5-26-26 – CC Special Session FULL PACKET

AGENDA NOTICE THE COMMON COUNCIL OF THE CITY OF EAGLE RIVER WILL HOLD A SPECIAL MEETING ON MAY 26, 2026, 4:00 PM AT CITY HALL, 525 E. MAPLE STREET IN EAGLE RIVER. The meeting will be available via Zoom at the following link: https://us06web.zoom.us/j/81145375663?pwd=bQHqovHJVhgsraba1g3yEoGUXFGtmf.1 Meeting ID: 811 4537 5663 Passcode: 064873 1. Call to Order 2. Roll Call 3. Approve the agenda in any order 4. Discussion and Possible Action on the Following Agenda Items: a) 2026 Road Projects i. Approve change to project scope to remove one block of 1st Street paving from Sheridan to Court Streets (to be added to 2027), and add Parking Lot south of Wall & Second Streets ii. 2026 chipseal bid from Fahrner at $112,741.83 (includes chipsealing the block of First Street referenced in the 2026 Road Project line item a)i above.) b) Golf Course Greens Superintendent: Quote for #17 stump carving c) Changes to the City Employee Policy Manual i. Retirement Eligibility Definition d) IT Strategies quote for disposal of old YeaLink phone system $254.80 5. Adjourn Pl ease note that, upon reasonable notice at least 24 hours in advance, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services or provide a video link for meetings. For additional information, or to request this service, please contact the City Clerk's Office at 715-479-8682 ext. 224,525 E. Maple Street, P.O. Box 1269, Eagle River WI 54521. Date of posting 5/22/26 DATE: 5/21/2026 2026 2026 GENERAL 1 Mobilization, Bonds, & Insurance 1 L.S. 30,000.00$ 30,000.00$ 2 Erosion and Sedimentation Control 1 L.S. 4,000.00$ 4,000.00$ 3 Traffic Control 1 L.S. 5,000.00$ 5,000.00$ 4 Turf Restoration 1 L.S. 5,000.00$ 5,000.00$ 5 Rock Excavation 15 C.Y. 250.00$ 3,750.00$ 6 Furnish & Install Silt Fence 100 L.F 3.00$ 300.00$ 7 Furnish & Install Erosion Mat Class 1 Urban, Type B 25 S.Y 3.00$ 75.00$ 8 Furnish & Install Inlet Protection, Type C 2 E.A. 100.00$ 200.00$ 9 Furnish & Install Inlet Protection, Type D-M 6 E.A. 125.00$ 750.00$ FIRST STREET SHERIDAN TO COURT 10 Remove Pavement 1,350 S.Y. 6.00$ 11 Furnish & Install 3" Thick Asphaltic Pavement 1,350 S.Y. 25.00$ $ 33,750.00 12 Furnish & Install 10" Thick Aggregate Base Course 1,350 S.Y. 18.00$ $ 24,300.00 13 Furnish & Install 3.0 Inch Thick Crushed Aggregate Shoulder 3/4-Inch 20 S.Y. 20.00$ $ 400.00 14 Unclassified Excavation 450 C.Y. 25.00$ $ 11,250.00 15 Sawcut Asphalt Pavement 200 L.F. 6.00$ $ 1,200.00 16 Remove & Reinstall Existing Casting w/New Adjustment Rings 5 EA. 450.00$ $ 2,250.00 17 Adjust Water Valve Box 3 EA. 500.00$ $ 1,500.00 ALLEY BETWEEN MAIN STREET & FIRST STREET SOUTH OF WALL STREET 18 Remove Pavement 650 S.Y. 6.00$ 19 Furnish & Install 3" Thick Asphaltic Pavement 650 S.Y. 25.00$ 16,250.00$ 20 Furnish & Install 10" Thick Aggregate Base Course 650 S.Y. 18.00$ 11,700.00$ 21 Unclassified Excavation 250 C.Y. 25.00$ 6,250.00$ 22 Sawcut Asphalt Pavement 650 L.F. 6.00$ 3,900.00$ ALLEY BETWEEN RAILROAD & MAIN STREET SOUTH OF WALL STREET 23 Remove Pavement 700 S.Y. 6.00$ 24 Furnish & Install 3" Thick Asphaltic Pavement 700 S.Y. 25.00$ 17,500.00$ 25 Furnish & Install 10" Thick Aggregate Base Course 700 S.Y. 18.00$ 12,600.00$ 26 Unclassified Excavation 250 C.Y. 25.00$ 6,250.00$ 27 Sawcut Asphalt Pavement 75 L.F. 6.00$ 450.00$ ALLEY NEAR BMO BANK 28 Remove Pavement 600 S.Y. 6.00$ 29 Furnish & Install 3" Thick Asphaltic Pavement 600 S.Y. 25.00$ 15,000.00$ 30 Furnish & Install 10" Thick Aggregate Base Course 600 S.Y. 18.00$ 10,800.00$ 31 Unclassified Excavation 200 C.Y. 28.00$ 5,600.00$ 32 Sawcut Asphalt Pavement 500 L.F. 6.00$ 3,000.00$ ALLEY NEAR NICOLET BANK 33 Remove Pavement 450 S.Y. 6.00$ 34 Furnish & Install 3" Thick Asphaltic Pavement 450 S.Y. 25.00$ 11,250.00$ 35 Furnish & Install 10" Thick Aggregate Base Course 450 S.Y. 18.00$ 8,100.00$ 36 Unclassified Excavation 150 C.Y. 25.00$ 3,750.00$ 37 Sawcut Asphalt Pavement 30 L.F. 6.00$ 180.00$ 38 Infiltration Trench 1 LS 12,000.00 $ 12,000.00$ City Parking Lot Near BMO Bank 39 Pulverize and Regrade Existing Asphalt Parking Lot 1 L.S. 15,000.00$ 15,000.00$ 40 Furnish & Install 3 Inch thick 7/8 Inch Recycled Asphalt 100 C.Y. 20.00$ 2,000.00$ 285,305.00$ 15% 42,795.75$ 328,100.75$ Disclaimers & Assumptions 1 1 2 3 4 Alley near Nicolet only from parking lot south ~235' create infiltration trench on bank property 5 City Parking lot - Pulverise, regrade and top with alsphalt millings This estimate of probable Construction cost is approximate. Actual construction bids may vary significantly from this estimate due to timing of bids,constructual schedule restraints, labor rate increases, material increases, or other factors beyond the control of the estimator. TOTAL ESTIMATED PROJECT CONSTRUCTION COST: ESTIMATED CONSTRUCTION SUBTOTAL Alley near BMO ~330' plus parking lot patch 65'+20' Contingency Alley Between Main and First ~325' long 16' wide Alley Between Railroad and Main ~210' long 16' wide CONSTRUCTION YEAR: ESTIMATE YEAR: ESTIMATE OF PROBABLE COSTS 2026 STREETS PROJECT CITY OF EAGLE RIVER ITEM NO. DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL PRICE -$74,650 $242,253.25 $210,655.00 $31,598.25 Remove 1st Street RCG: DPW will fill potholes prior to chipsealing, which will eliminate the need for this add-on expense Office of Administration & Zoning  525 E. Maple Street, PO Box 1269, Eagle River, WI 54521  715-479-8682 https://eagleriverwi.gov/ Addition to the City Employee Policy Manual – Retirement Eligibility, Under Section 2 of the Manual – Conditions of Employment, and Section 3 – Benefits: "R etirement" is defined as the voluntary termination of employment with the City by an eligible employee who meets one of the following criteria: • Has attained the age of 50 years or older, or • Has completed 25 or more years of continuous service with the City. Upon retirement, employees are entitled to benefits detailed in Section 3, Wisconsin Retirement System; and Section 4, Vacation and Sick Leave (or such corresponding sections in the Eagle River Professional Police Association contract). From: Steve Garbowicz <sgarbo@oabglaw.com> Sent: Tuesday, May 19, 2026 11:05 AM To: Robin Ginner <rcginner@eagleriverwi.gov> Subject: Re: Employee Manual Change correct. SCG On Tue, May 19, 2026 at 11:03 AM Robin Ginner <rcginner@eagleriverwi.gov> wrote: So, just to be clear on language – we do not have to include the injury clause in the language because that would fall under disability? Thanks, Robin 1 Robin Ginner From: KJA Anderson <kanderson23@gmail.com> Sent: Tuesday, May 12, 2026 9:07 AM To: Robin Ginner Subject: Fwd: Golf course eagle ---------- Forwarded message --------- From: KJA Anderson <kanderson23@gmail.com> Date: Tue, May 12, 2026 at 9:06 AM Subject: Re: Golf course eagle To: Chad Danczyk <danzklrz@mtc.net> Sounds good thanks for getting back to me. I will share that information with the council. I’ll be getting back to you as soon as possible. On Tue, May 12, 2026 at 8:07 AM Chad Danczyk <danzklrz@mtc.net> wrote: I could utilize most of what’s there for a massive perched eagle. I think that’s would be the biggest eye catcher due to the size of the tree. I’d be at 5-6000.00 for something like that. Chad Danczyk Danczyk Woodcraft 715 297-8149 facebook.com/danczykwoodcraft1 On May 12, 2026, at 6:53 AM, KJA Anderson <KAnderson23@gmail.com> wrote: I think they’re looking for an eagle to be represented in the tree. But really it’s kind of up to you and what your thoughts are. We’ve seen your work on Facebook and it looks outstanding. More or less they’re looking for a Northwoods Feel. On Tue, May 12, 2026 at 6:47 AM Chad Danczyk <danzklrz@mtc.net> wrote: Kyle is the board looking for a massive sized perched eagle to be carved out of the tree? Let me know a few more details on what you are thinking and I can get you an idea on the cost. Looks like it was one hell of a tree when it was in its prime Please contact us if you have any questions. Comments Robin, per ticket T20260520.0008, the above is a quote to take into custody, transport, inventory and destroy 38 Yealink desktop phones. Total One-Time $254.80 USD IT Strategies Group 601 Knightsbridge Road Waunakee, WI 53597 United States T: 6086659538 Quote # 1143 Date 05-22-2026 Expires 06-06-2026 Contact Kevin McDaniel Prepared for City of Eagle River Robin Ginner PO Box 1269 Eagle River, WI 54521 United States T: (715) 479-8682 E: rcginner@eagleriverwi.gov Hardware Quote Hardware One-Time Charges One-Time Fees Item Qty Price Total IT Asset Destruction - Inventory of Assets Inventory of IT assets to preserver chain of custody from picking up at clients through destruction at Cascade. This is a per asset cost. 38 $4.25 $161.50 IT Asset Destruction - INV-EL Inventoried electronics. This includes chain of custody from pickup at clients through destruction process. This is a per pound cost of all assets accepted at vendors. 95.2 $0.98 $93.30 Cost Breakdown Category One-Time Fees IT Asset Destruction $254.80 Total $254.80 USD ACCEPT QUOTE ACCEPT QUOTE Quote IT Strategies Group - Quote # 1143 1 / 1