October 17, 2023 JT Boards

APPROVED VILLAGE & TOWN OF STOCKBRIDGE 3rd QUARTER 2023 JOINT MEETING OCTOBER 17, 2023 6:30 p.m. COMMUNITY HALL – 175 S. MILITARY ROAD Meeting called to order at 6:30 p.m. by Village President Tim Lemke. Present on behalf of the Village are Trustees Marilyn Behnke, Paul Bruckner, Steven Jacobs, Nick Kuhn, Ann Propson, Greg Zickuhr and Village Clerk Ted Parsons. Present on behalf of the Town are Chair Joe Kuhn, Supervisors Mark Ecker, Jonathon Groeschl, Town Clerk Steve Phipps and Town Treasurer Andrea Ortlieb. Also present, Fire Chief Mike Funk and 1st Responder’s Captain Kathy Stadtmueller. PLEDGE OF ALLEGIANCE was recited. OPEN MEETING NOTICES verification of compliance was given by both Clerks. AGENDA: Motion to approve by N Kuhn, second by Behnke. M/C MINUTES of the July 18, 2023 joint meeting: Motion by J Kuhn to approve, second by Ecker. M/C PUBLIC COMMENTS: Mark VanderLoop requested that the town allow truck traffic on Moore Rd. now that the culverts had been replaced. Town Chair J Kuhn indicated there were no restrictions in place. VanderLoop also expressed his position that the village did not follow their ordinances with regards to the sand mining operation on Lakeshore Dr. in the village. He asked for the town’s help in addressing his concerns if possible as he felt it impacted town residents also. 3rd QUARTER 2023 FINANCIALS FOR FIRE DEPARTMENT AND COMMUNITY HALL: Village Clerk presented the financial breakout showing totals of $658.50 for the Fire Department and $2,839.73 for the Community Hall. The fire department total included a credit of $4,800 from the City of Chilton for an overpayment on the invoice for foam in the prior quarter and also included $3,000 budgeted for the equipment reserve. Fire department expense allocations for the quarter were calculated on the 2023 Equalized Values released in August. Parsons suggested discussing Agenda Item 9d at this time as it had an impact on the payment of expenses for the quarter. Board members agreed to discuss 9d. It was noted that, on the advice from the village audit firm, the town and village should each hold their allocated share of the restricted equipment reserve funds. Both boards agreed to this change. The town received a credit of $2,107.86 representing their share of the reserve based on the current 70.2620% allocation. Total credits and deposits resulted in a balance due the town from the village. Motion by Bruckner to approve payment of $3,216.08 by the Village to the Town for the balance due for Fire department and Community Hall expenses, second by Jacobs. M/C 3rd QUARTER 2023 FINANCIALS FOR FIRST RESPONDERS: Town Clerk presented the Stockbridge First Responders expense report totaling $180.18. First Responder expense allocations for the quarter were calculated on the 2023 population estimates released in August. Motion by Behnke to approve payment of $57.85 by the Village to the Town for Village’s share of expenses for the First Responders, second by N Kuhn. M/C FIRST RESPONDERS CAPTAIN REPORT: Captain Stadtmueller presented the First Responder’s Report showing total calls of 46 for the quarter (31 Town, 15 Village) with 34 Med, 3 FD, 3 MVA and 6 cancelled. Membership report 13 active, 0 probationary, 0 LOA. Treasurer’s report showed balances $3,540.14 in checking and $16,763.46 in savings. FIRST RESPONDERS 2024 PROPOSED BUDGET: Captain Stadtmueller presented the First Responder’s 2024 Proposed Budget in the amount of $18,988.00 with no changes from the 2023 budget. Motion on behalf of the Town by J Kuhn to approve the First Responders 2024 Budget as presented, second by Ecker. M/C Motion on behalf of the Village by Propson to approve the First Responders 2024 Budget as presented, second by Zickuhr. M/C UNAPPROVED VILLAGE & TOWN OF STOCKBRIDGE 3rd QUARTER 2023 JOINT MEETING – OCTOBER 17, 2023 – Page 2 FIRE CHIEF’S REPORT: Fire Chief Funk presented the Fire Department Report. Current roster of 39 members, 1 resignation from a member on leave of absence. 5 fire calls in the 3rd quarter (1 Town, 0 Village, 4 mutual aid). Treasurer’s report showed fund raising account balances of $12,371.48 in checking and $77,539.91 in savings. Funk advised the state had conducted an audit for the department’s charitable gaming license and they had received overall good marks. STOCKBRIDGE FIRE DEPARTMENT 2024 PROPOSED BUDGET: Chief Funk presented the Stockbridge Fire Department 2024 Proposed Budget in the amount of $81,296 which included reserve fund of $3,000. Funk noted the proposal was based on prior percentage increases, not the allowable levy exception of 2% plus inflation. Clerk Phipps provided that the CPI figure was 5.4% which allowed for a levy exception up to 7.4%. Following a general discussion by the boards regarding the increases in the department budget in the past few years and use of the levy exception, it was agreed to increase the reserve equipment budget from $3,000 to $7,166 for a total budget of $85,462. Initial motions for approval of the budget were taken but set aside following discussion on separating the LOSAP funds to be approved separately from the rest of the budget to avoid any question on board members approving this item that provided a direct benefit to them. The boards agreed that if the budget were to be approved by both boards with the affected board members abstaining then no separation for approval would be necessary. Motion on behalf of the Village by Propson to approve the Stockbridge Fire Department 2024 Budget in the amount of $85,462, second by Behnke. Ayes – Behnke, Bruckner, Jacobs, Propson. Nays – Zickuhr. Abstaining – N Kuhn. M/C 4/1 Motion on behalf of the Town by Ecker to approve the Stockbridge Fire Department 2024 Budget in the amount of $85,462, second by Groeschl. Ayes – Ecker, Groeschl. Abstaining – J Kuhn. M/C BUILDING & GROUNDS: Parsons advised hall front door lock had been malfunctioning and was replaced. New entry codes had been emailed and were or would be provided to anyone who had been missed. OLD BUSINESS: Funk reported the refurbished warning siren was installed and working however the method for setting the tones off had been set up on the Chilton tower instead of through the remote siren switch that had been planned. He indicated this will be tried and if it works then the remote switch may be able to be eliminated and would save the $945 cost. Board members were provided a copy of the village proposed ordinance amendment providing statutory approval for the fire department and first responders volunteer fund accounts. The draft represented several changes recommended by the village audit firm and was provided to the town so any town ordinance that may be drafted for this purpose did not conflict. Village President Lemke and Town Chairman Kuhn agreed to meet on December 5, 2023, 6:30 p.m. at the Community Hall for a discussion on the joint fire department agreement. NEW BUSINESS: Funk reported that $2,365 had been received in memory of Rudy Merbach and that the department had purchased 6 new ice rescue suits for $4,350 with the department making up the difference. He indicated the family had been made aware, were happy with the use of the funds and considering an additional contribution. Parsons reported that the village records show a credit card under the village account had been issued to Funk in November 2022 but he had never received it.. There has been no use on the card, it has been voided and a new card will be issued. There was discussion on the using the card for fire department fuel purchases instead of the BP fleet card currently held at the Stockbridge BP which Funk had concerns with. Parsons will check if the type of card requires it be held or if there can be individual cards issued on the account. UNAPPROVED VILLAGE & TOWN OF STOCKBRIDGE 3rd QUARTER 2023 JOINT MEETING – OCTOBER 17, 2023 – Page 3 Following review of an earlier resolution by the Wisconsin Department of Revenue, the town board approved a new Resolution of Authorization for Exception to Levy Limits for the charges of a Joint Fire Department. The village is waiting on response from the revenue department on changes the department would like to see in the village’s resolution. NEXT MEETING: Joint Quarterly Meeting – Tuesday, January 30, 2024 – 6:30 p.m. at the Community Hall. ADJOURN: Motion to adjourn at 7:25 p.m. by N Kuhn, second by Propson. M/C Submitted by; Ted Parsons Village Clerk Treasurer