2022-11-21 Council Minutes

MINUTES OF THE REGULARCOUNCIL MEETING OF THE COMMON COUNCIL OF THE CITYOF FENNIMORE, GRANT COUNTY, WISCONSIN HELD ON MONDAY, N O V E M B E R 21 st , 2022 The Regular Council meeting of the Common Council was called to order by Mayor Ryan Boebel at 5:30 p.m. Roll Call was taken with the following alderpersons answering present: Adam, Chiefari, Sheckler, Strack, Streif and Hagen. City Clerk Debi Heisner, Deputy Clerk Treasurer Ashley Walker , and John Murray, DPW were also present. Agenda: Proof in the form of a certificate of public notice given as required by Section 19.84, Wis. Stats., as to the holding of this meeting, was presented by the Clerk Treasurer. Motion by Streif, second by Strack to approve the proof of posting and agenda. Motion carried 6-0. Consent Agenda: The following Operators were approved with a motion by Adam and a second by Sheckler. Motion carried 6- 0: Julianne White, Jennifer Trumm, Candice Wilson, Felicia Meiners, Christine Jacobson, Sadie Tysver, and Brandon Meiners Approval of Class B Liquor License for Hilltop Mexican Restaurant, 760 Lincoln Ave, Fennimore: There was a motion by Streif and a second by Hagen to approve the above Class B Liquor License. Motion carried 6-0 Minutes of the preceding meeting. Approval of minutes if correct, and corrections of mistakes: The minutes from the October 17th, 2022, Council meetings were approved with a motion by Streif and a second by Adam. Motion carried 6-0 Comments from Pre-registered Citizens: Margaret Sprague, Tree Board was present to update on the Tree Committee. Reports of Officers: Clerk DPW Chief of Police Community Development Manager Presentation of accounts and other claims against the city: There was a motion by Streif and a second by Sheckler to approve the 11/21/22 Council claims with the breakdown of bills to their respective accounts for a total of $1,003,536.26 with City bills@ $533,327.19 Utility bills @$397,107.02, an d Sewer bills @ $72,587.66, TIF $375.00 and Capital Projects $139.39. Gross Payroll amounts for 10/21/22 were $61,379.48 with $35,263.33 for City $19,436.17 for Utility and $6,679.98 for Sewer. Gross Payroll amounts for 11/4/22 were $61,192.76 with $36,685.65 for City, $18,296.98 for Utility, and $6,210.13 for Sewer. Gross Payroll amounts for 11/18/22 $63,501.40 with $37,036.41 for City, $20,041.62 for Utility, and $6,423.37 for Sewer. Motion carried on a roll call vote 6-0. Discussion and Possible Action on Change Order #1 for H James and Sons for 2022 Street Project: There was a motion by Streif and a second by Adam to approve this change order for $7473.44. Motion carried on a roll call vote 6-0. Discussion and Possible Action Regarding Contractor's Application for Payment No. 7 for 2022 Street & Utility Improvements Town and Country Engineering presenting: There was a motion by Streif and a second by Adam to approve the Pay ap #7 for $159,385.26 for the 2022 Street and Utility Projects. All in favor - motion carried 6- 0. Committee Reports: none Unfinished Business: none New Business: Public Hearing on 2023 City Budget; and suggestions from citizens present : The Mayor called the Public Hearing to order at 5:42 p.m. The 2023 Budget was presented, and Margaret Sprague had some questions that were clarified. No other questions were asked. The Public hearing was closed at 5:48 p.m. The mayor asked that the Closed session item be moved up to Item b. The Council agreed. Discuss of departmental organization and possible promotion and compensation of a city employee: Consideration of moving into closed session pursuant to Wis. Stat. sec. 19.85(1)(c) for Item #11 the purpose of reviewing employment, promotion, compensation or performance evaluation data of a city employee and the possibility of taking of formal action on that matter. There was a motion by Adam and a second by Streif to go into Closed Session. Motion carried 6-0 on a roll call vote. There was a motion by Adam and a second by Streif to go back into Open Session. Motion carried 6-0. There was a motion by Adam and a second by Streif to Promote Bryan Friederick to Interim Street Supervisor until the position is permanently filled. The Supervisor pay will be $28.52 per hour. This is effective 11.28.22 and will be reviewed on or before February 113 th, 2023. All in favor – motion carried. There was a motion by Adam and a second by Strack to promote Anthony Downing to Level 3 Street Maintenance Worker effective 11.28.22. All in favor – motion carried. Discussion and possible approval of the 2023 City Budget: There was a motion by Adam and a second by Streif to approve the 2023 budget as presented. Motion carried on a roll call vote. Discussion and possible action on NO Parking signs being installed in the alley between 10th and 11th Streets (Peoples Bank): There was a motion by Streif and a second by Strack to approve the NO parking on the above referenced area. All in favor - Motion carried 6-0. Discussion and possible action on an amendment to the Employee Manual 25.3.4 regarding breaks: This item will be placed on the December agenda for more discussion and possible action. Discussion and possible action on 2023 Fuel Bids: This item will be placed on the December agenda for more discussion and possible action. Discussion and possible action on Chamber Bucks for City Employees: There was a motion by Adam and a second by Hagen to approve $50 for permanent full-time employees and $25 for permanent part time employees. All in favor – motion carried. Discussion and possible approval of Employment Agreement between John Friederick and the City of Fennimore: There was a motion by Adam and a second by Streif to approve this employment contract. All in favor – motion carried. Discussion and possible approval of revisions to Fennimore Municipal Code 10.16 regarding All -Terrain Vehicles and Utility Terrain Vehicles: There was a motion by Streif and a second by Sheckler to approve the revisions to Municipal Code 10.16. Motion carried on a roll call vote 6-0. Discussion and Possible Approval of 2023-2025 Agreement for Assessment Services with Accurate Appraisal: There was a motion by Streif and a second by Hagen to extend the deadline and add to the December agenda. Comments and suggestions from Citizens present: none Communications and recommendations from the mayor: Ryan wanted to officially thank Attorney Eileen Brownlee for her many years of service as the City Attorney. He will be getting together with Attorney Brownlee and Attorney Ben Wood to discuss upcoming services. Schedule Committee meetings: Adjourn: Motion by Adam, second by Streif to adjourn at 6:43 p.m. Motion carried 6-0. Debi Heisner, City Clerk Ryan Boebel, Mayor