Village Board — Agenda packet

VILLAGE OF EPHRAIM FOUNDED 1853 1. Call to Order: 2. Quorum: 3. Administration: a) Discussion and consideration regarding submitting an offer to purchase a used mini-pumper truck for the Ephraim Fire Department. 4. Adjournment: Please join my meeting from your computer, tablet or smartphone. https://meet.goto.com/671192157 You can also dial in using your phone. Access Code: 671-192-157 United States: +1 (872) 240-3212 *Deviation from the listed order may occur*** Please note that upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through approp riate aids and services. For additional information , please contact Andrea Collak, Clerk , Village of Ephraim, PO Box 138, Ephraim, WI 54211 Date: 8/20/2026 Andrea Collak, Clerk X Village Administrative Office X Visitors’ Center X Post Office Kim Roberts, Deputy Clerk X Website: ephraim.wi.gov X Emailed to WDOR Radio/Peninsula Pulse VILLAGE OF EPHRAIM BOARD MEETING AGENDA FRIDAY, AUGUST 21, 2026, 12:00 PM 10005 NORWAY STREET – VILLAGE ADMINISTRATION OFFICE The Ephraim Fire Department has been working on options to replace our current 1999 Ford F-350 Mini Pumper. We have located a used apparatus that we feel would be a great upgrade to our fleet to better serve the needs of the community. It has all of the capabilities of the existing pumper and exceeds its abilities in many areas. It has very low operating hours and mileage on it and from what is shown in the information we have been provided, appears to be in excellent condition. The new engine would continue our commitment to the pre planning we have in place to provide a very compact size fully capable engine to make initial structure fire attack in properties with very challenging access, such as North Shore Road structures. Our capabilities with this new engine would far exceed what we are able to accomplish with what we have now. We would have more water, more foam, and more pump capacity and a full engine crew to initiate fire attack in a footprint that is not much bigger than our current engine that it would replace. This new engine would also give us the ability to work towards having apparatus organized to more effectively respond to many different kinds of incidents. For example: We currently have to respond with two engines and a rescue to have all of our extrication equipment on scene due to limited storage space on our current smaller engine. More compartment space would allow us to have one engine equipped for primary structure fire response and the new engine could be equipped to be the primary response engine for transportation emergencies. This would carry the equipment required for auto extrication that we now have on our primary engine. This equipment takes up a great deal of space that could be better utilized to store structure fire related equipment. The need to have three apparatus in or near the "hot zone" of the incident commits those apparatus and firefighters to that area, when there may be other tasks that need to be carried out, such as traffic control. We would also now have the ability to use this new apparatus as a mutual aid response unit to provide a fully staffed Class A pumper to our mutual aid partners, when requested. This would greatly benefit the village by being able to keep the other Class A pumper in service in the village to ensure adequate coverage while the mutual aid response is ongoing. It would also provide redundancy should one or the other be out of service for maintenance. Ther are many other instances where this apparatus would greatly enhance or response capabilities. Our current engine has the following issues that we are trying to resolve by replacing it: -2-person pickup truck cab. The new cab carries 6 firefighters, 5 seats carrying self- contained breathing apparatus to prepare for fire attack enroute. -Standard transmission. Very few firefighters can drive a standard transmission vehicle anymore, much less infrequently and in a highly stressful emergency situation. Engaging the fire pump is also much more difficult compared to apparatus with automatic transmissions. -Limited equipment storage space. We carry equipment on other apparatus that ideally would be on this one. -Age of the vehicle. We have already had issues with availability of service parts due to them being obsolete. For example, the electronic fire pump control system had to be custom built to make the pump function, and it's very complex to operate compared to the currently available controls. Maintenance issues have been increasing in the past several years simply due to age and limited use because it can't be operated by everyone. After discussing this at length at an officers meeting, the officers propose; The village submit an offer to purchase of $317,000.00, prior to August 23rd, contingent on an in-person inspection of the engine by apparatus committee at the seller's facility in Katonah, New York, to be completed by 11:59, Sunday, August 31st, 2026. The above asking price offer is based on information from the apparatus broker that there are already full price offers tendered to the seller. If the offer is accepted and the inspection finds the apparatus is suitable, the village would make arrangements to have the apparatus professionally transported to Ephraim from Katonah, New York. Rough estimates for shipping range from $6-8,000.00. If we proceed, we may be able to find a trucking company that regularly delivers for a manufacturer such as Pierce in Appleton, that would be looking for a return trip load. We have been told that the apparatus is being sold due to a change in organizational structure, and it will no longer fit their needs. This also explains the low hours and mileage. The loose equipment shown in the pictures is not included in the sale. Only ground ladders and suction hoses are included. We estimate that a similar apparatus purchased new would exceed $1,000,000.00. It would also require new, substantially complex and expensive emission control systems that are now so large, they encroach into compartment space of the apparatus body. We understand that this is not the ideal situation to be in to pursue a very expensive piece of apparatus. This engine came to our attention very quickly and is actually just about exactly what we would have specified if we were requesting a brand-new engine. We had actually done some research on this model of engine. It has been discontinued as a model offering due to the space requirements needed for the emission control system. Capital Reserve Accounts (Combined) In Reserve 12/31/2023 2024 Contribution2024 uses Currently In Reserve 12/31/2024 2025 Contribution 2025 Uses Currently In Reserve 12/31/2025 2026 Contribution Increase/dec rease Maintenance Vehicles 36,960$ 8,700$ 45,660$ 8,700$ 54,360$ 8,700$ -$ Administrative Car 3,000$ 1,000$ 4,000$ 1,000$ 5,000$ 1,000$ -$ Fire Dept Equipment 260,310$ 50,331$ 310,641$ 60,000$ 370,641$ 70,000$ 10,000$ Airport Project 40,000$ 10,000$ 50,000$ -$ 50,000$ -$ -$ Village Hall Equipment 98,861$ 833$ 99,694$ 833$ (29,779)$ 70,749$ 833$ -$ Tennis Court Maintenance 20,175$ 1,500$ 21,675$ 1,500$ (22,695)$ 480$ 1,500$ -$ Gazebo Replacement 18,376$ 1,167$ 19,543$ 1,167$ 20,710$ 1,167$ -$ Playground Equipment 23,667$ 1,667$ 25,333$ 1,667$ 27,000$ 1,667$ -$ Village Signs 8,273$ 375$ 8,648$ 375$ 9,023$ 375$ -$ Anderson Dock Cement 29,823$ 1,988$ 31,812$ 1,988$ 33,800$ 1,988$ -$ Road Work (Road Aids) 292,935$ 44,594$ (140,014)$ 197,515$ 89,693$ (92,132)$ 195,076$ 103,148$ 13,455$ Maintenance Equipment (tractor,mowers) (29,463)$ 3,500$ (25,963) $ 3,500$ (22,463) $ 3,500$ -$ Office Computers 16,965$ 1,000$ (3,858)$ 14,107$ 1,000$ (1,184)$ 13,923$ 1,000$ -$ Copiers, Scanners, Printers 7,896$ 1,000$ 8,896$ 1,000$ (7,905)$ 1,991$ 1,000$ -$ Office Equipment/Repair 28,541$ -$ 28,541$ -$ 28,541$ -$ -$ Admin Reserve (Re-Val) 46,484$ 10,000$ 56,484$ 10,000$ 66,484$ -$ (10,000)$ Other Fire Funds 24,000$ -$ 24,000$ -$ 24,000$ -$ -$ Adjustment 5,000$ -$ 5,000$ -$ 5,000$ -$ -$ Payback 186,200$ -$ 186,200$ -$ 186,200$ -$ -$ General Reserve (New Account) -$ 19,000.00$ 19,000$ Total 1,118,003$ 137,655$ (143,872)$ 1,111,786$ 182,423$ (153,695)$ 1,140,514$ 214,878$ 32,455$ Stock # 26047 Hale 1500 GPM Pump, 500 Gallon Tank, Foam System, Low Miles 2017 HME Rapid Attack Truck (RAT) 4x4 Pumper 4x4 HME Chassis Seating for 6; 5 SCBA seats Cummins ISB 360 HP Diesel Engine Allison 3000 EVS Automatic Transmission Engine Brake Hale DSD 1500 1500 Side-Mount Pump 500 Gallon Polypropylene Tank Foam Pro Foam System 50 Gallon Foam Cell FRC In Control pump controller Pump certified in 2025 Driver's Side Discharges: 3" Driver's Side Suction: 6" 3" Officer's Side Discharge: 4" 3" Officer's Side Suction: 6" 3" Front Discharges: 3" Front Suction: 6" Rear Discharges: 3" Taskforce Tip Hurricane Remote Deck Gun FRC In Control pump controller Pump certified in 2025 Crosslays/Speedlays: 2- 1 3/4" Crosslays Harrison 8KW Hydraulic Generator 1- 200' true Automatic Tire Chains Backup Camera Federal Q Siren 16' , 10' AM/FM/CD Radio Power windows Whelen electronic siren and controller with howler Pull chain air horns (1) On board electrical reel with 200’ of cord, junction boxes and portable lights Ramsey 9kw winch with 2 plug in ports (front and back) Front bumper 1 3/4 trash line and suction intake 2 Preconnected 1 3/4” crosslays Truck is in very good condition Exterior - no dents or dings or rust, paint does have some chips and scratches but overall good condition Interior - no rips or tears in any of the upholstery or seats Undercarriage- hardly any surface rust but overall in great condition Tires are “super singles” 85% tread remaining Engine Hours: 556 Arrowstick Traffic Indicator Whelen LED Lighting (4) Whelen Pioneer (2) Whelen LED brow lights Whelen LED emergency warning light package LED headlights (2) Go light scene lights Mileage: 4,666 Additional equipment not included with purchase unless otherwise listed. Mileage readings may not be real-time and should be confirmed. Length: 25' 5" Height: Truck Height: 9' 11" Width: 9’8” GVWR: 38,400