October 15, 2024 JT Boards

APPROVED VILLAGE & TOWN OF STOCKBRIDGE 3rd QUARTER 2024 JOINT MEETING OCTOBER 15, 2024 6:30 p.m. COMMUNITY HALL – 175 S. MILITARY ROAD Meeting called to order at 6:30 p.m. by Village President Tim Lemke. Present on behalf of the Village are Trustees Paul Bruckner, Steven Jacobs, Brian Karls, Nick Kuhn, Ann Propson, Greg Zickuhr and Village Clerk Ted Parsons. Present on behalf of the Town are Chair Joe Kuhn, Supervisors Mark Ecker, Town Clerk Steve Phipps and Town Treasurer Andrea Ortlieb. Absent, Jon Groeschl. Also present, Fire Chief Mike Funk and 1st Responder’s Captain Kathy Stadtmueller. PLEDGE OF ALLEGIANCE was recited. OPEN MEETING NOTICES verification of compliance was given by both Clerks. AGENDA: Motion to approve by N Kuhn, second by Zickuhr. M/C MINUTES of the July 16, 2024 joint meeting: Motion by J Kuhn to approve, second by Ecker. M/C PUBLIC COMMENTS: None 3rd QUARTER 2024 FINANCIALS FOR FIRE DEPARTMENT AND COMMUNITY HALL: Village Clerk presented the financial breakout showing totals of $11,491.26 for the Fire Department and $2,391.37 for the Community Hall. Fire department expense allocations for the quarter were calculated on the 2024 Equalized Values released in August. Parsons noted the Budgeted Reserve Fund Allocation of $7,166.00 was not included in the allocation as the Town and Village would each account for their share separately. Motion by J Kuhn to approve payment of $6,394.42 by the Town to the Village for the balance due for Fire Department and Community Hall expenses, second by Ecker. M/C 3rd QUARTER 2024 FINANCIALS FOR FIRST RESPONDERS: Town Clerk reported there were no invoices for the quarter. FIRST RESPONDERS CAPTAIN REPORT: Captain Stadtmueller presented the First Responder’s Report showing total calls of 18 for the quarter (10 Town, 89 Village) with 15 Med and 3 MVA. Membership report 13 active, 0 probationary, 0 LOA. Treasurer’s report showed balances $1,769.51 in checking and $16,805.50 in savings. FIRST RESPONDERS 2025 PROPOSED BUDGET: Captain Stadtmueller presented the First Responder’s 2025 Proposed Budget in the amount of $19,413.00, with the only changes from the 2024 budget of $18,988.00 being a 3% increase in the LOSA Program and the addition of fees for I am Responding. The Village Board will review for approval at their final budget meeting. FIRE CHIEF’S REPORT: Fire Chief Funk presented the Fire Department Report. Current roster of 37 members, 3 on leave of absence, 1 retirement and 2 possible new members. 14 fire calls in the 3rd quarter (6 Town, 1 Village, 7 mutual aid). In other business Funk requested the boards look again at the expansion or other options for the fire station, time frame for replacement of Engine 110, improving communication with the department on commercial building permitting and the time frame for budgeting. Reported the floor repair in the station had been completed and was getting quotes from 2 companies on a generator. There was also discussion on termination of the electrical service from the building to the village Recreation Park when the service upgrade is done. Treasurer’s report showed fund raising account balances of $67,189.28 in checking and $32,614.51 in savings. STOCKBRIDGE FIRE DEPARTMENT 2025 PROPOSED BUDGET: Chief Funk presented the Stockbridge Fire Department 2025 Proposed Budget in the amount of $89,199.00 which included a reserve fund of $8,554.00 and also presented a budget accounting for the projected $14,300.00 in the 2% fire safety dues received from the town and the village. APPROVED VILLAGE & TOWN OF STOCKBRIDGE 3rd QUARTER 2024 JOINT MEETING – OCTOBER 15, 2024 – Page 2 General discussion by the boards followed regarding the increases in the department budget, continuance of the reserve fund and utilization of the levy exception. The Village Board will review for approval at their final budget meeting. BUILDING & GROUNDS: 2025 budget for the Community Hall was reviewed. Parsons noted most expenses were recurring utilities and general maintenance totaling $10,000.00 and then one large improvement. For 2025 that would be the sealing of the parking lot estimated at 10,298.00 J Kuhn asked about chip sealing instead of seal coat. Town to get an alternate quote. OLD BUSINESS: Discussion of the electric service upgrade and question about location of water and sewer service lines. Parsons to ask Parsons Bros. Const. Co. if they would have a building blue print that might show this. NEW BUSINESS: Discussion on utilization of the available levy limit increase available for charges assessed by a joint fire department. The town has adopted a resolution in favor of exceeding the limit as provided for by statute. The village has not and will review this along with the overall fire department budget at their final budget meeting. A request from the clerks and election officials to have use of the fire station bay closest to the community hall for the November election was approved. Village received notice from WPS that they are waiting on town approval for the utility easement for the electrical service upgrade to the fire station. Town inquired about village efforts in contracting for a building inspector. Village is currently recruiting. Discussion of possible candidates that worked for nearby communities with mention of Paul Hermes and Ryley Schmid. NEXT MEETING: Joint Quarterly Meeting – agreed to move meeting to Tuesday, January 28, 2025 – 6:30 p.m. at the Community Hall. ADJOURN: Motion to adjourn at 7:20 p.m. by N Kuhn, second by Zickuhr. M/C Submitted by; Ted Parsons Village Clerk Treasurer