Meeting Minutes

Draft minutes: these minutes have not been approved by the Plan Commission & are subject to corrections/changes. TOWN OF HOLLAND STORMWATER UTILITY COMMISSION June 4, 2025 MEMBERS PRESENT Chair Mike Hoffman, Doug Klenke, Bryan Nindorf, Jared Noffke, and Anne Paape MEMBERS EXCUSED Ron Knapmiller and Jamie Schloegel STAFF PRESENT Lukasz Lyzwa (General Engineering Co.), John Frauenkron (Town Crew), and Marilyn Pedretti (Town Clerk) CALL TO ORDER Chair Hoffman called the meeting to order at 6:35 p.m. Notices were properly posted. MINUTES Motion by Nindorf/Klenke to approve the minutes from May 7, 2025. MOTION carried. CITIZENS’ CONCERNS: none given. CULVERTS: O. THOMPSON ROAD & FLATEN RD Flaten Road: John Frauenkron, Town Crew Supervisor, reported the culvert was installed, rock added to the whole area, reseeded and mulched. O Thompson Road: Frauenkron reported this installation should take place the last week of June or first week of July. He noted residents and emergency departments will be given a two- week notice when the work is to begin. 2025 MAINTENANCE WORK Culvert clean-out work: Lukasz Lyzwa, Project Engineering, General Engineering Company (GEC), reported the second letters to landowners in Country Estates were sent last week giving notice to clean-out their culverts by June 30th or the Town would conduct the work. Pedretti asked for clarification on which culvert owners received notice and Lyzwa explained only those affecting drainage and those within the work areas. Shouldering work: Lyzwa reported he discussed shouldering with Frauenkron and they came up with an approach to experiment with a small section. Lyzwa explained the process of clearing an 18”-24” section along the road, level out the grass and apply gravel if needed. He noted there may be varying side slopes and they will need to adjust to remove any jagged edges. Discussion followed. It was the consensus to move forward with the test area. FONSTAD ROAD Lyzwa provided a memo outlining the concerns with Fonstad Road, which is slipping away due to flooding issues. He outlined a plan to install a 24” x 40’ culvert and adding a 50’ swale to allow the water to drain from the road. Discussion followed. Motion by Nindorf/Paape to recommend to go forward with Fonstad Road proposal to add a 40’ culvert and 50’ swale not to exceed $10,000. MOTION carried. draft 2 2025 PROJECTS Lyzwa explained concerns with Folkert Road and will forward pictures. He noted that in addition to replacing the 48” culvert with a larger culvert, the stream is eroding the road base and would need to be routed back to it’s original base, which would involve the DNR. Discussion followed. It was the consensus to wait two months and get a report from Lyzwa on the amount of shift in the crack. Hoffman asked about the status of the drainage issue on Van Dunk Place. Lyzwa reported a letter was sent and that no further action was required at this time. ADJOURNMENT Motion by Klenke/Noffke to adjourn. MOTION carried. Meeting adjourned at 7:23 p.m. Respectfully submitted, Marilyn Pedretti Town Clerk