Meeting Minutes

Draft minutes: these minutes have not been approved by the Town Board and are subject to corrections/changes. TOWN OF HOLLAND BOARD MEETING February 12, 2025 MEMBERS PRESENT Chair Bob Stupi, Supervisors Rick Hauser, Jeff Herlitzke, Michael Hoffman, and David Weber STAFF PRESENT Clerk Marilyn Pedretti CALL TO ORDER Chair Stupi called the meeting to order at 6:30 p.m. Notices were properly posted. MINUTES Motion by Hoffman/Hauser to approve the minutes from January 8, 2025. MOTION carried. CITIZENS’ CONCERNS: None given. COUNTY SUPERVISOR REPORT: Dave Balduzzi, County Supervisor #21, introduced himself and noted he represents three municipalities. He talked about the stress on county funds and emphasized the importance of doing homework when requesting funding. NEW AMSTERAM ROAD PROJECT Peter Pichotta, Jewell Associates, provided bidding documents for Town Board review. He reported the project will be posted online February 13th with bid opening on March 7th and Town Board approval at the March 12th Board meeting. Stupi reported a very good turnout of the public meeting held January 22nd and Pichotta noted several items that were taken into consideration from resident input. Motion by Herlitzke/Hoffman to approve proposed project bid and allow Jewell to open up for bidding tomorrow for the 2025 Road Improvement Project. MOTION carried. BALLFIELD USE: HYBPA Justin Brandau, President of the Holmen Youth Baseball Parents Association, requested use of the town hall north and south fields, Skogen’s field and Flury field ballfields for their use from April 7th to August 1st with two ball tournaments in July. He noted they are applying for grant funding for a second batting cage. Discussion followed. Motion by Hoffman/Weber for the Holmen Youth Baseball Parents Association to go ahead and use our ballfields as requested from April 1st to August 1st. MOTION carried. Brandau asked for future discussion concerning the youth soccer groups use of the field to the west of the town hall. Item will be discussed next month. MOU: LEGAL SERVICES Steve Doyle, Johns, Flaherty & Collins law firm, explained the proposed Memorandum of Understanding (MOU) between the Town of Holland and his law firm. He noted there could be a conflict with another law partner, Brian Weber, who represents the Village of Holmen. Doyle noted that if a conflict would happen, he would refer the Town to another law firm. Discussion followed. Motion by Herlitzke/Weber to approve signing the Memorandum of Understanding with Steve Doyle and Johns, Flaherty & Collins. MOTION carried. Draft 2 CELL TOWER LEASE Stupi reviewed the request to buy out the cell tower lease and noted our current rent with a 3% annual escalator. Doyle suggested the Town could use this as a future emergency contingency fund or negotiate with another company for a better rate. Discussion followed. It was the consensus not to pursue at this time. BROADBAND John Breske, La Crosse County Broadband Specialist, introduced himself and presented on the County’s strategic plan for broadband. He provided maps and information concerning future funding. Sam Bachmeier, La Crosse County Community Development Specialist, noted the PSC is actively working on solutions and providing a lot of local control. Discussion followed. Breske will continue to provide updates to the Town. PUBLIC WORKS Brine storage tank: David Carlson, Town Crew, explained brining all town roads takes about 8- 9 hours and often the County supply yard could be closed for additional fill-up. He noted an affordable option for a storage tank on marketplace brought about the discussion. Discussion followed. It was the consensus to see how things work out with the new brine truck next year and revisit if/when needed. Guardrails: Stupi explained several safety issues were discovered when the crew conducted roadside clean-up along O Thompson Road and Paulson Road. He reviewed a quote received from La Crosse County Highway Department for guardrail installation. Discussion followed concerning options, costs and liability. The clerk was directed to seek further information from the County Highway Commissioner. Item to return next month. CDL requirements: Stupi reported Carlson has completed the requirements but Frauenkron has not as of 5:00 today. Discussion followed. Stupi will instruct Frauenkron he has a deadline of March 12th to complete the certifications. WTA Road Workshop: Stupi explained he attended the Wisconsin Towns Association Road Workshop last year and found it beneficial. Discussion followed. Motion by Herlitzke/ Hauser to authorize registering David and John for the WTA 2025 Road School. MOTION carried. Town crew report: Stupi read the Town crew report. Weber asked that the Board discuss repair work needed for the loader tractor next month. FIRE DEPARTMENT Herlitzke reviewed the minutes of January 21st and noted there were a lot of purchases discussed. Hauser reported Engine #1 is still not fully functional. Stupi asked for suggestions to fill a vacancy on the Fire Commission. Members will check with possible candidates. RESOLUTION 2025-1 The clerk read the following into the record: Draft 3 RESOLUTION #2025-1 A Resolution Setting a Treasurer Fee Policy WHEREAS, the Town of Holland realizes the importance of providing adequate coverage of expenses in the process of collecting taxes and fees; and WHEREAS, the Town Board has determined it is necessary to charge $30.00 per NSF (Not Sufficient Funds) checks, and WHEREAS, the NSF checks charge is in addition to any other fines, fees, or interest that may be assessed by Wisconsin Statutes or Town Ordinance, and WHEREAS, the Town Board has determined that any overpayment for taxes or other services shall not be refunded if in the amount of $5.00 or less, and WHEREAS, the Town Board has determined the Treasurer shall attempt to collect all underpayment of fees unless it is a $1.00 or less and cannot be collected without any additional cost. NOW, THEREFORE be it resolved, the Town Board of the Town of Holland hereby adopts the above policy for certain transactions and related fees. BE IT FURTHER RESOLVED that the Town Clerk shall post this notice in accordance with Wisconsin Statutes. Dated this 12th day of February, 2025. Motion by Herlitzke/Hoffman to approve Resolution 2025-1. MOTION carried. TREASURER’S REPORT AND BILLS The Treasurer’s report and invoices were reviewed. Motion by Herlitzke/Weber to accept the Treasurer’s report and approve paying the bills in the amount of $104,700.68. MOTION carried. ADJOURN Motion by Herlitzke/Hauser to adjourn. MOTION carried. Adjourned 8:10 p.m. Respectfully submitted, Marilyn J. Pedretti Town Clerk