Meeting Minutes

Draft minutes: these minutes have not been approved by the Town Board and are subject to corrections/changes. TOWN OF HOLLAND BOARD MEETING August 12, 2026 MEMBERS PRESENT Chair Bob Stupi, Supervisors Rick Hauser and Jeff Herlitzke EXCUSED Mike Hoffman and David Weber STAFF PRESENT Town Crew Supervisor John Frauenkron, Clerk Marilyn Pedretti CALL TO ORDER Chair Stupi called the meeting to order at 6:38 p.m. Notices were properly posted. MINUTES Motion by Hauser/Herlitzke to approve the meeting minutes (July 8, 2026). MOTION carried. CITIZENS’ CONCERNS: none given. COUNTY SUPERVISOR REPORT Joe Carty, County Supervisor #23, reported the county is discussing the possibility of leasing the Hillview baseball fields to the La Crosse School District. He noted the costs of new plow blades have increased 215% due to tariffs and explained the county jail will be undergoing upgrades. RFP: REFUSE/RECYCLING Stupi reported the Town received two proposals to provide refuse and recycling service starting January 1, 2027. He reviewed the chart listing the various bid amounts. Discussion followed concerning fuel surcharge. Motion by Herlitzke/Hauser to accept the proposal from Hilltopper going with Bid A for recycling pending discussion on fuel surcharges. MOTION carried unanimously. Gary Hougom, Hilltopper Refuse and Recycling, suggested the closed session was only about the current fuel surcharge and their proposal was submitted according to the Request for Proposal. Stupi noted his concerns. PLAN COMMISSION Variance: Stupi explained the zoning variance request by Dave and Kelly Potaracke, W6105 County Road V, for a proposed detached accessory building within the road setback. He noted the multiple land restrictions: high-water setback, private well and septic fields, and topography. The Potarackes were present to answer questions. Stupi reported the Plan Commission recommended approval. Motion by Hauser/Herlitzke to approve the variance. MOTION carried unanimously. Report on 8/5/26 meeting: Stupi reported they discussed a proposed commercial development along Highway 53 and that input was given to the developer for further tweaking. PUBLIC WORKS Engineering contracts: Stupi reviewed the proposed engineering contracts with Short Elliott Hendrickson Inc (SEH) for Garfield Road and Amundson Coulee Road (combined with Folkert Road). Discussion followed. Motion by Herlitzke/Hauser to accept the contract from SEH for engineering work on both Amundson Coulee Road and Garfield Road. MOTION carried unanimously. Road work: Stupi reported that Long Coulee Court and Wolfe Road have been completed. He noted a guardrail was fixed on Long Coulee Court. Stupi reported the mobile home Draft 2 park pavement was installed but they are still working through a water leak problem. John Frauenkron, Tonw Crew Supervisor, reported they repaired a washout on Evans Valley Road and will be doing the same for Paulson Road and Flaten Road. Town crew report: Frauenkron reviewed the Town crew report. FIRE DEPARTMENT Purchase of a fire truck: Herlitzke explained the request to purchase a fire truck and the options for payment (pay up front, lease, loan or pay at delivery). Stupi noted the truck takes 48-51 months to build. Herlitzke reviewed the purchase options and asked for board input. Discussion followed. It was the consensus to table the fire truck until the fire station discussions are concluded. McMahon Study: Hauser noted the initial findings from the McMahon Study were at the information gathering stage and nothing new to report. Report on 7/27/26 meeting: Herlitzke reported calls were down for the second month in a row, they are “on budget”, have applied for another grant and the mold mitigation was completed. He reported to the Fire Board the Town’s public meetings, noted the Town was not in a position to pay 50/50 for the new fire station and suggested other options such as a 30/70 split, downsizing the building or building a smaller station now and another station in 10 years. Herlitzke noted they will continue discussion at the August 17th meeting. TREASURER’S REPORT AND INVOICES The Treasurer’s report and invoices were reviewed. Motion by Herlitzke/Hauser to accept the Treasurer’s report and to approve paying the bills in the amount of $207,770.65. MOTION carried unanimously. ANNOUNCEMENTS & FUTURE AGENDA ITEMS Pedretti reported the election went well and there was about a 30% turnout. Stupi noted vacation dates in September. CLOSED SESSION Motion by Herlitzke/Hauser to enter into closed session under Wisc. Statutes 19.85(e) for “…deliberating or negotiating the purchasing of public properties, the investing of public funds, or conduct other specified public business…” to wit: discuss negotiations for fire protection services and a revision to the existing solid waste contract; and 19.85(1)(c) for: “…consideration of employment, compensation or performance evaluation data…” to wit: employee duties and staffing. Roll call vote. MOTION carried unanimously. Entered into closed session at 7:39 p.m. Motion by Hauser/Herlitzke to return to open session. MOTION carried. Returned to open session at 8:26. Stupi reported no action taken. ADJOURN Motion by Hauser/Stupi to adjourn. MOTION carried. Adjourned at 8:27 p.m. Respectfully submitted, Marilyn J. Pedretti Town Clerk