Meeting Minutes

Draft minutes: these minutes have not been approved by the Town Board and are subject to corrections/changes. TOWN OF HOLLAND BOARD MEETING June 10, 2026 MEMBERS PRESENT Chair Bob Stupi, Supervisors Rick Hauser, Jeff Herlitzke, and Michael Hoffman EXCUSED David Weber STAFF PRESENT Town Crew Supervisor John Frauenkron, Clerk Marilyn Pedretti CALL TO ORDER Chair Stupi called the meeting to order at 6:30 p.m. Notices were properly posted. MINUTES Motion by Herlitzke/Hauser to approve the minutes of May 13 and May 14, 2026. MOTION carried. CITIZENS’ CONCERNS: none given. COUNTY SUPERVISOR REPORT Jeff Femreite, County Supervisor #21, reported they had a planning meeting Monday night and much is happening at the County. He noted some work on Lake Nashonic. PLAN COMMISSION/STORMWATER Driveway Variance: Jeremiah Shaver, N8443 Ducke Drive, requested a variance to install additional driveway width in the right-of-way. He explained his need and noted the erosion problems and usage of multiple recreational vehicles. He noted parking during ballgames adds a level of pressure. Stupi noted that, if approved, an additional annual stormwater fee would result and Shaver acknowledged that requirement. Discussion followed. Motion by Hoffman/Stupi to approve the driveway variance for 14’ for Jeremiah Shaver at N8443 Ducke Drive. MOTION carried unanimously. Tree removal: Stupi explained the situation with a tree that is barely in the right-of-way along Meadow Way but is blocking the stormwater swale. He explained the option of tree removal/lowering the ditch and suggested a 3-way split on cost between the two residents and the Town. Stupi noted the other option is reconstruction of the entire ditch along Meadow Way. Discussion followed and members reviewed three quotes received for tree/stump removal. Motion by Herlitzke/Hauser to approve the Johnson Operations Tree Care quote for the tree and stump removal of $4,100 contingent that we get $1,000 from each of the two residents. MOTION carried unanimously. Culvert extensions and end-walls: Stupi reported that culverts excavated this spring were older and did not have sufficient length for shouldering nor end-walls to help prevent erosion. Discussion followed. Motion by Hoffman/Stupi to approve up to $3,300 to purchase end walls and extensions for the culvert projects of 2026. MOTION carried unanimously. Stormwater engineering: Stupi reported on an amended contract to conduct “table top” engineering for the 2026 culvert projects. Discussion followed. Motion by Herlitzke/ Hauser to approve the contract from SEH to conduct engineering for the 2026 stormwater projects, not to exceed $10,600. MOTION carried unanimously. Draft 2 Draft 3 PARKS Basketball backboard: Stupi reviewed three quotes received to replace the old backboard. Discussion followed. Motion by Herlitzke/Hoffman to approve the Commercial Recreation Specialists quote option 1 for $893 a long as it includes the net and hoop. MOTION carried unanimously. Pickleball court: Stupi reviewed the quotes received to paint the new pickleball courts. Discussion followed concerning painting just white lines or color background. It was the consensus to just paint the while lines and to add painting of the basketball half- court. Motion by Hauser/Stupi to get the courts painted not to exceed $5,000 from the Tennis Court Doctor. MOTION carried unanimously. Holland Bluff Walking Trail: Stupi reviewed the bid received last month for paving the bike trail and reported that the DOT has approved moving forward with the award. Hauser expressed concern that the over-run will triple the Town’s commitment. Discussion followed. Motion by Stupi/Hoffman to award the Holland Bluff Walking Trail pavement construction contract to Gerke Excavating in the amount of $430,402.40, with the Town acknowledging that the bid amount is higher than the State/Municipal Agreement and that the Town will pay costs above the agreement. MOTION carried unanimously. PUBLIC WORKS Laser level: John Frauenkron, Town Crew Supervisor, explained the need for a laser level for stormwater and ditch work. Discussion followed. Motion by Herlitzke/Stupi to approve Amazon purchase of a laser level not to exceed $600. MOTION carried unanimously. Town crew report: Frauenkron reviewed the Town crew report. FIRE DEPARTMENT Review 6/9/26 information meeting: Stupi reviewed the informational meeting held last night, noted the light turn-out and observed those in attendance seemed to agree a new station was needed but expressed concern with the cost. Discussion followed. It was the consensus to hold another public information meeting, setting the date for Monday, June 29th from 5:00 pm to 8:00 pm. Town-wide mailing: Stupi reviewed a quote to print and mail a one-page flyer to all residents in order to get the input from to the taxpayers. Motion by Hauser/Hoffman to approve the 8.5” x 11” mailing from Powered Printing in the amount not to exceed $1,600. MOTION carried unanimously. Collaborative Study: Stupi reported he met with the consultant, who is gathering information for the collaborative Fire Department study. Report on 5/21/26 meeting: Hauser reviewed the minutes from the May 21st meeting. BLUFFLAND COALITION: Weber was unavailable to give a report. LIQUOR AND OPERATOR LICENSES Renewals: Stupi reported the following are seeking liquor license renewals: Class “B” Combined: Drugan’s Castle Mound Inc., W7665 Sylvester Road, Agent: Michael Drugan; and Whispering Pines Campground, N8905 U.S. Highway 53, Agent: Alex Parcher. Draft 4 Class “B” Beer: Holmen Rod & Gun Club, W7503 County Road T, Agent: Bruce Hansen; and Gunslick Trap Club, N6767 Briggs Road, Agent: Jon Erickson Motion by Herlitzke/Hoffman to approve both the Class “B” combined and Class “B” Beer as listed. MOTION carried unanimously. Operator’s Licenses: Pedretti provided a list of names and addresses for operator’s licenses (for service or sale of alcoholic beverages): Holmen Rod & Gun: John Guenther, Bruce Hansen, Lawrence & Zachery Kaatz, Jeff McCoy, Paul Solberg and Joshua Stoos. Holmen Gunslick Club: Jon Erickson, Harley Heinrichs, Mark Kopp, Michael Leavitt and Matthew Riffe. Drugan’s Castle Mound: Mary Atkinson, Shyann Blough, Liberty Burch, Raylin Cooksey, Terry Craig, Keegan Drugan, Molly Graff, Emily Howell, David Hutson, Macy Keim, Mora Martine, Brook Mashak, Kinsley Newman, Constance Pelowski, Isabella Robinson and Rochelle Stone. Motion by Herlitzke/Hauser to approve the Operator’s Licenses based upon the list provided. MOTION carried unanimously. TREASURER’S REPORT AND INVOICES The Treasurer’s report and invoices were reviewed. Motion by Herlitzke/Hoffman to accept the treasurer’s report and approve paying the bills in the amount of $244,185.98. MOTION carried unanimously. ANNOUNCEMENTS & FUTURE AGENDA ITEMS Mark Klos introduced himself and his son, who was present for a Boy Scout advancement obligation. Members reviewed their vacation schedules to be sure the Town was covered. ADJOURN Motion by Hoffman/Hauser to adjourn. MOTION carried. Adjourned 7:46 p.m. Respectfully submitted, Marilyn J. Pedretti Town Clerk