Special Town Board Mtg — Minutes

Town of Phelps Special Town Board Meeting Minutes Wednesday, December 10, 2025 Phelps Town Hall Page 1 of 2 Present: Town Board Chairman Steve Doyen, Town Board Supervisors – Jeremy Ryan, M aureen Robinson and Steve Waier. Supervisor Dave Selby joined remotely. Others Present: Clerk/Treasurer – Sheryl Ward and Deputy Clerk/Treasurer – Kathleen R Ray. 1. Call Meeting to Order: Chairman Doyen called the meeting to order at 4:30 p.m. 2. Roll Call/Quorum Call: A quorum of board members was present. 3. Verification of Public Notice by Town Board: Deputy Clerk/Treasurer Ray verified this agenda was posted at the Phelps Town Hall/Community Center, Phelps Post Office, Phelps Convenience Center, Town Website, and emailed to the Vilas County News Review on December 8, 2025. 4. Correspondence and Communications: Chair Doyen informed the board the Western Star invoice came in $3,000 higher than the bid amount. Sheryl stated she talked to Josh, and he said that an addendum was added to the bid due to tariff increases. Doyen stated we will do a budget amendment and use LGIP Hwy Reserve money to cover the increase in costs. Discussion/Action on the Following Agenda Items: 5. Move into closed session Pursuant to Wis. State Statutes 19.85(1)(c) for purposes of considering employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility – for second interview of candidates and potential job offer. Motion by Waier at 4:39 p.m. to move into closed session Pursuant to Wis. State Statutes 19.85(1)(c) for purposes of considering employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility – for second interview of candidates and potential job offer. Second by Robinson. All voting aye. Motion carried. 6. Adjourn closed session pursuant to Wis. State Statutes 19.85(1)(c) and Return to Open Session Motion by Ryan at 11:35 a.m. to adjourn closed session pursuant to Wis. State Statutes 19.85(1)(c) and Return to Open Session. Second by Waier. All voting aye. Motion carried. 7. Board May Consider Any Action Taken in Closed Session Motion by Ryan to post for a part -time Deputy Clerk/Treasurer position up to 30 hrs per week with the opportunity to be promoted to Clerk/Treasurer. Second by Waier. All voting aye. Motion carried. 8. Review Bids for Furnishing New Community Center/Library/Town Hall Chair Doyen stated 2 bids were received. He read the bids as follows: • Duet Resource Group (KI) $119,221.23 • Emmons Business Interiors (EBI) $145,208.21 The Board reviewed the bids and will recommend approving the lowest bidder contingent upon meeting the specifications. The Community Center furniture committee will review and verify. Town of Phelps Special Town Board Meeting Minutes Wednesday, December 10, 2025 Phelps Town Hall Page 2 of 2 9. Adj ournment at 5:27 p.m. __________________________________ Kathleen R Ray, Deputy Clerk/Treasurer Minutes are subject to approval at the next Regular Town Board meeting