Conferences 13,000$ $3,123.75 $13,000.00 $6,885.47 $13,000.00 $5,870.64 13,000$ 5,560.62$ 13,000.00$ -$ 18 Fire Protection 52200-333 Office Supplies/Expences 400$ $325.42 $300.00 $83.60 $300.00 $286.92 400$ 10.99$ 400.00$ -$ 19 Fire Protection 52200-335 Professional Dues/Expences 900$ $700.00 $700.00 $1,124.10 $1,000.00 $1,080.00 1,200$ 1,160.00$ 1,500.00$ 300.00$ 20 Fire Protection 52200-340 Vehicle Insurance 5,791$ $4,355.00 $5,996.98 $5,293.44 $6,183.76 $5,638.00 6,311$ 6,047.00$ 6,311.15$ -$ 21 Fire Protection 52200-353 Equipment Repair/Maintenance All Equipment 27,000$ $29,657.38 $27,000.00 $24,989.55 $27,000.00 $25,696.16 30,000$ 20,868.14$ 30,000.00$ -$ 22 Fire Protection 52200-368 Fire Prevention Materials (AD) 300$ $0.00 $300.00 $0.00 $300.00 $0.00 300$ -$ 300.00$ -$ 23 Fire Protection 52200-369 Fire Number Improvements $671.56 $509.24 $537.23 500$ 286.30$ 500.00$ -$ 24 Fire Protection 52200-370 Pager Maintenance 500$ $573.26 $500.00 $341.88 $500.00 $523.80 600$ 95.88$ 600.00$ -$ 25 Fire Protection 52200-371 Fire Equipment (AD) 40,200$ $33,692.30 $40,000.00 $35,721.80 $41,400.00 $34,359.84 28,200$ 4,581.32$ 30,000.00$ 1,800.00$ 26 Fire Protection 52200-372 Ephraim Fire Calls 7,000$ $5,002.50 $7,000.00 $5,294.00 $7,000.00 $6,240.00 7,000$ 5,508.00$ 7,000.00$ -$ 27 Fire Protection 52200-373 Mid Door Fire Calls 2,000$ $2,392.00 $0.00 $253.00 $0.00 $0.00 -$ 569.90$ -$ -$ 28 Fire Protection 52200-374 Mutual Aid Fire Calls 5,000$ $5,186.50 $8,500.00 $10,752.00 $8,500.00 $6,612.00 8,500$ 12,902.25$ 10,000.00$ 1,500.00$ 29 Fire Protection 52200-375 Ephraim Fire Mtgs 13,000$ $9,775.00 $23,000.00 $15,756.50 $23,000.00 $15,792.00 22,000$ 11,899.50$ 22,000.00$ -$ 30 Fire Protection 52200-376 Mid Door Fire Mtgs 7,000$ $7,969.50 $2,000.00 $0.00 $0.00 $0.00 -$ -$ -$ -$ 31 Fire Protection 52200-378 Ephraim Event Calls 300$ $516.00 $475.00 $333.25 $475.00 $387.00 475$ 473.00$ 600.00$ 125.00$ 32 Fire Protection 52200-379 Inspection/Data Entry (AD) 3,500$ $2,472.50 $3,500.00 $1,365.25 $3,500.00 $1,034.23 3,100$ 1,437.50$ 3,100.00$ -$ 33 Fire Protection 52200-810 Equipment Outlay 5,000$ $2,014.07 $4,000.00 $1,891.33 $4,000.00 $3,637.60 4,000$ -$ 4,000.00$ -$ 34 Fire Protection 52200-820 Bldg Improvement Outlay $0.00 $0.00 $0.00 -$ -$ -$ 35 Fire Protection 52200-830 Other Improvement Outlay $0.00 $0.00 $0.00 -$ -$ -$ 36 EMT 52300-377 First Responder Expences 8,000$ $11,134.40 $8,000.00 $16,843.24 $9,000.00 $11,562.57 9,000$ -$ 9,000.00$ -$ 37 Total Expense 150,143.57 190,281.65 180,422$ 189,867$ 98,765.20$ 196,991.88$ 7,125.00$ 2023 Budget 2024 Budget 2025 Budget 3.75% increase 196,040.14 201,985.93 204,402.68 PROCLAMATION Federal Highway Administration’s (FHWA) Crash Responder Safety Week (CRSW) November 2-6, 2026 WHEREAS, Crash Responder Safety is a dedicated initiative aimed at promoting awareness and understanding of the critical importance of protecting emergency responders who serve our communities on our roadways, ensuring their safety while they work to save lives and assist those in need; and, WHEREAS, Crash Responder Safety emphasizes the vital responsibility of motorists to move over and slow down when approaching roadside incidents, thereby reducing the risk of accidents and injuries to both responders and the public; and, WHEREAS, Crash Responder Safety highlights the unwavering dedication and sacrifice of first responders who work tirelessly in dangerous conditions, often putting their own safety at risk to protect and serve our community during emergencies; and, WHEREAS, The Village of Ephraim recognizes the extraordinary contributions of first responders and thanks them for their work to ensure the safety of the community members; and, THEREFORE, I, Kenneth E. Nelson, along with the Ephraim Village Board for the Village of Ephraim, do hereby proclaim the week of November 2-6, 2026, to be CRASH RESPONDER SAFETY WEEK Signed on this 13th day of October 2026. _____________________________________ Kenneth E. Nelson, President of Ephraim Attest: _____________________________________ Andrea Collak, Village Clerk of Ephraim CRSW Proclamation Participants 2026 Proclamation Commitments as of 9/3/2026 Top 25 (10) Milwaukee Sun Prairie Kenosha Oshkosh Racine Manitowoc Madison Wausau Franklin Greenfield Municipality (26) Village of Hammond Town of Rush River Village of Butler Village of Gilman Village of Deer Park Village of Rothschild City of Blair Town of Lawrence (Information Request) Village of North Bay City of Stevens Point City of Eagle River Village of Plover City of New Lisbon Village of Stetsonville Town of Doty Village of Prairie du Sac Village of Amherst Village of Big Bend City of Waupun Village of Merrillan City of Algoma City of Kewaunee Village of Luxemburg Village of Casco Village of Marshall Village of Lake Delton City of Mineral Point County (17) Winnebago Burnett Brown Milwaukee Fond du Lac Barron Calumet Dunn Forest Shawano Polk Columbia Grant Taylor Waukesha Kenosha Outagamie Governor (1) Wisconsin Other (1) WI TIME Coalition Does not generate proclamations Eau Claire County