Amended Minutes

CITY OF BERLIN PARKS & RECREATION COMMISSION MEETING AMENDED MINUTES for WEDNESDAY August 5, 2026 4:30 PM COUNCIL CHAMBERS, BERLIN CITY HALL, 2ND FLOOR 1. Call to Order / Roll Call Meeting called to order at 4:30 PM Present: Kayla Reeves, Tim Bending, Richard Lashbrook, Kamie Jorgensen, Dr. Emmett Durtschi Absent: Pat Hanranhan City Officials Present: Jessi Balcom, Sue Kiener, Scott Zabel 2. General Public Comments • Nothing at this time 3. Approval of Previous Meeting Minutes A motion was made by Kamie Jorgensen to approve the minutes from July 1st, 2026 as presented, with a second by Dr. Emmett Durtschi. Motion approved. 4. Approval for Revenues and Expenditures. A motion was made by Dr. Emmett Durschi to approve the Revenue and Expenditures Report as presented, with a second by Kamie Jorgansen. Motion approved. 5. Campground Extended stay request by Brad Olson • Brad Olson has vacated the campground • He failed to make an appearance to this meeting. A motion was made by Kamie Jorgensen to deny the Extended Stay Request for Brad Olson, with a second by Tim Bending. Motion approved. 6. Discussion on the Online Rental Program for Park Facilities • Presentation by Sue Kiener • MySite vs Campspot • Variations of cost per transaction to customer A motion was made by Kamie Jorgensen to send the recommendation to Council for using the MySite online service for campground bookings, with a second by Richard Lashbrook. Motion approved. 7. Rental Procedures discussed regarding deposits for Shelter Houses, first-come first- served policy for campground and cancellation refund policy for all • Presented by Sue Kiener • Discussion on holding credit card information of incidental charges vs deposit • Discussed the cancellation policy and will be brought up next meeting to make a decision. • First-Come First-Serve policy was discussed A motion was made by Kamie Jorgensen to send the recommendation to Council for using the MySite online service for campground bookings starting January 1, 2027, with a second by Richard Lashbrook. Motion approved. A motion was made by Kamie Jorgensen to forgo having the deposit required for shelter house rentals, with a second by Dr. Emmett Durschi. Motion approved. A motion was made by Dr. Emmett Durschi to charge renters credit card for any damages during the rental period, with a second by Kamie Jorgensen. Motion approved. A motion was made by Kamie Jorgensen to remove the First-Come First-Serve policy or procedure for campground bookings after January 1, 2027, with a second by Richard Lashbrook. Motion approved. 8. New Business • Thank you letter from ABC Group to the Park and Recreation Commission was presented and read. 9. Old Business • Nothing at this time. 10. Adjourn A motion to adjourn was made by Dr. Emmett Durschi, with a second by Tim Bending. The meeting adjourned at 5:12 pm. Respectfully Submitted by – Secretary Tim Bending