January 30, 2024 JT Boards

APPROVED VILLAGE & TOWN OF STOCKBRIDGE 4nd QUARTER 2023 JOINT MEETING January 30, 2024 6:30 p.m. COMMUNITY HALL – 175 S. MILITARY ROAD Meeting called to order at 6:30 p.m. by Town Chairman Joe Kuhn. Present on behalf of the Village: Village President Tim Lemke, Trustees: Marilyn Behnke, Paul Bruckner, Nick Kuhn, Ann Propson, Greg Zickuhr and Village Clerk/Treasurer, Ted Parsons. Present on behalf of the Town: Chair Joe Kuhn, Supervisors: Mark Ecker, Jon Groeschl; Town Clerk, Steve Phipps and Town Treasurer Andrea Ortlieb. Also present, Fire Chief Mike Funk, 1st Responder’s Captain Kathy Stadtmueller, Dave Woelfel, Amy Poppy, Dean Hemauer, Mark Vander Loop, Lisa Jodar and Chris Poppy. PLEDGE OF ALLEGIANCE was recited. OPEN MEETING NOTICES verification of compliance was given by both Clerks. AGENDA: Motion to approve by Jon G. with a 2nd by M. Ecker. M/C. MINUTES of the 3rd Quarter 2023, October 17, 2023 Meeting: Motion to approve by N. Kuhn, second by M. Behnke. M/C. PUBLIC COMMENTS: Joe K. suggested establishing a policy on time allocation for public comment and after general discussion Jon G. moved to allow public comment to be 4 minutes per person for all future joint meetings. Mark E. 2nd the motion. M/C. Mark Vander Loop signed up for public comment to share misconceptions regarding J&E Construction’s reclamation plan vs permits(s), DNR letters(s), zoning’s role and conditional use permits and asked for a joint special meeting to learn more about these and related issues to the sand pit operated by J&E Construction. 4th Quarter FD Expenses: The village clerk presented the expenses for the fire department and hall. After general discussion, Jon G. moved to pay the village $10,529.10 for the balance due the village. Ecker 2nd the motion. M/C. Dean Hemauer of Head Insurance presented the renewal of the fire department’s insurance policy and indicated that it had been a quiet year with no changes to the policy. After general discussion, Marilyn Behnke moved to accept the insurance proposal. A. Propson 2nd the motion. M/C. 2nd Quarter First Responders Expenses: The town clerk presented the expenses for the first responders. After general discussion, N. Kuhn moved to pay the town $417.98 for the balance due the town. Greg Z. 2nd. M/C. 1st Responders Report: Captain Stadmueller reported there being 64 calls YTD with 41 being in the town and 20 in the village and 3 MABAS (Mutual Aid) calls. 13 active members. Fire Dept. Report: Calls: 7 calls in the last quarter with 2 calls in the town, 0 calls in the village, 5 mutual aid. For CY 2023, a total of 35 calls, 15 in the town, 2 in the village, and 17 mutual aid. Chief Funk reported on Engine 110 being inspected at FVTC with minor items being reported and some part replacements becoming more difficult to find. Committee formation is being considered for continuity of this truck’s service should it become unrepairable or replacement was the preferred direction as lead times for replacement often exceed a year and the trade-off between waiting for full failure vs. anticipated failure can be examined in greater detail. Radio replacement update was given – Motorola is assisting. A new fire reporting system is being implemented by the state and learning it has taken time and expenses. The department received an anonymous donation of approx. $5,000.00 of Milwaukee tools. Buildings and Grounds: Mike Funk shared the ownership of the antique 1949 or 1950 Engine 110 remains in the fire department and asked for consideration of transferring ownership to the members whom have done the complimentarily restoration which far exceeded the value of the truck. After general discussion, Marilyn Behnke moved to transfer ownership of the truck to the community park organization. 2nd by Paul Bruckner. M/C. Cleaning Schedule: Mike Funk shared having the cleaning done in the community room on Monday before the heaviest use night may not be the most efficient - cleaning after Monday night may be advisable. Village Clerk Parsons said he will investigate the matter for options. Regarding the water fountain, Paul B. presented two options for repair and/or replacement. After discussion, Joe. K. moved to repair the existing water fountain if possible. Tim. L. 2nd the motion. M/C. Lighting: Due to the cost of replacing ballasts in the lighting, a proposal form Mike’s Electric was submitted for updating to LEDs for $3423.92. Jon moved for the town to spend $1711.96 to replace the lighting in the community hall. Mark E. 2nd. M/C. Ann P. moved for the village to spend $1711.96 to replace the lighting in the community hall. Paul B. 2nd. M/C. General Fire Department Administration: Tim Lemke reported concerns about water usage and recording. Tim moved to delete water as a budget item in the fire department’s budget and bill water usage as follows: water used for calls in the village are billed to the village (or not billed as village pays for the water via village’s utility), water used on town calls are billed to the town, water used by mutual aid calls (MABAS) are not billed, water used in training, testing or practice are pro-rated between the village and town per standard formula, and water used for special events such as “firefighter for a day” (however advance approval is required) will not be billed to anyone. Marilyn B. 2nd the motion. M/C. Regarding timely reporting of the water use, Greg Z. moved to require the fire department to report unmetered water usage by the fire department monthly via email to the village water utility. Paul B. 2nd the motion. M/C. Emergency Election Facility: Steve presented a memo of understanding to be sent to the school reaffirming the school willingness to host the elections in the event of an emergency at our current polling place. Tim moved to send the letter. Jon G. 2nd. M/C. Next Meeting: April 16, 2024 at 6:30 PM with the village president presiding. Nick K. moved to adjourn. Jon 2nd the motion. M/C at 7:45 PM. Respectfully Submitted, Steve Phipps, Town Clerk