Public Works Committee Agenda - October 1, 2026

PUBLIC WORKS COMMITTEE – 10/01/26 Meeting Page 1 of 1 PUBLIC WORKS COMMITTEE Thursday, October 1, 2026 – 5:00 p.m. Government Center, Room 204 Virtual Meeting Link Meeting ID: 272 725 475 206 33 Passcode: E38DV2ig Call in Option: +1 (872) 242-8028 Phone Conference ID: 203 049 9# MISSION STATEMENT:“To serve as an advisory to the Superior Common Council, Departments of the City of Superior and the citizens of the City of Superior in matters of public concern under Wisconsin State Statute 62.14 and City Code 2-311.” COMMITTEE MEMBERS: Nick Ledin, Garner Moffat, Tylor Elm, Joe Radtke (alt.) 1. ROLL CALL 2. APPROVAL OF MINUTES 2.1. Public Works Committee (Meeting held July 2, 2026) 3. OLD BUSINESS 3.1. Presentation on similar contested acquisition of water utility. 3.2. Recommendation to amend the water utility acquisition referendum question to the following: “Should the City of Superior acquire the water utility operated by Superior Water, Light & Power to become community-owned, if its value, as determined by the Wisconsin Public Service Commission, falls within the City’s financial means?” 4. NEW BUSINESS 4.1. Recommendation to secure memberships in APPA, MEUW, APGA, and WIAWWA/WIWARN to support utility acquisition planning. Annual membership dues are estimated at $4,930.00. 4.2. Recommendation to award the Nemadji Golf Course Irrigation Construction Phase Contract to Mid-America Golf and Landscape, Inc., in an amount not to exceed $3,878,026.42. 4.3. Recommendation to purchase two Flygt Model 3171 pumps for Lift Station 6 and the Sanitary Sewer Station in Allouez from Electric Pump in an amount not to exceed $97,776.00. 4.4. Recommendation to approve Amendment No. 3 for Phase III Professional Services for the Blatnik Bridge Sanitary Sewer Relocation with Short Elliott Hendrickson, Inc. in the amount of $117,970.00. 4.5. Recommendation to approve amendments to Chapter 112, Schedule E, Section 112-52(6), No Parking – Automated Garbage Removal Ordinance. 4.6. Recommendation to approve an amendment to Ordinance O26-4427, Chapter 58, Article IV, Recyclable Waste Materials, Section 58-110(a)(1). 5. RECURRING BUSINESS 5.1 ESD Director’s Update 5.2 Director’s Update 5.3 Future Agenda Items 5.4 Confirm the next meeting date as November 5, 2026, at 5:00 p.m. in Room 204 of the Government Center. 6 ADJOURNMENT Notice is hereby given that a majority of the members of the Common Council may be present at the meeting, and although this may constitute a quorum of the Common Council, the Council will not take any action at this meeting. ********************************************************************************************* Pursuant to the Americans with Disabilities Act of 1990, if you are in need of an accommodation to participate in the public meeting process, please call (715) 395-7200 by 4:30 p.m. on the day prior to the scheduled meeting date (OR dial 711 for Telecommun ications Relay Service). The City will attempt to accommodate any request depending on the amount of notice received. ********************************************************************************************* In compliance with Wisconsin Open Meetings Law, this agenda was posted on 9/29/2026 at the following locations: Superior Government Center, Superior Public Library, and online at https://www.superior.wi.us/agendacenter. It was also emailed the Superior Telegram. PUBLIC WORKS COMMITTEE – 8/06/2026 Meeting (Meets monthly on 1st Thursday at 5 p.m.) Page 1 of 4 *Attended virtually PUBLIC WORKS COMMITTEE MINUTES August 6, 2026 Regular Meeting The meeting was called to order by Councilor Ledin at 5:05 p.m. on August 6, 2026, in Government Center Room 204. COMMITTEE MEMBERS: Nick Ledin, Garner Moffat, Tylor Elm, Joe Radtke (alt.) 1. ROLL CALL Members Present: Nick Ledin, Garner Moffat, Tylor Elm, Joe Radtke City Staff Present: Kara Czapinski, Jim Paine, Steve Roberts, Frog Prell, Justin Bernacki, Mike Herrick, Jess McCullough Others Present: Shelley Nelson, Bill Fennesssey, Mark Liebaert, TS*, Jeff Knudson*, Jenny Van Sickle*, Melanie Johnson* 2. APPROVAL OF MINUTES 2.1. Public Works Committee (Meeting held July 8, 2026) MOTION by Elm, second by Moffat and carried to approve the minutes from July 8, 2026. 3. OLD BUSINESS 3.1. Discussion and recommendation of a report submitted by Raftelis Financial Consultants evaluating the acquisition of utilities operated by Superior, Water, Light & Power. Mayor Paine shared the appraisals from Raftelis Financial Consultants regarding the electric and natural gas utilities, highlighting their greater complexity in comparison to the water utility appraisal. Copies were provided to committee members, and these documents will be included in the meeting packet and accessible on the city’s website. During the discussion, the committee examined the city's debt capacity and the distinctions between general obligation bonds and enterprise fund financing for utility acquisitions. They concluded that acquiring all three utilities simultaneously would likely be impractical without innovative financing solutions or partnerships; however, the acquisition of any single utility appears feasible within the city's financial framework, subject to further rate analysis. The committee also raised questions about potential rate savings from municipal acquisition, drawing on earlier projections for the water utility. Mayor Paine clarified that a comprehensive rate analysis is necessary to determine savings for the electric and gas utilities, noting that municipal bonds generally provide lower interest rates than the existing rate base, which could lead to reduced rates for customers. 3.1.1 Recommendation of referendum and public meeting schedules. Mayor Paine introduced a referendum question for the April 6, 2027, ballot regarding the potential transition to a community-owned water utility, contingent upon the Public Service Commission's assessment of the purchase cost's affordability for the city. The legal team PUBLIC WORKS COMMITTEE – 8/06/2026 Meeting (Meets monthly on 1st Thursday at 5 p.m.) Page 2 of 4 *Attended virtually reviewed the question, with Frog Prell providing insights on statutory requirements and clarifying that the referendum is advisory and non-binding. Both Prell and Mayor Paine emphasized that the City Council retains the discretion to act based on financial viability and other considerations, while also discussing the amendment process, publication obligations, and possible legal challenges, confirming that the proposed language complies with legal standards. Mayor Paine suggested rescheduling a breakfast town hall to prevent conflicts with local events and highlighted upcoming public engagement initiatives, such as a happy hour at the Thirsty Pagan and additional library sessions. The committee evaluated the effectiveness of the public meeting format, with Mayor Paine indicating a willingness to adapt by including debates and visual aids for complex topics. They acknowledged the importance of anonymous questions and addressing misinformation, while also stressing the need for transparency by inviting representatives from coalition groups and Superior Water, Light, and Power to all meetings. Mayor Paine recognized the necessity for modern communication strategies and committed to exploring various outreach options, including summary videos, to engage residents who cannot attend in person. Justin Bernacki left the meeting at 5:38 p.m. Melanie Johnson left the meeting virtually at 5:42 p.m. Mark Liebaert left the meeting at 5:43 p.m. MOTION by Moffat, second by Ledin and carried to approve the referendum and to place a Water Utility Acquisition referendum question on the spring general election ballot – “Should the City transition to a community-owned water utility in the event the PSC determines the purchase cost to be a number within the City’s financial means?” Frog Prell, Mike Herrick and Bill Fennessey left the meeting at 6:08 p.m. 3.2 Discussion on City of Superior Ordinance 114-62(e) Hauled Waste Charges. Director Roberts provided a comprehensive memorandum that examined the existing hauled waste rate structure, comparing it with the rates for connected users and proposing various alternatives. These options included retaining the current rates, raising the fixed fee, or modifying the calculation methodology. During the discussion, committee members deliberated on the equity and impartiality of the current rates, with several indicating a desire to keep the existing system unless significant justification for change is presented. Ultimately, the committee resolved to defer any decision indefinitely. TS left the meeting virtually at 6:09 p.m. MOTION by Elm, second by Moffat and carried to hold item 3.2 indefinitely. PUBLIC WORKS COMMITTEE – 8/06/2026 Meeting (Meets monthly on 1st Thursday at 5 p.m.) Page 3 of 4 *Attended virtually 4. NEW BUSINESS 4.1. Recommendation to waive the bidding requirements for the repair of the SS Meteor’s cracked hull and awarding the work to Fraser Shipyards at a quoted cost of $29,900.00. Museum Director Jess McCullough detailed the identification of a structural crack in the SS Meteor, outlining the interim measures implemented and the pressing need for repairs prior to winter. Fraser Shipyards, the original builder and the sole qualified local contractor, submitted a proposal of $29,900, which was advised for approval. The committee deliberated on the available funding from Superior Public Museums and the potential for grant approval to alleviate the financial burden of the repairs on the city budget. Jenny Van Sickle left the meeting virtually at 6:14 p.m. MOTION by Moffat, second by Elm and carried to waive the bidding requirements for the repair of the SS Meteor’s cracked hull and awarding the work to Fraser Shipyards at a quoted cost of $29,900.00. 4.2. Recommendation to approve the 2026 Hot Mix Asphalt Proposals. MOTION by Elm, second by Moffat and carried to approve the 2026 Hot Mix Asphalt Proposals. Jess McCullough left the meeting at 6:26 p.m. 4.3. Recommendation to award the Engineering Design Contract for the North 28th Street Grade Separation Project to SRF Consulting Group. The committee examined the $2.4 million design contract with SRF Consulting Group, which entails a city contribution of $246,000, and noted the significant federal and railroad interest in the initiative. Members emphasized the project's critical role in enhancing transportation, fostering economic development, and ensuring public safety, particularly in mitigating frequent train-related congestion and improving access for pedestrians and cyclists. MOTION by Elm, second by Moffat and carried to award the Engineering Design Contract for the North 28th Street Grade Separation Project to SRF Consulting Group. 4.4. Notice of Fleet Vehicle Auction Removals – Received and filed PUBLIC WORKS COMMITTEE – 8/06/2026 Meeting (Meets monthly on 1st Thursday at 5 p.m.) Page 4 of 4 *Attended virtually 5. RECURRING BUSINESS 5.1 ESD Director’s Update – Received and Filed 5.2 Director Update 5.3 Future Agenda Items 5.2.1 Discussion and recommendation of a report submitted by Raftelis Financial Consultants evaluating the acquisition of utilities operated by Superior, Water, Light & Power. 5.3 Confirm the next meeting date as September 3, 2026, at 5:00 p.m. in Room 204 of the Government Center. 6. ADJOURNMENT Councilor Ledin announced the meeting adjourned at 6:37 p.m. Respectfully submitted by Kara Czapinski 1 History of Water Ownership Water Utility and Condemnation Deputy Director of Utilities Public Works and Mobility Logan McInnis 2 Welcome Message W R I T E S O M E T H I N G H E R E Missoula’s water system began around 1871 to support a local mill. It remained privately owned through several companies, including Montana Power and Park Water, before being acquired by the Carlyle Group in 2011 and Liberty Utilities in 2016. In June 2017, the City of Missoula took ownership, bringing the water system under municipal control. History of Ownership Welcome Original Intake Dam 3 Missoula’s water supply originally came from Rattlesnake Creek, which originates in the Rattlesnake Wilderness. To address low summer flows, 10 wilderness dams were constructed in the early 1920s to raise the levels of natural lakes and increase water shortage. History of Water Supply Water Supply History 1935 Intake Dam 4 Missoula’s surface water supply was never filtered, creating concerns about waterborne contaminates. Following a 1983 Giardia Outbreak, the city discontinued use of the surface water. 1983 Giardia Outbreak The water company began drilling wells in 1935 to augment surface water supply to provide a safer more reliable water source. Missoula water currently operates 40 supply wells. Drilling Wells 5 Missoula Aquifer The transmissivity of the Missoula Aquifer is off the charts, owing to its deposition during ice age flooding events. While water quality is generally excellent, low level PFAS detections have recently been found in about half the wells. The system also has leakage rates exceeding 50 percent, due to the aquifer’s extremely porous soils, which allow even large leaks to remain underground and go unnoticed. World Class Aquifer 6 24,500 Accounts and a population of 78,800 served. Accounts Average well production is 25 Million Gallons per Day (MGD) Peak well production is 44 MGD. Production 40 wells, 22 booster stations, 24 tanks, 350 miles of water mains, 20 generators, 25 pressure reducing valves (PRVs). Facilities Missoula Water System 7 Main Replacement Spending vs Leakage Rate Lorem Write Yor Title Here 8 Missoula Water Estimated Leakage Lorem Write Yor Title Here Nov- 15 Mar- 16 Nov- 16 Nov- 17 Nov- 18 Nov- 19 Mar- 20 Dec- 20 Mar- 21 Nov- 21 Mar- 22 Nov- 22 Apr- 23 Dec- 23 Mar- 24 Dec- 24 Mar- 25 Nov- 25 Mar- 26 Estimated Leakage 7,499 7,906 8,743 8,838 9,140 9,041 8,861 8,573 9,088 9,796 9,744 8,593 9,035 8,273 8,789 8,043 8,319 6,882 6,866 6,500 7,000 7,500 8,000 8,500 9,000 9,500 10,000 Estimated Leakage (gpm) Leakage is ~40% of average well production 9 Leakage Dashboard Water Leak Investigation | CityCentralMaps Lorem Write Yor Title Here 10 Main Replacement Kept Rates Low Reduced Leakage AMI System Implementation Main replacement increased from $2-3 million to $8-10 million per year, $46 million invested since 2017. Since 2017, water rates have maintained an average of 3.5% annually while funding major capital improvements. Reduced water leakage by over 30%, driven by main replacements and increased focus on leak detection assisting customer with service leak repairs. Implemented a new Advanced Metering Infrastructure (AMI) system and approximately 90% of meters have been replaced to date City Ownership Accomplishments 11 Water Building Remodel Phase 1 in Construction AMI System Implementation is 90% Complete Significant Changes in Staffing City Programs to Assist with Customer Leak Repairs • Water line loan program • City provides loans of up to $10,000 for residential water service repairs or replacements • No income limitation for eligibility • Water Line Replacement Rebates • Incentivize residential customers to replace service lines rather than spot repairs • Provide rebate of $1,500 for replacing from main to curb box and an additional $1,500 to replace from curb box to house • Missoula Water service line crew • Created a water service line crew to provide “at cost” replacement of leaking service lines • Submit bids to homeowners • Private contractors still get plenty of work because our leak detection program finds far more leaks than were found previously • Missoula Water also performs maintenance and replacement of utility-owned infrastructure at a much lower cost than contracted maintenance 12 Water Building Remodel Phase 1 in Construction AMI System Implementation is 90% Complete Significant Changes in Staffing Projects Made Possible By City Acquisition • Removal of Rattlesnake Creek Intake Dam • Project led by Trout Unlimited, with numerous state, federal and private funding partners that funded 100% of the project costs • Removed fish passage barrier, opening 20 miles of stream to threatened bull trout • Accommodates public access with a new 1.5 mile loop trail along the creek • KPAX Story: Trail to former Rattlesnake Reservoir receives major improvements • Removal of McKinley Lake Wilderness dam • 100-yr old dam in poor condition, causing significant erosion • Partnered with TU and US Forest Service to remove the dam • Funded by State grant and private foundation • Rattlesnake Wilderness Dams | Engage Missoula ORF_McKinleyDam_FinalExport_YOUTUBE.mp4 • Waterworks Hill parking lot • Water utility property at Waterworks Reservoir site was used to create a new parking lot at the most popular trailhead in Missoula • Also created an accessible trail around the reservoir 13 Public ownership and control of our water resource and rates. Local decision making. Local Control Lower rates than would have been charged by a private owner Lower Rates Increased Capital investment and reduced leakage through access to lower cost financing. 2.5% SRF Loans compared to >8% debt cost under private ownership More Capital Investment Approximately $1.5 million in corporate charges that previously left the state now helps offset city overhead costs. Keep $ Local Public Ownership Benefit Shifted the focus from maximizing profit to achieving the best long-term outcomes for the community, including priorities such as greenhouse gas reduction and sustainability. Shared Goals 14 Access to grants. The City received and spent $17 million of American Rescue Plan Act (ARPA) funds. Reduced customer costs by sharing central services and facilities, including billing and the remodeled water building, which will house public works. Water properties are now City assets, allowing for uses like public access and co- located communications facilities Improved coordination between water, sewer and streets. Better planning for comprehensive street/utility improvement projects. Grants Cost Sharing Public Access Coordination Public Ownership Benefits 15 Water Building Remodel Phase 1 in Construction AMI System Implementation is 90% Complete Significant Changes in Staffing Improved Project Coordination • Comprehensive Utility CIP Planning • Annual CIP meeting with all of Public Works, Parks and Missoula Redevelopment Agency to jointly plan CIP projects and develop a comprehensive GIS Map: CIP Review Map | CityCentralMaps • Leakage Investigations for Surface Projects • Water crew does comprehensive leak investigation in advance of all streets and sidewalk projects • Improved Public Communications • Updated project websites for each public works project: Water Projects | Missoula, MT - Official Website • Press releases and social media updates for important projects • Shared Maintenance of Rattlesnake Wilderness Lakes • Parks provides vegetation maintenance at lakes and 16-mile access road through wilderness corridor • Parks provides expertise for resource evaluations (ex. white bark pine surveys) • Combined Parks/Water crews perform engineering inspections and routine dam maintenance 16 Water Building Remodel Phase 1 in Construction AMI System Implementation is 90% Complete Significant Changes in Staffing Examples of Utility Project Coordination • Momont 2 Lift Station Bypass/Harlequin Court Transmission Main • Combined 2 projects involving directional drilling a 20-inch water main (36” casing) and 21” sewer main (30” casing) in parallel trenches under BNSF Tracks and Highway 12 • Installed casing pipe under future relocated Grant Creek • 14th Street Water Main • Partnered with streets to remove abandoned railroad crossing and install additional curb and sidewalk concurrent with water main replacement • North 2nd Street/Grand Street Water Main • 100-year old water main in a street with very poor asphalt • Replaced water main and services and transferred funds to Streets to do a full width paving project rather than patch asphalt • West End Farms Park Production Well • Partnering with Parks to drill a new well in a future park • Test well drilled by Missoula Water will be used by Parks for irrigation well 17 Mayor committed under oath to ensuring employees were being made whole and followed though. Mayor Commitment Employees faced uncertainty and reductions in workforce under private equity ownership Job Security Employees value working with other City departments, improving efficiency and quality of service for our customers Collaboration Employes have expanded work opportunities with wastewater, stormwater or other City departments Expanded Opportunities With public ownership the focus changed from maximizing profit to delivering the best value to our customers. Employee Benefits of Public Ownership 18 Condemnation Case Timeline The City of Missoula officially files a lawsuit to condemn the utility citing “more necessary” public use. September 2011 May 2014 January 8, 2016 June 15, 2015 2016/2017 March 18, 2015 June 23, 2015 2013 April 22, 2016 The City of Missoula makes two unsuccessful offers to buy the utility from Carlyle. Carlyle Group acquires Park Water Company (Mountain Water’s parent company) for $156 million and signs an agreement to consider selling the utility to the City. A three-week bench trial begins to determine if the City of Missoula can condemn the water system. Judge Karen Townsend issues a preliminary order of condemnation, ruling in favor of the City of Missoula. Carlyle Group sells Park Water Company (Mountain Water’s parent company) to Liberty Utilities for $327 million. Mountain Water appeals the decision to the Montana Supreme Court. The Montana Supreme Court hears arguments in the case. The Courts finalize the condemnation, and the City of Missoula assumes control of the water system. 19 • Mountain Water purchase price – $77.86M • Carlyle and MWC attorney fees – $3.91M • MWC post-valuation improvements – $3.20M • Petitioner developers – $6.83M • Liberty Park Water service fee – $3.20M • City attorney fees – $9.22M • Costs of debt issuance – $2.41M • Total acquisition cost – $106.63M Acquisition Cost Overview 20 QUESTIONS? T H A N K YO U ! 21 Connect With Me Phone 406-552-6766 Logan McInnis Deputy Director - Utilities Public Works & Mobility Department 1345 W. Broadway Missoula, MT 59802 Email mcinnisl@ci.Missoula.mt.us From: Prell, Frog <prellf@superiorwi.gov> Sent: Wednesday, September 16, 2026 9:15 AM To: Elm, Tylor <elmt@superiorwi.gov>; Paine, Jim <painej@superiorwi.gov> Cc: Ledin, Nick <ledinn@superiorwi.gov>; Jane Landretti <jlandretti@staffordlaw.com> Subject: RE: Suggested Water Utility Referendum Language for October Public Works Good morning, Tylor. You may certainly pursue the changes to the referendum language that you have described and the process that you envision (starting with the public works committee) is appropriate. I have shared your proposed language with Jane (copied on this email) and We both agree that the revised version could be easily defended if challenged. Have a great day, Frog Prell City Attorney, City of Superior 1316 N. 14th Street, Suite 301 Superior, WI 54880 P: 715-395-7214 From: Elm, Tylor <elmt@superiorwi.gov> Sent: Wednesday, September 16, 2026 5:47 AM To: Paine, Jim <painej@superiorwi.gov> Cc: Ledin, Nick <ledinn@superiorwi.gov>; Prell, Frog <prellf@superiorwi.gov> Subject: Suggested Water Utility Referendum Language for October Public Works Mayor Paine, Councilor Ledin, and Attorney Prell, Following the discussion at the September 1 Council meeting, I wanted to share a suggested revision to the water utility referendum language for consideration at the next Public Works Committee meeting in October. My goal is to retain as much of the language already approved by the Council as possible, while addressing some of the concerns raised about clarity, particularly what “transition” means and which water utility we are referring to. My recommended language is: “Should the City of Superior acquire the water utility operated by Superior Water, Light & Power to become community-owned, if its value, as determined by the Wisconsin Public Service Commission, falls within the City’s financial means?” The original language was 31 words, while this version is 35 words, so it remains relatively concise. The primary changes are replacing “transition” with “acquire,” identifying the City of Superior, identifying the utility as the one operated by Superior Water, Light & Power, and specifying the Wisconsin Public Service Commission for additional clarity. I intentionally used “operated by” rather than attempting to describe the utility’s ownership structure. I think that provides voters with a clear identification of the utility they know while keeping the ballot question focused on the decision before them. Importantly, the revision retains the concepts already contained in the original language: community ownership, the Wisconsin Public Service Commission’s determination of value, and the condition that the value must fall within the City’s financial means. Overall, this is only four words longer than the original, while I think providing considerably more clarity about what voters are actually being asked to consider. If there aren’t major issues with this, I’d like to suggest that we bring this language forward for discussion at the October Public Works Committee meeting, subject, of course, to Attorney Prell’s and review and any recommendations regarding the legal wording. Thank you, Tylor Elm City of Superior | Downtown District 6 Mobile: (218) 461-0ELM (356) - Email: elmt@superiorwi.gov Website: https://www.superiorwi.gov MEMORANDUM TO: City of Superior Public Works Committee FROM: Councilor Moffat DATE: September 29, 2026 SUBJECT: Authorization for Utility Association Memberships to Support Utility Acquisition Transition 1. EXECUTIVE SUMMARY As the City of Superior advances its evaluation and strategic planning for the acquisition of Superior Water, Light & Power (SWL&P) from ALLETE/BlackRock, establishing immediate operational capacity and regulatory credibility is paramount. This memo requests authorization to join four critical state and national utility associations. These memberships will immediately grant the City access to proprietary asset valuation toolkits, specialized municipal training tracks, valuable networking, and state-vetted safety compliance frameworks . Joining these organizations now provides the documented operational blueprint necessary to reassure the Public Service Commission of Wisconsin (PSC), satisfy labor concerns, and protect our residents. 2. STRATEGIC ALIGNMENT WITH EXISTING CITY UTILITIES Because Superior already successfully operates a multi-utility framework ( Wastewater, Stormwater, Broadband, and the City Landfill ), we are not building a back-office administration from scratch. However, adding electric, natural gas, and water distribution introduces unique regulatory and field operations. Joining these associations allows the City to seamlessly scale its existing administrative footprint into a unified, efficient public works engine. 3. RECOMMENDED ASSOCIATIONS & TARGET BENEFITS ● American Public Power Association (APPA) ○ Primary Value: Access to the national Municipalization Toolkit , which includes historical data on investor-owned utility acquisitions, legal frameworks, and community education templates. ○ Target Personnel: Public Works Committee, City Legal, and Executive Leadership. ● Municipal Electric Utilities of Wisconsin (MEUW) ○ Primary Value: Direct access to the state-recognized Job Training & Safety (JT&S) Program and the Fundamentals of Utility Management certification track. This provides immediate proof that frontline safety protocols will be strictly maintained under city management. ○ Target Personnel: Public Works Director, Safety Coordinators, and Engineering Staff. ● American Public Gas Association (APGA) ○ Primary Value: Operational compliance blueprints for federal and state Distribution Integrity Management Programs (DIMP) , which are legally required to operate the existing natural gas pipeline footprint safely. ○ Target Personnel: Environmental Compliance Officers and Pipeline Supervisors. ● Wisconsin Section of the American Water Works Association (WIAWWA) & WIWARN ○ Primary Value: Direct access to a peer network of mid-to-large municipal utilities (such as Green Bay, Eau Claire, and Madison) handling complex surface-water treatment, asset valuations, and scaled infrastructure. Membership provides immediate integration into WIWARN (Wisconsin Water/Wastewater Agency Response Network) , establishing a pre-negotiated mutual aid agreement. This ensures that on Day 1, Superior can draw on emergency parts, heavy equipment, and certified operators from matching municipal systems statewide, neutralizing any public or union concern over operational isolation. ○ Target Personnel: Water and Wastewater Superintendents, Public Works Engineers, and Finance Dept Staff. 4. FISCAL IMPACT & FUNDING MECHANISM ● Initial Funding: The initial membership dues will be funded via the City's existing utility planning or general contingency reserves. ● Long-Term Funding Model: Upon successful acquisition or upon enterprise fund creation, all ongoing annual association dues will be absorbed directly into the operating budgets of the respective Electric, Gas, and Water Utility Enterprise Funds . ● Taxpayer Protection: These expenses will be entirely supported by utility rate revenues, ensuring zero long-term impact on general property tax levies . 5. PROPOSED MEMBERSHIP COST TRACKING Organization Scope Covered Immediate Deliverable for Transition Annual Dues APPA National Electric / Legal Municipalization & Asset Valuation Guides $1075. MEUW State Electric / Safety JT&S Safety Framework & Management Training $450. APGA National Gas / Safety Pipeline Integrity (DIMP) Compliance Templates $1025. WIAWWA / WIWARN State Water / Infrastructure & Mutual Aid Mid-Size System Operational Blueprints & Immediate Emergency Mutual Aid Network $2380. TOTAL $4930. 6. RECOMMENDATION Council Member Moffat recommends that the Public Works Committee approve the execution of these memberships and authorize the allocation of transition funds to cover the initial dues. Because WIAWWA covers wastewater as well, their enterprise reserve may be a funding source for the $2380. This proactive step secures the technical expertise required for operational planning, to verify asset valuations, and protect the city's financial exposure during the PSC review process. Join the 4,000 utilities that trust AWWA to help deliver safe, reliable water. Stronger Utilities. Safer Water. 2026 Utility MembershipUtility Membership The American Water Works Association (AWWA) is an international, nonprofit, scientific, and educational association dedicated to a better world through better water. Our mission at AWWA is to advance the science and education of water management solutions globally, offering resources, standards, and professional development to water professionals worldwide. Our goal is to improve water services and ensure access to safe, clean water for future generations. 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AWWA Government Affairs 1300 Eye Street, NW Suite 701 W Washington, D.C. 20005 USA Phone: 202.628.8303 Fax: 202.628.2846 CONTACT US service@awwa.org 303.794.7711 or 800.926.7337 AWWA Headquarters 6666 West Quincy Avenue Denver, CO 80235-3098 USA Phone: 303.794.7711 Fax: 303.347.0804 Toll-free: 800.926.7337 service@awwa.org AWWAIndia Association New Delhi, India awwa-india.org awwa.org Better Water Through Better Utilities. ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ 1 | P a g e Committee Agenda Date: October 1, 2026 Council Agenda Date: October 6, 2026 MEMORANDUM Date: September 10, 2026 To: Mayor Jim Paine and Members of the Public Works Committee and Superior Common Council From: Chris Carlson, Public Works Director RE: Nemadji Golf Course Irrigation Design Phase Recommendation I am recommending that the City Council award the contract to Mid-America Golf and Landscape, Inc. for the Nemadji Golf Course irrigation construction phase in the amount not to exceed three million, eight hundred seventy-eight thousand, twenty-six dollars and forty-two cents ($3,878,026.42). Background The City owned Nemadji Golf Course is a 4-Star Golf Digest golf facility. It includes 36 holes with putting greens, chipping greens, full driving range and a three-hole par-3 practice course. The golf course was constructed in 1932. The current irrigation system was installed in 1989. This project will upgrade the existing irrigation system from an inefficient, unreliable, high maintenance, manual system to a new automatic system. The new irrigation system will include improving all 36 holes. The design phase of the project has been completed by EC Design Group. The irrigation construction phase RFP was advertised on July 18, 2026, with bids due September 1, 2026. Due to the specialized nature of the work, to be eligible to bid the project, contractors were required to have engaged in irrigation installation work for at least twelve years. We received three bids: Mid-America Golf and Landscape $3,878,026.42 Duininck Golf $4,511,061.00 Commercial Irrigation $4,236,354.00 Mid-America submitted the lowest cost bid. Their bid was reviewed and determined to be complete. Public Works Department 1316 North 14th Street, 2nd Floor Superior, WI 54880 Web site: www.superiorwi.gov Phone: (715) 395-7334 Fax: (715) 395-7346 TTY: (715) 395-7521 2 | P a g e Budget Source This project is funded by a general obligation bond previously budgeted and approved by Council. Recommendation I am recommending that the City Council award to Mid-America Golf and Landscape, Inc. for the Nemadji Golf Course irrigation construction phase in the amount not to exceed three million, eight hundred seventy-eight thousand, twenty-six dollars and forty-two cents ($3,878,026.42). Approved: _____________________________ ____________________ Jim Paine, Mayor Date Denied: ________________________________ ____________________ Jim Paine, Mayor Date CONTRACT VOLUME & BIDDING DOCUMENT- 2026 Nemadji Golf Course Automatic Irrigation Improvement Project CITY OF SUPERIOR, WISCONSIN Chris Carlson Public Works Director Bid #26-23-PW Nemadji Golf Course 2 Table of Contents 1. ADVERTISEMENT TO BID ............................................................................................ 3 2. INSTRUCTIONS TO BIDDERS ...................................................................................... 4 3. BID PROPOSAL ............................................................................................................... 8 4. SUBCONTRACTORS AND SUPPLIERS LISTING ...................................................... 9 5. ADDENDA ACKNOWLEDGMENT ............................................................................. 10 6. BID BOND ...................................................................................................................... 11 7. BIDDER'S PROOF OF RESPONSIBILITY ................................................................... 12 8. AFFIDAVIT OF ORGANIZATION AND AUTHORITY ............................................. 14 9. AFFIDAVIT OF COMPLIANCE ................................................................................... 15 10. CONTRACT .................................................................................................................... 19 11. PERFORMANCE AND PAYMENT BOND .................................................................. 22 12. GENERAL SPECIFICATIONS ...................................................................................... 24 13. ENGINEER CERTIFICATION ....................................................................................... 32 14. SPECIAL PROVISIONS .................................................................................................. 33 15. CONTRACT CHANGE ORDER ..................................................................................... 34 Project Plan Set and Specifications are downloadable from this link: https://spaces.hightail.com/space/0UxekV7Xex Nemadji Golf Course 3 1. ADVERTISEMENT TO BID Nemadji Golf Course Automatic Irrigation Improvement Project Sealed bids will be received by the City of Superior, Attn: Contract Analyst, at 1316 North 14th Street - 2nd Floor, Suite 200, Superior, WI 54880. Bids will be publicly opened and read aloud in the City offices as follows: Bid Opening: September 1, 2026, at 2:00 PM CST Bid Project: The City of Superior, Wisconsin is seeking bids from qualified contractors for the irrigation improvement project at the City owned Nemadji Golf Course, located at 5 North 58th Street, Superior, WI, according to the plans and specifications. This project is to be completed by November 30, 2027. All bids must be prepared on the forms provided and submitted in accordance to the Instructions to Bidder. Specifications may be obtained through the internet at www.DemandStar.com. Bidding documents may be viewed at the City of Superior, 1316 North 14th Street - 2nd Floor, Superior, Wisconsin (darwinj@superiorwi.gov), at the Minnesota Builders Exchange (mbex.org), Builders Exchange of Wisconsin (bxwi.com), Northwest Regional Builders Exchange (nwrbx.com), and LaCrosse Builders Exchange (laxbx.com). The contractor shall submit a list of its subcontractors as a part of its proposal, which list shall not be added to or altered without the written consent of the City of Superior, and as specified in 66.0901 Wisconsin Statutes. The City of Superior encourages the participation of women and minority owned businesses. The City of Superior reserves the right to reject any or all bids, to waive irregularities, or to accept such bids, as in the opinion of the City, will be in its best interests. Chris Carlson Public Works Director Daily Telegram: Friday, July 18, 2026, and Friday, July 25, 2026 Nemadji Golf Course 4 2. INSTRUCTIONS TO BIDDERS 2.1 Questions regarding this bid may be directed to the City of Superior as follows: Project specifications: Erik Christiansen, EC Design Group, erik@ecdesigngroup.com. Bidding documents: Jane Darwin, Contract Analyst, darwinj@superiorwi.gov. 2.2 Method of Bidding: The only acceptable method of bidding a contract with the City of Superior, Wisconsin, is described as follows and must be strictly complied with. The City of Superior reserves the right to determine the low Bidder on the basis of the Base Bid alone or the Base Bid plus any alternates or combinations of alternates, at the City’s discretion. 2.3 Bid Packet Components: Each item listed must be included with the bid submission: a) Bidders must file a PROPOSAL OR BID on the form the City has prepared. (See BID INSTRUCTIONS – PART 2 OF SPECIFICATIONS.) b) Bidders shall be required to submit a list of SUBCONTRACTORS AND SUPPLIERS with their proposal in accordance with Section 66.0901(7), Wisconsin Statutes, and subsequent amendments. Such list shall not be added to nor altered without the written consent of the City of Superior. (See SUBCONTRACTORS AND SUPPLIERS LISTING Section 4.) c) Bidders shall be required to submit an ADDENDA ACKNOWLEDGMENT with their proposal. Such acknowledgment shall note acknowledgment of receipt of any and all addenda. If no addenda were issued, the bidder shall so indicate and sign document. (See ADDENDA ACKNOWLEDGMENT Section 5.) d) The bidder must file, at the time of the opening of the bids, either a BID BOND or a certified check in the amount of at least five percent (5%) of the total bid, conditioned that if the bidder is successful bidder will, within the time allotted by the City, file a properly executed contract and performance bond as per Wisconsin Statutes 62.15(3). (See BID BOND Section 6.) e) The bid proposal must have attached to it the BIDDER’S PROOF OF RESPONSIBILITY identifying the bidder’s qualifications. (See BIDDER’S PROOF OF RESPONSIBILITY Section 7.). Prospective bidders are required to furnish a statement of financial ability, equipment and experience in the work prescribed in said public contract in accordance with the provisions of Section 66.0901(2) of the Wisconsin Statutes at the time of the opening of the bids. The object of the questionnaire and the pre-qualification of bidders are to enable the City to have sufficient information regarding financial ability, equipment and experience in order to reduce the hazards involved in awarding contracts to parties not qualified to perform them and to select those contractors qualified to properly complete the work proposed. f) The bid proposal must have attached to it the AFFIDAVIT OF ORGANIZATION AND AUTHORITY identifying a corporation, partnership or sole trader. The affidavit Nemadji Golf Course 5 must contain a sworn statement that the bidder has examined and carefully prepared the proposal from the plans and specifications and has checked the same in detail per Section 66.0901 (7), Wisconsin Statutes. (See AFFIDAVIT OF ORGANIZATION & AUTHORITY Section 8.) g) The bid proposal must have attached to it the AFFIDAVIT OF COMPLIANCE swearing the compliance with the criteria set forth in the Responsible Contractor Criteria in the City Code of Ordinances, Chapter 2, Article XII from the Contractor and all sub- contractors. (See AFFIDAVIT OF COMPLIANCE Section 8). h) The bid proposal packet shall be placed in an envelope and shall be sealed. ON THE ENVELOPE SHALL BE, plainly written: the date of the bid opening, the title of the project and the name of the bidder. Such envelope shall be addressed and delivered to: The City of Superior, 1316 North 14th Street - 2nd Floor, Suite 200, Attn: Contract Analyst, Superior, Wisconsin, before the time and date specified for opening bids as listed on the Advertisement to Bid. i) Wisconsin’s Public Records Law creates a statutory presumption in favor of complete access to public records and the City of Superior endeavors always to conduct its municipal affairs in strict compliance with Wisconsin Statutes §§ 19.31-19.39. Any entities or individuals who submit materials to the City of Superior in response to this request should avoid submittal of any proprietary information. 2.4 Work Site and Contract Document Examination: Bidders must satisfy themselves, by examination of the contract documents, the work site and the conditions and obstacles to be encountered in the field, and by such other means as may be necessary, as to the accuracy of the schedule of quantities of the work to be done and the intent of said contract documents. After the submission of the proposal, no complaint or claim that there was any misunderstanding as to the quantities, conditions or nature of the work will be entertained and no extra compensation shall be allowed by reason of any matter or thing concerning which such bidder might have informed himself prior to the bidding. Upon award of bid, the Contractor must execute the required Performance and Payment Bonds in the total amount of the bid. (see PERFORMANCE AND PAYMENT BOND Section 11.) 2.5 Time of Performance: When not otherwise specified, the bidder must state in the proposal, the least number of calendar days (counting weekends and holidays), after date to commence work given in the Notice to Proceed, in which bidder will start construction and the number of calendar days (counting weekends and holidays), after date to commence work given in the Notice to Proceed, in which bidder will fully complete the work as specified. The bidder should make allowance for all probable difficulties which may be encountered. In the event of failure completing the work within the time stated or otherwise specified, liquidated damages will be assessed as provided in the Nemadji Golf Course 6 specifications. 2.6 Quantities: The estimated quantities of the work are the result of careful calculations but are not to be considered as final. Such estimates will be used as a basis for determining the lowest bidder. After the contract is awarded, the quantity of work listed under any item, or all items, may be increased or decreased according to the specifications at the discretion of the City of Superior without in any way invalidating the bid price (see CONTRACT CHANGE ORDER Section 15). 2.7 Bid Prices: Bidders must submit a bid price, in accordance with the specifications, for each item of the job or branch, in compliance with the bidding units specified for the quantities listed in the proposal. Totals must be shown based on unit cost and quantity. In case figures do not match, the figure resulting in the lower price shall be deemed the price intended and applicable. 2.8 Inadequacies and Omissions: The City of Superior will not be responsible for verbal information or statements made by representatives of the Engineering Department, or any other department for which work will be performed. Bidders shall bring any inadequacies, omissions or conflicts to the attention of the City of Superior before the due date for bids. Prompt written clarification will be immediately supplied to all bidders by Addenda before the due date for bids and each Addendum shall be acknowledged on the Addenda Acknowledgment form. Failure to so request clarification of any inadequacy, omission or conflict will not relieve the Contractor of responsibility. 2.9 No Double Bidding: Two (2) or more proposals under different names will not be accepted from one firm or association. 2.10 Partial Bidding: Bidders must quote on all items appearing on the bid forms unless specific directions in the advertisement, on the bid form, or in the special specifications allow for partial bids. Failure to quote on all items, unless specifically exempted as set forth above, shall disqualify the bid. When quotations on all items are not required, bidders shall insert the words "no bid" where appropriate. 2.11 Right of Waiver or Rejection: The City reserves the right to reject any or all bids or waive any defects found in bids or proposals submitted. 2.12 Wage Rates: This Project is not subject to Prevailing Wage Rates. 2.13 Pre-Bid Conference: Wednesday, August 12, 2026, at 10:00 AM CST. Virtual only. Microsoft Teams meeting Join: https://teams.microsoft.com/meet/24787686205637?p=xUV8ndBtRwUQarunfI Meeting ID: 247 876 862 056 37 Passcode: eY2bk3tA Dial in by phone +1 872-242-8028,,281234310# United States, Chicago Nemadji Golf Course 7 Find a local number Phone conference ID: 281 234 310# Deadline for questions is August 17, 2026, at 12:00 PM CST. All questions should be emailed to the contacts in Section 2.1. The final addendum(s) will be issued by August 20, 2026. To schedule an on-site visit, please contact: Brian Wallin, Nemadji Golf Course, at (218)393-8596 or bwallin@kempersports.com. An on-site visit is not required. 2.14 Contract Documents: Upon award of the bid the contract documents will consist of the Advertisement to Bid, Instructions to Bidders, Bid Proposal, Subcontractors & Suppliers Listing, Addenda Acknowledgment, Bid Bond, Bidder's Proof of Responsibility, Affidavit of Organization & Authority, Contract, Affidavit of Compliance(s), Performance and Payment Bond, Certificate of Insurance as required, General Specifications, Special Provisions, Plan Set, Specifications, and include all other herein bound attachments and modifications thereof incorporated in the documents as prepared by the City of Superior. Nemadji Golf Course 8 3. BID PROPOSAL Nemadji Golf Course Automatic Irrigation Improvement Project Date City of Superior, Wisconsin I/we, the undersigned, being familiar with your local conditions, having made a field inspection and investigation that I/we deemed necessary, having studied the plans and specifications for the work and being familiar with all the factors and other conditions affecting the work, are hereto attaching the following documents: 1. Bid Form (see Part 2 – Bid Instructions and Bid Form in the specifications section) 2. Subcontractors & Suppliers List (see Section 4.) 3. Addenda Acknowledgment (see Section 5.) 4. Certified check or bid bond equal to five percent (5%) of the total amount bid. (Make check payable to: City of Superior, Wisconsin- see Section 6.) 5. Bidder's Proof of Responsibility (see Section 7.) 6. Affidavit of Organization & Authority (see Section 8.) 7. Affidavit of Compliance (see Section 9.) 8/31/2026 Nemadji Golf Course 9 4. SUBCONTRACTORS AND SUPPLIERS LISTING - Must be submitted with Bid. Nemadji Golf Course Automatic Irrigation Improvement Project 4.1 The undersigned agrees to employ the following listed subcontractors for the following enumerated classes of work and not to alter or add to such list without the written consent of the City of Superior, WI as per Wisconsin Statutes 66.0901 (7). (Use separate sheet as necessary.) SUBCONTRACTOR CLASS OF WORK 1) 2) 3) 4) 5) 4.2 Following is a list of suppliers to be used on the above listed project. (Use separate sheet as necessary.) SUPPLIER TYPE OF SUPPLY 1) 2) 3) 4) 5) Number of years of experience or additional details of subcontractors, supplier or product may be requested for projects as deemed necessary by the City. Submitted by: COMPANY ADDRESS COMPANY REPRESENTATIVE Mid-America Golf and Landscape, Inc. 1803 SW Jefferson St., Lee's Summit, MO 64081 Kirk Grego NONE NOT APPLICABLE MTI DISTRBUTING TORO / IRRIGATION AQUAFUSE LATERAL VALVES CMFGLOBAL HDPE PIPE Nemadji Golf Course 10 5. ADDENDA ACKNOWLEDGMENT (Must be submitted with Bid) Nemadji Golf Course Automatic Irrigation Improvement Project I/we hereby acknowledge receipt of the following addenda(s): Addendum No. Dated Addendum No. Dated Addendum No. Dated Addendum No. Dated I/we further certify that no agreement has been entered into to prevent competition for said work and that I/we carefully examined the site where the work is to take place, and the plans, specifications, form of contract, bond and all other contract documents. I/we further agree to enter into the contract, as provided in the contract documents, under all the terms, conditions and requirements of those documents. * If no addenda were issued, the bidder shall so indicate and sign this document. ________________________________________ Company Representative Signature Date 1 8/24/2026 Mid-America Golf and Landscape, Inc. 8/31/2026 Kirk Grego Nemadji Golf Course 12 7. BIDDER'S PROOF OF RESPONSIBILITY (Must be submitted with Bid) Wisconsin Statutes Section 66.0901 (2) requires anyone submitting a bid to complete a sworn statement consisting of information relating to the financial ability, equipment, experience in the work prescribed in the public contract, and other matters that the municipality requires. The City of Superior shall properly evaluate the statement and shall find the maker of the statement either qualified or unqualified. If the City is not satisfied with the sufficiency of the answers to the questionnaire and financial statement, it may reject the bid or disregard the same or require additional information. The contents shall be confidential and may not be disclosed except upon the written order of the person furnishing the statement, for necessary use by the public body in qualifying the person, or in cases of actions against, or by, the person or municipality. 1. Name of bidder:________________________________________________ 2. Bidder's address:_______________________________________________ 3. When organized:______________________________________________ 4. Where incorporated:____________________________________________ 5. How many years have you been engaged in the contracting business under the present firm name:______________________________________________ 6. Have you ever failed to complete any work awarded to you? No______ Yes______ (If yes, please explain) 7. Have you ever defaulted on a contract? No ______ Yes______ (If yes, please explain.) 8. Have you ever been sued for services you provided? No ______ Yes ______ (If yes, please explain.) 9. In the past three years, has your organization had at least a 25% interest, or has another corporation, partnership or other business entity operating in the construction industry controlled it? No______ Yes______ (If yes, please attach a statement explaining the nature of the relationship.) 10. Has your or the controlling company ever been charged with or convicted of a violation of any wage schedule? (Section 66.0903 (12) d Wis Stats) No______ Yes______ (If yes, please provide details, date, claimant, particulars of each instance.) 11. Has the applicant, any of its owners, a subsidiary or corporate parent, or any officer or director thereof; been convicted in the last three years of violating Section 133.01, Wisconsin Statutes (Unlawful Contracts; Conspiracies)? No_______ Yes_______ (If yes, please provide details, date claimant, particulars of each incident, etc.) 12. Does your firm have a substance abuse policy that complies with Section 103.503 Wisconsin Statutes? No______ Yes______ 13. Does your firm possess all valid licenses, registrations and certifications required by federal, state, county or city law necessary for the work it seeks to perform? No______ Yes______ 14. Has your organization had any type of business, contracting or trade license, certification or registration revoked or suspended in the last three years? No_____ Yes_____ (If yes, please explain.) Mid-America Golf and Landscape, Inc. 1803 SW Jefferson St., Lee's Summit, MO 64081 March 1993 Missouri 33 Years X X X X X X X X X 15. Does your organization meet all bonding requirements as required by applicable law? No ___ Yes X 16. Attach a list of the largest contracts completed by your firm, including kind of work and approximate cost. See Attached Project List 17. Attach a statement of background and experience of the principal members of your personnel, including your officers. See Attach Team 18. Name, address and telephone numbers of a minimum of two (2) references of others whom you have performed similar work/services to in the past five (5) years. See Attached Project List 19. Credit references - attach as applicable See attached Bank Reference Letter 20. Financial (net worth in excess of): $ _______________ 21. Additional information may be submitted if desired. Attach separate sheets as necessary. Company Name Mid-America Golf and Landscape. Inc. _ I, the below signed, attest all answers to the foregoing questions and all statements contained are true and correct. Authorized Signature __________________________ _ PRINT signature name and title_K_i_r_k_G_re_.g�o_,�P_re_s_i_d_e_n_t ___________ _ Su • e me, t=----,-r,-�--,--2026 Nemadji Golf Course 13 NET WORTH AMOUNT COMENSURATE UPON AWARD Nemadji Golf Course 14 8. AFFIDAVIT OF ORGANIZATION AND AUTHORITY (Must be submitted with Bid) STATE OF ) ) SS COUNTY OF ) being duly sworn on oath deposes and states that the bidder on the attached bid proposal is organized as indicated below and that all statements herein made are made on behalf of such bidder and that this deponent is authorized to make them. Complete Applicable Paragraphs: 1. CORPORATION The bidder is a corporation organized and existing under the laws of the State of , its president is , its secretary is , and it does (does not) have a Corporate Seal. The president is authorized to sign construction contracts and bids for the company by action of its board of directors taken a certified copy of which is hereto attached. (Strike out last sentence if not applicable.) 2. PARTNERSHIP The bidder is a partnership consisting of and partners doing business under the name of: 3. SOLE TRADER The bidder is an individual and if operating under a trade name, such trade name is: 4. LIMITED LIABILITY COMPANY The undersigned is the _____________ (title) of ______________________, a Limited Liability Company organized and operated under the laws of the State of ___________________. 5. ADDRESS The business address and phone number of bidder is: 6. STATUTORY SWORN STATEMENT also deposes and states that he has examined and carefully prepared this bid proposal from the plans and specifications and has checked the same in detail before submitting this proposal or bid, and that the statements contained herein are true and correct. (Authorized Signature) Subscribed and sworn to before me, this day of 2026 Notary Public County of My Commission Expires Missouri Jackson Kirk Grego Missouri Kirk Grego Tyler Hellmuth 1803 SW Jefferson St., Lee's Summit, MO 64081 / 816-524-0010 Kirk Grego 31st Kristi Swope Jackson 11/27/26 August Nemadji Golf Course Irrigation Specifications 07/1/2026 6 PART 2 - BID INSTRUCTIONS 2.1 NEMADJI GOLF COURSE BID FORM 1. Part 2 – Bid Instructions to be completed and submitted as bid. A. BIDS DUE: See Advertisement to Bid B. Installation Dates: Irrigation pump station installation shall commence Fall of 2026 after pond has been dewatered; remaining irrigation equipment with connection to new pump station shall commence the following Spring of 2027 – (See TIME OF PERFORMANCE Section 2) . Club will allow 9 -holes to be closed during irrigation installation; said nine holes shall be of same sequence (i.e. – West 9, East 9, etc) as defined by club staff. Weather days shall be granted if working conditions caused by weather and/or acts of nature prohibit the work specified during the scheduled times. Weather days shall only be added to the schedule if approved by the Owner and/or the Owner’s Representative . Weather days must be documented on each application for payment or they will not be granted. Furthermore, no weather days will be allowed for addition to completion date unless prior approval has been granted. C. THE UNDERSIGNED BIDDER declares that he has examined the Drawings, Specifications and Contract Documents attached hereto, the location of the proposed work to be done, the conditions affecting the work, and is fully advised as to the extent and character o f the work hazards, labor, transportation and all other factors which apply. D. THE UNDERSIGNED FURTHER DECLARES that he has been regularly engaged in irrigation installation work for at least twelve years and has installed twelve complete irrigation systems on 18-hole golf courses in the last three years of size and difficulty similar to this project. Contractor must provide resume of ( 12) total HDPE system installations (hybrids not allowed) along with statement of experience. E. THE UNDERSIGNED FURTHER DECLARES that he is the only person interested in the said bid; that it is made without any connection with any person or persons making another bid for the same contract; that the bid is in all respects fair and without collusion, fraud or misrepresentation, and, F. HEREBY PROPOSE to furnish all materials, tools, plants, equipment and all necessary labor and supervision required to construct, install, and to complete the work as stipulated in, required by, and in accordance with these Contract Documents and all addend a issued by the Owner and attached hereto, and the plans referred to them. 2.2 LUMP SUM BASE BID AND UNIT PRICES A. All Bidders must provide Unit Prices in this section for all listed items. Include the following unit price and alternate information with bid form under separate section. B. The undersigned agrees, if changes to the project are required and approved by Owner in accordance with requirements of the Contract Documents, that the cost of such changes will be determined on the basis of the following Unit Prices taken times the actua l quantity of such materials, installed as a result of such change as measured by the Irrigation Consultant. The undersigned further agrees that each Unit Price include the cost of all labor, material, sales tax, overhead, profit, insurance, and all other incidentals required to cover the completion of the work of that Unit Price item in accordance with the Drawings, Specifications and Contract Documents, Nemadji Golf Course Irrigation Specifications 07/1/2026 7 including excavating, trenching and backfilling unless otherwise indicated, the sum of the unit pricing does not equal the total of the lump sum irrigation bid. C. LUMP SUM BASE BID : TORO (OR PRE -APPROVED EQUAL) /HDPE LUMP SUM IRRIGATION BID (COMPLETE AS PROPOSED ON THE PLANS AND IN THESE SPECIFICATIONS*) $_________________________ *All lump sum base bids shall include all applicable taxes fees and permits and related work at no additional cost to the Owner. Describe in detail, in the bid for this work, any proposed deviation or variance from the equipment or installation described herein and on plan – see Substitutions. D. A component of the Lump Sum Base Bid shall be Qty. (50) large turf 1” body two-wire sprinklers w/1 ¼” swing joint contingency. This ( 50) head contingency shall be bid as all components necessary to install additional head(s), as the Owner or Owner’s Representative see fit. These head(s) shall include piping, fittings, swing joints, wiring, splice kits, and other incidentals necessary. This contingency does not include additional controller(s). This expense if needed will be borne by the Owner. Following will be a unit price for this conting ency. This contingency shall be included in the Lump Sum Bid but the Owner shall reserve the right to divide the ( 50) contingency unit price by (50) to determine a credit, if any, at the conclusion of the project $___________ (50) PC two-wire heads E. A component of the Lump Sum Base Bid shall be Qty. (20) Q.C.V. contingency. This (20) valve contingency shall be bid as all components necessary to install additional Q.C.V(s), as the Owner or Owner’s Representative see fit. These valve(s) shall include piping, fittings, swing joints, and other incidentals necessary. This expense if needed will be borne by the Owner. Following will be a unit price for this contingency. This contingency shall be included in the Lump Sum Bid but the Owner shall reserve the right to divide the ( 20) contingency unit price by ( 20) to determine a credit, if any, at the conclusion of the project $___________ (20) Q.C.V F. Watertronics pump station #VTVE-1-75x2(75)/7.5ST-460-3-1500(2250)-125 (or pre-approved equal) with enclosure and all associated equipment $____________ per each G. Irrigation Contractor to include Grow-In/Quick Start Programming by Servicing Distributor upon Irrigation Consultant & Superintendent approval prior to Irrigation Consultant final map - As part of their base bid $ 8,500 lump sum base bid H. Unit Prices for Irrigation Components as follows: 1. Toro INF34 series (or pre-approved equal) full circle gear driven rotor, 1” Body w/1 ¼” swing joint, piping, fittings, 2-wire comm cable and all associated equipment $___________ per each 3,878,026.42 21,895.10 4,893.51 422,244.77 588.21 Nemadji Golf Course Irrigation Specifications 07/1/2026 8 2. Toro INF35 series (or pre-approved equal) part circle gear driven rotor, 1” Body w/1 ¼” swing joint, piping, fittings, 2-wire comm cable and all associated equipment $___________ per each 3. Toro (or pre-approved equal) 1” Quick coupler valve with swing joint & stabilizer – complete $___________ per each 4. 3” Fusion saddle $___________ per each 5. 2” Fusion saddle $___________ per each 6. 1 ½” Fusion saddle $___________ per each 7. 2” PE 360° Lateral Isolation Assembly (as specified) $___________ per each 8. 3” PE 360° Lateral Isolation Assembly (as specified) $___________ per each 9. Clow Resilient Wedge HDPE Stub-out Isolation Valve (as specified) 3” $___________ per each 4” $___________ per each 6” $___________ per each 8” $___________ per each 10” $___________ per each 12” $___________ per each 14” $___________ per each 10. 2” HDPE DR 13.5 4710 Pipe (labor and material) $___________ per lin. ft 11. 3” HDPE DR 13.5 4710 Pipe (labor and material) $___________ per lin. ft 12. 4” HDPE DR 13.5 4710 Pipe (labor and material) $___________ per lin. ft 13. 6” HDPE DR 13.5 4710 Pipe (labor and material) $___________ per lin. ft 14. 8” HDPE DR 13.5 4710 Pipe (labor and material) $___________ per lin. ft 15. 10” HDPE DR 13.5 4710 Pipe (labor and material) $___________ per lin. ft 16. 12” HDPE DR 13.5 4710 Pipe (labor and material) $___________ per lin. ft 17. 14” HDPE DR 13.5 4710 Pipe (labor and material) $___________ per lin. ft 18. Paige Electric (Maxi) #12/2 wire for underground burial in main line pipe trench $___________ per lin. ft 604.07 427.63 79.57 85.20 105.20 398.81 630.79 1,168.99 1,604.95 1,896.61 3,127.73 5,201.31 6,442.42 $12.000.00 4.13 7.26 25.61 18.86 31.54 62.24 70.14 139.22 2.47 Nemadji Golf Course Irrigation Specifications 07/1/2026 9 19. Paige Electric (Maxi) #14/2 wire for underground burial in main line pipe trench $___________ per lin. ft 20. #6 AWG Solid bare copper wire (only for Smart Hub grounding) /(no shielding wire required) $___________ per lin. ft 21. Paige Electric 10’ – 0” ground rod assembly w/grounding gem set $___________ per each 22. Paige Electric 36” ground plate assembly w/grounding gem set $___________ per each 23. Paige Electric 96” ground plate assembly w/grounding gem set $___________ per each 24. Toro Lynx Smart Hub (or pre-approved equal) - complete w/grounding (as specified and per plan) $___________ per each 25. Apple iPad w/cellular WiFi w/Central Control application and LifeProof cover – Qty. (1) included in base bid $___________ per each 26. Spectrum 3550 WatchDog Wireless/Solar Weather Station (or pre-approved equal) w/power, grounding and surge (as specified) $___________ per each 27. Bermad Air/Vacuum Relief Valve (as specified) (10) on base bid $___________ per each 28. Spare Parts (See IV. Irrigation System, Part 3, Section 3.4) $___________ per each I. Rock Clause (additional cost if rock is encountered where standard vibratory pulling or trenching/backhoe-equipment cannot be utilized for installation ) 2” $___________ per lin. Ft T & M $________ per hour 3” $___________ per lin. Ft T & M $________ per hour 4” $___________ per lin. Ft T & M $________ per hour 6” $___________ per lin. Ft T & M $________ per hour 8” $___________ per lin. Ft T & M $________ per hour 10” $___________ per lin. Ft T & M $________ per hour 12” $___________ per lin. Ft T & M $________ per hour 14” $___________ per lin. Ft T & M $________ per hour J. Note: Contractor to list the standard equipment that will be utilized on their base bid installation. 4.38 6.34 141.57 244.27 183.14 46,213.35 5,794.56 1,417.75 4,474.36 17.50 350.00 19.60 350.00 24.55 350.00 35.50 350.00 52.80 350.00 85.20 350.00 120.10 350.00 180.50 350.00 1,600.00 Nemadji Golf Course Irrigation Specifications 07/1/2026 10 ___________ (Vibratory Plow Model #) ___________ (Trenching Plow Model #) ___________ (Backhoe Model #) K. Removal and replacement of all unsuitable (deleterious) material for backfill (owner supplied replacement material) $___________ per cu yd L. Removal and replacement of all unsuitable (deleterious) material for backfill (Contractor supplied backfill material) $___________ per cu yd $_____________ lump sum 2.3 COMMODITY PRICING A. 2” HDPE DR 13.5 4710 Pipe (material unit price only) $___________ per lin. ft** B. 3” HDPE DR 13.5 4710 Pipe (material unit price only) $___________ per lin. ft** C. 4” HDPE DR 13.5 4710 Pipe (material unit price only) $___________ per lin. ft** D. 6” HDPE DR 13.5 4710 Pipe (material unit price only) $___________ per lin. ft** E. 8” HDPE DR 13.5 4710 Pipe (material unit price only) $___________ per lin. ft** F. 10” HDPE DR 13.5 4710 Pipe (material unit price only) $___________ per lin. ft** G. 12” HDPE DR 13.5 4710 Pipe (material unit price only) $___________ per lin. ft** H. 14” HDPE DR 13.5 4710 Pipe (material unit price only) $___________ per lin. ft** I. #12 Paige Electric Maxi cable for burial in main/lateral line (material unit price only) $__________ per lin. ft.** J. #14 Paige Electric Maxi cable for burial in main/lateral line (material unit price only) $__________ per lin. ft.** **Commodity pricing shall include all applicable taxes at no additional cost to the Owner. Commodity pricing will be reviewed and re-evaluated by club with winning contractor prior to purchasing material. Bobcat E35 RTX 450 RTX 1250 70.00 165.00 0.90 1.95 3.10 6.50 24.11 17.14 11.03 29.07 0.62 0.41 Nemadji Golf Course Irrigation Specifications 07/1/2026 11 Qualified Reference List # Job Name Contact Name Contact Number Date of Install Project Contract Amount $ 1 2 3 4 5 6 7 8 9 10 11 12 Doug Schroeder 816-868-3529 575-290-9784 915-383-7199 602-503-0443 Swope Memorial GC Kansas City, MO Desert Lakes GC Alamogordo, NM Lone Star GC El Paso, TX Ironhorse, GC Leawood, KS Hogan Park (Quail Course) Midland, TX Justen Boyle Justin Ansara Ryan Eckroat 2026 2025 2025 2026 $8,400,000.00 $2,340,000.00 $3,500,000.00 $730,400.00 Tyson Kerby 806-786-3064 2025 $9,800,000.00 Fendrich GC Evansville, IN Jason Pharr 812-449-5460 2025 $1,400,000.00 Jason Pharr 812-449-5460 Helfrich GC Evansville, IN $1,360,000.00 2025 Centennial GC Nampa, ID Brandon Crim 208-965-1147 2026 $3,800,000.00 Lebanon GC Lebanon, MO Shawn Williams 417-718-3319 2026 $2,700,000.00 Ken McDonald GC Tempe, AZ Robert Harper 602-930-8533 2025 $3,200,000.00 Nemadji Golf Course 19 10. CONTRACT Nemadji Golf Course Automatic Irrigation Improvement Project 10.1 Preamble This contract made this ___ day of ____ 2026, by and between Mid-America Golf and Landscape, Inc., a Missouri corporation, herein called "Contractor", and the City of Superior, a municipal corporation, located in Douglas County, Wisconsin, herein called "Owner". WITNESSETH, that the Contractor and Owner for the consideration stated herein, agree as follows: 10.2 Article I - Scope of Work The Contractor shall perform everything required to be performed and shall provide and furnish all the applicable labor, materials, equipment, necessary tools, expendable equipment, insurance provided by the specifications, contributions to social security and all utility and transportation services required to perform and complete in a workmanlike manner the following work: Bid Project: Nemadji Golf Course Automatic Irrigation Improvement Project All work shall be in strict compliance with the Contractor's proposal and other contract documents, herein mentioned as component parts of this contract. 10.3 Article II - Contract Price The Owner shall pay the Contractor for the performance of this contract an amount based upon the unit prices contained in the proposal for the actual measured quantities of work done or lump sum as proposed. Contractor shall not be entitled to payment for work found deficient or failing to conform to the requirements set forth in this agreement and is not entitled to further payments until corrected to the satisfaction of the Director of Public Works at the cost of the Contractor. The City will inform the Contractor of any deficiencies and/or items that do not conform to this contract within thirty (30) days of receipt. Unless otherwise provided in the special provisions, payments are to be made to the Contractor within 30 days of receipt of an approved payment application/invoice on the basis of Nemadji Golf Course 20 written approval of estimates by the Owner of the value of the work performed during the preceding billing period. However, in accordance with 66.0901(9) Wisconsin Statutes, owner will retain five percent (5%) of the amount of each such estimate, until the work has been completed. This retainage will be held until completion and acceptance of all work included in this contract. Submission of a final payment application/invoice shall be accompanied by applicable payroll reports and final unconditional lien waivers (from all sub-contractors and suppliers) to the Owner. Prior to release of final payment, the Public Works Department shall review project documents, submitted by Contractor to determine the satisfaction thereof; it will be at the Public Works Department’s sole discretion when the final payment is made. Final payment will be made to Contractor within thirty (30) days of the City’s acceptance of services as complete. The Owner, in case the work under this contract is not completed within the time required or within an extended time approved in writing by the Owner, is authorized to take charge of the work and finish it at the expense of the Contractor and his sureties, and to apply the amount retained from estimates to the completion of the work. 10.4 Article III - Component Parts of this Contract This contract consists of the following component parts, all of which are as fully a part of it as if set out verbatim herein, or if not attached, as if the same were hereto attached: 1. Advertisement to Bid 2. Instructions to Bidders 3. Bid Proposal 4. Subcontractors & Suppliers Listing 5 Addenda Acknowledgment and all addenda 6. Bid Bond 7. Bidder's Proof of Responsibility 8. Affidavit of Organization and Authority 9. Affidavit of Compliance from Contractor and all Sub-Contractors 10. Contract 11. Certificate of Insurance 12. Performance and Payment Bond 13. General Specifications 14. Engineer’s Certificate, plan and specifications documents 15. Special Provisions (as applicable) 16. Contract Change Order 17. Additional Attachments per Index (as applicable) The contract documents form a complete unit and requirements called for by one are as binding as if called for by all. In cases of conflict between plans and specifications, the specifications shall govern. Special Provisions shall control over General Specifications. Nemadji Golf Course 21 10.5 Article IV - Payment for Labor & Materials The Contractor specifically agrees to pay for all claims for labor performed for this project and materials furnished, used and consumed in completing the foregoing contract, together with all items enumerated in Section 779.035, of the Wisconsin Statutes, as the obligation of the Contractor. No assignment, modification or change in the contract, or change in the work covered thereby, or any extension of time for completion of the contract shall release the sureties on the bond. 10.6 Article V – Insurance Within ten (10) days after the execution of the contract, and prior to commencement of any work, the Contractor shall file with the Owner, satisfactory evidence of having adequate worker’s compensation insurance and public liability insurance, both personal and property, as outlined in the General Specifications, section 12.3. 10.7 Non-Discrimination Upon execution of this Agreement, Contractor/Consultant agrees as follows: Contractor/Consultant and all Subcontractors do not discriminate against any employee, applicant for employment, independent contractor, or any other persons because of race, color, religion, sex, sexual orientation, gender identity, or national origin. 10.8 Authority The Contractor represents that is has the authority to enter into this Agreement. If the Contractor is not an individual, the person(s) signing on behalf of the Contractor represents and warrants that they have been duly authorized to bind the Contractor and sign this Agreement on the Contractor’s behalf. 10.9 Signatures In Witness Whereof, the parties intending to be legally bound have executed this agreement the day and year set forth above. SIGNED AND SEALED: COMPANY: Mid-America Golf and Landscape, Inc. ADDRESS: 1803 SW Jefferson St., Lee’s Summit, MO 64081 PHONE: 816-527-6184 President Vice President/Secretary Nemadji Golf Course 22 ATTEST: CITY OF SUPERIOR, WISCONSIN Jim Paine, Mayor Heidi Blunt, City Clerk Nicholas Rhinehart, Finance Director Frog Prell, City Attorney Provision has been made to pay the liability that will accrue under this contract. Approved by the Superior Common Council on: 11. PERFORMANCE AND PAYMENT BOND (Sample) Nemadji Golf Course 23 AIA Document A312™ - 2010 Performance and Payment Bond is the preferred document. All other bonds must be approved by the City. KNOW ALL MEN BY THESE PRESENTS THAT of , and as principal, and of , a corporation and existing under the laws of th e State of Wisconsin (hereinafter called Asurety@), as surety are held and firmly bound unto the City of Superior, a municipal corporation, of the State of Wisconsin, in the penal sum of $ Dollars, good and lawful money of the United States of America, to be paid to the City of Superior, Wisconsin, its duly authorized attorneys, agents, officers, successors and assigns for which payment, well and truly to be made, we bind ourselves, our heirs, administrators, executors, successors and assigns, jointly and severally firmly by these presents. WHEREAS, the above bound principal has entered into a certain written contract with the City of Superior, Wisconsin, dated this day of , 20___, which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein. NOW, THEREFORE, the condition of the above obligation is such that if the above bound principal shall well and truly keep, do and perform each and every matter and thing in said contract set forth and specified to be by the said principal kept, done and performed at the time and in the manner in said contract specified, and shall pay over, make good and reimburse to the aforenamed City, all loss and damage which said City may sustain by reason of failure or default on the part of said principal and shall pay to every person entitled thereto all claims for labor performed and materials furnished, used or consumed in performing the work provided in said contract including, without limitation because of enumeration, fuel, lumber, building materials, machinery, vehicles, tractors, equipment, fixtures, apparatus, tools, appliances, supplies, electric energy, gasoline, motor oil, lubricating oil, greases, state imposed taxes, premiums for worker’s compensation insurance and contributions for unemployment compensation, then this obligation shall be void; otherwise, it shall be and remain in full force and effect. Contractor Representative Title Insurance Company Representative Attest: Nemadji Golf Course 24 12. GENERAL SPECIFICATIONS 12.1 GENERAL State, Federal and/or grant funds may be used to fund all or part of this contract. The City will not be held liable for any damages incurred due to changes in State, Federal or grant funding, including (but not limited to) a reduction or cancellation of the project. 12.2 SUBSTITUTIONS The following terms shall be substituted in the specifications: a. “Owner” or “City” is the City of Superior. b. “Engineer” is the Contracted Engineer/Architect for the City of Superior or the City Engineer assigned to the project. 12.3 INSURANCE REQUIREMENTS The Contractor shall not commence work on contract until proof of insurance required has been provided to the applicable department before the contract or purchase order is considered for approval by the City. It is hereby agreed and understood that the insurance required by the City is primary coverage and that any insurance or self-insurance maintained by the City, its officers, council members, agents, employees or authorized volunteers will not contribute to a loss. All insurance shall be in full force prior to commencing work and remain in force until the entire job is completed and the length of time that is specified, if any, in the contract or listed below whichever is longer. CONTRACTOR—LIABILITY A. Commercial General Liability coverage at least as broad as Insurance Services Office Commercial General Liability Form, including coverage for Products Liability, Completed Operations, Contractual Liability, and Explosion, Collapse, Underground coverage with the following minimum limits and coverage: 1. Each Occurrence limit $1,000,000 2. Personal and Advertising Injury limit $1,000,000 3. General aggregate limit (other than Products-Completed Operations) per project $2,000,000 4. Products-Completed Operations aggregate $2,000,000 5. Fire Damage limit — any one fire $50,000 6. Medical Expense limit — any one person $5,000 7. Products - Completed Operations coverage must be carried for two years after acceptance of completed work. Nemadji Golf Course 25 B. Automobile Liability coverage at least as broad as Insurance Services Office Business Automobile Form, with minimum limits of $1,000,000 combined single limit per accident for Bodily Injury and Property Damage, provided on a Symbol #1- "Any Auto" basis. C. Workers' Compensation as required by the State of Wisconsin, and Employers Liability insurance with sufficient limits to meet underlying Umbrella Liability insurance requirements. If applicable for the work coverage must include Maritime (Jones Act) or Longshoremen's and Harbor Workers Act coverage. Provide a waiver of subrogation in favor of the City for the workers’ compensation. D. Umbrella Liability providing coverage at least as broad as the underlying Commercial General Liability, Automobile Liability and Employers Liability, with a minimum limit of $2,000,000 each occurrence and $2,000,000 aggregate, and a maximum self-insured retention of $10,000. The umbrella must be primary and non-contributory to any insurance or self- insurance carried by the City. E. Builder's Risk / Contractor's Equipment or Property - The contractor is responsible for loss and coverage for these exposures. City will not assume responsibility for loss, including loss of use, for damage to property, materials, tools, equipment, and items of a similar nature which are being either used in the work being performed by the contractor or its subcontractors or are to be built, installed, or erected by the contractor or its subcontractors. INSURANCE REQUIREMENTS FOR SUBCONTRACTOR All subcontractors shall be required to obtain Commercial General Liability (if applicable Watercraft liability), Automobile Liability, Workers' Compensation and Employers Liability, (if applicable Aircraft liability) insurance. This insurance shall be as broad and with the same limits as those required per Contractor requirements, excluding Umbrella Liability, contained in Section 1 above. APPLICABLE TO CONTRACTORS / SUBCONTRACTORS / SUB-SUB CONTRACTORS A. Primary and Non-contributory requirement - all insurance must be primary and non- contributory to any insurance or self-insurance carried by City. B. Acceptability of Insurers - Insurance is to be placed with insurers who have an A.M. Best rating of no less than A- and a Financial Size Category of no less than Class VII, and who are authorized as an admitted insurance company in the state of Wisconsin. C. Additional Insured Requirements - The following must be named as additional insureds on all Liability Policies for liability arising out of project work – City of Superior, and its officers, council members, agents, employees and authorized volunteers. Nemadji Golf Course 26 On the Commercial General Liability Policy, the additional insured coverage must be ISO form CG 20 10 07 04 and also include Products - Completed Operations additional insured coverage per ISO form CG 20 37 07 04 or their equivalents for a minimum of 2 years after acceptance of work. This does not apply to Workers Compensation Policies. D. Deductibles and Self-Insured Retentions - Any deductible or self-insured retention must be declared to and approved by the City. E. Evidences of Insurance - Prior to execution of the agreement, the Contractor shall file with the City a certificate of insurance (Accord Form 25-S or equivalent) signed by the insurer's representative evidencing the coverage required by this agreement. In addition form CG 20 10 07 04 for ongoing work exposure and form CG 20 37 07 04 for products- completed operations exposure must also be provided or its equivalent. Such liability policies shall contain a provision or endorsement covering any contingent liability of the City of Superior. The City is to be shown as “additionally insured” and the project is to be listed on the certificate. The naming of said entities as Certificate Holders will not be acceptable. Certificates of worker's compensation and personal and public liabilities, along with the provision indemnifying the City of Superior must be submitted by the successful bidder. 12.3.5 IDEMNIFICATION Contractor hereby agrees to indemnify, defend and hold harmless the City its elected and appointed officials, officers, employees, agents, representatives and volunteers, and each of them, from and against any and all suits, actions, legal or administrative proceedings, claims, demands, damages, liabilities, interest, attorneys' fees, costs, and expenses of whatsoever kind or nature in any manner directly or indirectly caused, occasioned, or contributed to in whole or in part or claimed to be caused, occasioned, or contributed to in whole or in part, by reason of any act, omission, fault, or negligence, whether active or passive, of Contractor or of anyone acting under its direction or control or on its behalf, even if liability is also sought to be imposed on the City, its elected and appointed officials, officers, employees, agents, representatives and volunteers. The obligation to indemnify, defend and hold harmless the City, its elected and appointed officials, officers, employees, agents, representatives and volunteers, and each of them, shall be applicable unless liability results from the sole negligence of the City, its elected and appointed officials, officers, employees, agents, representatives and volunteers. Contractor shall reimburse the City, its elected and appointed officials, officers, employees, agent or authorized representatives or volunteers for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. In the event that Contractor employs other persons, firms, corporations or entities (subcontractor) or volunteers as part of the work covered by this Agreement, it shall be Nemadji Golf Course 27 responsibility of the contractor to require and confirm that each sub-contractor enters into an Indemnity Agreement in favor of the City, its elected and appointed officials, officers, employees, agents, representatives and volunteers, which is identical to this Indemnity Agreement. This indemnity provision shall survive the termination or expiration of this Agreement. 12.4 PERFORMANCE AND PAYMENT BONDS Contractor shall execute and furnish completed PERFORMANCE AND PAYMENT BONDS in the total amount of the approved bid, to be supplied to the Owner along with the required signed contract documents . AIA Document A312 ™ - 2010 is the preferred Performance and Payment Bond document. 12.5 LICENSES, PERMITS AND APPROVALS The Contractor warrants that he is properly licensed and possesses all the necessary qualifications as required by the federal, state and local laws, ordinances, regulations, etc. prior to commencing work, and shall remain in good standing for the duration of the project. The Contractor is responsible for all local, state and federal permits and approvals wh ich may apply to this project. The fees for local permits will be waived upon receipt of application of such permits and it is noted that the permit late fee of $750.00 per permit, will be the financial responsibility of contractor. Normal local inspections will be required, including final inspection of the project by the applicable local departments. The Contractor shall give all notices required by law and comply with all laws, statutes, ordinances, rules and regulations that affect the conduct and prosecution of the project. The Contractor shall be liable for all violation of the law in connection with work furnished by the Contractor. If Contractor performs any work that it knew or should have known to be contrary to such laws, statutes, ordinances, rules and regulations a nd without giving notice to the City, the Contractor shall be responsible for all costs arising therefrom. The City will consider no plea of misunderstanding or ignorance of these requirements. 12.6 OBSTRUCTION OF STREETS AND SIDEWALKS The Contractor shall promptly remove any dirt or debris which is caused by its performance of this contract and clean all streets, sidewalks, alleys and public property which are soiled by Contractor’s actions or omissions. If the Contractor shall, in any manner, obstruct a street or sidewalk or other public grounds, they shall erect, install, maintain and pay for barriers and lights to prevent accidents and shall be liable for damages caused by the obstruction and for any damage or disruption to streets, alleys or public grounds which may result from the Nemadji Golf Course 28 Contractor’s carelessness in the prosecution of such work in accordance with Section 62.15 (11) of the Wisconsin Statutes. The Contractor shall also be bound by any further requirements of the specifications on this point. 12.7 PROSECUTION AND PROGRESS Upon receipt of "Notice to Proceed" from the Owner, work under this contract shall commence and be completed as directed by the project specifications. This project shall be completed by November 30, 2027. 12.8 COORDINATION OF CONTRACTORS The City may award or may contract for additional work outside the scope of this contract. The Contractor shall fully cooperate with any other Contractor, City employee, Engineer or designated representative of the City, by scheduling its own work with that to be performed under other Contracts as may be directed by the City. The Contractor shall not commit or permit any act which will interfere with the performance of any other Contractor, agent, City employee, engineer or designated representative as scheduled. Employees of the Contractor must be able to work within a public setting without creating a disruption and conform to all policies, rules and regulations. Contractor shall require that their employees be courteous at all times, not to use loud or profane language, and to work as quietly as possible. Contractor shall require that its employees shall not trespass, loiter, cross property to adjoining premises, or tamper with property not covered by the contract. Contractor agrees to observe and obey all applicable laws, ordinances, rules and regulations promulgated and enforced by the City and by any other proper authority having jurisdiction over the work performed herein. Special Conditions Where special conditions or special purposes require the consideration of deviations from these specifications, any such deviations must be authorized by the Owner. 12.9 CHANGE ORDERS Any change to the signed contract must be approved by Owner, in writing, prior to t he commencement of the change (see C ONTRACT CHANGE ORDER, Section 15 ). All changes/amendments/addition/ deletions to the original contract must be described on the Contract Change Order form with necessary increase/decrease in contract price indicated. Change orders will need to include any invoices and supporting documents. These changes will include applicable project extension time requests. Form is to be numbered sequentially and is to be signed by the Contractor and approved by the Owner before proceeding to Nemadji Golf Course 29 execute the work. Verbal directions, approvals, conversations or agreements are not permitted in lieu of a written Change Order. Any work conducted outside of the scope of the contract, or in addition to the contract and not authorized through a written Change Order is at the Contractor’s sole cost and expense. 12.10 TIME PENAL TIES The liquidated damage provision or $500.00 per day is intended as a reasonable estimate of the Owner’s damages because of the Contractors failure to complete the Work by Completion Date and as a settlement of the actual damages that might arise because of such failure. The parties agree that these damages are reasonable, bear significant relation to the actual damages that Owner might sustain, which damages Contractor and Owner agree would be uncertain and difficult to prove, and is not a penalty for the Contractors failure to perform. The acceptance by Owner of the liquidated damages set forth above shall not be deemed permission for Contractor to continue to violate its covenant to complete the Work by the Completion Date and shall not preclude the Owner from seeking any other remedy (other than money damages) for such violation including, without limitation, specific performance or termination of the Agreement, which Owner may pursue at any time while the violation continues. If contractor fails to complete the work after a default notice has been issued; the Owner shall be entitled to obtain substitutive performance and may seek recovery of the costs of such substitutive performance, in addition to the liquidated damages. 12.11 GUARANTEE The Contractor shall assume responsibility for all defects which may develop in any part of the bid project caused by faulty workmanship, material or equipment and agrees to replace any such faulty workmanship, material and equipment, during the period of two (2) years from date of final acceptance of the work without cost to the Owner. Contractor shall coordinate any manufacture’s warrantees for the Owner during the two-year period, without any cost to the Owner. Acceptance of the plan shall not waive this guarantee. Final acceptance shall be determined as date of letter from Owner or Engineer approving final payment. Contractor is responsible for coordinating manufacturer warrantee re placements should problems arise in the guarantee period. Warrantee period shall begin upon cont ractor receipt of final payment, unless otherwise agreed upon in writing by the Owner. 12.12 AS-BUIL TS and WARRANTY DOCUMENTS Within ten (10) days of substantial completion and prior to final payment by the Owner, the Nemadji Golf Course 30 Contractor is to supply the Owner with project “as-builts” and all product warranty information. As-builts must be submitted in CAD, GIS or adobe file format or other format agreed upon by Owner or as listed in the Specifications. 12.13 CONTROL OF THE WORK MANY UTILITY OWNERS HAVE EXISTING FACILITIES NEAR OR AT THE LOCATION OF THE WORK REQUIRED UNDER THIS CONTRACT. The Contractor shall contact Diggers Hotline at 1-800-242-8511 to determine locations are safe and will make any adjustments recommended by the locator prior to performing any excavation operations under this contract. 12.14 SCOPE OF WORK The scope of work for this project shall be in accordance set forth in the Specifications and Plans. The Contractor shall be responsible for the maintenance of traffic. The Contractor shall provide, erect and maintain all barricades. 12.15 LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC The Contractor shall work in cooperation with utility companies in the protection of water and gas mains and other utilities that may be within the limits of construction. It shall be the duty of the Contractor to notify the utility company or companies involved before starting work on this project. All necessary work of adjus ting any underground relocation will be performed by their owners, unless otherwise shown on the plans. The work to maintain and/or adjust these utilities shall be considered incidental to the project. The Superior Water, Light and Power Company will relocate any power poles or fire hydrants during construction operations, unless otherwise noted in the special provisions or if a cooperative agreement is established with Superior Water, Light and Power Company. The City of Superior has authority over all sanitary and storm sewers. The Superior Water, Light and Power Company will adjust all water shutoffs and gas shutoffs during construction. 12.16 SAFETY AND SECURITY The Contractor shall at all times perform in a safe and workmanlike manner to avoid injury Nemadji Golf Course 31 or damage to any person or property. The Contractor shall comply with all requirements and specifications relating to the safety, health and sanitation measures applicable to the project. The Contractor shall exercise all necessary precautions for the safety of its employees, and be in compliance with all applicable federal, state and local laws, statutes, ordinances, rules and regulations, including , but not limited to, the Wisconsin Labor Code, The U.S. Department of Transportation Omnibus Transportation Employee Testing Act, and OSHA standards. The contractor shall provide all necessary safeguards, devices and protective equipment, including but not limited to ad equate life protection and life saving equipment, and shall ensure the proper inspection and maintenance of safety measures are current and in compliance. The City may halt construction on any project where appropriate safety measures and equipment are not being used or any safety regulations are not being followed. Work will not be permitted to resume until required safety provisions have been made and delays as a result of this provision will not be considered a basis for an increase in the contract price or an extension of the completion deadline. 12.17 PRE-CONSTRUCTION CONFERENCE A preconstruction conference will be scheduled by the Owner or the Engineer prior to work commencing. 12.18 PROJECT DOCUMENT SUBMISSIONS As a condition of final payment, the following documents must be submitted and accepted by the City: a. Lien waivers – final unconditional lien waives from each sub-contractor and/or supplier must be submitted to the City. b. As-builts & product warranties – as noted in Section 12.12, these documents must be submitted to City. c. Retainage – Contractor’s final invoice is to indicate the balance of work completed and/or the total amount of retainage due the Contractor. d. Local inspections – final inspection reports must be submitted to the City. e. Project completion documentation – written documentation from the project engineer confirming the completion of the project. Nemadji Golf Course 32 13. PLANS Download plans at: https://spaces.hightail.com/space/0UxekV7Xex Nemadji Golf Course 33 14. Specifications Download specifications at: https://spaces.hightail.com/space/0UxekV7Xex Nemadji Golf Course 34 15. CONTRACT CHANGE ORDER Change Order No._______________________________ Contractor: Name______________________________ Address____________________________ Item No. Description of Change DECREASE in contract price INCREASE in contract price - - - - Total DECREASE in contract price XXXXXXXXXX - - - - Total INCREASE in contract price XXXXXXXXXX - - - - NET decrease/increase in contract price - + The current contract total is $ . The sum of $ is hereby added to/deducted from the total contract price and the total adjusted contract price is thereby $ . Change orders over $5,000.00: City Finance Department Initial:_________ The time provided for completion of the contract is (check one): _ unchanged increased by calendar/working days decreased by calendar/working days Necessity for change: This document shall become an amendment to the contract and all provisions of the contract will apply hereto. Change order recommended by: Date:_____________ (City, Company, engineer, contractor - circle one) Change order accepted by: Date:______________ (contractor) Change order approved by City of Superior: Date:___________ 1 1 Amendment III To the Professional Engineering Services Agreement Between The City of Superior And Short Elliott Hendrickson, Inc. This Amendment made this ____ day of ______ 2026, between Short Elliott Hendrickson Inc., (herein known as ‘Consultant’), and the City of Superior, a municipal corporation, through its Environmental Services Department (herein known as ‘City’) are Parties to an Agreement dated February 22, 2025, for Blatnik Bridge Sanitary Sewer Relocation engineering services. Both Parties desire to amend the Agreement as follows: Scope Consultant services include the scope of services and terms as detailed in Exhibit A, letter from the Consultant dated (enter date), associated with the Blatnik Bridge Sanitary Sewer Relocation Project. Exhibit A is hereby incorporated into this Amendment III by reference. Services and Fees Costs for this Amendment shall be full compensation for services performed or services rendered and for all labor, materials, supplies, equipment, incidentals, applicable taxes, fees, and applicable expenses, necessary to complete the services for a not to exceed amount of One Hundred Seventeen Thousand, Nine Hundred Seventy Dollars ($117,970.00). All other expenditures shall be the sole responsibility of the Consultant. Term The term of this Agreement shall be from the date of the Agreement through December 31, 2028, or until completion of the scope of work. Changes to services and/or fees that are agreed to by both parties shall be acknowledged in an amendment signed by both parties. All other terms and conditions of this agreement remain in full force and effect. The parties, intending to be legally bound, have executed this amendment on the day and year set forth above. 2 Signatures Name: Short Elliott Hendrickson, Inc. Address: 418 West Superior Street, Suite 200 Duluth, MN 55802-1512 _______________________________ Matt Bolf, Principal ATTEST: CITY OF SUPERIOR, WISCONSIN ______________________________ ___________________________________ Jim Paine, Mayor Heidi Blunt, City Clerk ______________________________ ___________________________________ Nicholas Rhinehart, Finance Director Frog Prell, City Attorney Provision has been made to pay the liability that will accrue under this contract. Engineers | Architects | Planners | Scientist s Short Elliott Hendrickson Inc. , 418 West Superior Street, Suite 200, Duluth, MN 5 5801-0229 218.279.3000 | 888.722.0547 | 888.908.8166 fax | sehinc.com SEH is 100% employee-owned | Affirmative Action–E qual Opportunity Employer September 23, 2026 RE: Blatnik Bridge Sanitary Sewe r Relocation Final Design Phase Services Superior, Wisconsin SEH No. SUPER 186178 – Amendment Mr. Steve Roberts Director, Environmental Services Division of Public Works City of Superior 51 East 1st Street Superior, WI 54880 Dear Mr. Roberts: Thank you for the opportunity to submit this Amendment proposal to the design phase professional services agreement for the Blatnik Bridge Sanitary Sewer Relocation project. This amendment is intende d to support Design-Build final design coordination and review for the City’s sanitary sewer and force main interests while MnDOT administers the Design-Build contract. A separate phase agreement will be completed once final design is determined and the remaining project delivery needs are confirmed. This proposal summarizes SEH’s project understanding, pr oposed final design support scope, schedule assumptions, and compensation structure for this A mendment. PROJECT UNDERSTANDING SEH prepared the original sanitary sewer relocation design intent documents and has supported the City through alternatives analysis, design, and bid letting. The next phase will transition the project into Design-Build final design. Ames Kramer Joint Venture (AKJV) will complete the Design-Build design and construction, and MnDOT will remain the construction contract administrator of record. WisDOT is expected to reimburse eligible City utility engineering costs and will review this scope and fee before final authorization. SEH will serve as the City’s technical representative for the City of Superior’s sanitary sewer and force main work. SEH will provide independent design verification and support through the final design development by AKJV. SEH’s role is advisory. DOT re tains authority to direct the Design-Build Contractor (AKJV), and the City will make decisions regarding its utility requirements before DOT provides contractual direction. Successful delivery will depend on timely design reviews, clear documentation of City requirements and original design intent, coordination among the City, MnDOT, WisDOT, and the Design-Build team, and defined boundaries between SEH’s utility-focused role and the broader contract administration services performed by others. City of Superior September 23, 2026 Page 2 PROJECT TEAM AND RESPONSIBILITIES Role Name Project Manager Dianne Mathews, PE Primary City and DOT coordination, scope and budget management, meeting participation, review oversight, and monthly reporting. Lead Civil Engineer Dan Hinzmann, PE Interpretation of original design intent, independent design verification, technical responses, change review, and recommendations to the City. Technical Specialists As Assigned Targeted wastewater, hydraulic modeling, geotechnic al, survey, and related technical support within the authorized scope and fee. SCOPE OF SERVICES/WORK PLAN Task 1 Project Management and Coordination SEH will manage its final design-phase services and maintain communication among the City, MnDOT, WisDOT, and the Design-Build team. The City is expected to remain relatively hands-off during routine work and will be engaged at key decision points. • Attend biweekly design progress meetings from Octo ber 2026 through February 2027. Meetings are assumed to be primarily virtual, with in-person participation when appropriate to the work. • Coordinate routine responses through DOT. Direct t echnical coordination with the Design-Build Contractor’s design team may occur for coordination-intensive items, including detailed design reviews relative to hydraulic modeling results. • Maintain project budget, schedule, internal qualit y control, and records of key City decisions and open technical issues. • Prepare monthly progress reports and progress paym ent requests. Deliverables: Monthly progress reports submitted with invoices; meeting and issue documentation maintained in SEH project files; and technical decision documentation routed to the City and DOT, as applicable. Task 2 Design Review and Independent Verification SEH will perform a full independent verification of the Design-Build Contractor’s sanitary sewer and force main design for the City’s needs. SEH will provide advisory review and technical recommendations using the criteria set forth in Book 2, Exhibit 6-L - City of Superior Work Requirement, which include design, constructio n and as-built requirements. SEH will not approve the Contractor’s design, means, methods, sequencing, or safety procedures. • Review a Project Sanitary Sewer and Force Main Ove rview map for approval prior to initiating detailed design. • Review two comprehensive formal design submittals and one final-check submittal, each with a DOT-prescribed turnaround of no more th an 15 business days. • Review design criteria, hydraulic analyses and cal culations, gravity sewer plans and profiles, force main design, manhole and connection details, temporary bypass pumping and conveyance plans, dewatering and excava tion recommendations, pipe support and bedding details, construction sequencing, temporary sewer service plans, railroad-related sewer details, shop drawings and product data, testing plans, and submitted alternates or substitutions. • Review the Design-Build Contractor’s geotechnical recommendations as they relate to sanitary sewer and force main work. • Independently run the City sewer model to verify h ydraulic performance and compare the Design-Build design to the original design intent documents prepared by SEH. City of Superior September 23, 2026 Page 3 • Design changes requiring full hydraulic model runs or revisions to drainage areas are limited to three total: two gravity design changes and one force main design change. Additional comprehensive model runs will be complet ed only if authorized under the Hourly Additional Services Allowance. • Prepare a formal response and comment log for each submittal within the DOT specified timeframe from Exhibit 6-L. • Review rolling design packages at a level appropri ate for discussion during the included biweekly meetings. Task-Specific Assumptions: No redesign by SEH is included. Reviews associated with BABA compliance, railroad approvals, environmental contamination, and requirements unrelated to the City sanitary sewer and force main are by others. Additional formal review cycles, substantial changes to previously reviewed packages, or additional independent modeling scenarios may be completed only through au thorization under Task 8 or a separate amendment. Task 3 Authorized Additional Services Allowance At the City’s discretion and following WisDOT review, SEH may perform additional technical services under a not-to-exceed allowance of up to $20,000. Work under this allowance will proceed only after written authorization identifying the requested activity and applicable budget. Services may include additional sewer model ing reviews, additional design package reviews, evaluation of added alternates, review of substantial revisions to previously reviewed documents, emergency response efforts, or other City-requested sewer utility technical support. ASSUMPTIONS/CLARIFICATIONS/EXCLUSIONS • This proposal will be incorporated by reference in to an amendment prepared by the City. The City’s final amendment and the original agreement, as amen ded, will control. • WisDOT will review the scope and fee for reimburse ment eligibility before final City authorization. • MnDOT is the construction contract administrator o f record and retains authority to direct the Design- Build Contractor. • SEH’s scope is limited to sanitary sewer and force main work. DOT and others will perform the broader contract administration, schedule managemen t, funding compliance, railroad, environmental contamination, public involvement, customer notification, safety, and Contractor-direction functions. • The Contractor and DOT will manage environmental c ontamination. SEH services related to contaminated materials, environmental monitoring, p ermitting, or response are excluded from this agreement between SEH and the City of Superior. • Contractor claims, dispute resolution, entitlement analysis, litigation support, and expert-witness services are excluded. • No design, redesign, or permitting by SEH is inclu ded. If SEH prepares repair or revised design documents, that work will require written authorization as Additional Services. • Meetings, reviews, RFIs, change reviews, and deliv erables are limited to the quantities stated in this proposal. • Reimbursable expenses customarily associated with the included services, including vehicles and mileage, are included in the fee unless identified otherwise in the final fee worksheet. • Contractor will submit documents sufficiently in a dvance of the related work to accommodate the stated review period, corrections, resubmittal, and approval. • Review does not relieve the Contractor from respon sibility for dimensions, quantities, means and methods, coordination, safety, or compliance with the Contract Documents. • Revisions to the Wisconsin DNR permit will be appl ied through the City of Superior. Construction affected by a permit revision cannot proceed until permit approval is complete. • This Phase 2 Amendment is limited to final design services. The following services are not included and are reserved for a separate Phase 3 Agreement: • Construction administration and construction-phase submittal review • RFIs, variances, field clarifications, and change order review during construction • Resident project representation and on-site observ ation City of Superior September 23, 2026 Page 4 • Construction testing observation, quantity documen tation, and payment review • Construction survey and record drawings • Punch list, substantial completion, final acceptan ce, and closeout support • Warranty review and post-construction inspections • Repair design, emergency response, claims, dispute s, litigation support, and expert-witness services ADDITIONAL SERVICES Services not specifically included above may be provided upon written authorization if requested by th e City or required due to changes in project scope, schedule, assumptions, or conditions. Additional Services may include review cycles or modeling beyond the stated limits; redesign; environmental services; specialized testing; claims or dispute support; or services outside the sanitary sewer and force main discipline. Task 3 provides a limited authorization mechanism up to the stated allowance. Service s beyond that allowance will require an additional amendment or other written authorization acceptable to the City and WisDOT. PROJECT SCHEDULE Milestone/Event Anticipated Date or Duration WisDOT scope and fee review / City authorization Fa ll 2026 Biweekly design coordination October 2026 through F ebruary 2027 Formal Design-Build design reviews Per DOT schedule; three formal reviews of overall design with up to 15 business days per review COMPENSATION SEH proposes a hybrid compensation structure consis ting of lump-sum design services, and a City- authorized Additional Services allowance. Exhibit A provides the detailed fee proposal and the summary is provided below. Task Description Fee Tasks 1-2 Project Management, Design Review - Lump Sum $97,970 Task 3 Authorized Additional Services Allowance* - Hourly $20,000 Total Authorized Fee $117,970 * Hourly services will be invoiced based on actual labor and reimbursable expenses incurred, up to the stated not-to-exceed amount. Allowance tasks will be invoiced based on actual effort incurred and will not be exceeded without written authorization. Task 3 requires City authorization before SEH proceeds. If these services are not authorized, they will not be billed as part of the contract. This proposal is subject to the terms of the original professional services agreement and subsequent C ity- prepared amendment. City of Superior September 23, 2026 Page 5 SUMMARY SEH appreciates the opportunity to continue support ing the City of Superior on this important utility relocation project. Our prior involvement allows us to interpret the original design intent and provide continuity through Design-Build final design. Please contact Dianne Mathews or Dan Hinzmann with questions regarding the proposed scope, schedule, or fee. Sincerely, SHORT ELLIOTT HENDRICKSON INC. Dianne Mathews, PE Dan Hinzmann, PE Project Manager Lead Civil Engineer (Lic. MN) (Lic. WI, MN) mh X:\PT\S\SUPER\186178\1-genl\10-setup-cont\03-proposal\Construction Phase Services Sept 2026\Blatnik Sewer - Construction Services Letter Proposal - REVISED 9.21.26.docx Total Hours 6 16 3 8 54 15 14 116 $25,775 17 111 69 63 78 10 40 371 $72,195 487 $97,970 Comprehensive Design Review No. 2 and formal commen t log Final-check design review and formal comment log Independent sewer model review and verification Review Design-Build geotechnical recommendations Review alternates and substitutions SUPER P-178920 September 23, 2026 Task #1 - Project Management & QAQC Blatnik Bridge Sanitary Relocations - CA Reviews City of Superior Coordination Progress Meetings with AKJV, City and DOT QAQC Initial Project Setup (filing, accounting, etc.) Monthly invoice update letters, invoice management (6 months) Project tracking (schedule, budget, QA) Kickoff meeting with SEH Staff, review quality plan Rolling design package review during biweekly meeti ngs Over the Should Reviews (3) Task Hours Summary Task Fee Summary Task #2 - Design Review & Independent Verification Comprehensive Design Review No. 1 and formal commen t log Task Hours Summary Task Fee Summary Project Fee Summary Project Summary Project Hours Summary Agreement - 2025 Engineering Services for Blatnik Bridge Sanitary Sewer Relocation CITY OF SUPERIOR, WISCONSIN Todd Janigo Director of Public Works RFQ #24-39-ESD Project Code: BLTSAN Docusign Envelope ID: B50EA019-5899-4FC8-92BB-F3C877E4E869 Engineering Services for Blatnik Bridge Sanitary Sewer Relocation 2 TABLE OF CONTENTS 1. Advertisement ................................ ................................ ................................ .............................. 3 2. Schedule of Activities ................................ ................................ ................................ ................ 4 3. Information for Prospective Service Consultant ................................ ....................... 5 4. Statement of Qualifications Requirements ................................ ................................ ... 7 5. Scope of Services ................................ ................................ ................................ ......................... 8 6. Evaluation ................................ ................................ ................................ ................................ ....... 9 7. Subcontractors Listing ................................ ................................ ................................ .......... 11 8. Addenda Acknowledgement ................................ ................................ .............................. 12 9. Qualification Evaluation Checklist ................................ ................................ ................ 13 10. Statement of Qualifications Reference Form................................ ........................... 16 11. Agreement................................ ................................ ................................ ................................ .. 17 Docusign Envelope ID: B50EA019-5899-4FC8-92BB-F3C877E4E869 Engineering Services for Blatnik Bridge Sanitary Sewer Relocation 3 1. Advertisement Request for Qualifications (RFQ) City of Superior, Wisconsin Engineering Services for Blatnik Bridge Sanitary Sewer Relocation Responses will be received by the City of Superior, Public Works Department, at 1316 North 14th Street, 2nd floor, ATTN: Contract Analyst, Superior, WI 54880. Responses will be evaluated by City staff. Responses Due: Thursday, October 17, 2024, at 2:00 PM Project Description: The City of Superior, Wisconsin Environmental Services Division of Public Works is requesting qualifications from engineering design firms for sanitary sewer relocation required due to the Blatnik Bridge replacement project. Impacts to the existing sanitary sewer system includes both gravity sewer and pressurized sewer (forcemain) from an existing lift station. This project is slated for construction as part of the MnDOT/WisDOT Design- Build Blatnik Bridge project, proposed to start in 2026. This solicitation is a Qualification-Based Selection in accordance with Federal Register 40 U.S.C. 1101 et seq. No fees or proposed costs shall be submitted. Submittal of cost information may disqualify a firm from consideration. All responses must be prepared with the forms provided and submitted in accordance to the Instructions to Consultant/Firm. The RFQ may be obtained through the Internet at DemandStar.com. RFQ may be viewed at the Public Works Office, Government Center, 2nd Floor, 1316 North 14th Street, Superior, Wisconsin (abramsone@superiorwi.gov). The City of Superior encourages the participation of minority, women-owned and disadvantaged business enterprises. The City of Superior reserves the right to reject any or all proposals, to waive irregularities, or to accept such proposals, as in the opinion of the City, will be in its best interests. Todd Janigo, Public Works Director Public Works Department Daily Telegram: Friday 9/27/2024 and 10/4/2024 Docusign Envelope ID: B50EA019-5899-4FC8-92BB-F3C877E4E869 Engineering Services for Blatnik Bridge Sanitary Sewer Relocation 4 2. Schedule of Activities Subject: Engineering Services for Blatnik Bridge Sanitary Sewer Relocation RFQ#: 24-39-ESD Due Date: Thursday, October 17, 2024 Time Due: 2:00 DATE EVENT Friday, 9/27/2024 RFQ Released Friday 9/27/2024 and 10/4/2024 Publication Dates Thursday 10/10/2024 Pre-Proposal Meeting 10:00 am Public Works Department, at 1316 North 14th Street, 2nd floor, Room 217 Virtual option: Microsoft Teams Meeting ID: 282 439 942 896 Passcode: DkLdrk Monday, 10/14/2024 Deadline for Questions Tuesday, 10/15/2024 Final Addendum Issued Thursday, 10/17/2024 Sealed Qualifications Due: 2:00 pm Week(s) of 10/28/2024 and 11/4/2024 Potential Interview(s) Thursday, 12/5/2024 Public Works Committee Tuesday, 12/17/2024 City Council vote on recommendation Week of 12/23/2024 Sign Agreement Week of 12/30/2024 Work commences Prior to December 31, 2025 Final signed/approved project plan set and specifications submitted to City Docusign Envelope ID: B50EA019-5899-4FC8-92BB-F3C877E4E869 Engineering Services for Blatnik Bridge Sanitary Sewer Relocation 5 3. Information for Prospective Service Consultant 3.1 Proposals will be accepted until 2:00 pm on Thursday, October 17, 2024. Any proposals received after this time may not be considered. The proposal packet shall be placed in an envelope and shall be sealed. On the envelope shall be plainly written: the date of the opening, the title of the project and the name of the proposer. Respondent shall submit one (1) unbound original and one (1) PDF digital version of qualifications documents. 3.2 This is a qualifications-based selection. The Proposal, Addenda Acknowledgement, Sub-Consultants, Statement of Qualifications, Qualifications Reference Form, Qualification Evaluation Checklist, reference checks, and interviews (at the option of the City) will be used to identify the most competitive firm(s). The City reserves the right to identify competitive firm(s), as in its opinion, will be in its best interests. 3.3 The City of Superior Public Works Department and its designees will review the proposals and select the most highly qualified firm(s) to contact for further screening as it deems appropriate. 3.4 The consultant shall submit a list of their subcontractors as a part of their Qualifications, which list shall not be added to nor altered without the written consent of the City of Superior, and as specified in 66.0901 Wisconsin Statutes. 3.5 The RFQ details scope, terms, and conditions. The City reserves the right to amend the Request for Qualifications and will provide a written amendment to all known parties receiving the request. Respondents shall acknowledge all addenda received. 3.6 Firms not returning the completed RFQ within the specified time frame may be disqualified. Irregularities in the completed RFQ documents may be considered sufficient cause for disqualification. 3.7 Subsequent to the RFQ deadline, the Public Works Department will prepare a recommendation as to the most qualified respondent and the City will enter into fee negotiations with the highest ranked Consultant based on the detailed scope of work. If this is unsuccessful, the next most qualified proposer will be approached. The recommendation of the Public Works Department may be subject to the approval of the Superior Common Council. 3.8 The Consultant will be required to sign a standard City Service Agreement and provide proof of insurance for errors and omissions, property damage, public liability and worker’s compensation. 3.9 RFQ information is prepared and submitted at the sole cost and expense of the respondent and shall become the property of the City of Superior; proposal documents will not be returned. 3.10 Respondents will indemnify the City of Superior from any and all debts, claims, and liabilities arising out of the Qualifications or the performance of the project as a result of the consultant’s error, omissions, neglect, etc. Docusign Envelope ID: B50EA019-5899-4FC8-92BB-F3C877E4E869 Engineering Services for Blatnik Bridge Sanitary Sewer Relocation 6 3.11 The City reserves the right to negotiate with respondents on the scope of the project, fees, timelines, and all other components of the project. 3.12 Firms may not subcontract any work without prior written authorization by the City of Superior Public Works Department. 3.13 This shall in no way bind or prevent the Public Works Department from performing, requesting quotes or proposals, bidding, or contracting any services separately. 3.14 Trade secrets and confidential information contained in an RFQ are not open to public inspection. Proposers who include information in a n RFQ that is legally protected as a trade secret or confidential information must clearly indicate the specific protected information by marking that information “Trade Secret” or “Confidential” at the appropriate place. The City will not be responsible for any public disclosure of trade secrets or confidential information if it is not marked as provided above. A response to RFQ in its entirety is not confidential. If a request is made under the Wisconsin Public Records Law Wis Stat. §§ 19.31 -19.39 to inspect i nformation designated as trade secret or confidential in a proposal, the Proposer shall, upon request, immediately furnish sufficient written reasoning as to why the information should be protected from disclosure in order for the City Attorney to present the matter to the Attorney General of Wisconsin for final determination. The City recommends not including any confidential information in the proposal. 3.15 During this RFQ process, Proposer shall not contact any City Staff except those designated in the text of this RFQ or subsequent addendums or correspondence. Questions should be addressed in writing to Erin Abramson, via e-mail: abramsone@superiorwi.gov prior to Monday, October 14, 2024, at 12:30 PM. Please reference RFQ #24-39-ESD and line number being referenced. Non- compliance with this provision may result in rejection of the proposal. Docusign Envelope ID: B50EA019-5899-4FC8-92BB-F3C877E4E869 Engineering Services for Blatnik Bridge Sanitary Sewer Relocation 7 4. Statement of Qualifications Requirements Respondent shall submit one (1) unbound original and one (1) PDF version of qualification documents. 4.1 State the name, address, and a company profile, including size and company technical capabilities which are applicable to this project. 4.2 Provide consultant project organizational chart with specific names for key positions. Provide resumes or bios for key positions and summarize their ability to meet the project workload within the project schedule. 4.3 Provide examples of related experience performed by the firm during the previous three (3) years (projects with services like those outlined in Section 5, Scope of Services). The firm and key personnel must have no less than three (3) years’ actual business experience in the services to be provided. 4.4 Provide a statement describing your approach to the project and overall project management including: cost control, quality assurance, and other factors that impact the project. Note experience with City of Superior projects, applicable federal and state regulations, budget management, as well as public participation and communication strategy, etc. 4.5 Provide a list of all subcontractors, proposed duties and functions, qualifications, contact information, etc. 4.6 Complete the Statement of Qualifications Reference Form. Provide at least three (3) references of current or recent clients familiar with your project team. Do not include City of Superior references. Respondents shall provide an indemnification and hold harmless statement protecting the reference for comments and opinions provided. 4.7 Complete the Qualification Evaluation Checklist. Reporting false, inaccurate, or misleading information shall be sufficient grounds for disqualification or contract termination. When in doubt, attach a detailed answer or call for clarification. 4.8 There is no specified limit to the amount of material submitted in response to 4.1 through 4.8, however portions of submittals not clearly referencing the respective section may not be considered in the evaluation of the firm. Docusign Envelope ID: B50EA019-5899-4FC8-92BB-F3C877E4E869 Engineering Services for Blatnik Bridge Sanitary Sewer Relocation 8 5. Scope of Services 5.1 Purpose The purpose of this project is to determine the sanitary sewer relocations necessary to facilitate the Blatnik Bridge replacement project. The purpose of this Request for Qualifications is to identify qualified consultants who are interested and have the capacity to perform the alternatives analysis and design work associated with the project implementation within the timeframe outlined in Section 2. 5.2 Background Sanitary Sewer District 1 is a separated sewer district extending north of Winter Street and east of the Banks Avenue to St. Louis Bay to the north and east; this sewer district also includes Connors Point peninsula. The original sewers in this district were constructed starting in 1890. Sewage is generally conveyed by gravity to Lift Station 4, located at North 3rd Street and Cumming Avenue, and then pumped south to the Winter Street Interceptor where it is conveyed to the main Wastewater Treatment Plant. The sanitary sewer collection system in Sanitary Sewer District 1 consists of approximately ten (10) miles of gravity sewer, 1.15 miles of forcemain, 208 manholes, and two (2) lift stations. The average age of sanitary sewer main in this district is ninety- eight (98) years. Sewer material includes brick, concrete (reinforced and non-reinforced), vitreous clay pipe (VCP), polyvinyl chloride (PVC), and high-density polyethylene (HDPE). Utility coordination was initiated in 2024 for the Blatnik Bridge replacement project, which will be a Design-Build contract let by the Minnesota Department of Transportation. The proposed bridge alignment was provided to all potentially impacted utilities in Wisconsin and Minnesota, and utility coordination for the City of Superior Wastewater Utility was initiated with the Wisconsin Department of Transportation. Review of the proposed pier locations, stormwater control measures, and roundabouts revealed several conflicts between the proposed Blatnik Bridge project and existing utilities. This project is to analyze the Blatnik Bridge replacement project and existing sanitary sewer infrastructure to explore alternatives to remove known conflicts between Blatnik Bridge construction and sanitary sewers, maintain existing hydraulic capacity within the sanitary sewer district, improve reliability of the sanitary sewer collection system, as well as providing final plans, specifications, estimates, and bidding documents. The construction project will include the sanitary sewer infrastructure, and any roadway impacts not included in the Blatnik Bridge replacement project, including but not limited to asphalt pavement systems and other impacted surfaces. Docusign Envelope ID: B50EA019-5899-4FC8-92BB-F3C877E4E869 Engineering Services for Blatnik Bridge Sanitary Sewer Relocation 9 5.3 Codes and Best Practices Development of plans and specifications must be in conformance with state and local codes, restrictions and processes throughout the project including, but not limited to, the Wisconsin Department of Transportation , the Minnesota Department of Transportation, and City of Superior standards for construction. In addition, any and all improvements recommended must meet the requirements of the Wisconsin Department of Natural Resources. 5.4 Tasks and Deliverables Detailed tasks and deliverables will be assigned to the selected firm, upon negotiations and agreement of final terms. The following tasks are anticipated and should be considered in response to this RFQ: 1. Full Topographic Survey 2. Utility Coordination 3. Concept and Alternative Evaluation 4. Abbreviated Facilities Plan Development and Submittal 5. Preliminary Design and Evaluation 6. Development of 30/60/90 Percent Plans, Specifications and Estimates 7. Development of Final Plans, Specifications, Bidding Documents and Estimate(s) 8. Permitting 9. Construction Services and As-Built Plan Creation The City of Superior will provide available information to aid in the successful completion of this project. Available information includes GIS aerial photography, City utility information, and preliminary Blatnik Bridge alignment information. This RFQ includes qualifications for construction services, although it is not determined at this time whether the selected consultant will definitively have a role during the construction of this project. Construction services would include inspection and engineering support services. Key competencies anticipated for this project includes sanitary sewer alternatives evaluation; final design and bid document preparation; Wisconsin DNR sanitary sewer plan submittal requirements; and multi-agency (state and federal) coordination. 6. Evaluation Proposals shall be evaluated by the Director of Public Works, Contract Analyst, City Engineers, Public Works Department staff, and any others deemed appropriate by the City. Evaluation of Qualifications shall consider the following criteria, as well as those elements outlined in the Consultant Interview Rating Sheet (WisDOT FDM 8-5 Attachment 20.1): 1. Consultant and project team qualifications and relevant experience with similar project 2. Project understanding and approach Docusign Envelope ID: B50EA019-5899-4FC8-92BB-F3C877E4E869 Engineering Services for Blatnik Bridge Sanitary Sewer Relocation 10 3. Reference’s satisfaction with quality, timeliness, budget management 4. Completeness of proposal and adherence to RFQ requirements 5. Responses to Qualification Evaluation Checklist 6. Performance on previous ESDPW and/or other City of Superior projects 7. Experience and understanding of the Bipartisan Infrastructure Law funding requirements. City reserves the right to include any other items that are deemed appropriate at the time of evaluation. Docusign Envelope ID: B50EA019-5899-4FC8-92BB-F3C877E4E869 19 SHORT ELLIOTT HENDRICKSON INC. BLATNIK BRIDGE SANITARY SEWER RELOCATION 4.5 Subcontractors Listing Engineering Services for Blatnik Bridge Sanitary Sewer Relocation 11 7. Subcontractors Listing (Must be submitted with Qualifications.) Engineering Services for Blatnik Bridge Sanitary Sewer Relocation The undersigned agrees to employ the following listed subcontractors for the following enumerated classes of work and not to alter or add to such list without the written consent of the City of Superior, WI. Use separate sheet as necessary. SUBCONTRACTOR CLASS OF WORK 1) 2) 3) 4) 5) Submitted by: COMPANY Short Elliott Hendrickson Inc. (SEH®) ADDRESS 418 West Superior Street, Suite 200, Duluth, MN, 55802-1512 COMPANY REPRESENTATIVE Dan Hinzmann Braun Intertec Geotechnical Engineering Great Lakes Pipe Service CCTV Note: Subcontractors listed above will be used on an as-needed basis depending on the actual scope of work that is required to complete the project. Should additional services be required that are not yet identified, additional subcontractors may be selected. Docusign Envelope ID: B50EA019-5899-4FC8-92BB-F3C877E4E869 24 SHORT ELLIOTT HENDRICKSON INC. BLATNIK BRIDGE SANITARY SEWER RELOCATION Engineering Services for Faxon Interceptor and Creek Improvements 12 8. Addenda Acknowledgement (Must be submitted with Qualifications) Engineering Services for East Second Street Corridor Wet Weather Capacity Improvements I/we hereby acknowledge receipt of the following addenda(s): Addendum No. Dated Addendum No. Dated Addendum No. Dated Addendum No. Dated I/we further certify that no agreement has been entered into to prevent competition for said work and that I/we carefully examined the site where the work is to take place, and the plans, specifications, form of contract and all other contract documents. I/we further agree to enter into the contract, as provided in the contract documents, under all the terms, conditions and requirements of those documents. * If no addenda were issued, the consultant/firm shall so indicate and sign this document. ________________________________________ Company Representative Signature 1 Short Elliott Hendrickson (SEH®) October 14, 2024 4.8 Addenda Acknowledgement Docusign Envelope ID: B50EA019-5899-4FC8-92BB-F3C877E4E869 21 SHORT ELLIOTT HENDRICKSON INC. BLATNIK BRIDGE SANITARY SEWER RELOCATION Engineering Services for Faxon Interceptor and Creek Improvements 13 9. Qualification Evaluation Checklist Owner: ____________________________________________________________ Contact Person: _________________________________________________________ Address: _______________________________________________________________ City: ________________________________________________ State: ____________ Zip: _____________________ Telephone: _______________________________ Yes Sub No # Question 1. How many years has your firm been engaged in the consulting business _______________________ under the present firm name? □ □ 2. Has your firm ever failed to complete any work awarded to you? Comment/Explanation: •–”—…–‹‘•ǣ ͳǤ When filling out the checklist check “YES” only to those services provided “inǦhouse” by ›‘—”ˆ‹”ȋ‘”’”‹‘”‡š’‡”‹‡…‡‘ˆ‡›’‡”•‘‡Žƒ–‹…‹’ƒ–‡†–‘’‡”ˆ‘”ƒ•—„•–ƒ–‹ƒŽ amount of the project work) and check “SUB” for services you intend to subcontract out. List the subcontracting firm in the “Comments/Explanation” area. ʹǤ ‡•’‘†‡–•ƒ”‡‡…‘—”ƒ‰‡†–‘ƒ††…‘‡–•ƒ†–‘ƒ––ƒ…Š‘”‡†‡–ƒ‹Ž‡†‹ˆ‘”ƒ–‹‘ ™Š‡”‡ƒ’’”‘’”‹ƒ–‡‹”‡•’‘•‡–‘…Š‡…Ž‹•–‹–‡•Ǥ—…Š…Žƒ”‹ˆ‹…ƒ–‹‘…ƒ‰”‡ƒ–Ž›ƒ••‹•––Š‡ ‡˜ƒŽ—ƒ–‹‘’”‘…‡••ǤFirms may include other information as they deem appropriate. ͵Ǥ ––ƒ…Š–‘–Š‹•…Š‡…Ž‹•–ƒ›ƒ’’”‘’”‹ƒ–‡Ž‹…‡•‡•ǡ…‡”–‹ˆ‹…ƒ–‹‘ǡ†‡‰”‡‡•ǡ‘”ƒ’’”‘’”‹ƒ–‡ –”ƒ‹‹‰–Šƒ–™‹ŽŽƒ••‹•–‹“—ƒŽ‹ˆ›‹‰›‘—”ˆ‹”ˆ‘”–Š‡•‡•‡”˜‹…‡•Ǥ ͶǤ ‘•—Ž–ƒ–“—ƒŽ‹ˆ‹…ƒ–‹‘•™‹ŽŽ„‡†‡–‡”‹‡†—•‹‰–Š‹•…Š‡…Ž‹•–ƒŽ‘‰™‹–Š–Š‡ ‹ˆ‘”ƒ–‹‘’”‘˜‹†‡†within the respondent’s proposal ͷǤ Firms are expected to answer “YES” to some of the checklist items, but not all of them. ͸Ǥ ƒŽ•‡ǡ‹ƒ……—”ƒ–‡‘”‹•Ž‡ƒ†‹‰‹ˆ‘”ƒ–‹‘•ŠƒŽŽ„‡‰”‘—†•ˆ‘”†‹•“—ƒŽ‹ˆ‹…ƒ–‹‘ƒ–ƒ› –‹‡†—”‹‰ƒ†ƒˆ–‡”–Š‡•‡Ž‡…–‹‘’”‘…‡••ǤŠ‡‹†‘—„–ƒ––ƒ…Šƒ†‡–ƒ‹Ž‡†ƒ•™‡”‘” …ƒŽŽˆ‘”…Žƒ”‹ˆ‹…ƒ–‹‘Ǥ ͹Ǥ –‹•ƒ……‡’–ƒ„Ž‡–‘”‡ˆ‡”‡…‡‘–Š‡”’ƒ”–•‘ˆ›‘—” ”‡•’‘•‡™Š‡”‡•’‘†‹‰–‘–Š‡ “—‡•–‹‘•„‡Ž‘™Ǥ Short Elliott Hendrickson (SEH®) Dan Hinzmann 418 West Superior Street Suite 200 Duluth MN 55802-1512 218.279.3000 ®48 Years as SEH and 97 Years since founded by P.R. Banister 4.7 Qualification Evaluation Checklist Docusign Envelope ID: B50EA019-5899-4FC8-92BB-F3C877E4E869 22 SHORT ELLIOTT HENDRICKSON INC. BLATNIK BRIDGE SANITARY SEWER RELOCATION Yes Sub No # Question □ □ 3. Has your firm ever defaulted on a contract? Comment/Explanation: □ □ 4. Has your firm ever had claims filed for errors and omissions or been sued for services you provided? Comment/Explanation: * SEE BELOW □ □ 5. Is your firm willing to provide (at no cost to the City) an on-site or online presentation to the Environmental Services Division of Public Works regarding your firm’s qualifications? Comment/Explanation: □ □ □ ͸Ǥ Does your firm possess all the necessary licenses and credentials to perform the work as specified? Is your firm licensed in Wisconsin? Comment/Explanation: □ □ □ ͹Ǥ ‘‡•›‘—”ˆ‹”Šƒ˜‡‡š’‡”‹‡…‡‹–Š‡”‡˜‹‡™ƒ†ƒ’’”‘˜ƒŽ’”‘…‡•• ‘ˆ™‘”‹‰™‹–ŠWisconsin Department of Natural Resourcesǫ Ž‡ƒ•‡Ž‹•–’”‘Œ‡…–•ˆ”‘–Š‡’ƒ•–͵›‡ƒ”•™Š‡”‡ƒ’’”‘˜ƒŽ ™ƒ•”‡“—‹”‡†Ǥ1) Lift Station 3 - Superior, WI; 2) Hammond Avenue - Superior, WI; 3) Breezy Point Lift Station - La Crosse, WI □ □ □ 8. Does your firm have experience determining multiple viable alternatives for a project that encompasses gravity sewers, pressurized sewers and the accompanying pump/lift station(s)? Comment/Explanation: One recent example of this is the Lift Station 3 project. We have provided further detail on this project and others elsewhere in our response. □ □ □ 9. Does your firm have experience with creating an abbreviated facilities plan? Comment/Explanation: Recent examples with the City include the Hammond Avenue and Lift Station 3 projects. * Our goal is to achieve long-term client relationships; therefore, we strive to resolve potential issues before they become legal claims. As is the case with many professional services companies, SEH occasionally has insurance claims, but they have all been settled within the lower end of our policy limit, and SEH never has had an ethics-related claim or action. Docusign Envelope ID: B50EA019-5899-4FC8-92BB-F3C877E4E869 23 SHORT ELLIOTT HENDRICKSON INC. BLATNIK BRIDGE SANITARY SEWER RELOCATION Engineering Services for Blatnik Bridge Sanitary Sewer Relocation 15 Yes Sub No # Question □ □ □ 10. Does your firm have experience with hydraulic/hydrologic modeling of sanitary sewer systems? Comment/Explanation: Our sanitary sewer modeling expertise was recently utilized for both the Lift Station 3 and East 2nd Interceptor projects. □ □ □ 11. ‘‡•›‘—”ˆ‹”Šƒ˜‡‡š’‡”‹‡…‡†‡˜‡Ž‘’‹‰…‘•–”—…–‹‘…‘•–•ƒ† ‘‰‘‹‰ƒ‹–‡ƒ…‡…‘•–•ˆ‘””‡…‘‡†ƒ–‹‘•ƒ†‡ǫ ‘‡–•ǣ In SEH's design process, short and long term costs are always a discussion point with project goals. We have extensive local cost estimating experience in this regard which can be seen in our project experience. □ □ □ 12. Does your firm have prior experience working collaboratively with municipal governments and state agencies? Comment/Explanation: SEH has a long history working with both the City of Superior, WiDNR, and numerous other municipalities and agencies within Wisconsin. □ □ □ 13. Does your firm have experience with the provisions required of projects funded by the Bipartisan Infrastructure Law, including the Buy American requirements? Comment/Explanation: Wisconsin's CWSRF program is funded in part by BIL funds, and therefore falls under similar requirements. We do have experience with Build America, Buy America (BABA) requirements including our current local delivery of the Superior Street reconstruction project utilizing a $25M RAISE grant with BABA requirements. □ □ □ 14. Is your firm willing and able to commit the necessary staff hours to complete the project in the timeline provided? Comment/Explanation: We have provided key staff in the propsoal, but we will supplement with additional production staff to satisfy the project timeline. □ □ □ 15. Have you reviewed the example of the service contract attached and are willing to sign a similar agreement? Comment/Explanation: Docusign Envelope ID: B50EA019-5899-4FC8-92BB-F3C877E4E869 20 SHORT ELLIOTT HENDRICKSON INC. BLATNIK BRIDGE SANITARY SEWER RELOCATION Engineering Services for Blatnik Bridge Sanitary Sewer Relocation 16 10. Statement of Qualifications Reference Form Applicant Firm Name: Contact Person: Address: City, State, and Zip Code: Telephone: Reference #1 Owner or Company Name: Contact Person: Type of Service(s) Provided: Calendar Year(s) of Service(s) Provided: City, State, and Zip Code: Telephone: Reference #2 Owner or Company Name: Contact Person: Type of Service(s) Provided: Calendar Year(s) of Service(s) Provided: City, State, and Zip Code: Telephone: Reference #3 Owner or Company Name: Contact Person: Type of Service(s) Provided: Calendar Year(s) of Service(s) Provided: City, State, and Zip Code: Telephone: Short Elliott Hendrickson Inc. (SEH®) Dan Hinzmann 418 West Superior Street Suite 200 Duluth, MN 55802-1512 218.279.3000 Wisconsin Department of Transportation Stephanie King, PE Roadway Design, urban and rural design engineering, storm sewer, street lighting, traffic signals, wetlands 2009-present Superior, WI 54880 715.395.7373 Western Lake Superior Sanitary District (WLSSD) Nathan Hartman, PE, Engineering Supervisor Sewer Interceptor Design 2012-present Duluth, MN 55806 218.721.2353 City of La Crosse, WI Jared Greeno Sewage collection, treatment and disposal 2021-present La Crosse, WI, 54601 608.789.7322 4.6 Statement of Qualifications Reference Form Docusign Envelope ID: B50EA019-5899-4FC8-92BB-F3C877E4E869 Engineering Services for Blatnik Bridge Sanitary Sewer Relocation 17 11. Agreement Professional Services Agreement for Engineering Services for Blatnik Bridge Sanitary Sewer Relocation This agreement, made this _____ day of_________________, 2025, by and between, Short Elliott Hendrickson (SEH), an Incorporated business (herein known as ‘Consultant’), and the City of Superior, a municipal corporation, through its Public Works Department (herein known as ‘City’). The parties to this Agreement shall be bound by the following terms and conditions. Purpose The purpose of this Agreement is to determine the sanitary sewer relocations necessary to facilitate the Blatnik Bridge replacement project. T o perform the alternatives analysis , hydraulic modeling, and design work to develop a set of construction documents (design, technical specifications and standards) in compliance with applicable codes and regulations, for the Blatnik Bridge Sanitary Sewer Relocation project, in accordance with the terms and conditions of this agreement. Background and Objective Sanitary Sewer District 1 is a separated sewer district extending north of Winter Street and east of the Banks Avenue to St. Louis Bay to the north and east; this sewer district also includes Connors Point peninsula. The original sewers in this district were constructed starting in 1890. Sewage is generally conveyed by gravity to Lift Station 4, located at North 3rd Street and Cumming Avenue, and then pumped south to the Winter Street Interceptor where it is conveyed to the main Wastewater Treatment Plant. The sanitary sewer collection system in Sanitary Sewer District 1 consists of approximately ten (10) miles of gravity sewer, 1.15 miles of forcemain, 208 manholes, and two (2) lift stations. The average age of sanitary sewer main in this district is ninety- eight (98) years. Sewer material includes brick, concrete (reinforced and non-reinforced), vitreous clay pipe (VCP), polyvinyl chloride (PVC), and high-density polyethylene (HDPE). Utility coordination was initiated in 2024 for the Blatnik Bridge replacement project, which will be a Design-Build contract let by the Minnesota Department of Transportation. The proposed bridge alignment was provided to all potentially impacted utilities in Wisconsin and Minnesota, and utility coordination for the City of Superior Wastewater Utility was initiated with the Wisconsin Department of Transportation. Review of the proposed pier locations, stormwater control measures, and roundabouts revealed several conflicts between the proposed Blatnik Bridge project and existing utilities. This project is to analyze the Blatnik Bridge replacement project and existing sanitary sewer infrastructure to explore alternatives to remove known conflicts between Blatnik Bridge construction and sanitary sewers, maintain existing hydraulic capacity within the February 22 Docusign Envelope ID: B50EA019-5899-4FC8-92BB-F3C877E4E869 Engineering Services for Blatnik Bridge Sanitary Sewer Relocation 18 sanitary sewer district, as well as providing final plans, specifications, estimates, and bidding documents. The construction project will include the sanitary sewer infrastructure, and any roadway impacts not included in the Blatnik Bridge replacement project, including but not limited to asphalt pavement systems and other impacted surfaces. Scope Consultant services include, but are not limited to, all the tasks, activities and requirements included in Exhibit A, “Scope of Services” and other tasks and responsibilities as identified by the Public Works Department. By reference, Exhibit A is hereby incorporated into this Agreement but shall not in any way restrict the services provided by Consultant, nor prohibit the Public Works Director from requesting other tasks or procedures germane to the Agreement. If there are other tasks identified by the Public Works Director that are beyond the scope identified in Exhibit A, these will be considered extra services and can be added to this agreement by an amendment. Term The term of this agreement shall be from the date of the agreement through December 31, 2025. Services and Fees Costs shall be full compensation for services performed or services rendered and for all labor, materials, supplies, equipment, incidentals, applicable taxes, fees, and applicable expenses necessary to complete the services for a not to exceed amount of One Hundred Seventy-Five Thousand Six Hundred ($175,600.00), attached bid and incorporated herein by reference. All other expenditures shall be the sole responsibility of the Consultant. Changes to services and/or fees that are agreed to by both parties shall be acknowledged in an amendment signed by both parties. Payments Consultant may invoice the Public Works Department on a monthly basis during the progress of the work for partial payment on account for work completed and accepted to date and shall not impose any penalties or interest for amounts invoiced. The invoice shall be itemized and in a form satisfactory to the City, of expenses incurred in the previous period. The City shall pay agreed upon amounts within thirty (30) days of receipt. Insurance Consultant shall provide up-to-date, accurate professional liability information on Consultant’s Data Record, including amount of insurance, deductible, carrier, and expiration date of coverage. Consultant shall furnish the City with an endorsement for earlier notice of cancellation and/or non-renewal and the Certificate of Insurance showing the type, amount, deductible, effective date, and date of expiration of such policy. Consultant shall not cancel or materially alter this coverage without prior written approval by the City. Consultant shall be responsible for consultants maintaining professional liability insurance during the life of their Agreement and for 2 years after final acceptance for the service. Docusign Envelope ID: B50EA019-5899-4FC8-92BB-F3C877E4E869 Engineering Services for Blatnik Bridge Sanitary Sewer Relocation 19 Consultant and its subconsultants retained under the terms of this Agreement shall procure and maintain professional liability insurance providing for payment of the insured's liability for errors, omissions or negligent acts arising out of the performance of the professional services required under this Contract. It is hereby agreed and understood that the insurance required by the City is primary coverage and that any insurance or self-insurance maintained by the City, its officers, council members, agents, employees, or authorized volunteers will not contribute to a loss. All insurance shall be in full force prior to commencing work and remain in force until the entire job is completed and the length of time that is specified, if any, in the agreement or listed below whichever is longer. 1. PROFESSIONAL LIABILITY A. Limits (1) $1,000,000 each claim (2) $1,000,000 annual aggregate B. Must continue coverage for 2 years after final acceptance for service/job 2. GENERAL LIABILITY COVERAGE A. Commercial General Liability (1) $1,000,000 each occurrence limit (2) $1,000,000 personal liability and advertising injury (3) $2,000,000 general aggregate (4) $2,000,000 products - completed operations aggregate B. Claims made form of coverage is not acceptable. C. Insurance must include: (1) Premises and Operations Liability (2) Contractual Liability (3) Personal Injury (4) Explosion, collapse and underground coverage (5) Products/Completed Operations must be carried for 2 years after acceptance of completed work. (6) The general aggregate must apply separately to this project/location 3. BUSINESS AUTOMOBILE COVERAGE A. $1,000,000 combined single limit for Bodily Injury and Property Damage each accident B. Must cover liability for Symbol #1 - "Any Auto" - including Owned, Non-Owned and Hired Automobile Liability. 4. WORKERS COMPENSATION AND EMPLOYERS LIABILITY A. Must carry coverage for Statutory Workers Compensation and an Employers Liability limit of: (1) $100,000 Each Accident (2) $500,000 Disease Policy Limit (3) $100,000 Disease - Each Employee Docusign Envelope ID: B50EA019-5899-4FC8-92BB-F3C877E4E869 Engineering Services for Blatnik Bridge Sanitary Sewer Relocation 20 5. UMBRELLA LIABILITY - Provide coverage at least as broad as the underlying Commercial General Liability, Automobile Liability and Employers Liability, with a minimum limit of $2,000,000 each occurrence and $2,000,000 aggregate, and a maximum self-insured retention of $10,000. 6. ADDITIONAL INSURANCE PROVISIONS A. Primary and Non-contributory requirement - all insurance must be primary and non- contributory to any insurance or self-insurance carried by City B. Acceptability of Insurers - Insurance is to be placed with insurers who have an A.M. Best rating of no less than A- and a Financial Size Category of no less than Class VII, and who are authorized as an admitted insurance company in the state of Wisconsin. C. Additional Insured Requirements - The following must be named as additional insureds on the General Liability and Business Automobile liability coverage arising out of project work - City, and its officers, council members, agents, employees and authorized volunteers. On the Commercial General Liability Policy, the additional insured coverage must be ISO form CG 20 10 07 04 and also include Products - Completed Operations additional insured coverage per ISO form CG 20 37 07 04 or their equivalents for a minimum of 2 years after acceptance of work. This does not apply to Workers Compensation Policies. D. Deductibles and Self-Insured Retentions - Any deductible or self-insured retention must be declared to and approved by the City. E. Evidences of Insurance - Prior to execution of the agreement, the Consultant shall file with the City a certificate of insurance (Accord Form 25-S or equivalent) signed by the insurer's representative evidencing the coverage required by this agreement. In addition form CG 20 10 07 04 for ongoing work exposure and form CG 20 37 07 04 for products -completed operations exposure must also be provided or its equivalent. Agreement General Terms and Conditions 1. No Relationship. Consultant understands and agrees that the relationship of Consultant and the City arising out of this agreement is that of a contracted service provider, not an employee or contracted employee of the City or any other entity within the municipality, and therefore, is not entitled to any benefits provided to employees of the City. 2. Taxes. Consultant will act as an independent contractor and will be responsible for all federal, state and local taxes arising in accordance with this contract, as well as any other taxes, fees or licensing expenses pertaining to these services. 3. Confidentiality. Consultant shall diligently protect the confidentiality of any information, documentation or communication received from the City that contains personal, financial or other information of a confidential nature, and shall not disclose said information to any other persons, organizations or entities without the expressed written approval of the City, except that Consultant may disclose Docusign Envelope ID: B50EA019-5899-4FC8-92BB-F3C877E4E869 Engineering Services for Blatnik Bridge Sanitary Sewer Relocation 21 confidential information that is reasonably necessary to defend itself in the event of a dispute. Nothing herein shall be construed to conflict with the obligations under Wisconsin Public Records Law, Wis. Stat. §19.31, et. Seq. 4. Qualifications. By accepting this agreement, Consultant represents that they possess the necessary skills and qualifications to perform work under this agreement and will comply with all applicable local, state, and federal licensure requirements and will provide proof upon request. 5. Legal Relations. Recommendations, policies, procedures and other communications provided by the Consultant under this agreement will comply with all applicable laws, ordinances, rules and regulations promulgated and enforced by the City and any other proper authority having jurisdiction over the conduct of the operations of the City. The Consultant shall comply with and observe federal, state and local laws that may be applicable to the project. In carrying out provisions of this Agreement or exercising power or authority granted to the Consultant thereby, there shall be no personal liability to the City, it being understood that in such matters the City acts as representatives of the State. The Consultant is not an agent of the State. 6. Assignment of Agreement. The Consultant shall not subcontract, assign or transfer any part of this work to any other parties without the express written agreement of the City. 7. Claims. Claims, disputes and other matters in question arising from the performance of this Agreement shall be brought to the Director of Public Works prior to mediation, which is a condition precedent for litigation for all disputes aside from outstanding invoices. Consultant and City will in good faith efforts attempt to resolve disputes through a mutually agreed upon acceptable alternative. 8. Ownership of Documents. All drawings, specifications, renderings, models, approved copies, manuals and other such documents prepared by the Consultant or any party pursuant to this Agreement shall become the property of the City on completion and acceptance of any of the Consultant’s work, or upon termination of the Agreement, and shall be delivered to the City upon request. Project Materials prepared by Consultant pursuant to this Agreement are not intended or represented to be suitable for reuse by the City or others on extensions of the Project or on any other Project. Any reuse of the Project Materials without written consent or adaptation by Consultant for the specific purpose intended will be at the City’s sole risk and without liability or legal exposure to Consultant; and the City shall release Consultant from all claims arising from such use. 9. Indemnifications. The Consultant hereby agrees to indemnify, and hold harmless (but not defend) the City, its elected and appointed officials, officers, employees, representatives and volunteers, and each of them, from and against suits, actions, legal or administrative proceedings, claims, demands, damages, liabilities, interest, attorneys' fees, costs, and expenses to the extent caused by a negligent act, error or omission, of Consultant. The obligation to indemnify, and hold harmless the City, its elected and Docusign Envelope ID: B50EA019-5899-4FC8-92BB-F3C877E4E869 Engineering Services for Blatnik Bridge Sanitary Sewer Relocation 22 appointed officials, officers, employees, agents, representatives and volunteers, and each of them, shall be applicable unless liability results from the sole negligence of the City, its elected and appointed officials, officers, employees, agents, representatives and volunteers. In the event that Consultant employs other persons, firms, corporations or entities (sub - contractor) or volunteers as part of the work covered by this Agreement, it shall be Consultant’s responsibility to require and confirm that each sub -contractor enters into an Indemnity Agreement in favor of the City, its elected and appointed officials, officers, employees, agents, representatives and volunteers, which is identical to this Indemnity Agreement. Neither Party shall be liable to the other for consequential damages, including without limitation lost rentals; increased rental expenses; loss of use; loss of income; lost profit, financing, business, or reputation; and loss of management or employee productivity, incurred by one another or their subsidiaries or successors, regardless of whether such damages are foreseeable and are caused by breach of contract, willful misconduct, negligent act or omission, or other wrongful act of either of them. This indemnity provision shall survive the termination or expiration of this Agreement. 10. Final Payment. Prior to final payment, the Public Works Department shall review project documents, recommendations, tasks and procedures, etc., and all other recommendations submitted by Consultant to determine the satisfaction thereof; it will be at the Public Works Department’s sole discretion when the final payment is made. Final payment will be made to Consultant within thirty (30) days of the City’s acceptance of services as complete. 11. Deficiencies. Consultant shall not be entitled to payment for work found deficient or failing to conform to the requirements set forth in this agreement, and is not entitled to further payments until corrected to the satisfaction of the Director of Public Works. The City will inform the Consultant of any deficiencies and/or items that do not conform to this agreement within thirty (30) days of receipt. 12. Termination. This Agreement may be terminated by either party without cause upon thirty (30) days written notice to the other. In the event of termination, Consultant shall be paid for services performed to termination date. The results of the work by Consultant shall immediately be turned over to the City of Superior, and is a condition of final payment. 13. Warranty of Documents. The City, its representatives, employees, and agents make no representations of the accuracy of documents, drawings, procedures, etc., provided to Consultant under this Agreement. All materials provided represent the City’s best understanding at the time of delivery. 14. Entire Agreement. This Agreement contains the entire understanding of the parties with respect to the maters contained herein, and supersedes all other written and oral agreements between the parties with respect to such matters. Docusign Envelope ID: B50EA019-5899-4FC8-92BB-F3C877E4E869 Engineering Services for Blatnik Bridge Sanitary Sewer Relocation 23 15. Modification. This Agreement is binding only when signed by both parties. Any modifications or amendments must be in writing and signed by both parties. 16. Force Majeure. Each party shall be excused from any breach of this Agreement which is caused by war, strike, act of Nature or other similar circumstances normally deemed outside the control of well-managed businesses. 17. Governing Law. The Agreement will be interpreted, and the rights and liabilities of the Parties determined, in accordance with the laws of the State of Wisconsin. 18. Headings and Captions. Headings and Captions appear solely for convenience of reference. Such headings and captions are not part of this agreement and shall not be used to construe it. 19. Validity. If any provision or provisions of this Agreement shall be held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. 20. Integrated Agreement. This Agreement contains the entire agreement and understanding among the Parties regarding the matters set forth herein and supersedes all previous negotiations, discussions, and understandings regarding such matters. The Parties acknowledge and represent that they have not relied on any promise, inducement, representation, or other statement made in connection with this Agreement that is not expressly contained herein. The terms of this Agreement are contractual and not a mere recital. 21. Safety And Security. The Consultant shall at all times perform in a safe and workmanlike manner to avoid injury or damage to any person or property. The Consultant shall comply with applicable requirements and specifications relating to the safety, health and sanitation measures applicable to the project. The Consultant shall exercise the applicable necessary precautions for the safety of its employees, and be in compliance with applicable federal, state and local laws, statutes, ordinances, rules and regulations. Including, but not limited to, the Wisconsin Labor Code, The U.S. Department of Transportation Omnibus Transportation Employee Testing Act, and OSHA standards. The Consultant shall provide its employees all necessary safeguards, devices and protective equipment, including but not limited to adequate life protection and lifesaving equipment, and shall ensure the proper inspection and maintenance of safety measures are current and in compliance. The City may halt progress on any project where appropriate safety measures and equipment are not being used or any safety regulations are not being followed. Services will not be permitted to resume until required safety provisions have been made and delays as a result of this provision will not be considered a basis for an increase in the Agreement price or an extension of the completion deadline. Docusign Envelope ID: B50EA019-5899-4FC8-92BB-F3C877E4E869 Engineering Services for Blatnik Bridge Sanitary Sewer Relocation 24 22. Standard of Care. Consultant represents that it will perform the Services in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances at the same time and in the same locality. To the extent Consultant’s services do not meet this standard of care; Consultant shall re-perform its work at no cost to the City. 23. Appropriation. State and/or Federal funds may be used to fund all or part of this Agreement. Allowances detailed in the Project scope shall be awarded at the City’s discretion, and is subject to available funding, project progress and other terms and conditions as identified by the City. The City will not be held liable for any damages incurred due to changes in State or Federal funding, including (but not limited to) a reduction, delay, or cancellation of the project. 24. Non-Discrimination. Upon execution of this Agreement, Consultant agrees as follows: Consultant and all Subcontractors do not discriminate against any employee, applicant for employment, independent contractor, or any other persons because of race, color, religion, sex, sexual orientation, gender identity, or national origin. 25. Authority. The Consultant represents that it has the authority to enter into this Agreement. If the Consultant is not an individual, the person(s) signing on behalf of the Consultant represents and warrants that they have been duly authorized to bind the Consultant and sign this Agreement on the Consultant’s behalf. Docusign Envelope ID: B50EA019-5899-4FC8-92BB-F3C877E4E869 Engineering Services for Blatnik Bridge Sanitary Sewer Relocation 25 The parties, intending to be legally bound, have executed this agreement on the day and year set forth above. Signatures Company: Short Elliott Hendrickson Inc. Address: 418 West Superior Street, Suite 200, Duluth, MN 55802-1512 Phone: 218-279-3000 _____________________________ Matt Bolf, Principal ATTEST: CITY OF SUPERIOR, WISCONSIN ___________________________________ Jim Paine, Mayor Heidi Blunt, City Clerk ___________________________________ Nicholas Rhinehart, Finance Director Frog Prell, City Attorney Provision has been made to pay the liability that will accrue under this contract. *Approved by Superior Common Council on 2/21/2025 Docusign Envelope ID: B50EA019-5899-4FC8-92BB-F3C877E4E869 Engineers | Architects | Planners | Scientist s Short Elliott Hendrickson Inc., 418 West Superior Street, Suite 200, Duluth, MN 558 01-0229 218.279.3000 | 888.722.0547 | 888.908.8166 fax | sehinc.com SEH is 100% employee-owned | Affirmative Action–E qual Opportunity Employer January 2, 2024 RE: City of Superior Blatnik Bridge Sanitary Relocations Engineering Fee Summary SEH No. SUPER P-178920 14.00 Revision 1 Mr. Steve Roberts Director ESDPW City of Superior 51 E 1st Street Superior, WI 54880 Dear Mr. Roberts: We have prepared a scope and fee associated with th e above referenced project for your review. Given the significant unknown factors in the project, particularly the scope of construction work determined through the alternatives analysis, we have outlined the fee for an initial phase of services that the City would contract with SEH. It should be noted that future phase services (such as formal design) will be required. At this time, it is not yet clear if those services would be performed by SEH or through the DOT’s selected Design/Build Contractor. City staff understands that the DOT will fund cost eligible portions of the project (including the preliminary engineering services described in this document) in alignment with state statute and DOT standard practices. The overall project budget will be refined during the initial phase of work. Phase 1: Project Initiation and Alternative Selection This phase will focus on developing a mutual unders tanding among project stakeholders, including City staff and DOT partners. A key objective at this stage is to evaluate project alternatives that are acc eptable to all stakeholders. To achieve this, a thorough understanding of the existing system and the potential impacts of various solutions is essential. Part of this process involves developing a sewer model to c reate a comprehensive understanding of how changes in one part of the project may affect other areas of the system. A breakdown summary of services for this phase of w ork is listed below. Further details are included as Attachment 1 which includes further task/hours breakdown for this phase of work. EXHIBIT A Docusign Envelope ID: B50EA019-5899-4FC8-92BB-F3C877E4E869 Steve Roberts January 2, 2024 Page 2 Task (SEH Services) Fee Project Management & Progress Meetings $19,500 Design Review Workshops (2) $5,200 Meetings with DOT (3) $4,800 Data Review & Project Setup $14,500 Model Setup & Initial Calibration $21,000 Model Development through Alternatives Analysis $22 ,200 Alternatives Analysis: Identify Alternatives $11,90 0 Alternatives Analysis: Plan & Profile, Conflict Resolution $31,300 Alternatives Analysis: Hydraulic Impacts $10,800 Alternatives Analysis: Temporary Conveyance $4,600 Alternatives Analysis: Cost Estimating $14,700 Alternatives Analysis: Develop Report $15,100 Total Phase 1 Fee: $175,600 Assumptions: The scope and fee provided for the itemized scope of work includes the following assumptions: • DOT will provide adequate survey, right-of-way, an d environmental data, and Civil3D design required to complete the work. No additional soil borings are currently included to supplement information provided by DOT. • The City will provide adequate sewer televising da ta to complete the analysis and design. • Alternatives analysis shall include up to four alt ernatives. Up to two alternative development workshops are included as part of this process. • Current DOT design shall be the basis for alternat ive evaluation. • One public works committee presentation is include d. No council presentations are included at this time. • Biweekly meetings with City staff are included in the presented scope and fee. These may be a mixture of in person or virtual meetings depending on the project need. • Up to three meetings with DOT are included during this phase of work. • No public engagement is included at this stage. We are available to support this process in future stages of the project, if requested. • Agreement is reached between the City and DOT on a n acceptable alternative by May 2024. Please feel free to contact me with any questions. Sincerely, SHORT ELLIOTT HENDRICKSON INC. Dan Hinzmann, PE Project Manager (Lic. WI, MN) Attachments: Attachment 1: Task & Hours Breakdown for Phase 1 drh/mh x:\pt\s\super\pursuits\p178920_blatnik bridge sanitary sewer relocation_cv_10.24\project scoping\fee proposal\blatnik sewer relocations - fee letter.docx Docusign Envelope ID: B50EA019-5899-4FC8-92BB-F3C877E4E869 Total Hours 1.1 4 3 6 6 8 8 60 95 $19,500.00 1.2 13 13 26 $5,200.00 1.3 8 8 6 22 $4,800.00 5 48 25 17 95 $14,500.00 January 2, 2024 Project tracking (schedule, budget, QA) Review DOT's C3D files, amend sewer template info Review as-built drawings Subtotal Hours Task #2 - Alternatives Analysis & Modeling Data Collection & Design Setup (Rev 1) Blatnik Bridge Sanitary Relocations - Initial Authorization City of Superior SUPER P-178920 DOT Meeting #1 DOT Meeting #2 DOT Meeting #3 Project Management and Progress Meetings Initial Project Setup (filing, accounting, etc.) Develop Quality Control Plan Monthly invoice update letters, invoice management Task #1 - Meetings & Stakeholder Coordination Design Review workshops with City #2 Subtotal Hours Subtotal Fees Design Review Workshops (Agenda, Materials, Minutes) Subtotal Fees DOT Meetings (Notice, Agenda, Materials, Minutes) Subtotal Hours Subtotal Fees Review televising data Collect Data from Client (CAD, GIS, Photos, Reports, etc) Subtotal Hours Subtotal Fees Kickoff meeting with Client Kickoff meeting with SEH Staff, review quality plan Biweekly Progress Meetings with City (12) Design Review workshops with City #1 Docusign Envelope ID: B50EA019-5899-4FC8-92BB-F3C877E4E869 Total Hours January 2, 2024 (Rev 1) Blatnik Bridge Sanitary Relocations - Initial Authorization City of Superior SUPER P-178920 2.2 48 30 10 30 14 82 8 21 23 266 $43,200.00 2.3 6 20 36 174 50 28 24 24 64 88 12 526 $88,400.00 1,030 $175,600 Establish criteria Identify potential alternatives (4) Regulatory coordination (railroad, DNR) Establish connection strategy for customers to remain Prepare P&P describing considered alternatives Evaluate key pipe crossings for conflicts Evaluate downstream impacts Project Hours Summary Project Fee Summary Alternatives QC Maintain Model Log Project Summary Develop Memo Describing Preferred Alternative Alternatives Analysis Model QC Incorporoate LS4 characteristics Initial Model Calibration Review existing pipe and lift station flows Input 4 proposed alternatives for modeling and run each alternative Modeling Initial Model Construction (Import GIS data, high level review) Review flow data and develop model inputs Cost estimating (5 alternatives) Evaluate hydraulic and storage impacts Develop temporary conveyance strategy Subtotal Hours Subtotal Fees Subtotal Hours Subtotal Fees Docusign Envelope ID: B50EA019-5899-4FC8-92BB-F3C877E4E869 1 | P a g e Committee Agenda Date: October 1, 2026 Council Agenda Date: October 6, 2026 MEMORANDUM Date: September 16, 2026 To: Mayor Jim Paine and Members of the Public Works Committee and Superior Common Council From: Chris Carlson, Public Works Director RE: Amendments to No Parking – Automated Garbage Removal Ordinance Recommendation I am recommending that the City Council approve amendments to the no parking restrictions for garbage collection on Baxter Avenue, Hammond Avenue, John Avenue, and Oakes Avenue, as outlined below. Background Public Works reviewed the existing no parking restrictions for garbage collection throughout the City to ensure the restrictions continue to facilitate garbage truck movement and access. The ordinances governing these restrictions have not been updated in several years and need to be revised to reflect current garbage collection days and operational needs. The following changes are recommended: • Baxter Avenue: Change from Fridays to Wednesdays for a distance of 40 feet south of N. 17th Street, odd side. • Hammond Avenue: Change from Thursdays to Wednesdays and extend the restriction to 150 feet north of N. 21st Street to the alley, odd side. • John Avenue: Change from Thursdays to Wednesdays for a distance of 50 feet south of N. 18th Street, odd side. The sign has already been changed; the ordinance needs to be updated. • N. 11th Street: No change is needed. The existing restriction fronting 1609 N. 11th Street will remain Mondays only. • Oakes Avenue: Change from Wednesdays to Tuesdays for a distance of 40 feet south of N. 20th Street, odd side. The sign has already been changed; the ordinance needs to be updated. • Oakes Avenue: Remove the existing 20-foot restriction located between 70 and 90 feet south of N. 21st Street, odd side, as the restriction is no longer needed and there is currently no sign at this location. Public Works Department 1316 North 14th Street, 2nd Floor Superior, WI 54880 Web site: www.superiorwi.gov Phone: (715) 395-7334 Fax: (715) 395-7346 TTY: (715) 395-7521 2 | P a g e Recommendation I am recommending that the City Council approve amendments to Chapter 112, Schedule E, Section 112-52(6), No Parking – Automated Garbage Removal Ordinance, to update the designated no parking restrictions for garbage collection and facilitate garbage truck movement. Approved: _____________________________ ____________________ Jim Paine, Mayor Date Denied: ________________________________ ____________________ Jim Paine, Mayor Date Created: 2026-05-07 10:59:49 [EST] (Supp. No. 38) Page 1 of 1 SECTION 3. NO PARKING - AUTOMATED GARBAGE REMOVAL. (Sec. 112-52(6)) Parking is prohibited in those spaces fronting those streets, highways or portions thereof on the days listed in "Schedule E - No Parking in Designated Spaces, Section 3, No Parking - Automated Garbage Removal," which is made part of this section by reference. Baxter Avenue for a distance of 40 feet south of North 17th Street, odd side, Fridays Wednesdays only. Hammond Avenue for a distance of 60 150 feet north of North 21st Street to the alley, odd side, Thursdays Wednesdays only. John Avenue for a distance of 50 feet south of North 18th Street, odd side, Thursdays Wednesdays only. North 11th Street fronting 1609 North 11th Street, Mondays only. Oakes Avenue for a distance of 40 feet south of North 20th Street, odd side, Wednesdays Tuesdays only. Oakes Avenue for a distance of 20 feet, located between 70 and 90 feet south of North 21st Street, odd side, Mondays only. 1 | P a g e Committee Agenda Date: October 1, 2026 Council Agenda Date: October 6, 2026 MEMORANDUM Date: September 24, 2026 To: Mayor Jim Paine and Members of the Public Works Committee and Superior Common Council From: Chris Carlson, Public Works Director RE: Amendment to Ordinance O26-4427 – Recyclable Waste Materials Recommendation I am recommending that the City Council approve an amendment to Ordinance O26-4427, Chapter 58, Article IV, Recyclable Waste Materials, to revise the language in Sec. 58-110(a)(1), Responsibilities of Owners or Designated Agents of Non-Residential Facilities and Properties, as requested following review by the Wisconsin Department of Natural Resources (WDNR). Background Ordinance O26-4427, Chapter 58, Article IV, Recyclable Waste Materials, was approved by the City Council on June 16, 2026. Following approval, the Wisconsin Department of Natural Resources reviewed the ordinance and identified a change needed to the language in Sec. 58-110(a)(1), Responsibilities of Owners or Designated Agents of Non-Residential Facilities and Properties. The section should be amended to read as follows: “Provide adequate, separate containers for the recycling program established under this section. The total volume of recycling containers shall be sufficient to avoid overflow during the time period between collection of materials and delivery to a recycling facility.” This amendment will address the language identified during the WDNR review and ensure the ordinance reflects the requirements of the recycling program. Public Works Department 1316 North 14th Street, 2nd Floor Superior, WI 54880 Web site: www.superiorwi.gov Phone: (715) 395-7334 Fax: (715) 395-7346 TTY: (715) 395-7521 2 | P a g e Recommendation I recommend that the City Council approve the amendment to Ordinance O26-4427, Chapter 58, Article IV, Recyclable Waste Materials, to revise Sec. 58-110(a)(1), Responsibilities of Owners or Designated Agents of Non-Residential Facilities and Properties, to incorporate the language requested by the Wisconsin Department of Natural Resources. Approved: _____________________________ ____________________ Jim Paine, Mayor Date Denied: ________________________________ ____________________ Jim Paine, Mayor Date O26-4427 Foam Polystyrene 1 ORDINANCE # O26-4427 AN ORDINANCE INTRODUCED BY THE PUBLIC WORKS COMMITTEE AMENDING CITY CODE, CHAPTER 58 – GARBAGE AND TRASH, ARTICLE IV. – RECYCLABLE WASTE MATERIALS TO ALIGN WITH STATE STATUTES §287.05 TO 287.11 AND ADD REFERENCE TO FOAM POLYSTYRENE PACKAGING AS NONRECYCLABLE The Common Council of the City of Superior, Wisconsin, does ordain as follows: SECTION 1: City Code Chapter 58 – Garbage and Trash, Article IV. – Recyclable Waste Materials, is hereby amended as follows: ARTICLE IV. RECYCLABLE WASTE MATERIALS Sec. 58-100. Statutory authority. The provisions of Wis. Stats. § 287 are adopted by reference in this section as if fully set forth and any violation of such statute shall constitute a violation of this section. Sec. 58-101. Abrogation and greater restrictions. It is not intended by this article to repeal, abrogate, annul, impair or interfere with any existing rules, regulations, ordinances or permits previously adopted or issued pursuant to law. However, whenever this article imposes greater restrictions, the provisions of this article shall apply. Sec. 58-102. Interpretation. In their interpretation and application, the provisions of this article shall be held to be minimum requirements and shall not be deemed a limitation or repeal of any other power granted by the statutes. Where any terms or requirements of this article may be inconsistent or conflicting, the more restrictive requirements or interpretation shall apply. Where a provision of this article is required by statutes or by a standard in Wis. Admin. Code NR ch. 544, and where the ordinance provision is unclear, the provision shall be interpreted in light of the statutes and [NR] ch. 544 standards in effect on the date of the adoption of the ordinance from which this article is derived O26-4427 Foam Polystyrene 2 or in effect on the date of the most recent text amendment to this article. Sec. 58-103. Applicability. The requirements of this article apply to all persons within the jurisdiction of the city. Sec. 58-104. Administration. The provisions of this article shall be administered by the common council and public works department. Sec. 58-105. Mandatory recycling for residential and nonresidential facilities in the city. The purpose of this article is to stress source reduction, recycling and composting in a cost effective and efficient manner as the highest priorities in the development of an effective recycling program as provided in Wis. Stats. § 287.05 and Wis. Admin. Code NR ch. 544. Sec. 58-106. Separation of recyclables. (a) Occupants of a single-family and two-to-four unit residences, multiple-family dwellings and nonresidential facilities and properties in the city shall separate the following materials from post-consumer waste: (1) Curbside or drop-off center recyclables: a. Aluminum containers; b. Bi-metal and steel containers; c. Glass bottles and jars (no broken ones glass); d. Plastic containers made of polyethylene terephthalate (PETE) labeled with a "1" surrounded by a triangle of arrows; e. Plastic containers made of high-density polyethylene (HDPE) labeled with a "2" surrounded by a triangle of arrows (no automotive ones); f. Plastic containers made of polypropylene (PP) labeled with a “5” surrounded by a triangle of arrows; f g. Envelopes, junk mail, office and computer paper; O26-4427 Foam Polystyrene 3 g h. Magazines and phone books; h i. Boxboard or paperboard (cereal or soda type); i j. Newspapers, including inserts; j k. Paper milk and juice cartons (remove straws); and k l. Corrugated cardboard (no greasy pizza boxes). (2) Other recyclables: a. Lead-acid batteries; b. Rechargeable or mercury-containing batteries; c. Major appliances; d. Waste oil; e. Yard waste; f. Fluorescent bulbs; and g. Waste tires. (3) Not accepted in recycling and shall be placed in the garbage: a. Plastic containers made of polyvinyl chloride (PVC) labeled with a "3" surrounded by a triangle of arrows; b. Plastic containers made of Low-Density Polyethylene (LDPE) labeled with a "4" surrounded by a triangle of arrows; c. Plastic containers made of Polystyrene (PS) labeled with a "6" surrounded by a triangle of arrows; d. Foam polystyrene packaging, also known as Styrofoam. (b) Separation requirements exempted. The separation requirements of subsection (a) of this section do not apply to the following: (1) Occupants of a single-family and two-to-four unit residences, multiple-family dwellings and nonresidential facilities and properties who send their post- consumer waste to a processing facility licensed by the state department of natural resources that recovers the materials specified in subsection (a) of this section from solid waste in as pure a form as is technically feasible. (2) Solid waste which is burned as a supplement fuel at a facility if less than 30% of the heat input to the facility is derived from the solid waste burned as supplement fuel. O26-4427 Foam Polystyrene 4 (3) A recyclable material specified in subsection (a) of this section for which a variance has been granted to the city by the department of natural resources under Wis. Stats. § 287.11(2m) or Wis. Admin Code § NR 544.14. Sec. 58-107. Management of recyclable materials collected curbside. (a) Except as otherwise directed by the common council and department of public works, occupants of a single-family and two-to-four unit residences shall do the following for the proper preparation and collection of the separated materials specified in subsection (a)(1) of this section: (1) All containers (aluminum, bi-metal, steel, glass, milk, juice, and plastic) shall be rinsed. Remove labels from aluminum, tin, and bimetal food or beverage containers. (2) Paper products (envelopes, magazines, junk mail, boxboard, newspaper etc.) can be placed in paper bags (no plastic bags). (3) Aerosol cans shall be completely empty with caps and tips removed. (4) Corrugated cardboard shall be free of all food contaminants, flattened and placed either in your recycling bin or cart. If necessary cut cardboard into three-foot by three-foot sections and placed alongside your bin or cart. Do not tie together with string. (b) All of the separated materials specified in subsection (a)(1) of this section must be clean, dry, and can be co-mingled in the recycling bin or cart provided by the city or recycling contractor. Sec. 58-108. Management of recyclable materials not collected curbside. (a) Occupants of a single-family and two-to-four unit residences, multiple-family dwellings and nonresidential facilities and properties shall manage lead-acid batteries, major appliances, waste oil, yard waste, and fluorescent bulbs as follows: (1) Lead-acid batteries shall be taken to an area retail business that sells vehicle batteries or to a city designated collection area for such batteries. (2) Rechargeable or mercury-containing batteries shall be taken to an area retail O26-4427 Foam Polystyrene 5 business that sells batteries or to a city designated collection area for such batteries. (3) Major appliances shall be taken to a private appliance recycler, participate in the county/city annual heavy metals/tire recycling cleanup days or contract with a private hauler to pick up the appliance. (4) Waste oil shall be brought to a designated public and/or private waste oil collection site. Contact the recycling department for a list of sites. (5) Yard waste shall be managed on-site or brought to the municipal composting facility. During spring and fall cleanup, brush six inches in diameter or less shall be neatly bundled, while leaves should be placed in biodegradable (paper or plastic) bags and then placed next to residential garbage cans. Yard waste shall not be placed in garbage cans or burned. (6) Waste tires shall be brought to an area business retailer who sells tires or to the municipal landfill (tire recycling storage facility) or during the annual county/city heavy metal/tire recycling clean-up days. Sec. 58-109. Responsibilities of owners of multiple-family dwellings. (a) Owners or designated agents of multiple-family dwellings in the city shall do all of the following unless post-consumer waste generated in those properties is treated at a processing facility that recovers for recycling the materials specified in subsection (a) of this section from that solid waste in as pure a form as is technically feasible: (1) Provide adequate, separate containers for the recycling program established in compliance with this article. a. The minimum total volume of recycling container space is equal to 20 gallons per week per dwelling unit. b. The ratio of trash container volume to recycling container volume is at most 2:1. c. An alternative method that does not result in the overflow of a recycling container during the time period between collection of materials and delivery to a recycling facility. (2) Notify tenants in writing at the time of renting or leasing the dwelling and at least O26-4427 Foam Polystyrene 6 semi-annually thereafter about the program in this article. (3) Provide for the collection of recyclable materials separated from the solid waste by the tenants and delivery of the recyclable materials to a recycling facility or collection of the material by a licensed hauler. (4) Notify tenants of reasons to reduce and recycle post-consumer waste, which materials are collected, how to properly prepare recyclable materials in order to meet the processing requirements, collection methods or sites, locations and hours of operation, and a contact person or company, including a name, address and phone number. (b) The requirements specified in (a) do not apply to the owners or designated agents of multiple-family dwellings if the postconsumer waste generated within the dwelling is treated at a processing facility licensed by the Department of Natural Resources that recovers for recycling the materials specified in Sec. 58-106 1(a-l), 2(g), and 3(a-d) from solid waste in as pure a form as is technically feasible. Sec. 58-110. Responsibilities of owners of nonresidential facilities and properties. (a) Owners or designated agents of nonresidential facilities and properties in the city shall do all of the following unless post-consumer waste generated in those facilities and properties is treated at a processing facility that recovers for recycling the materials specified in subsection (a) of this section from that solid waste in as pure a form as is technically feasible: (1) Provide adequate, separate containers for the recycling program established in compliance with this article. Provide adequate, separate containers for the recycling program established under this section. The total volume of recycling containers shall be sufficient to avoid overflow during the time period between collection of materials and delivery to a recycling facility. (2) Notify in writing, at least semi-annually, all users, tenants and occupants of the properties about the program in this article. (3) Provide for the collection of recyclable materials separated from the solid waste by the tenants and delivery of the recyclable materials to a recycling facility or collection of the material by a licensed hauler. O26-4427 Foam Polystyrene 7 (4) Notify users, tenants and occupants of reasons to reduce and recycle post- consumer waste, which materials are collected, how to properly prepare recyclable materials in order to meet the processing requirements, collection methods or sites, locations and hours of operation, and a contact person or company, including a name, address and phone number. (b) The requirements specified in a) do not apply to the owners or designated agents of non-residential facilities and properties if the postconsumer waste generated within the facility or property is treated at a processing facility licensed by the Department of Natural Resources that recovers for recycling the materials specified in Sec. 58- 106 1(a-l), 2(g), and 3(a-d) from solid waste in as pure a form as is technically feasible. Sec. 58-111. Application to nonresidents. No municipality, private hauler or other user of the municipal landfill may dispose of waste at the municipal landfill or anywhere else within the city unless the recyclable waste materials have been separated from such waste and accepted by a designated recycling center within the city or some other legal recycling center outside of the city. Sec. 58-112. Proper disposal of garbage and recyclables. (a) Antiscavenging or unlawful removal of recyclables. It shall be unlawful for any person, unless under contract with or licensed by the municipality, to collect or remove any recyclable material that has been deposited or placed streetside or in a container adjacent to a home or nonresidential building for the purposes of collection for recycling. (b) No dumping. It shall be unlawful for any person to dispose of or dump solid waste in any street, alley or other public place within the city, except in publicly provided receptacles, or on private property without the owner's consent. (c) No burning or burying. It shall be unlawful to burn or bury solid waste and recyclables by residential and nonresidential sectors and at construction sites. Open burning is prohibited except for clean, nontreated wood and paper products or as permitted by the state department of natural resources. O26-4427 Foam Polystyrene 8 (d) Prohibition of items banned at the municipal landfill. It shall be unlawful for any person to place for disposal any of the following waste designated for the municipal landfill: (1) Demolition and construction debris; (2) Hazardous and toxic wastes; (3) Chemicals; and (4) Noncontained medical waste. (e) Solid waste from outside the city. It shall be unlawful to bring solid waste for disposal from outside the corporate limits into the city unless authorized by agreement with the city. (f) Prohibition on disposal of recyclable materials separated for recycling. No person may dispose of in a solid waste disposal facility or burn in a solid waste treatment facility any of the materials specified in section 58-110 which have been separated for recycling, except waste tires may be burned with energy recovery in a solid waste treatment facility. Sec. 58-113. Reserved. Sec. 58-114. Bans. (a) 1991 bans. (1) The Wisconsin Act 335 establishes in Wis. Stats. § 287.07(1m) that after January 1, 1991, no person may dispose of lead acid batteries, major appliances or waste oil in a solid waste disposal facility. The term "major appliance" is defined by Wis. Stats. § 287.01(3) to mean a residential or commercial air conditioner, clothes dryer, clothes washer, dishwasher, freezer, microwave oven if the capacitor is not removed, oven, refrigerator or stove, furnace, boiler, dehumidifier, or water heater. (2) In addition after January 1, 1991, the Act prohibits any person from burning lead acid batteries or major appliances in a solid waste treatment facility and prohibits burning waste oil without energy recovery in a solid waste treatment facility. (b) 1993 bans. (1) The Wisconsin Act 335 prohibition in Wis. Stats. § 287.07(2) on the land disposal of yard waste on or after January 1, 1993, to also prohibit the burning of such O26-4427 Foam Polystyrene 9 waste without energy recovery. (2) The Act also makes a technical clarification in the definition of "yard waste" to include "yard debris and brush" in addition to garden debris and brush. (c) 1995 bans. (1) Wis. Stats. § 287.07(3 4) provides that after January 1, 1995, no person may landfill, burn with or without energy recovery or convert into fuel any of the following waste materials: a. Aluminum containers; b. Corrugated paper or other container board; c. Foam polystyrene packaging d. Glass containers; d. e. Magazines or other material printed on similar paper; e. f. Newspapers or other material printed on newsprint; f. g. Office paper; g. h. Plastic containers; h. i. Steel containers; or i. j. Containers A container for carbonated or malt beverages that are is primarily made from of a combination of steel and aluminum. (2) In addition, the act prohibits after January 1, 1995, the landfilling or burning without energy recovery of waste tires. (3) Plastic containers are those containers required to be labeled under Wis. Stats. § 100.33, the plastic container labeling law. Sec. 58-115. Enforcement. Enforcement of this article shall be through the director of public works or his or her designee for violations occurring within corporate limits. Sec. 58-116. Penalties. For each of the following described violations of this article, the following penalties together with the costs of prosecution may be assessed by the city attorney. Each day that a violation of O26-4427 Foam Polystyrene 10 this article continues shall constitute a separate violation. Increased penalties will not be assessed until 01-01-2010. (1) Any person who violates Wis. Stats. § 287.07(1m) on disposal of batteries, major appliances and waste oil: $100.00 for the first violation, up to $200.00 for the second violation and not more than $2,000.00 for a third or subsequent violation. (2) Any person who violates Wis. Stats. § 287.07(2) or Wis. Stats. § 287.08, on disposal of yard waste and use of yard waste bags: $100.00 for the first violation, up to $200.00 for the second violation and not more than $2,000.00 for a third or subsequent violation. (3) Any person who violates Wis. Stats. § 287.07(3), (4), on disposal of specified materials: $100.00 for the first violation, up to $200.00 for the second violation and not more than $2,000.00 for a third or subsequent violation. (4) Failure or refusal to properly separate recyclable materials from the other solid waste: $100.00 to $1,000.00. (5) Failure or refusal to place solid waste in city-provided garbage cans for collection purposes: $100.00 to $1,000.00. (6) Failure or refusal of a solid waste collector or recycling hauler to comply with all terms and conditions of this article: $100.00 to $2,000.00. (7) All other violations including violation of Wis. Stats. ch. 287 not specified above: $100.00 to $1,000.00. Sec. 58-117. Citations. Citations may be issued by the director of public works or his or her designee to collect forfeitures for violations of this article. The issuance of a citation shall not preclude proceeding under any other ordinance or law relating to the same or any other matter. Proceeding under any other ordinance or law relating to the same or any other matter shall not preclude the issuance of a citation under this section. The city citation ordinance adopted under Wis. Stats. § 66.0113 shall be used as a means of enforcing against violations of this article. Sec. 58-118. Inspections. O26-4427 Foam Polystyrene 11 For the purposes of ascertaining compliance with this article any duly authorized agent of the city may inspect recyclable materials separated for recycling, post-consumer waste intended for disposal, recycling collection sites and facilities, collection vehicles, collection areas of multiple family dwellings and nonresidential facilities and properties, and any records relating to recycling activities, which shall be kept confidential when necessary to protect proprietary information. In the event of an unreasonable failure or refusal to so comply, the city attorney is authorized to request of the D.N.R. that it exercise its inspection authority under Wis. Stats. § 287.93. Sec. 58-119. Recycling fee. (a) Beginning November 1, 2014, all single-family residences and two-to-four unit dwellings shall be charged a $3.50 monthly recycling fee. (b) All billings shall be due and payable 30 days from the date of the end of the billing cycle. All billings in arrears shall bear interest at the rate of one percent per month. On October 15 of each year, the city treasurer shall cause a notice to be mailed or delivered to the owner or occupant of any premise as to which the user charges plus penalties and interest are in arrears. All balances in arrears on November 1 shall become a lien on the real estate and shall be inserted in the tax rolls for collection in accordance with the procedure set forth in Wis. Stats. § 66.0627. (c) The late/delinquent fee may be waived for military or other service personnel during deployment, training, or other activities and duties at the discretion of the finance director or designee. SECTION 2: All ordinances and parts of ordinance in conflict herewith are hereby repealed. SECTION 3: If any section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid or unconstitutional by reason of any decision of any court of competent jurisdiction, such decision shall not affect the validity of any other section, subsection, sentence, clause or phrase or portion thereof. SECTION 4: This ordinance shall take effect and be in force from and after its passage and publication, as provided by law. O26-4427 Foam Polystyrene 12 Passed and adopted this 16th day of June, 2026. Approved this 16th day of June, 2026. ______________________________________ Mayor Attest: ________________________________ City Clerk Memorandum DATE: September 24, 2026 TO: Members of the Public Works Committee FROM: Steve Roberts, Environmental Services Director RE: ESD Director’s Report for the October 2026 PWC Meeting 1) NACWA Peak Performance Award The wastewater treatment plant received a Peak Performance Gold Award from the National Association of Clean Water Agency for performance in 2025. This is the 5th consecutive year receiving a Peak Performance Award (4 Gold, 1 Silver). 2) Wastewater Treatment a) A total of 109.9 million gallons (MG) of treated effluent was discharged in July from the main Wastewater Treatment Plant (WWTP) and Combined Sewer Treatment Plants (CSTP), as follows: 109.9 MG @ WWTP 0.0 MG @ CSTP 2 (adjacent to WWTP) 0.0 MG @ CSTP 5 (South Superior) 0.0 MG @ CSTP 6 (Billings Park) b) A total of 84.1 million gallons (MG) of treated effluent was discharged in August from the main Wastewater Treatment Plant (WWTP) and Combined Sewer Treatment Plants (CSTP), as follows: 84.1 MG @ WWTP 0.0 MG @ CSTP 2 (adjacent to WWTP) 0.0 MG @ CSTP 5 (South Superior) 0.0 MG @ CSTP 6 (Billings Park) c) The east and west aeration basins were cleaned and inspected in August and September as part of a triennial cleaning and inspection rotation for the aeration basins, clarifiers, and anaerobic digesters. d) All effluent discharges complied with permit limits. 3) Collection System a) The sewer maintenance crew continues to perform routine sewer cleaning in addition to rehab work. b) The South Superior Storm Sewer project work near Weeks and Central broke ground on August 24th and is expected to be substantially complete in early October. The work under the same contract near Hughitt and N 57th St is expected to break ground on October 5th Environmental Services Division Public Works Department Phone: (715) 394-0392 Ext. 1034 Fax: (715) 394-0406 E-mail: robertss@superiorwi.gov Website: www.superiorwi.gov ES Director Steve Roberts 51 E 1st Street Superior, WI 54880 c) An unanticipated long lead time for some of the sewer pipe resulted in a delay to the Woodstock Sanitary Sewer project. Construction is anticipated to begin in early October. 4) WPDES Permit a) As part of the renewal process for the wastewater discharge permit, the DNR published the applicable 45-day public notice in the Superior Telegram on August 15th. The new permit is anticipated to become effective January 1, 2027 with a 5-year term. b) Documents may be viewed at: https://dnr.wi.gov/topic/wastewater/publicnotices.html with links in the “Superior Sewage Disposal System” row of the table. SR/sr C: ESD Managers, Chris Carlson