Meeting Minutes

Draft minutes: these minutes have not been approved by the Town Board and are subject to corrections/changes. TOWN OF HOLLAND BOARD MEETING April 8, 2026 MEMBERS PRESENT Chair Bob Stupi, Supervisors Michael Hoffman and David Weber EXCUSED Jeff Herlitzke and Rick Hauser STAFF PRESENT Town Crew Supervisor John Frauenkron, Clerk Marilyn Pedretti CALL TO ORDER Chair Stupi called the meeting to order at 6:30 p.m. Notices were properly posted. Stupi asked for consent to move the “Administration” items after Plan Commission. No objections. MINUTES Motion by Weber/Hoffman to approve the minutes of March 11, 2026. MOTION carried. CITIZENS’ CONCERNS: none given. COUNTY SUPERVISOR REPORT: none given. PLAN COMMISSION Driveway variance: BriJen Investments, N7169 Bice Avenue, requested a driveway variance for Lot 1, Block 1 on Pedretti Street. Hoffman explained this was discussed last year for Lot 2 and the Commission unanimously recommended approval. Brian Pinnow, N7169 Bice Avenue, explained the need to move the driveway to the southwest corner. Motion by Hoffman/Weber to approve the driveway variance for Lot 1, Block 1 on Pedretti Street. MOTION carried unanimously. 5-year road plan: Hoffman reported they are still making some adjustments to the plan and will discuss further before making any recommendations. Report on 4/1/26 meeting: Hoffman reported they had a good discussion concerning the Boy Scout sale of 100 acres of their land and noted it would require a Comprehensive Plan amendment which occurs in December. No other business to report. ADMINISTRATION Fiduciary report: Members reviewed the annual Retirement Fiduciary report and noted everything appears in order. RFP refuse services: Naomi Schaller, N8439 McWain Drive, stated she represents Harter’s Quick Clean-up and asked that the Town seek competitive bids for refuse and recycling services. She gave background on their services. Members reviewed a sample of an Request for Proposal (RFP) for refuse and recycling services and input was received. A draft RFP will be presented at next month’s Board meeting. Board of Review: Motion by Hoffman/Stupi to re-appoint Kathy Warzynski, W7728 Meadow Way, to a 3 year term as a Board of Review alternate. MOTION carried unanimously. Fire Commission: Motion by Stupi/Hoffman to appoint Troy Miller, W8056 Prairie Meadows Street, to a 5-year term on the Fire Commission. MOTION carried unanimously. Draft 2 PUBLIC WORKS Bid opening road work: Pedretti reported only Mathy provided bids for the Long Coulee Court and Wolfe Road projects. Bids were opened and announced. Discussion followed. Motion by Weber/Hoffman to accept the bids from Mathy for the road work on Wolfe Road and Long Coulee Court. MOTION carried unanimously. Seal coating/crack filling roads: Members reviewed the quote from the La Crosse County Highway Department to seal coat and crack fill five roads. Motion by Hoffman/Weber to approve the crack fill and seal coat quote of $61,000 for five roads (E McHugh, St Crois Ave, Van Aelstyn Ct, Gaynor Dr and Sween Ct). MOTION carried unanimously. Green Oaks mobile home park roads: Stupi explained that part of the Green Place road was never deeded to the Town so additional work must be completed before conducting road replacement work. He reviewed notes from a meeting with the property owner, Leroy Holley. He reported Holley was amenable to funding the portion of the road not owned by the Town with the understanding that once the work was completed, the Town would take full ownership. Discussion followed. Motion by Weber/Hoffman to put the Green Oaks mobile home park (road work) out for RFP with the owner paying 34% cost. MOTION carried unanimously. Growth inhibitor: Stupi explained a possible plan to spray a growth inhibitor along the Town right-of-way that would slow down weed growth He reviewed a quote received from 4-Control to provide the liquid product. John Frauenkron, Town Crew Supervisor, reported they could update their equipment for under $200 to accommodate the spray operation. Discussion followed. Motion by Weber/Hoffman to approve the growth inhibitor not to exceed $1,800. MOTION carried unanimously. Safety ladder: Frauenkron explained their need for a rolling safety ladder in order to safely clean the tall trucks. Discussion followed. Motion by Hoffman/Weber to get the rolling safety ladder with triple top step not to exceed $1,855 from Bernie’s Equipment Company with possible additional shipping costs. MOTION carried unanimously. Road school: Stupi reminded the board that Frauenkron will be attending the WTA Road School April 28-29. Town crew report: Frauenkron reviewed the Town crew report. Stupi asked if perhaps the new Storm Extreme turn-off was not functioning properly. Frauenkron will follow-up with Universal. STORMWATER 2026 projects: Hoffman reported that Strupp will honor the bid from last year to install a culvert on Walnut Street. Members reviewed the written list of stormwater projects for 2026 and discussed engineering options. Motion Hoffman/Weber that we go out for engineering on items 6, 7, 8, 9 and 10 on the list. MOTION carried unanimously. 5-year plan: Hoffman reported the Commission unanimously recommended approval of the draft 5-year stormwater plan. Motion by Hoffman/Weber to approve the Town of Holland Stormwater 5-year Plan. MOTION carried unanimously. Report 4/1/26 meeting: Hoffman noted nothing else to report. PARKS Pickleball/Basketball court project: Stupi explained he met with the contractors on site and it was noted that the dimensions for the basketball court were incorrect. He reviewed a Draft 3 proposal from Strupp to change the 30x30 basketball court to 30x60 to conform with a half-court requirement. Discussion followed. Motion by Hoffman/Stupi to change order increase to $68,250 (total project). MOTION carried unanimously. Holland Bluff bike trail: Stupi reminded members the bid opening is set for April 29th at 1:00 pm. County Road MH public information: Stupi reported they had some good responses at the public information meeting held March 25th. Park Committee: Stupi noted the committee is set to meet April 20th. FIRE DEPARTMENT: no minutes provided and no members present to report. TREASURER’S REPORT AND INVOICES The Treasurer’s report and invoices were reviewed. Motion by Hoffman/Stupi to accept the treasurer’s report and approve paying the bills in the amount of $84,844.10. MOTION carried unanimously. ANNOUNCEMENTS & FUTURE AGENDA ITEMS Stupi noted the annual Town Elector meeting is April 22. Pedretti reported she will be gone April 23-28. She noted the Board of Review is set for May 14th starting at 4:00 pm. She reported all went well with yesterday’s election. CLOSED SESSION Motion by Weber/Hoffman to enter into closed session under Wisc. Statutes 19.85(1)(c) for: “…consideration of employment, compensation or performance evaluation data…” to wit: discussion and possible action to search for a part-time crew member and possible changes to work hours. Roll call vote. MOTION carried unanimously. Entered into closed session at 7:47 p.m. Frauenkron remained for initial discussion and excused later in the session. The Board returned to open session at 8:10 p.m. Stupi reported the following action: Motion by Weber/Hoffman to advertise for a seasonal part-time employee. MOTION carried unanimously. ADJOURN Motion by Hoffman/Weber to adjourn. MOTION carried. Adjourned 8:13 p.m. Respectfully submitted, Marilyn J. Pedretti Town Clerk