April 14, 2026 Town Board Meeting — Minutes

1 REGULAR MONTHLY BOARD MEETING DATE: Apr 14, 2026 Supervisor Kevin Mackie called the meeting to order at 6:30 PM. Supervisor Adam Olson, Diane Nelson, Clerk; Amy Eliot, Treasurer, Keith Kesler, Fire Chief ; and Mark Johnson and Taylor Lindsay, Streets Dept, were also present. Fred Stoll called in from out of state and Justin Fischer and Jennifer Engel attended virtually via a Teams meeting. Minutes: Adam motioned, seconded by Kevin to approve the minutes of last month ’s board meeting; motion passed. Financial Report : The financial report showed: $14,630.45 in checking, $209,309.39 in the general money market account, $5,014.93 in real estate tax account, $66,723.88 in the capital account for the garage, $66,723.88 in equipment account, and $578.08 in the grant account. Adam motioned, seconded by Kevin to authorize paying the bills and accepting the treasurer’s report; motion passed. County Supervisors Report: Scott discussed new salaries for elected officers, the hiring of outside council for 2 notices of circumstances and increases in zoning fees. Zoning issues 222 permits last year and 15 sanitary permits. He discussed the Hayward mill project, expected to be up and running in 5 yrs. He explained the dispute regarding use of the proposed ½% tax for roads only and not the impacts of the Blatnik bridge project. They have 2 new youth representatives on the board. Town Officers Reports: Road Report: The crew has been dealing with frozen culverts and seasonal road closures. They have to replace bad culverts on Old Hwy 2, Tuura Rd and Wentala Rd. They’ll be fixing the guard rail on Park Rd. Fire Chief Report: They have had 3 medical calls. They have volunteers taking pipeline refresher training on Thursday. Engine 1 needs brakes and Tender 2 needs some warrantee work on the air tanks. New Business: Zoning: Nothing required approval. Presentation by Justin Fisher: Justin Fisher from Baird explained the financing process of issuing general obligation promissory notes for the garage. He discussed the estimated interest rate of 4.75, the parameters resolution the town needs to pass, and the tentative timeline. Resolution Authorizing the Issuance and Establishing Parameters for the Sale of Not to Exceed $3,000,000 General Obligation Promissory Notes: Fred motioned: I make a motion to approve the resolution to authorize the issuance of General Obligation Promissory Notes not to exceed $3,000,000 and establish the parameters for the sale. Adam seconded the motion. Motion passed unanimously. 2 Award Contract for Garage Construction: Adam motioned: I move to award the garage construction contract to Northwest Builders of Rice Lake in the amount of $1,699,339.00, with unit #1 cost of $7.74/cy of excavation and unit 2 cost of $13.93/cy of backfill. Fred seconded the motion, and the motion passed unanimously. Determination of actual amount of General Obligation Promissory Notes to issue: Postponed until Fred is back in town. Discussion with staff of coordination of town services: Brent explained the need for coordinating services such as plowing, explaining while it seems like the dump needs plowing twice a week, it is needed more frequently due to compactor servicing, recycling pickups, tell tower work, etc.. Everyone will work on better communication. Old Business: Garage Progress Report: The garage contract was awarded above. The dollar amount to issue notes will be decided at a future meeting. We need to include contingency funds for excavation, unknown change orders etc., which is usually 15-20%. We also have to cover expenses such as permits, bringing in electrical gas and sewer, the well, and furnishings like desks, election safety cart, AV equipment, a refrigerator, etc., however we certainly do not need the entire $3M. Construction is set to begin in May and will last approximately 25 weeks. A key factor will be when the metal building gets delivered. The funding will be the issuance of general obligation promissory notes, which will have a lower interest rate than we could get elsewhere. Town correspondence was reviewed. Adam motioned, seconded by Kevin to adjourn. The meeting was adjourned at 8:25 PM. Respectfully submitted, Diane Nelson, Clerk