Oct 14, 2025 Board Meeting — Minutes

1 REGULAR BOARD MEETING MINUTES DATE: Oct 14, 2025 Chairman Fred Stoll called the meeting to order at 6:30 PM. Supervisors Kevin Mackie and Adam Olson, Diane Nelson, Clerk; Amy Eliot, Treasurer, Keith Kesler, Fire Chief ; and Mark Johnson and Taylor Lindsay, Streets Dept also attended. County Supervisor Scott Loustari also attended. Minutes: Adam motioned, seconded by Kevin to approve the minutes of last month ’s board meeting, motion passed. Financial Report : The financial report showed: $23,299.21 in checking, $444,889.96 in the general money market account which includes $ 173,355.67 in a sub-account dedicated to the town garage, $27,114.33 in real estate tax account, $ 2,807.73 in personal property tax account, $26,959.68 in equipment account, and $577.65 in the Grant account. Adam motioned, seconded by Kevin to authorize paying the bills and accepting the treasurer’s report, and the motion passed. Town Officers Reports: Fred sent in the TRIP application for Kauppi Rd . Kevin staked out the area off Dump Rd to be cleared for surveying for the garage building. Kevin indicated the Sanitary District will allow connection to the sanitary line along Hill Ave. We need to proceed to move the gate for the dump just beyond where we will be having the driveway to the garage. Road Report: Taylor provided estimates for the Flail Mower. Kevin motioned to purchase it from John Deere as we have funds in the equipment account. Fred seconded the motion, motion passed. Fire Chief Report: They have had 4 medical calls, 2 mutual aid calls, and 1 alarm in the last month. He reported the fire dept has received a grant to cover all but 5% of several new required radios. He requested the 5% match come from the equipment account. We had already budgeted money in the equipment account this year for radios, so the board agreed. County Supervisor’s Report: Scott discussed the proposed new wetland mitigation bank the county is pursuing, the 2025-2030 Comprehensive Economic Development Strategy that is being drafted by NWRPC, and several tax deed issues involving cleanups and squatters. He mentioned dates of upcoming committee meetings and projects being worked on by the transportation division. He explained the proposal to add 25- 50 new pedestals for campers in the fairground/airport area to help accommodate some of the temporary labor that will be present for the High Bridge project. New Business: Zoning: Nothing needed approval Approval of LOSA edits: Keith asked the board to approve several edits to the program for Length Of Service Awards or LOSA. • The first would be a change to the name as it is now referred to as the Service Award Program. • The second would be to remove the 4-year stipulation for leave of absences. Currently a leave of absence over four years would result in the elimination of the volunteer in the LOSA program, however several volunteers are active members but just not quite meeting the LOSA participation requirements necessitating the leave of absence. 2 • The third would be to require people wanting to get their money out of the program to submit their request by September 15th and a voided check so there are no timing crunches that need to be addressed at the end of the year. Kevin motion seconded by Adam to approve the edits, motion passed. Garage Update: The board and design team met on site at both the site across from Dump Road on Old Hwy 2 (#1) and the site off the Dump Rd between Old Hwy 2 (#2) and the dump area to evaluate pros and cons of both sites. The team met on Sept 12 to finalize the location for the garage. After considering the elevation of both sites, the extensive fill that would be needed on site #2, the relative flatness of site #1, the safety concerns of a ramp up on to Old Hwy 2 with heavy equipment often mounted with plows, wings, etc. causing limited visibility, the concerns of residents along Hill Ave, the value of having a presence closer to the dump area, the cost of developing both sites, the need for a potential expansion of the sanitary district on site #2, etc., the committee decided to proceed with plans for Site #1. To address the concerns of residents, the building will be oriented so any future expansion would go either north or south, and the clearing will be minimized to allow a minimum of 100’ of trees and vegetation remains between the garage site and Hill Ave. The committee members have been providing the design team with information and recommendations on the initial potential floor plan. The current floor plan draft includes 4950 sq ft of space in the garage (keeping it below the 5000’ threshold to require a sprinkler system), a secure office and storage area to match the recommendations of homeland security’s evaluation of our election equipment and records, and a small meeting room. There will be no kitchen area, but a fridge, microwave and sink will be included. The meeting room will have technology to accommodate zoom, in-person meetings and to project presentations onto a screen of some sort. It is not intended to replace the town hall. It will serve as a backup location for elections if an issue were to arise. 3 The next meeting of the committee will be the week of Oct 20th, when the design team will have information on ballpark costs for the various types of construction: prefab metal, prefab concrete, stick built, and a combination of two types. Once the type of building has been narrowed down, the more detailed designs and costs can be developed. Old Business: None Town correspondence was reviewed. Adam motioned, seconded by Fred to adjourn. The meeting was adjourned at 8:16 PM. Respectfully submitted, Diane Nelson, Clerk