Meeting Minutes

Draft minutes: these minutes have not been approved by the Town Board and are subject to corrections/changes. TOWN OF HOLLAND BOARD MEETING November 12, 2025 MEMBERS PRESENT Chair Bob Stupi, Supervisors Jeff Herlitzke, Michael Hoffman, Rick Hauser and David Weber STAFF PRESENT Town Crew Supervisor John Frauenkron, Clerk Marilyn Pedretti CALL TO ORDER Chair Stupi called the meeting to order at 6:36 p.m. Notices were properly posted. MINUTES Motion by Herlitzke/Hoffman to approve the minutes of October 8th and 23rd, 2025. MOTION carried. CITIZENS’ CONCERNS: none given. COUNTY SUPERVISOR REPORT: none given. RESOLUTION: BROADWAY DRIVE Pedretti read the following into the record: RESOLUTION #2025-6 PRIVATE ROAD NAMING: BROADWAY DRIVE WHEREAS, the Town of Holland realizes the importance of safety and emergency response to all Town residents; and WHEREAS, the Town of Holland realizes that a private road serving a condominium development with several parcels will exist off A Johnson Road; and WHEREAS, the property addresses on said private road do not fit the matrix used by La Crosse County, thereby making residences located on said road difficult to locate for emergency responders, be it law enforcement, fire or EMS. NOW THEREFORE BE IT RESOLVED that we, the Town Board of the Town of Holland, do hereby name the said private road (accessed through Town road A Johnson Road) as Broadway Drive. BE IT FURTHER RESOLVED that the Town of Holland, by this action, does not intend to accept said road as a public road nor accept responsibility for maintaining said road. Dated this 12th day of November, 2025. Motion by Hoffman/Herlitzke to approve Resolution 2025-6 Private Road Naming Broadway Drive. MOTION carried unanimously. PLAN COMMISSION Rezone: Christapher Staige, N8194 Amsterdam Prairie Road, had requested to rezone parcels 8-1062-1 and 8-1062-5 from General Ag to Rural Residential for residential use. Hoffman reported the Plan Commission unanimously approved the rezone. Stupi reported the Village of Holmen has authority under the Boundary Agreement and the Board awaits word on their preference. No action taken. CSM: Dan Hanson, W7800 A Johnson Road, requested approval of a Certified Survey Map (CSM) to split 3.0 acres (Lot 1) from a 34.36 acre parcel (parcel 8-890-0). Dan Hanson Draft 2 was present to answer questions. Hoffman reported the Plan Commission unanimously approved the CSM. Motion by Herlitzke/Hoffman to approve the Certified Survey Map for Dan Hanson, W7800 A Johnson Road, to split 3.0 acres (Lot 1) from parcel 8-890-0. MOTION carried unanimously. CUP: Jason Shepard, W8065 Prairie Woods Street, requested a Conditional Use Permit (CUP) to park/store work trucks and inventory for mobile tool business. Hoffman reported the Plan Commission had a lengthy discussion but did not make a recommendation and requested additional information be provided to the Board concerning the truck weights, driveway situation and tool storage. Jason Shepard reported one truck weighs 19,500 lbs and the other 23,000 lbs. Stupi reported he attended the Plan Commission meeting and had additional questions. He noted the paved driveway is conforming at 24’ but the rock does make it look questionable. He expressed his concern with the overweight tool trucks as well as delivery trucks during road bans. Shepard reported he spoke with the Department of Transportation about a possible overweight permit and stated they could arrange to park the second truck off-site. Discussion followed concerning process for daily restocking, commercial rental facilities (not feasible due to security and insurance), their son’s official residency (unclear) and the appearance of a “full scale business” in a residential district. Danielle Shepard noted they were unaware of the parking violations and have since rectified the street parking. Andrew Meyer, W8073 Prairie Woods Street, noted they are neighbors and opposed to this business and referred the Board to their previous notes. He said they were not happy with the impact to their property and disappointed in the guarantee that a residential district has been egregiously infringed. Nathan Weissenberger, W8033 Prairie Woods Street, stated that this request is for a truck and does not concern their personal vehicles. He noted there are other work vehicles in the subdivision and some park on the grass. He also noted other large delivery trucks in the neighborhood. Hauser and Herlitzke both noted their concern with the appearance of a business in a residential district. Nicole Meyer, W8073 Prairie Woods Street, stressed that it is the trucks that are problematic and that their business was not an issue until they got the second truck, built the oversized garage and starting parking on the street. Discussion followed concerning parking regulations and the right-of-way as well as wear and tear on Town roads. Motion by Stupi/Herlitzke to deny the Conditional Use Permit for Jason Shepard for the following reasons: (1) Violation of significant amount of stock in trade is kept on site; (2) Violation of no employees other than the residents that live there; (3) Evidence of overweight trucks during road bans; (4) Evidence in violation to County Ordinance 17.04(12) Draft 3 “In all residential districts or recorded residential subdivision plats, the storage of all motor driven vehicles with a Gross Vehicle Weight Rating (GVWR) over 16,000 pounds is prohibited, with the exception of recreational vehicles.” MOTION carried unanimously. Stupi noted La Crosse County will take the Town’s recommendation into consideration but they could choose differently. Appointment: Stupi reported an opening on the Commissions due to a member moving out of the town. Motion by Hoffman/Herlitzke to appoint Anita Jagodzinski, N7141 Sunrise Lane, for a term to end April 30, 2028, on the Plan Commission and Stormwater Utility Commission. MOTION carried unanimously. Report on 11/5/25 meeting: Hoffman noted all was covered. STORMWATER UTILITY COMMISSION Work projects: Hoffman reported they have had some difficulties with correct markings for culvert work. He noted the crew is working to correct a drainage issue at Country Avenue and Pedretti Street. He also reported the Fonstad Road culvert needs to be corrected and reported on cable issues encountered during the construction. Fonstad Road culvert: Hoffman reported the engineer had two suggestions to fix the culvert: (1) move the location up the road or (2) reverse the culvert connection so it is correct, dig out the box culvert and reinstall the culvert at the current location. Discussion followed. Motion by Herlitzke/Hoffman to approve $3,500 to repair the culvert at Fonstad Road. MOTION carried unanimously. Culvert clean-out: Hoffman reported there are a few French drains to suck out and several culverts to blow out sediment. Discussion followed. Motion by Herlitzke/Hauser to not to exceed $2,500 in additional funds to clean-out culverts in Country Estates. MOTION carried unanimously. Report on 11/5/25 meeting: Hoffman noted all was covered. PUBLIC WORKS Case Tractor: John Frauenkron, Town Crew Supervisor, reported an injector issue with the Case Tractor. Discussion followed. Motion by Herlitzke/Hoffman to approve the quote from Johnson Tractor in the amount of $5,316.95. MOTION carried unanimously. Fall road tour: Stupi reported the fall road tour was conducted and some items will need to be adjusted in the Town’s Road Plan. He noted the Town is still on track to replace about one mile of road each year. Town crew report: David Carlson, Town crew member, reviewed the Town crew report. FIRE DEPARTMENT Fire Services study: Stupi reported the four municipalities continue to discuss possible consolidation of services. He noted they discussed an option for a Fire Services Consolidation Study that would cost between $40,000 to $50,000, which would be split four ways. Chief Ryan Ostreng was present for questions. Discussion followed. Motion by Herlitzke/Hoffman to approve paying 25% of the costs in conducting a Fire Services Consolidation Study. MOTION carried unanimously. Report on 10/21/25 meeting: Stupi reviewed the Fire Board minutes. Chief Ostreng reported he is using the new command vehicle and the old one is listed for sale. Draft 4 2026 BUDGET, FEES AND NEWSLETTER 2026 budget draft: Stupi noted no changes were suggested at the public hearing. 2026 fee schedule: Members reviewed the fee schedule and changes were made to the following: (1) Stormwater Utility Fee: increase from $55 to $75 to cover 2025 expenses. (2) Refuse/Recycling Fee: increase from $144 to $156 to cover increased expenses. (3) Town Hall and Park Rental Fees: no increase to rental fees but increase of the Town Hall security deposit (a) day rental from $50 to $75 and (b) evening rental from $75 to $100. This item will return next month for final approval. 2026 newsletter: Pedretti asked for input on the 2026 newsletter and noted any articles should be submitted before Thanksgiving. TOWN ADMINISTRATION Refuse/recycling services: Members discussed an option to extend the contract with Hilltopper rather than go out for bid in 2026. Members discussed best practice and responsibility to find the best option for taxpayers. It was the consensus to seek bids for the service to ensure competitive pricing. DOT road grants: Stupi reported he will be presenting to the La Crosse Area Planning Commission tomorrow in supporting a grant request for Phase 2 of the MH Bike Path project. He reported they have been working to submit DOT grants for future road work and noted one of the applications was a joint request with the Town of Farmington. WTA Convention: Stupi reported on some of the workshops he attended. Pedretti provided a written report. TREASURER’S REPORT AND BILLS The Treasurer’s report and invoices were reviewed. Motion by Herlitzke/Hoffman to accept the treasurer’s report and approve paying the bills in the amount of $347,210.60. MOTION carried. CLOSED SESSION: Motion by Herlitzke/Hoffman to enter into closed session under Wisc. Statutes 19.85(e) for “…deliberating or negotiating the purchasing of public properties, the investing of public funds, or conduct other specified public business…” to wit: discussion on purchase of land for a fire station. Roll call vote. MOTION carried unanimously. Entered into closed session at 8:14 p.m. Motion by Herlitzke/Hauser to return to open session. MOTION carried. Returned to open session at 8:47 p.m. Stupi reported no action taken during the closed session. ADJOURN Motion by Herlitzke/Weber to adjourn. MOTION carried. Adjourned 8:47 p.m. Respectfully submitted, Marilyn J. Pedretti Town Clerk