Meeting Minutes

Draft minutes: these minutes have not been approved by the Town Board and are subject to corrections/changes. TOWN OF HOLLAND BOARD MEETING December 10, 2025 MEMBERS PRESENT Chair Bob Stupi, Supervisors Jeff Herlitzke, Michael Hoffman, and Rick Hauser EXCUSED Dave Weber STAFF PRESENT Town Crew Supervisor John Frauenkron, Clerk Marilyn Pedretti CALL TO ORDER Chair Stupi called the meeting to order at 6:30 p.m. Notices were properly posted. MINUTES Motion by Herlitzke/Hoffman to approve the minutes of November 12 and 20, 2025. MOTION carried. CITIZENS’ CONCERNS: none given. COUNTY SUPERVISOR REPORT: none given. HOLLAND BLUFF BIKE TRAIL Engineering costs: Stupi explained the current situation with access on the northwest corner of the Drugan property and the requirement for a Certified Survey Map (CSM). He reviewed the emails and the proposed contract Amendment #2 from Origin Design. Discussion followed. Motion by Hoffman/Stupi to approve up to $4,925 to Origin Design [Amendment #2]. MOTION carried unanimously. CSM: Stupi outlined the .29 acre parcel in the northwest corner and how this CSM will create access to the bike trail. He noted an agreement was sent to the cell tower company and they are satisfied with the shared access. Motion by Herlitzke/Hoffman to approve the Certified Survey Map. MOTION carried unanimously. E-BIKES Stupi asked members if they wished to pursue creating an ordinance similar to the Village of Holmen that would regulate the operation of electric bicycles, electric scooters and gas-powered bicycles/scooters. Discussion followed. It was the consensus to see how the Village ordinance works out and revisit next summer. PUBLIC WORKS Snow events: John Frauenkron, Town Crew Supervisor, reported the snow plowing is going well but they did have some equipment failures over the first three snow events. Stupi noted there were no complaints and thanked the crew for their work. Town crew report: Frauenkron reviewed the Town crew report. FIRE DEPARTMENT Collaboration meeting: Stupi reported on the Fire Department collaboration meeting held earlier today. He noted the four municipalities are moving forward to seek a study on the implications and benefits of a unified fire department. Draft 2 Fire Services study: Stupi asked for input on the final draft of the Fire Station Design Study. Herlitzke said it was good to change the size in order to reduce the cost a bit. No additions or changes were suggested. Report on 11/24/25 meeting: Herlitzke reported the Village is seeking approval to purchase land for a new fire station but the Town is hesitant on cost share. Hauser reported the employee contracts were approved. Herlitzke noted the Chief wants to start the process to order another fire truck. RESOLUTIONS: Resolution 2025-9 was read into the record: A RESOLUTION TO APPROVE THE 2026 BUDGET WHEREAS, the Town Board held a public hearing on November 12, 2025 to review and discuss the Town Budget that appropriated the necessary general funds for the operation of government and administration of the Town for the year 2026; and WHEREAS, the Town of Holland electors adopted the Town levy at the November 12, 2025 Town Elector meeting that will be used for the operation and administration of the Town for the year 2026; NOW, THEREFORE, BE IT RESOLVED that the Town of Holland Town Board hereby adopts the attached 2026 Budget. Dated this 10th day of December, 2025. Motion by Hoffman/Herlitzke to approve Resolution 2025-9. MOTION carried unanimously. Resolution 2025-10 was read into the record: A RESOLUTION SETTING FEES FOR 2026 WHEREAS, the Town of Holland Town Board has established fees in order to assist in covering costs of services provided by the Town; and WHEREAS, fees have been established for such services as platting fees, licenses, permits, lot mowing, refuse/recycling charges, stormwater charges, rentals fees, and copying costs; and WHEREAS, the fees for each service are reviewed yearly to determine their effectiveness; NOW, THEREFORE, BE IT RESOLVED that the Town of Holland hereby adopts the attached 2026 Fee Schedule to be effective January 1, 2026. Dated this 10th day of December, 2025. Motion by Herlitzke/Hoffman to approve Resolution 2025-10. MOTION carried unanimously. Resolution 2025-11 was read into the record: 2025 BUDGET ADJUSTMENTS WHEREAS, in December 2024, the Town of Holland set the 2025 Town budget with revenues and disbursements not to exceed $2,901,784.20; and WHEREAS, Wis. Stats. 65.90(5)(a) requires the approval of two-thirds of the members of the Town Board to amend an adopted budget; and WHEREAS, several items in the Town of Holland disbursement budget, while not exceeding the overall resources, can be balanced using funds from another disbursement department, general account or segregated account; NOW THEREFORE, BE IT RESOLVED that the Town Board of the Town of Holland hereby authorizes fund transfer of the following expense budget line-items: Draft 3 Account Name Budget Shortfall Transfer from Acct Amount General Govt -11,724.31 Equipment outlay 11,724.31 Fire Protection -10,650.74 Equipment outlay 10,650.74 Inspection -12,147.06 Equipment outlay 12,147.06 Hwy/Street Maint -50,287.69 Equipment outlay 50,287.69 Street Lights/Other Transp -23,853.20 Equipment outlay 23,853.20 Refuse/Recycling -12,111.56 Equipment outlay 12,111.56 Misc. -4.90 Equipment outlay 4.90 Parks -92,278.38 Capx/ATC Funds 92,278.38 General Acct Totals: -214,508.87 214,508.87 Dated this 10th day of December, 2025. Motion by Herlitzke/Hoffman to approve Resolution 2025-11. MOTION carried unanimously. Resolution 2025-12 was read into the record: APPOINT DEPUTY TREASURER WHEREAS, Section 60.341 authorizes the Town Treasurer to provide for the appointment of a deputy treasurer; and WHEREAS, the Town Treasurer has designated Cheryl Helmreich as the deputy Treasurer to perform the treasurer’s duties during the absence, sickness or other disability of the treasurer; and WHEREAS, the pay for the deputy treasurer is to be established by the authority of the Town Board; NOW THEREFORE BE IT RESOLVED that we, the Town Board of the Town of Holland, do hereby establish the pay for the deputy treasurer at a rate of $15 (fifteen dollars) an hour. BE IT FURTHER RESOLVED that future pay increases will be set by the Town Board during the yearly review. Motion by Herlitzke/Hauser to approve Resolution 2025-12. MOTION carried unanimously. TOWN ADMINISTRATION Appointment of Election Inspectors: Pedretti provided the following nominations: Becky Brockman W8088 Old NA Tom Byerly W6616 County Road V Deborah Carpenter W7190 Sylvester Road Jane Deml N6948 Gaynor Drive Sally Fonger 1527 Holley Street Ruth Gautsch N9384 Red Cloud Road Patti Happel W7632 McHugh Ct W Nikole Hauser W7915 Prairie Meadows St Cheryl Helmreich N6408 Co Rd XX Lanette Herrmann N8698 Garfield Road Anita Jagodzinski N7141 Sunrise Lane Jean Kroner N7065 Sunrise Lane Mary Koblitz N7220 Ash St Brenda Lichucki W6665 Casberg Coulee Rd Carole McQueen N7123 Bice Ave Draft 4 John Miller N6880 Sand Prairie Court Mary Nugent W7747 Van Dunk Place Anne Paape W6668 Long Coulee Court Nancy Pilmonas W6924 Heram Road Molly Reynen W7008 County Road T Patti Rostvold N6967 Pine Lane Elaine Schmidt N8327 McWain Drive Andrea Stupi N7577 County Road XX Colleen Swenson W7908 Van Loon Lane Kathy Warzynski W7728 Meadow Way Larry Warzynski W7728 Meadow Way Jennifer Westlie N8730 Garfield Road Barbara Wuensch N6905 Pine Lane Motion by Herlitzke/Hoffman to approve the nomination list for the 2026-27 term. MOTION carried unanimously. Stormwater Salt Week: Stupi suggested board members and town crew should attend the Stormwater Salt Week webinars which take place the week of January 26th. Pedretti will register the Town and provide the board room space for each webinar. Employee reviews: It was the consensus to conduct employee reviews on Monday, December 15th starting at 3:00 p.m. TREASURER’S REPORT AND BILLS The Treasurer’s report and invoices were reviewed. Motion by Herlitzke/Hoffman to accept the treasurer’s report and approve paying the bills in the amount of $279,574.09. MOTION carried. ANNOUNCEMENTS & FUTURE AGENDA ITEMS Stupi noted the WTA District meetings are coming up this spring and members should notify the clerk if they wish to attend. He reminded members of the Holiday Party on January 11th. He gave an update on the Shepard CUP. He reported he will be out of country at the end of the month and Herlitzke will take the town phone. ADJOURN Motion by Hauser/Herlitzke to adjourn. MOTION carried. Adjourned 7:37 p.m. Respectfully submitted, Marilyn J. Pedretti Town Clerk