February 9th Regular Board Meeting

February 9, 2016 At 7:00 pm, Supervisor Gayle Ashbery called to order the regular monthly meeting of the Town Board of the Tow n o f Carlton. Present were the followin g Board members: Councilman James Shoemaker, Councilma n John Fitzak, Councilman Marcus Covill e and Councilman Dana Woolston. Also present were Dave Krull , Highwa y Supt. and Kathy Bogan, Town Attorney. Followin g rol l cal l and the Pledge o f Allegiance, the final 2015 board meeting minutes of December 29 , 2015 were approved, motio n by Mr. Shoemaker second by Mr. Fitza k and carried. The Organizational meeting minutes o f January 5, 2016 were approved; motio n by Mr . Covill e seconded by Mr. Woolsto n and carried. Mr. Shoemaker wante d the time of the monthly work shop clarified . Gayle Ashbery stated that they are the 4* Thursday o f the mont h at 6:30 pm. The regular monthly meeting minutes o f January 12 , 2016 were approved, motio n by Mr . Woolston seconded by Mr. Covill e and carried. The special board meeting minutes of February 2, 2016 were approved, motio n by Mr. Woolston seconded by Mr. Shoemaker an d carried. Gayle stated that there is no Supervisor report for December o r January. Mr. Krul l said that there was an issue wit h the W2 forms the highway department employees received. Gayle advised to make sure to let the employees kno w and to get a hold o f our accountant Baldwi n Business Services. The Town Clerk' s report was approved, a motion by Mr. Shoemaker second by Mr . Covill e and carried. The Zonin g / Code Officer' s report was approved, a motion by Mr . Fitza k seconded by Mr. Covill e and carried. Judge Russell's repor t was approved, motio n by Mr. Covill e second by Mr. Shoemake r and carried Judge Hurley' s report was approved, motio n by Mr. Covill e second by Mr. Fitza k and carried. Dave Krul l gave an update o n Highway and Water Departments activities . Dave said that there was a major leak that took three days to find . Th e water Department found that it was the result of a faulty Fire Hydrant on Pt. Breeze Rd. In the month of December th e Carhon Fire Company responded t o 17 calls wit h a total of 272 man hours. Fire Chie f Andrew Niederhofer stated that he has been workm g with an I.S.O. consultant and that his portio n of the wor k is complete and it has moved onto Mr . Krull . Thi s company gathers information regarding the town' s fir e company, placement o f fire hydrants, county dispatch. Then the informatio n wil l get sold to home owners insuranc e companies. Mr. Gen e Massy stated that he has reviewed ever parcel in the town and is workin g to get the new assessment mailers out by the end o f February. General Fund Vouchers i n the amount o f $21,301,07 were approved, motio n by Mr. Shoemaker seconded by Mr , Covill e and carried. Highway Fund Vouchers i n the amount o f $46,405.27 were approved, motio n by Mr . Woolston seconded by Mr . Covill e and carried. Water Fund Vouchers i n the amount o f $ 39,044.44 were approved, motio n by Mr . Fitza k seconded by Mr , Woolsto n and carried. A motio n by Mr . Shoemaker to change our Accountant from Baldwi n Business Services to EFPR was seconded by Mr . Woolsto n and carried. A motio n by Mr . Covill e to change our payrol l services to Complete Payrol l was seconded by Mr . Shoemaker and carried. Under Old Business Gayle Ashbery stated that the Tow n Board had discussed the insurance opt-ou t at the monthly workshop meeting. Discussion followed . Kath y Bogan wil l be writin g up a policy that wil l go into effect next year. A motio n by Mr , Covill e to appoint Gayle Ashbery as the Towns Budget Office r wa s seconded by Mr, Shoemaker and carried, Gayle Ashbery stated that we received a new letter from GAR' s Attorney requesting more informatio n provin g out complaints. Discussion followed . Under New Business The 2015 Tow n Cler k Audit wil l be done by Mr . Covill e and Mrs . Ashber y Marc h 5, 2016 at 10am, The 2015 Justice Audi t wil l be done by Mr . Fitza k and Mrs . Ashbery , a date and time to be detennined . A motio n by Mr. Shoemaker to appoint Hailey OUes as Zonin g Board Clerk was seconded by Mr. Fitza k and carried. A motio n by Mr. Covill e to appoint Colleen Elam as Planning Board Clerk was seconded by Mr . Woolsto n and carried. Mr. Shoemaker proposed that we that we get a quote fro m our new accountant fir m EFPR to have an independent audit done on the Tow n Clerk. Gayle Ashbery read a letter from Kevi n Miller , invitin g the tow n to come take a tour of the water plant in the month of March. Under Privilege of the Floor Adam Rush requested permission to take care of the town park. A motion by Mr. Covill e to appoint Adam Rush as the Tow n Park Coordinator was seconded by Mr. Shoemaker and carried. Dave Krul l wants to welcome the new Town Board members and the new Town Cler k as they are al l doing a great job . Mrs. Ashbery stated that we wil l be closing on our 2.625 millio n dolla r Ban on Thursday February 11 , 2015 at 10am. Kathy Bogan stated that this water project was a big accomplishment fo r the Town , Tow n Board, Water and Highwa y Departments. At 7:50 a motio n by Mr . Fitza k to adjourn, was seconded by Mr. Covill e and carried.