Town Baord — Minutes

April 11, 2022 The regular monthly meeting of the Town of Rantoul was called to order at 7: 00 pm at the Village Hall of Potter by Chairman Mertz. He verified that meeting notices were posted on April 7, 2022. Motion by Jannette, second by Eickert to approve the March 2022 minutes as printed; motion carried by voice vote. Motion by Eickert, second by Jannette to accept the Treasurer’s report of Checking account balance of $ 23,198.44, Money Market account balance of $284,295.24 and Tax Collection Account of $ 1.00 for a total of $ 307,494.68; motion carried by voice vote. The Town Board viewed the most recent 2022 sales recording, and Calumet County activity log. The current Quickbooks software being used by the clerk is from 20 19 and will be unusable for payroll as of 5/31/22. There are already issues starting to arise with the current program, like state & federal taxes not being taken out during payroll this month. The updated 2022 version with the additional payroll function is currently sale priced at $649.99. In addition, Treasurer Loose has been utilizing a very outdated version of Quickbooks that also needs updating. The price to update that Quickbooks version would be $249.99, which is also on sale currently. Motion by Jannette, second by Eickert to update both versions of Quickbooks software for the Town Clerk and Treasurer; motion carried by voice vote. Election results from the April 5, 2022, Election were given. The Town had 177 voters of which 18 were absentee voters. The Inspector’s Statement and tally sheet were both viewed by the Board, and a copy of each follows. The 2023 Bridge Aid application was discussed. The application is due June 1st. Updates to the Town website were briefly discuss ed. Clerk Mink waiting on a quote from Town Web to see what a revamp of the website would cost so it is more user friendly and updated. The 202 2 Road Work will be placed on the May 9, 202 2, agenda. The Town Board, along with Mark Wunrow, scheduled the Spring Road Tour for Wednesday, April 13th at 3:30 pm to assess roads that may need wedging and sealing done this year. The Board of Review compensation was reviewed. Jannette, second by Eickert to set the Board of Review compensation at $80.00, the same as 2021; motion carried by voice vote. Ordinance 2019-01 (Amended Ordinance No. 2017 -01) - an Ordinance to Appoint Alternate Members for the Board of Review, was reviewed. Motion by Jannette, second by Eickert to leave the ordinance as is; motion carried by voice vote. Discussion regarding the purchase of a shouldering machine took place. Roads Supervisor Wunrow gave a briefing as to cost, and benefits to the purchase. The shouldering machine can hook onto current equipment owned by the Town, and levels at any desired width. There is a substantial amount of shouldering needing to be completed this year, in addition to the increased cost to have it done by a local contractor, Mr. Wunrow believ es it would pay for itself relatively quickly, and would save the Town money on future road projects. The cost would be approximately $4,122, plus approximately $1,000 to have work done on the Town truck for towing/hitch adjustments. Motion by Eickert, second by Jannette to purchase the proposed shouldering machine, a nd to make the necessary adjustments to the Town truck for towing purposes; motion carried by voice vote. Resolution 2022-01 County Hazard Mitigation Plan was briefly reviewed. The Town Board members would like time to review prior to signing. The Wisconsin Towns Association spring meeting will be held April 21 st at the Town of Brillion. Chairman Mertz, Supervisor Jannette, Supervisor Eickert, and Clerk Mink to attend. The 2021 Year End Audit of the Books was reviewed by the Board. Motion by Jannet te, second by Eickert to accept the 2021 Year End Audit of the Books as presented. Motion carried by voice vote. The 2021 Annual Report was also reviewed by the Board. Motion by Eickert, second by Jannette to approve the 2021 Annual Report. Motion carried by voice vote. A property on Harke Rd. was discussed in regards to a potential house build on the property. Per Chairman Mertz, there is a deed restriction on the front 10 acres on Harke Rd. The surveyor would need to say it is a regular lot, and not an outlot. For correspondence, Clerk Mink shared that the DATCP approved the Town’s updated Farmland Preservation Zoning Ordinance. This will be good for the next 10 years. GFL also sent a letter notifying the Town of a 1% fuel surcharge that will be imposed due to increased fuel costs. Bills totaling $18,351.92 were presented. Motion by Eickert, second by Jannette to approve the bills as presented; motion carried by voice vote. An itemized list follows. With no further business, motion by Eickert, second by Jannette to adjourn; motion carried by voice vote. Respectfully submitted, Ashley Mink Clerk, Town of Rantoul