January 12th Regular Board Meeting

January 12 , 2016 At 7:00 pm, Supervisor Gayle Ashbery called to order the regular monthly meeting of the Town Board of the Tow n o f Carlton. Present were the followin g Boar d members: Councilman James Shoemaker, Councilma n John Fitzak, Councilma n Marcus Covill e And Councilma n Dana Woolston. Also present were Dave Krull , Highwa y Supt. and Kathy Bogan, Town Attorney. Followin g rol l cal l and the Pledge o f Allegiance, the minutes of December 8, 2015 were approved, motion by Mr. Shoemaker second by Mr. Woolsto n and carried. The Tow n Clerk' s report was approved, motio n by Mr . Woolsto n second by Mr . Covill e and carried. Judge Hurley' s report was approved, motio n by Mr. Shoemaker second by Mr. Covill e and carried, Judge Russell's report was approved, motion by Mr. Covill e second by Mr. Fitza k and carried Dave Krul l gave an update on Highway and Water Departments activities . Dave stated that they have been workin g on resolving a water issue/leak i n Kent. In the month of December the Carlton Fire Company responded t o 16 calls wit h a total of 100 man hours. The total amount of calls for the 2015 year is 261 calls wit h a total of 3,527 man hours. Dave Krul l stated that he got word that the Bill s Rd Bridge wil l be closing for repairs, and that the Sawyer Rd Bridge is having issues and may need to get closed. General Fund vouchers for $$65,433.17 were approved for payment, motio n by Mr . Woolston second by Mr. Fitzak , roll cal l vote Woolston- Aye , Coville - Aye , Fitzak - Aye , Shoemaker- Nay , Ashbery- Aye and carried. Highway Fund vouchers for $6,231.86 were approved for payment, motio n by Mr . Shoemaker second by Mr. Covill e and carried. Water Fund vouchers for $ 22,074.67 were approved for payment, motio n by Mr. Lak e second by Mr. Covill e and carried. Under old business A Motio n by Mr . Shoemaker t o allow Mr . Krul l to buy a snow blower to maintain the sidewalks at the tow n buildin g for the amount of $ 839.00 was seconded by Mr. Covill e and carried. Under new Business A motio n by Mr. Woolsto n to add Cole Hardenbrook to the active list o f the Carlton Fire Company was seconded by Mr. Fitza k and carried. A motio n by Mr, Covill e to approve the 284 Agreement for Highway expenditures was seconded by Mr. Woolsto n and carried. A motio n by Mr. Woolsto n to allo w Mr . Krul l to enclose the old BB Q pi t out back of the Rec hall so that it can bee used as storage, was seconded by Mr. Covill e and carried. Mr. Krul l requested permission to go to Pennsylvania to buy a used generator that wil l run th e whole Town Buildin g and the Highway garage. The generator that is currently being used wil l onl y run the Highwa y garage i f the powe r were to go out, Dave stated that the cost of the generator is $7,000 and the money used to pay for it wil l come out of the Highway budget. A motio n by Mr . Covill e to allow Dave to go to PA to buy the used generator second by Mr. Woolsto n and carried on the conditio n that the generator is inspected and proves to work before it is purchased. A motio n by Mr. Woolsto n to approve the General Fund transfers i n the amount of $22,060.00 was seconded by Mr. Shoemaker and carried. A motio n by Mr. Covill e to approve the Highway fund transfers i n the amount of $99,494.00 was seconded by Mr. Fitza k and carried. A motio n by Mr. Woolsto n to approve the Water fund transfers i n the amount of $99,080,00 was seconded by Mr. Shoemaker and carried. A motio n by Mr. Woolsto n to approve the Capital Project transfers i n the amount of $1,585,070 was seconded by Mr. Fitza k and carried. Under the recommendation from Mr . Krul l a motion was made by Mr. Woolsto n to set the price of water meter pits to $435.00 was seconded by Mr. Covill e and carried. Be i t resolved that the Tow n Board hereby authorizes the balances i n the budget lin e items to be adjusted as shown ( see attached ) and reduces the project cost to $2,626,000,00, A motion by Mr. Woolsto n second by Mr. Covill e and carried. A Motio n by Mr. Woolsto n to adjourn was seconded by Mr. Covill e and carried. Town of Carlton - Water System Improvement Project Budget Modificatio n #2 Whereas, th e Tow n of Carlton developed the budget fo r the Water System Improvement project based on estimates for the costs for various budget line items, and Whereas, the actual costs for several budget items wil l be less than the budgeted amounts, as follows : Budget Item Current Budget Increase (Decrease) Modified Budget Legal $19,217.00 ($199.00) $19,018.00 Net Interest $30,000.00 ($169.34) $29,930.66 Fiscal Coordination $18,500.00 ($11,568.37) $6,931.63 Miscellaneous $2,000.00 ($507.46) $1,492.54 Contingency $20,555.83 ($20,555.83) $0.00 Be i t resolved tha t the Tow n Board hereby authorizes th e balances i n the budget lin e items to be adjusted as shown above and reduces the total project cost to $2,626,000.00. I hearby certif y that the foregoing is a true and correct transcript o f the resolution duly adopted by the Tow n Board of the Tow n of Carlton on the 12* say of January, 2016 Dated at Carlton, NY January 13,201 6 Karen Tfefburgh, Tcrtvn Clerk Town of Carlton C:\UsCTs\Tow n ClCTk\Desktop\2013WaterResBud«et2.do c