2024-02-19 Regular Council Minutes

1 | P a ge 02 / 18 /2 4 Minutes Date Approved 0 3 / 1 8 /202 4 MINUTES OF THE REGULAR COUNCIL MEETING OF THE COMMON COUNCIL OF THE CITY OF FENNIMORE, GRANT COUNTY, WISCONSIN HELD ON MONDAY, FEBRUARY 18TH, 2024 The Regular Council meeting of the Common Council was called to order by Mayor Ryan Boebel at 5:30 p.m. Roll Call was taken with the following alderpersons answering present. Adam, Sheckler, Roth, Day, Strack, Streif, and Hagen. Interim DPW, Jordan Fritche, Clerk Treasurer, Ashley Edge, and Deputy Clerk-Treasurer Ashley Mumm were also present. Agenda: Proof in the form of a certificate of public notice given as required by Section 19.84, Wis. Stats., as to the holding of this meeting, was presented by the City Clerk-Treasurer. Motion by Streif, second by Strack to approve the proof of posting and agenda. Motion carried 7-0. Consent Agenda: None. Minutes of the preceding meeting. Approval of minutes if correct, and corrections of mistakes: The minutes from the January 15th, 2024 was approved with a motion by Streif, and a second by Strack. Motion carried 7-0. Comments from Pre-registered Citizens: Tree Board Update was sent via email. Cathy Smith for the Library updated on upcoming meetings that are happening to get input from residents about potential library expansion. Reports of Officers: Clerk DPW Chief of Police Community Development Manager Presentation of accounts and other claims against the city: There was a motion by Streif and a second by Sheckler to approve the 2/19/2024 Council claims with the breakdown of bills to their respective accounts for a total of $1,430,985.15 with City bills at $1,164,872.43, Utility bills at $192,867.77, Sewer bills at $31,688.28, TIF-CDBG bills at $32,158.83 and Capital Projects at $9,397.84. Gross Payroll amounts for 01/26/2024 were $73,581.64 with $47,796.18 for City, $14,800.04 for Utility and $10,985.42 for Sewer. Gross Payroll amounts for 02/09/2024 were $60,371.85 with $34,071.21 for City, $17,760.90 for Utility, and $8,539.74 for Sewer. Motion carried on a roll call vote 7-0. Committee Reports: None Unfinished Business: 2 | P a ge 02 / 18 /2 4 Minutes Date Approved 0 3 / 1 8 /202 4 New Business: Possible approval to action on a commercial lease agreement: A contract between FWA (Fennimore Wrestling Association) and the City was presented to council for review. There was a motion by Streif, and a second by Sheckler to approve the contract between FWA and City of Fennimore for use of the den. Motion carried 7-0. Discussion and possible approval on Cost Reimbursement Policy for Water/WWTP Employees : There was a motion by Streif and a second by Adam to approve the Reimbursement Policy. Motion carried 7-0. Discussion and possible approval on Cost Reimbursement Policy for Meter Tech Apprentice: Tabled due to policy not yet completed. Discussion and possible action on RFP for concrete pad: Council suggested that Jordan reach out to Dave Krause, Engineer, to see if it is possible to relocate the substation outside of the fence, or have it butt up to the fence to make the project more cost effective. Discussion and possible action on simplified rate case for water: There was a motion by Day, and a second by Adam to approve the simplified rate case for water. Motion carried 7-0. Discussion and possible action on closing the office February 20th: Ashley told council that we have a staff training scheduled with a trainer coming from Eaton/Yukon, which is our meter program. Council mentioned that they were good with it, but didn’t feel like it needed to be approved. Discussion and possible action on changing the Public Works Maintenance Workers Wage: Initially the schedule went from $23.18 for a Level 1, $27.21 for a Level 2, and $28.64 for a Level 3. It was proposed to make that change more even, becoming $23.18 for a Level 1, $25.68 for a Level 2, and $28.64 for a Level 3. There was a motion by Adam, and a second by Day. Motion carried 7-0. Discussion and possible action on City Wide Cleanup on May 22nd: No motion necessary, as Council has stated that this will be something the City continues to provide to the residents. Discussion and possible action on creation of TID: Andy and Kurt from Vierbicher were in attendance to discuss the process of creating a TID. There was a motion by Day, and a second by Streif to approve the creation of TID 7 and authorize the process to begin to create it. Motion carried 7-0. There was a motion by Day, and a second from Streif to approve the purchase of land with the same purchase price, no right of refusal, and an MOU opposed to an easement. Motion carried on a roll call vote 7-0. Discussion and possible action on sale of land. Discussion and possible approval on hiring for the Street Maintenance Position. 3 | P a ge 02 / 18 /2 4 Minutes Date Approved 0 3 / 1 8 /202 4 There was a motion by Roth and a second by Day to consider moving into closed session at 5:40 pm. Motion carried on a roll call vote 7-0. Return to open session: There was a motion by Streif and a second by Strack to return to open session at 6:40pm. Motion carried 7-0. There was a motion by Adam, and second by Strack to approve the hiring of Candidate #2 for the Public Works Maintenance Worker. Motion carried 7-0. Comments and suggestions from Citizens present: None Communications and recommendations from the mayor: Mayor Boebel will reach out to the safety person from the DOT to inspect the intersection of 12th St and Lincoln Ave. Schedule Committee meetings: None Adjourn: Motion by Day, second by Strack to adjourn at 7:26 p.m. Motion carried 7-0. _________________________________ Ashley Edge, City Clerk-Treasurer _________________________ Ryan Boebel, Mayor