June 24, 2026 Special Meeting Minutes

942 Proceedings of the Town of Pine Lake Special Board Meeting held on June 24, 2026, at 6:30 p.m., in the Pine Lake Community Building, Fire Department Meeting Room #1, 4197 River Road. Notice of meeting was posted in two (2) locations within the Town of Pine Lake and on the town website at www.townofpinelake.com according to Wisconsin Statutes. Present: Acting Chairman Tim Oestreich, Supervisors Brian Gehrig and Ron Lueneburg, and Clerk Cindy Skinner. Absent: Jim Flory and Jennifer Cordy Also present: Brad Pitlik Chairman Tim Oestreich called the meeting to order at 6:30 p.m. Motion by Brian Gehrig to approve the agenda, second by Tim Oestreich. Motion carried by voice vote. Bids were received from Fahrner Asphalt Sealers and Pitlik & Wick. Tim noted that one contractor would be awarded for all of the road work and roads will not be split out. A total of 12 roads with Forest Point Drive having an alternative bid were in the bid packets. See attached spreadsheet for roads and individual bids with totals. Fahrner Asphalt Sealers total bid including alternative was $380,610.28 Pitlik & Wick total bid including alternative was $383,368.03 The total budget including $62,000 in reserves for road work is $363,665. Discussion as to what roads to be eliminated due to budget constraints. Logging of school district land located near Crystal Lake Road will be done this year but consensus was that the road should still have work done with contractor working with logger as to scheduling of use by large trucks. Discussion as to Forest Point Drive chip sealing only vs. blacktopping. Motion by Ron Lueneburg to eliminate the alternate bid for Forest Point Drive and do chip sealing, second by Tim Oestreich. Motion carried by voice vote. Discussion as to how much of budget to spend with increased prices in several areas of town budget as well as repairs coming up for equipment. Motion by Tim Oestreich to also eliminate West View Road and North View Drive, second by Ron Lueneburg. Motion carried by voice vote. Resulting change in total bids – Fahrner Asphalt Sealers - $285,008.92 and Pitlik & Wick - $280,823.72 Motion by Brian Gehrig to award the contract with the elimination of the alternate bid for Forest Point Drive, West View Road and North View Drive in the amount of $280,823.72, second by Tim Oestreich. Motion carried by voice vote. Motion by Ron Lueneburg to adjourn, second by Brian Gehrig. Motion carried by voice vote. Meeting adjourned at 7:15 p.m. Cindy Skinner, Clerk