Meeting Minutes

Draft minutes: these minutes have not been approved by the Plan Commission & are subject to corrections/changes. TOWN OF HOLLAND STORMWATER UTILITY COMMISSION October 1, 2025 MEMBERS PRESENT Chair Mike Hoffman, Doug Klenke, Ron Knapmiller, Jared Noffke, Anne Paape and Jamie Schloegel MEMBERS EXCUSED Bryan Nindorf STAFF PRESENT Marilyn Pedretti (Town Clerk) CALL TO ORDER Chair Hoffman called the meeting to order at 6:47 p.m. Notices were properly posted. MINUTES Knapmiller asked for a correction in the last paragraph and “2 weeks” was removed. Motion by Schloegel/Klenke to approve the minutes of August 6th with the correction. MOTION carried. CITIZENS’ CONCERNS: none given. 2025 MAINTENANCE WORK Culvert clean-out work: Hoffman reported he is working with citizens on the work needed and some have completed the clean-outs. He is checking with the culvert clean-out contractor on availability to complete the work. He noted there are 5 spots for clean-out under Town roads. Shouldering work: Hoffman reported that there is a halt on this work and they are still working on options for this project. FONSTAD ROAD Hoffman reported the contractor bought the culvert but has yet to complete the work. He noted there has been some frustration on communications and there may be a need to contact the next bidder to perform the work. WALNUT STREET DRAINAGE Pedretti reviewed the letter received today from Lukasz Lyzwa, Project Engineer with GEC, recommending holding this project off until 2026 due to the lateness of the season. Discussion followed. No action taken. COUNTRY AVENUE & GARDEN STREET Hoffman reported the Town crew did the work and a rain shortly after caused some erosion but some of the seeding is coming through. The crew will continue to fix the disturbed area. 2025 & 2026 BUDGET Pedretti reviewed the budget. Discussion followed concerning the over-run and next year’s ERU (Equivalent Runoff Unit). It was the consensus that the ERU would need to be raised and discussion followed and the 2026 budget was developed based on $75 ERU. Motion by Klenke/Noffke to recommend raising the ERU to $75. MOTION carried. draft 2 FUTURE AGENDA ITEMS: Hoffman suggested the SWU work on a 3 or 5 year plan of priorities to help keep the utility within budget. ADJOURNMENT Motion by Knapmiller/Hoffman to adjourn. MOTION carried. Meeting adjourned at 7:19 p.m. Respectfully submitted, Marilyn Pedretti Town Clerk