Meeting Minutes

Draft minutes: these minutes have not been approved by the Plan Commission & are subject to corrections/changes. TOWN OF HOLLAND STORMWATER UTILITY COMMISSION January 7, 2025 MEMBERS PRESENT Chair Mike Hoffman, Doug Klenke, Ron Knapmiller, Bryan Nindorf, and Anne Paape MEMBERS EXCUSED Jared Noffke, Jeff Osgood OTHERS PRESENT Lukasz Lyzwa, General Engineering Co. STAFF PRESENT David Carlson (Town Crew), Marilyn Pedretti (Town Clerk) CALL TO ORDER Chair Hoffman called the meeting to order at 6:38 p.m. Notices were properly posted. MINUTES Motion by Nindorf/Knapmiller to approve the minutes of October 2, 2024. MOTION carried. CITIZENS’ CONCERNS: none given. CULVERT/DITCH WORK Hoffman reviewed the 2025 plan (chart) for culvert/ditch work in the Country Estates/Bice Addition/Brentwood Addition area. He reported the work on Pine Lane was completed in 2024 and appears to be working as designed. David Carlson, Town Crew, suggested some of the culvert clean-out work could be completed by the crew but would require renting a backhoe. Lukasz Lyzwa, General Engineering Company (GEC) gave input on the projects and possible process for GEC assistance. Discussion followed concerning the items listed for work and the plan to scrape along the shoulders. Motion by Paape/Nindorf to move forward with the work and use GEC to go out on bid for these projects and be the supervisor the work. MOTION carried CULVERT: O. THOMPSON ROAD Carlson explained that, while the crew was clearing brush along O. Thompson Road, they discovered a large culvert and explained some of the safety concerns with the culvert and road drop-off. Lyzwa reported there is a 30’ x 30’ and 2’ deep masonry square pond with a culvert in the middle that drops 15’ and turns 90 degrees to run 50’ under the road and that along the road there is a dangerous 2:1 slope. Discussion followed concerning possible solutions. It was the consensus to obtain some cost estimates and report back next month. Lyzwa suggested members view the area in person. 2025 PROJECTS Carlson noted the Town has a good number of old culverts that they have inspected and asked how to determine if the old limestone culverts need replacement. Lyzwa suggested that if they are failing the walls show “staining” and suggested some options. He mentioned State Statute 82 could provide a partnership with the County to assist in funding repairs. Carlson noted end walls are collapsing on a culvert on the Flaten Road hill that should get some attention this year. draft 2 Hoffman asked if there was any funding available to assist with some of the stormwater work. Lyzwa noted money available through the MS4 grant program, DOT LRIP funding and possible continuation of the County Land Conservation grant program. BOARD UPDATE: Nothing to report. FUTURE AGENDA ITEMS & ANNOUNCEMENTS: O Thompson Road, bid work. ADJOURNMENT Motion by Klenke/Knapmiller to adjourn. MOTION carried. Meeting adjourned at 7:24 p.m. Respectfully submitted, Marilyn Pedretti, Town Clerk