2023-04-18 Council Minutes

1 | P a ge 5/5 /2 2 Minutes Date Approved 5/16 /202 2 DRAFT MINUTES OF THE REGULAR COUNCIL MEETING OF THE COMMON COUNCIL OF THE CITY OF FENNIMORE, GRANT COUNTY, WISCONSIN HELD ON MONDAY, APRIL 18TH, 2023 The Regular Council meeting of the Common Council was called to order by Mayor Ryan Boebel at 5:30 p.m. Roll Call was taken with the following alderpersons answering present: Adam, Sheckler, Roth, Strack, Streif, and Hagen. Alderperson Day called in due to no quorum. City Clerk Ashley Walker and DPW John Murray were also present. Agenda: Proof in the form of a certificate of public notice given as required by Section 19.84, Wis. Stats., as to the holding of this meeting, was presented by the Clerk Treasurer. Motion by Streif, second by Hagen to approve the proof of posting and agenda. Motion carried 7-0. Consent Agenda: The following Operators were approved with a motion by Day and a second by Hagen : Heather Knight, Carrie Tysver, Sadie Tysver, Christian Murry, Samantha Larkin, Valerie Cook, Moises Dominguez Garcia , Denisse Xochicale Carmona, Carmal Morris, and Margaux Pascoe. Minutes of the preceding meeting. Approval of minutes if correct, and corrections of mistakes: The minutes from the April 20th, 2023 and April 10th, 2023 Council meetings were approved with a motion by Hagen, and a second by Streif. Motion carried 6-0. Comments from Pre -registered Citize ns: Margaret Sprague, Tree Board was present to update on the Tree Committee. Arbor Day is April 28th. Kathi Freymiller, Library Board was present to inquire about unspent library fund amound. The library is looking to do a facility assessment in May. Reports of Officers: Clerk DPW Chief of Police Community Development Manager Presentation of accounts and other claims against the city: There was a motion by Streif and a second by Sheckler to approve the 4/17/2023 Council claims with the breakdown of bills to their respective accounts for a total of $544,664.27 with City bills at $95,266.38 Utility bills at $202,450.89, Sewer bills at $246,891.22, TIF- 2 | P a ge 5/5 /2 2 Minutes Date Approved 5/16 /202 2 CDBG bills at $0, and Capital Projects at $55.78. Gross Payroll amounts for 03/24/2023 were $56,411.94 with $35,569.61 for City, $17,135.31 for Utility and $5,707.02 for Sewer. Gross Payroll amounts for 04/07/2023 were $56,414.93 with $32,843.46 for City, $17,187.76 for Utility, and $6,383.71 for Sewer. Motion carried on a roll call vote 6-0. Committee Reports: None Unfinished Business: Discussion and possible action for CDL Pay.-There was a motion by Adam and a second by Streif to approve up to $2,500 payable to employees needing to obtain their CDL, with a payback time frame of 1 year of service. Motion carried 6-0. New Business: Discussion and possible action on Garbage Charges -There was a motion by Adam, and a second by Hagen to increase the garbage charge per customer per month $0.25 effective May 26, 2023. Motion carried 6-0. Discussion and possible action on reallocating landfill funds-There was a motion by Adam, and a second by Streif to Close the Landfill Closure Fund, and reallocate the $67,600 to General Funds. Motion carried on a roll call vote 6-0. Discussion and possible action on recommendations from Personnel & Infrastructure Committee-There was a recommendation from the P&I committee to approve the following items out of budget using GO Funds, and ARPA Funds totalling $917,000 • $140,000 Rubble Dump • $75,000 General Building Maintenance • $250,000 Water Towers • $70,000 Removal and rebuild Quonset Hut/Cold Storage • $90,000 to purchase ¾ Ton Dump Truck for Streets • $10,000 John Deere 1530 Rebuild • $100,000 Diesel Plant Maintenance (Oil Changes & Compressors) • $82,000 Brownwood Road Reconstruction Project • $100,000 Crack filling and sealcoating A motion by Adam and a second by Day to allocate the recommended $917,000. Motion carried on a roll call vote 6-0. Discussion and possible action on approving SWTC Liaison Contract-There was a motion by Roth, and a second by Hagen to approve the SWTC Liaison Contract. Motion carried 6-0. 3 | P a ge 5/5 /2 2 Minutes Date Approved 5/16 /202 2 Discussion and possible action on pool bids -There was a motion by Adam and a second by Hagen to accept the lowest bid of H&N Plumbing and Heating to fix the 10” crack on the bottom of the pit. Motion carried on a roll call vote 6-0. Discussion and possible action on employee reimbursement. Consideration of and action on adjourning to closed session as authorized by Wis. Stat. sec. 19.85(1)(c), which permits convening in clo sed session for the purpose of considering the employment, promotion, compensation or performance evaluation data of any public employee, for the purpose stated. There was a motion by Adam and a second by Roth to go adjourn to closed session at 6:22 p.m. Motion carried with a roll call vote 6-0. Return to Open Session. There was a motion by Roth and a second by Adam to return to open session. Motion carried 6-0 No action taken on closed session items. Comments and suggestions from Citizens present: None Communications and recommendations from the mayor: Meetings scheduled regarding grant money, and separate meeting scheduled with Congressman Derrick Van Order regarding Energizer closing. Schedule Committee meetings: None Adjourn: Motion by Roth, second by Sheckler to adjourn at 6:27 p.m. Motion carried 6-0. _____________________ Ashley Walker, City Clerk _________________________ Ryan Boebel, Mayor