102324_COW_Minutes

VILLAGE OF BONDUEL COMMITTEE OF THE WHOLE MEETING WEDNESDAY, OCTOBER 23, 2024 President Russ Gehm called the meeting to order at 6:00 p.m. Gehm read the statement regarding the posting of the meeting. PRESENT: Andrew Court, Russ Gehm, Tim Kelley, Matt Pleshek, Brenda Staszak and Kay Zuleger. AGENDA: Motion by Kelley, second by Pleshek, to approve the agenda as presented and to deviate from the order as necessary. Motion carried unanimously. MINUTES: Motion by Zuleger, second by Court, to approve the minutes from the Wednesday, May 22, 2024 Committee of the Whole Meeting as presented. Motion carried unanimously. ACKNOWLEDGEMENT OF CITIZENS AND OPEN FORUM: Jesse Rankin, Director of Municipal Operations; and Keith Fischer, Police Chief. REPORTS: Fire Chief. None Police Chief. None Clerk/Treasurer. In-house absentee voting began Tuesday and goes until Friday, November 1st. There have been several voters in already to vote and many inquiries about how to vote. Municipal Operations. Met with Ehlers on the final changes to the TIDs for State submission, there are few changes that need to be done to the maps and the legal description. Sunrise Court is moving along with the mesh binder and grading complete. NEW BUSINESS H1. Discussion and possible recommendation on DMV services offered by Village. The Village offers vehicle registration and renewal services to customers. The transaction rates were $19.50 for registration and $10.00 for renewals. The State of Wisconsin raised the maximum rates to $38.00 for registration and $16.25 for renewals as of 10/1/2024. The Village uses the company, Computerized Vehicle Registration (CVR), to facilitate the transactions. CVR is not raising the handling rates. The Village was making $8.15 on registrations and $5.00 on renewals. With the new rates, the Village could make $26.65 on registration and $11.25 on renewals. This would increase the profit for the Village, but it may discourage customers from using the service because of the increased rates. Maroszek is recommending that the Village Village of Bonduel – Committee of the Whole Wednesday, October 23, 2024 Page 2 proceed with the maximum on the vehicle registrations at $38.00 per transaction, due to the amount of time involved, and to leave the renewals at $10.00 per transaction, with this being most of the transactions. CVR is currently working with the programing staff to determine if this change can be made in the system. If it is feasible, this is the way the office would like to proceed. Motion by Kelley, second by Zuleger, to recommend to the Board the $38.00 registration fee and $10.00 renewal fee with CVR program confirmation. Motion carried unanimously. H2. Discussion and possible recommendation on School Resource Officer shared services agreement. Chief Fischer shared that the Bonduel School Board approved the School Resource Officer position at the October Board meeting. Fischer presented a draft of the shared service agreement at the October Board meeting for the members to review. The agreement has also been provided to the School District to review. It is a 10-year agreement but there is the option that either party can discontinue the contract if the position is not working as planned. The agreement should be reviewed by the Village Attorney to ensure all is accurate and legal. Motion by Staszak, second by Pleshek, to recommend to the Board the approval of the SRO share service agreement, once the Village Attorney has had to time to review the agreement and provide feedback. Motion carried unanimously. UNFINISHED BUSINESS I1. Discussion and possible recommendation on Ball Diamond usage agreements. This has been placed on hold with all the other projects the Village has been working on. Rankin will work on the usage agreement for an upcoming meeting prior the season start. By consensus the Committee agreed to move the agenda item to the next meeting. I2. Discussion and possible recommendation on Village assessed valuation compliance status. At the last COW meeting Dave Schmidt, the Village Assessor, presented options to bring the Village back into compliance. The Board has discussed the options briefly for the 2025 budget but no decision has been made. The 2025 budget number are for a normal assessment year of reviewing the building permits, new construction and doing assessment evaluations. Schmidt has provided an estimate for a neighborhood evaluation which involves looking at the types or styles of homes in the Village. Schmidt would assess a certain percentage of each style of home, come up with a fair percentage to assess all similar types of homes and raise the values accordingly. The issue with this type of evaluation is that not every home is reviewed and residents may have more reason to object to the assessment at open book and BOR. Maroszek has reached out to six other Shawano County municipalities whom are in the same situation as the Village being out of compliance. All the municipalities who have responded are planning on doing a full reevaluation prior to the compliance deadline. A full reevaluation is the most true Village of Bonduel – Committee of the Whole Wednesday, October 23, 2024 Page 3 and fair way to reassess the properties, but there is the additional cost to the Village. Schmidt did not provide an estimate for a full revaluation. By consensus the Committee agreed to move the agenda item to the next meeting when Maroszek can obtain an estimate for a full reevaluation from the Village Assessor. ANNOUNCEMENTS- Upcoming meetings were discussed. It was decided not to hold a Committee of the Whole meeting in November due to the Thanksgiving Holiday. Motion by Kelley, second by Zuleger to adjourn. Motion carried unanimously. Meeting adjourned at 6:21 p.m. Respectfully submitted, Michelle Maroszek, Clerk/Treasurer