Meeting Minutes

Draft minutes: these minutes have not been approved by the Town Board and are subject to corrections/changes. TOWN OF HOLLAND BOARD MEETING September 9, 2026 MEMBERS PRESENT Vice Chair Jeff Herlitzke, Supervisors Rick Hauser, Mike Hoffman and David Weber EXCUSED Bob Stupi STAFF PRESENT Town Crew Supervisor John Frauenkron, Clerk Marilyn Pedretti CALL TO ORDER Vice Chair Herlitzke called the meeting to order at 6:30 p.m. Notices were properly posted. MINUTES Motion by Hoffman/Hauser to approve the minutes of August 12th and 31st. MOTION carried. CITIZENS’ CONCERNS: none given. COUNTY SUPERVISOR REPORT: none given. PLAN COMMISSION Certified Survey Map: John Krage, Arrow Land Surveying, o/b/o Tom and Carol Hale, N7387 County Road V, requested a Certified Survey Map (CSM) to create Lot 1, a .72 acre parcel between Parcels 8-367-0 and 8-366-0, for continued residential use. Doug Klenke (Plan Commission Vice Chair) reported the Plan Commission saw no issues and unanimously recommended approval. John Krage and Hugh Hale were available for questions. Discussion followed. Motion by Hoffman/Weber to approve the Certified Survey Map for Tom and Carol Hale at N7387 County Road V to create a .72 acre lot between Parcels 8-367-0 and 8-366-0, for continued residential use. MOTION carried unanimously. Appointment: Motion by Hoffman/Herlitzke to appoint Kathy Warzynski, W7728 Meadow Way, to fill a vacancy on the Plan Commission/Stormwater Utility Commission. MOTION carried unanimously. Report on 9/2/26 meeting: Klenke reported no other action taken. STORMWATER UTILITY COMMISSION Stormwater projects: Klenke reported they recommended approval to seek quotes for the four culvert projects and to request a hydrology study on the fifth project at Christopherson Road. John Frauenkron, Town Crew Supervisor, explained the need for larger culverts. Discussion followed. Motion by Hoffman/Weber to seek bids for four culvert replacements. MOTION carried unanimously. Frauenkron detailed the drainage issues that are causing road base sinkage at Christopherson Road. Motion by Herlitzke/Hoffman to authorize a full hydrological study for Christopherson Road. MOTION carried unanimously. Shouldering/sod removal: Klenke reported the Commission discussed the drainage issues and options of removing sod and re-establishing the shoulder in several spots along Bice Avenue and they recommended approval of the project. Discussion followed. Motion by Hoffman/Hauser to remove sod and re-establish shoulders in the Bice/Fieldstone Draft 2 Addition with the amount for base rock from Sand Box Express of $1,095 and contract with Big Shovel to perform the work not to exceed $4,000. MOTION carried unanimously. Walnut Street concerns: Michelle Torgerson, N7144 Elm Court, explained they attended the July stormwater meeting to express their displeasure in the work performed in May and they were referred to the Town Board. She gave background on the process, lack of communication, extensive changes to their ditch and referred to several pictures she provided to the board. She would like to see the area restored. Scott Torgerson, N7144 Elm Court, reiterated the lack of communication that went from minor ditch work to extensive work with a steep and large pond. He noted concerns with safety and aesthetics in the neighborhood. He could not get a comparable but is concerned the value of the lot has been reduced due to the retention pond. He noted the drainage issue came up when the owner of the home at the southeast corner raised the height and installed a concrete driveway. Torgerson asked that the work be reversed and a culvert be installed under the driveway that caused the issues. John Bender, La Crosse, co-owner of the lot, would also like the work reversed and noted the communication should have been better. Paul Davidson, N7134 Walnut Street, explained that the drainage comes along 3-4 blocks from Maple down Walnut on the road surface and the ditches are shallow. He stated the change in the driveway height south of him was the start of the problems and that is where the work should occur. Hoffman stated he met with the engineer on this project and thought they were making smaller adjustments. He noted he was out of town in May when the work began and that the leadership of the Stormwater Utility Commission had changed so communication could have been better. Discussion followed. Herlitzke thanked the residents for their input and suggested the Town conduct additional research before making any decisions. He invited board members visit the site and will discuss with Stupi possible options. Report on 9/2/26 meeting: Klenke reviewed the September 2nd minutes. PARK COMMITTEE Park benches: Hoffman reported receiving a $1,600 donation to install two park benches by the new pickleball courts. Discussion followed. Motion by Herlitzke/Weber to purchase two park benches from Barco Products 12” after shipping for $1,459.75. MOTION carried unanimously. Sidewalks: Klenke explained the need for handicapped accessible sidewalks at the Wildflower gazebo to the walking trail, one accessing the basketball court and one accessing the pickleball court with an area for two park benches. Hauser had his reservation about the sidewalk from the gazebo to the walking path. Discussion followed. Motion by Weber/Hoffman to install a sidewalk by the pickleball and basketball court and one from the gazebo at Wildflower not to exceed $900. MOTION carried 3 to 1 (Hauser). Signage: Hoffman shared a copy of possible signage with rules for the pickleball court. Hauser suggested posting similar rules for the basketball court usage. Discussion followed. Motion by Herlitzke/Hauser to approve purchasing signs for the basketball and pickleball court as defined in the amount not to exceed $700. MOTION carried unanimously. Report on 8/31/26 meeting: Hoffman reviewed the August 31st Park Committee minutes. Draft 3 PUBLIC WORKS Truck tires: Frauenkron provided four quotes to replace the Ford pick-up truck tires. Discussion followed. Herlitzke suggested checking the warranty of the current tires before moving forward. Paved trail winter clean-up: Herlitzke explained the offer from Doug Klenke to assist with clearing the paved walking trails during the winter, which will include some training on the Town’s equipment. Motion by Hauser/Weber to authorize hiring and training Doug Klenke to assist with winter clean-up. MOTION carried unanimously. Part-time seasonal worker: Pedretti reported only one submission with a CDL (from the Indeed search) was received. Herlitzke reported a former employee, Norm Clark, applied today for the position. Discussion followed and it was the consensus to stop advertising and have Stupi negotiate with Clark. Town crew report: Frauenkron reviewed the Town crew report. FIRE DEPARTMENT McMahon Study: Herlitzke noted nothing new to report but something should be available next month. Report on 8/17/26 meeting: Herlitzke and Hauser reviewed the August 17th minutes. BLUFFLAND COALITION Weber reviewed information from the Bluffland Coalition and noted they are seeking 501(c)(3) status. He asked for input on the Town’s willingness to participate in the future with a $500 membership fee. Discussion followed. It was the consensus to continue participation. ADMINISTRATION Election inspectors: Pedretti provided a list of three residents to serve as alternate election inspectors. Motion by Hoffman/Hauser to appoint additional election inspectors Steve Delehanty, Catherine Ruosch, and David Samb. MOTION carried unanimously. Weekend park opening pay: Frauenkron explained that when there is no town hall rental, which is rare, the workers are not paid to open shelters and check the restrooms. Discussion followed. Motion by Weber/Hauser to pay town employees one hour pay to come in and open up the park shelters when the hall is not used. MOTION carried unanimously. Budget workshop: The board budget workshop was set for Thursday, October 1st at 5:00 p.m. [later changed to October 8th at 5:00 p.m.] TREASURER’S REPORT AND INVOICES The Treasurer’s report and invoices were reviewed. Motion by Herlitzke/Hoffman to accept the Treasurer’s report and paying the bills in the amount of $288,626.98. MOTION carried unanimously. ANNOUNCEMENTS & FUTURE AGENDA ITEMS Frauenkron asked that tires for the trailer be added to the next agenda. CLOSED SESSION Motion by Hoffman/Hauser to enter into closed session under Wisc. Statutes 19.85(e) for “…deliberating or negotiating the purchasing of public properties, the investing of public Draft 4 funds, or conduct other specified public business…” to wit: discuss negotiations for fire protection services and a revision to the existing solid waste contract. Roll call vote. MOTION carried unanimously. Entered into closed session at 8:26 p.m. Motion by Hoffman/Weber to return to open session. MOTION carried. Returned to open session at 9:24. Herltizke reported no action taken. ADJOURN Motion by Hoffman/Weber to adjourn. MOTION carried. Adjourned at 9:245 p.m. Respectfully submitted, Marilyn J. Pedretti Town Clerk