April 20, 2022 Joint Bds

Approved VILLAGE & TOWN OF STOCKBRIDGE 1st QUARTER 2022 JOINT MEETING APRIL 20, 2022 6:30 p.m. COMMUNITY HALL – 175 S. MILITARY ROAD Meeting called to order at 6:30 p.m. by Village President Tim Lemke. Present on the behalf of the Village are Trustees Robert Behnke, Marilyn Behnke, Paul Bruckner, Keith Gainer, Steven Jacobs, Greg Zickuhr and Village Clerk, Ted Parsons. Present on behalf of the Town are Chair Ken Schaefer, Supervisors Mark Ecker, Joe Kuhn, Town Clerk, Steve Phipps and Town Treasurer Andrea Ortlieb. Also present, Fire Chief Mike Funk and 1st Responder’s Captain Kathy Stadtmueller. PLEDGE OF ALLEGIANCE was recited. Village President Lemke took a moment to introduce Trustees who had joined the Village Board following the Spring Election. OPEN MEETING NOTICES verification of compliance was given by both Clerks. AGENDA: Motion to approve by M Behnke, second by Kuhn. M/C MINUTES of the Special Meeting, March 1, 2022: Motion to approve by Gainer, second by Kuhn. M/C. PUBLIC COMMENTS: None 1st QUARTER 2022 FINANCIALS FOR FIRE DEPARTMENT AND COMMUNITY HALL: Parsons presented the financial breakout for the Fire Department and Community Hall. Question was raised about the allocation of costs for fire extinguisher inspections and after discussion, agreement was to allocate entire amount to Community Hall expenses. Amended total Fire Department expenses of $31,121.32 and Community Hall expenses of $2,821.20. Motion by Ecker to approve payment of $20,473.46 by the Town to the Village for balance due of the Town allocation of Fire Department and Community Hall expenses, second by Kuhn. M/C 1st QUARTER 2022 FINANCIALS FOR 1ST RESPONDERS: Phipps presented the Stockbridge First Responders expense report totaling $6,210.24. Motion by Behnke to approve payment of $1,856.23 by the Village to the Town for balance due of the Village allocation of First Responder expenses, second by Zickuhr. M/C FIRST RESPONDER CAPTAIN REPORT: Captain Stadtmueller presented the 1st Responder’s Report showing total calls of 18 as of 03/20/22 (11 Town, 7 Village) and membership (13 active, 1 LOA). Stadtmueller also stated there were no elections or bylaw changes to report. FIRE CHIEF’S REPORT: Fire Chief Funk presented the Fire Department Report showing a current roster of 37 members and 2 new applicants. 6 fire calls in the 1st Quarter, 2022 (1 Town, 2 Village, 3 mutual aid). Several building/maintenance issues were raised by Funk - a crack in the firehouse floor that should be addressed but the department does not budget for building repairs and an increase in ants/spiders. Parsons noted the pest control treatment and power spray were upcoming. Also discussed was installing a washing machine drain which Funk said could be handled by the department. Next discussion was on training and the 2023 budget and how to incorporate some type of reimbursement to members who attend and complete courses/training certification and whether this would be considered wages or compensation. Funk and Parsons both to check further. Approved VILLAGE & TOWN OF STOCKBRIDGE 1st QUARTER 2022 JOINT MEETING – APRIL 20, 2022 – Page 2 BUILDING & GROUNDS: Parsons reported Heather Turba, who provides cleaning services for the Community Hall, asked about reimbursement for cleaning supplies. Boards agreed to reimburse receipts from Turba or for Village Clerk to source as done previously. 205 S MILITARY RD PROPERTY: Schaefer gave a background on the Town’s acquisition of the property at 205 S Military Rd, immediately to the east of the Community Hall / Fire Department and followed with a question on the use of the property and if the Village saw a need for it. Discussion followed about the perceived need for a second driveway to the fire department and how that came about with no clear answer on the origination. Schaefer mentioned possible use of grant funds to construct a biofilter pond on the property. Schaefer noted that the uses for the property were open but the Town would need to make a determination as it could affect how they applied existing grant funding. He indicated the Town was not asking for any commitment by the Village taking an ownership interest in the property but rather looking for direction they could offer as the Town determined future use for the property. Lemke agreed to purse discussion on this separately with the Village Board. Schaefer noted one reason for purchasing the property was for possible future use, expansion and improvements to the current Community Hall / Fire Department and what the impact might with respect to the existing property that the hall/department sit on and discussions about transfers of other park property. Lemke noted these were separate properties and would be covered under any rewritten agreements. HIGHWAY 55 BRIDGE AND CULVERT RECONSTRUCTION PROJECT: Both Lemke and Schaefer reported they would be continuing to check on status. AGREEMENTS/CONTRACTS: Lemke believed it would be best to schedule a separate meeting to review the Community Hall and Fire Department agreement and cost sharing that the Town and Village have been operating under since 1971. Schaefer noted that agreement had been drafted under earlier state statutes which was grandfathered but would have to also be addressed under any change. Additional discussion took place on related statutes, consideration of creating a separate group for oversight of the fire department and how that might be structured. It was agreed to set a special meeting date of May 25th at 6:30 with Schaefer presiding to continue the item. Discussion of any separate agreement or contract related directly to the fire department itself was tabled. NEXT MEETINGS: Special Meeting for Agreement Review – May 25th, 2022 6:30 p.m. at the Community Hall Quarterly Joint Meeting – July 19th, 2022 6:30 p.m. at the Community Hall. ADJOURNMENT: Motion to adjourn by Kuhn, second by Zickuhr. M/C DATED: May 16, 2022 Theodore Parsons Village Clerk Treasurer