Public Works Committee Agenda - July 8, 2026

PUBLIC WORKS COMMITTEE – 7/08/26 Meeting Page 1 of 1 PUBLIC WORKS COMMITTEE Wednesday, July 8, 2026 – 5:00 p.m. Government Center, Room 204 Virtual Meeting Link Meeting ID: 283 789 294 331 548 Passcode: vx9YK6q9 Call in Option: +1 (872) 242-8028 Phone Conference ID: 315 752 723# MISSION STATEMENT:“To serve as an advisory to the Superior Common Council, Departments of the City of Superior and the citizens of the City of Superior in matters of public concern under Wisconsin State Statute 62.14 and City Code 2-311.” COMMITTEE MEMBERS: Nick Ledin, Garner Moffat, Tylor Elm, Joe Radtke (alt.) 1. ROLL CALL 2. APPROVAL OF MINUTES 2.1. Public Works Committee (Meeting held June 4, 2026) 3. OLD BUSINESS 3.1. Discussion and recommendation of a report submitted by Raftelis Financial Consultants evaluating the acquisition of utilities operated by Superior, Water, Light & Power. 3.1.1. Recommendation of referendum and public meeting schedules. 4. NEW BUSINESS 4.1. Recommendation to approve an Amendment to the city’s Electrical Services Contract with Benson Electric Company. 4.2. Recommendation to modify City of Superior Ordinance 34-73 to expand the City’s Delegated Authority for Commercial Plan Review. 4.3. Recommendation to award a contract with Redline Plan Review for performance of Commercial Plan Review. 4.4. Discussion on City of Superior Ordinance 114-62(e) Hauled Waste Charges. 5. RECURRING BUSINESS 5.1 ESD Director’s Update 5.2 Director’s Update 5.3 Future Agenda Items 5.4 Confirm the next meeting date as August 6, 2026, at 5:00 p.m. in Room 204 of the Government Center. 6 ADJOURNMENT Notice is hereby given that a majority of the members of the Common Council may be present at the meeting, and although this may constitute a quorum of the Common Council, the Council will not take any action at this meeting. ********************************************************************************************* Pursuant to the Americans with Disabilities Act of 1990, if you are in need of an accommodation to participate in the public meeting process, please call (715) 395-7200 by 4:30 p.m. on the day prior to the scheduled meeting date (OR dial 711 for Telecommun ications Relay Service). The City will attempt to accommodate any request depending on the amount of notice received. ********************************************************************************************* In compliance with Wisconsin Open Meetings Law, this agenda was posted on 7/02/2026 at the following locations: Superior Government Center, Superior Public Library, and online at https://www.superior.wi.us/agendacenter. It was also emailed the Superior Telegram. PUBLIC WORKS COMMITTEE – 6/04/2026 Meeting (Meets monthly on 1st Thursday at 5 p.m.) Page 1 of 5 *Attended virtually PUBLIC WORKS COMMITTEE MINUTES June 4, 2026 Regular Meeting The meeting was called to order by Councilor Ledin at 5:00 p.m. on June 4, 2026, in Government Center Room 204. COMMITTEE MEMBERS: Nick Ledin, Garner Moffat, Tylor Elm, Joe Radtke (alt.) 1. ROLL CALL Members Present: Nick Ledin, Garner Moffat, Tylor Elm, Joe Radtke City Staff Present: Chris Carlson, Kara Czapinski, Jim Paine, Steve Roberts, Dave Pollock, Jon Shamla Others Present: Shelley Nelson, Paul Eberth, Dean Will, Bob Steede, Dan Hinzmann 2. APPROVAL OF MINUTES 2.1. Public Works Committee (Meeting held May 7, 2026) MOTION by Elm, second by Moffat and carried to approve the minutes from May 7, 2026. 3. OLD BUSINESS 3.1. Discussion of a report submitted by Raftelis Financial Consultants evaluating the acquisition of utilities operated by Superior, Water, Light & Power. Mayor Paine announced initiatives to enhance public engagement and foster informed discussions regarding the utility acquisition. Plans include multiple town hall meetings at various locations and times, with a minimum of five sessions scheduled and a commitment to provide two weeks' notice for each. A survey related to the acquisition was distributed with utility bills; however, to address concerns about confidentiality and public records laws, a third-party provider will be utilized to ensure respondent privacy and encourage honest feedback. The Mayor also emphasized the necessity of allowing sufficient time for the committee and City Council to review the Raftelis report, mentioning that Raftelis is prepared to serve as an expert witness if the acquisition results in litigation, with potential discussions taking place in closed sessions due to expected legal challenges. 3.2. Recommendation to approve Chapter 58, Article IV Recyclable Waste Materials Ordinance revisions. City Clerk Blunt identified changes in the ordinance that were not adequately highlighted during its approval at the recent Public Works Committee meeting. This update aims to correct and clarify all relevant information within the ordinance to ensure its accuracy. MOTION by Elm, second by Moffat and carried to approve Chapter 58, Article IV Recyclable Waste Materials Ordinance revisions. PUBLIC WORKS COMMITTEE – 6/04/2026 Meeting (Meets monthly on 1st Thursday at 5 p.m.) Page 2 of 5 *Attended virtually 4. NEW BUSINESS 4.1. Submittal of the 2025 Compliance Maintenance Annual Report (CMAR). Jon Shamla reported that the City’s 2025 wastewater treatment performance is encapsulated in the CMAR, which covers aspects such as planning, financial status, staffing, and maintenance. Notably, there were no permit violations or errors, leading to a commendable score of 4.0 from the Wisconsin Department of Natural Resources. Shamla has recommended that the CMAR be presented to the City Council for approval at the upcoming meeting, ensuring adherence to the Wisconsin Department of Natural Resources submission deadline of June 30th. MOTION by Elm, second by Moffat and carried to approve the 2025 Compliance Maintenance Annual Report (CMAR). 4.2. Recommendation of contract award to Sipsas Excavating for the 2026 South Superior Storm Sewer Project in the amount of $576,096.90. Dave Pollock indicated that the project entails the separation of combined inlets from the sanitary sewer at two sites in South Superior. This initiative aims to remove approximately 10 acres of drainage from the sanitary system, thereby reducing the burden on the treatment plant. MOTION by Elm, second by Moffat and carried to approve the contract award to Sipsas Excavating for the 2026 South Superior Storm Sewer Project in the amount of $576,096.90. 4.3. Recommendation to award engineering services to SEH for the CSTP 5 Facility Improvements Design project in an amount of $450,000.00. The CSTP 5 project encompasses plans to elevate and reconstruct the building, implement new treatment processes including UV disinfection and solar power, and ensure alignment with forthcoming agreements from Enbridge. MOTION by Elm, second by Moffat and carried to award engineering services to SEH for the CSTP 5 Facility Improvements Design project in an amount of $450,000.00. 4.4. Recommendation to award engineering services to SEH for the CSTP 6 Facility Improvements Design project in an amount of $419,000.00. MOTION by Elm, second by Moffat and carried to engineering services to SEH for the CSTP 6 Facility Improvements Design project in an amount of $419,000.00. PUBLIC WORKS COMMITTEE – 6/04/2026 Meeting (Meets monthly on 1st Thursday at 5 p.m.) Page 3 of 5 *Attended virtually 4.5. Recommendation to award the Facilities Planning for PFOS and PFOA Project to Donohue and Associates at a proposed amount of $434,445.00. Director Roberts emphasized the importance of facility planning for the treatment of PFAS and PFOA. This initiative aims to prepare the city to take advantage of new funding opportunities while also addressing upcoming regulatory requirements. Key components of this strategy include the development of pollutant minimization plans and targeted treatment approaches. MOTION by Elm, second by Moffat and carried to award the Facilities Planning for PFOS and PFOA Project to Donohue and Associates at a proposed amount of $434,445.00. 4.6. Recommendation to proceed with the Landfill Leachate PFAS Treatment Pilot Project with Xylem in an amount not anticipated to exceed $182,500.00. Director Roberts announced the implementation of advanced PFAS destruction technology at the landfill, focusing on landfill leachate as a significant contributor to PFAS contamination in the wastewater system. The initiative aims to assess the effectiveness of treating this leachate stream prior to its entry into the main treatment facility. MOTION by Elm, second by Moffat and carried to proceed with the Landfill Leachate PFAS Treatment Pilot Project with Xylem in an amount not to exceed $182,500.00. 4.7. Recommendation to approve a resolution authorizing submission of a Boating Infrastructure Grant (BIG) application for replacement of the transient dock at Barker’s Island Marina. Director Carlson announced that the city is seeking a 75/25 split grant of up to $1.5 million to replace the deteriorating transient dock at Barker's Island Marina. The resolution authorizing this application does not commit the city to proceed without further approval from the council if the grant is awarded. Discussions highlighted the possibility of adding more and longer slips to accommodate larger vessels, the dock's significance in generating revenue for the Marina, and the necessity for future design and funding considerations. MOTION by Elm, second by Moffat and carried to approve a resolution authorizing submission of a Boating Infrastructure Grant (BIG) application for replacement of the transient dock at Barker’s Island Marina. 4.8. Recommendation to approve the Wastewater Connection Cooperative Agreement with Enbridge Energy. Mayor Paine announced that Enbridge has approached the city regarding a terminal upgrade that will implement a non-contact cooling system utilizing city water to cool oil pipelines. This process will produce heated, yet uncontaminated, wastewater that requires treatment before being discharged. Currently, the city does not have the capacity to handle the additional wastewater without risking permit violations. To address this, the agreement stipulates that Enbridge will invest $1.1 million in system improvements, including UV PUBLIC WORKS COMMITTEE – 6/04/2026 Meeting (Meets monthly on 1st Thursday at 5 p.m.) Page 4 of 5 *Attended virtually disinfection, to enhance capacity and prevent untreated discharges during overflow events. This initiative is anticipated to generate substantial new revenue for the city through wastewater fees and increased terminal tax revenue, with a projected payback period of six to seven years, while also improving water quality by minimizing untreated discharges into local waterways. During discussions, committee members and Enbridge representatives examined various technical aspects, such as pipeline integrity, temperature control, and measures to prevent oil contamination in the wastewater system. The project will incorporate multiple monitoring systems and emergency shutoff mechanisms to ensure safety. Scheduled for completion by late 2027 or early 2028, the project will proceed through phased construction and permitting processes, allowing the city to maintain flexibility in implementing the necessary capacity improvements. MOTION by Elm, second by Moffat and carried to approve the Wastewater Connection Cooperative Agreement with Enbridge Energy. Mayor Paine, Paul Eberth, Dean Will, and Bob Steede left the meeting at 6:44 p.m. 4.9. Recommendation to approve an Engineering Design Contract with SEH to create 100% design plans for the Dwight’s Point Phase II Project at an estimated cost of $115,500.00. Director Carlson announced that the project, funded by the Wisconsin Coastal Management Program and the National Oceanic and Atmospheric Administration grants, aims to replace outdated culverts with modern, environmentally friendly designs to enhance stream health and facilitate fish passage. The design plans, currently at 60% completion, are set to reach full completion this year. Construction will commence once additional funding is obtained. MOTION by Elm, second by Moffat and carried to approve an Engineering Design Contract with SEH to create 100% design plans for the Dwight’s Point Phase II Project at an estimated cost of $115,500.00. 4.10. Recommendation to approve a Construction Cooperative Agreement between the City of Superior and Superior Water, Light and Power to support elimination of lead service lines in the City of Superior. MOTION by Ledin, second by Elm and carried to approve a Construction Cooperative Agreement between the City of Superior and Superior Water, Light and Power to support elimination of lead service lines in the City of Superior. PUBLIC WORKS COMMITTEE – 6/04/2026 Meeting (Meets monthly on 1st Thursday at 5 p.m.) Page 5 of 5 *Attended virtually 5. RECURRING BUSINESS 5.1 ESD Director’s Update – Received and Filed 5.2 Director Update – 5.1.1 The Spring Cleanup was successful this year; however, it is essential to address the Spring Cleanup Ordinance in a future meeting. 5.1.2 The Sidewalk Replacement Program is set to commence shortly, with a contractor scheduled to arrive on North Tower Avenue to address and grind down any tripping hazards. 5.1.3 The Lead Service Line Project is progressing as planned, with Hanco Utilities officially involved. A recent pre-construction meeting was held with representatives from Hanco, LHB, and Superior Water, Light & Power. Construction is set to commence in the midtown area around June 8th. 5.1.4 Tower Avenue roadway construction is paused while the contractor for the lead service line replacement project does their lead line work between Belknap and North 28th. When the Tower roadway project commences, the roadway will be milled and asphalt overlaid. This is an alteration from the original plan to diamond grind the surface. The change results in increased cost of $363K, but also in a better, more reliable, and smoother surface. The increased cost is paid for by budgeted funding for roadway paving. 5.3 Future Agenda Items 5.1.1 Discuss Water Utility Acquisition 5.1.2 Spring Cleanup Ordinance 5.4 Confirm the next meeting date as July 2, 2026, at 5:00 p.m. in Room 204 of the Government Center. 6 ADJOURNMENT Councilor Ledin announced the meeting adjourned at 7:04 p.m. Respectfully submitted by Kara Czapinski MEMORANDUM Date: July 02, 2026 Council Agenda Date: July 21, 2025 TO: Mayor Jim Paine and the Common Council FROM: Chris Carlson, Public Works Director RE: Amendment to the Electrical Services Contract with Benson Electric I am recommending approval of an amendment to the city’s electrical services contract with Benson Electric. The amendment extends the period of the contract through May 29, 2027 and updates the hourly rate schedule. 1. Introduction - Benson Electric is the city’s contactor for the routine maintenance and on-call repair services of city traffic signals and street lighting. 2. Background - Benson Electric has years of experience and knowledge with our system. They have performed the work well with a high level of quality and responsiveness. Work is often unpredictable caused by unexpected failures or vehicle damage. Accidents occur late at night and become an emergency when a street light is lying in the street or a traffic signal is inoperable. Benson Electric responds immediately to address the issue. The amendment includes an adjustment to their rate schedule. The increases average approximately 7%. The most common used unit price, Journeyman Electrician with Service Van, increased 5% from $128 to $135. 3. Budget Source - This work will continue to be paid from the budgeted general fund accounts for traffic signal repair and street light repair. 4. Conclusion - I recommend approval of an amendment to the city’s electrical services contract with Benson Electric extending the period of the contract through May 29, 2027 with updated hourly rates. Recommended: ________________________________ Mayor Jim Paine Public Works Department Phone: (715) 395-7334 Fax: (715) 395-7346 E-mail: publicworks@ci.superior.wi.us Website: www.ci.superior.wi.us Public Works Director Todd Janigo 1316 N 14th Street, Suite 200 Superior, WI 54880 1 1 Amendment V To the Electrical Services Agreement Between The City of Superior And Benson Electric Company This Amendment made this ___ day of July 2026, by and between Benson Electric Company, (herein known as ‘Contractor’), and the City of Superior, a municipal corporation, through its Public Works Department (herein known as ‘City’) are parties to an Agreement dated February 15, 2022, for traffic signal and street lighting repairs and modifications on City-owned traffic signals and fixtures. Both Parties desire to amend the Agreement as follows: 1.3 Article II - Contract Price The Owner shall pay the Contractor for the performance of this contract an amount based upon the unit prices contained in Exhibit A for the actual measured quantities of work done on a time and material basis. Unit prices are attached as Attachment A to this Amendment. Attachment A is by reference hereby incorporated into this Amendment. Contractor shall not be entitled to payment for work found deficient or failing to conform to the requirements set forth in this agreement and is not entitled to further payments until corrected to the satisfaction of the Director of Public Works at the cost of the Contractor. The City will inform the Contractor of any deficiencies and/or items that do not conform to this contract within thirty (30) days of receipt. Unless otherwise provided in the special provisions, payments are to be made to the Contractor within 30 days of receipt of an approved payment application/invoice on the basis of written approval of estimates by the Owner of the value of the work performed during the preceding billing period. Contractor must provide approved monthly detailed invoices to the City. All invoices shall identify the specific services performed at identified locations for which payment is requested, date of service, description of the services, materials, the applicable rates and photos of any damage caused by a person or vehicle. 2.6 TERM OF AGREEMENT The term of this agreement shall be from the date of the agreement through May 31, 2027. 2 All other terms and conditions of this agreement remain in full force and effect. The parties, intending to be legally bound, have executed this amendment on the day and year set forth above. The Contractor represents that it has the authority to enter into the Amendment. If the Contractor is not an individual, the person(s) signing on behalf of the Contractor represents and warrants that they have been duly authorized to bind the Contractor and sign this Amendment on the Contractor’s behalf. Signatures SIGNED AND SEALED: COMPANY: Benson Electric Company ADDRESS: 1102 North Third Street, Superior, Wisconsin 54880 PHONE: 715-394-5547 _____________________________ William T. Slattengren, President ATTEST: CITY OF SUPERIOR, WISCONSIN ______________________________ ___________________________________ Jim Paine, Mayor Heidi Blunt, City Clerk ______________________________ ___________________________________ Nicholas Rhinehart, Finance Director Frog Prell, City Attorney Provision has been made to pay the liability that will accrue under this contract. Approved by the Superior Common Council on: BENSON ELECTRIC COMPANY Contractors, Manufacturers And Engineers 1102 North Third Street Superior, Wisconsin 54880 715-394-5547 Motorshop 715-394-5547 Billing Rates for City of Superior for the Period May 31, 2026 through May 29, 2027 Electrical Construction Personnel: Rate Per Hour Foreman Electrician 133.00 Journeyman Electrician 118.00 Journeyman Electrician with Service Van 135.00 Apprentice Electrician 94.00 With Truck add to hourly rate 14.00 Journeyman with van roadway work w/o barricades 147.00 105.00 Limited Energy Personnel: Foreman Tech With Service Van 133.00 Journeyman Technician with Service Vehicle 127.00 Journeyman Installer 84.00 135.00 Motor Shop On Site Service Call 94.00 In Shop Repair 82.00 Manufacturing Department Personnel: Machinist 82.00 Delivery: Pickup Truck and Driver, Plus .725/mil 68.00 Shop Help 65.00 Rental: Trencher $300/day Fusion Splicer $60/hr-$180/day Fiber optic tester/Cat 6 $50/Hr-$150/day Power Quality Analyzer $20/Hr-Daily $60-Wk $240 Bucket/Boom Truck $400/day-$100/Hr Cable & Fault Locator $85.00/day Mini-excavator with trailer $125/HR $500/day Tow Behind Lift $200/day-$50/HR Material Markup 10% Subcontractor or expense plus 10% When working on any county,state or federal roadway a 13% Labor rate increase applies where permanent barricades are not present Safety Manager-Training-Advising Subsistance for all jobs outside of 35 mile radius of Lake Ave & Superior Street in Duluth (as determined by google maps) - $25.00 Subsistance for all jobs outside of 70 mile radius of Lake Ave & Superior Street in Duluth (as determined by google maps) will be paid for Board & Room (if employee stays overnight) at the current GSA rate and for Meals & Incidentals as established June first of each year Apprentice labor roadway work w/o barricades Memorandum TO: The Public Works Committee FROM: Patrick Rohde, Assistant Chief Building Inspector DATE: June 25, 2026 RE: SCO CH. 34 - Commercial Plan Review The Building Inspection Division requests the following amendment to SCO. Sec. 34-73 parens (f) as it relates to the Delegated Authority for commercial plan review by the Wisconsin Department of Safety and Professional Services. The City Building Inspection Division may request delegation as an appointed agent for review of commercial buildings and structures of all sizes. This increased delegation will improve the wait times for large commercial building plan reviews within the City of Superior. (f) Commercial building. State approved plans must be submitted with the application for a building or construction permit. The City of Superior is authorized (SPS 361.60) to perform plan review for the following list of building categories and also do commercial buildings and structures of all sizes within the city, and perform inspections of all commercial buildings and structures as an agent of the state, including those for which the department of safety and professional services does the plan review:. (1) New buildings containing less than 50,000 cu. ft. total volume; (2) Additions to existing buildings where the total volume after construction of the addition is less than 50,000 cu. ft.; (3) Additions to existing buildings containing no more than 2,500 sq. ft., no more than one floor level, 18-foot maximum roof span and 12-foot maximum exterior wall height; and (4) Alterations to an existing building where the area of altered space is less than 100,000 cu. ft. of total volume. This ordinance change is a requirement from the Department of Safety and Professional Services when a change in delegation occurs. The delegation as an appointed agent requires plan review oversight by a WI licensed design professional such as an engineer or architect. While the proposed plan is to contract with a third party, The City could also elect to hire a design professional as a full-time employee in the Building Inspection Division Public Works Department Phone: (715) 395-7288 Fax: (715) 395-7346 Website: www.superiorwi.gov Email: buildingsafety@superiorwi.gov 1316 North 14th Street Suite 230 Superior, WI 54880 Building Inspection Division if contracting with a third party becomes undesirable. Additionally, nothing would prevent The City or permit applicants from electing to have projects reviewed by DSPS as they are able to do currently. It is my opinion that receiving delegation as an appointed agent could only benefit The City and permit applicants as it would allow for more plan review options and quicker review times while not reducing any services or plan review options that are currently available. Sincerely, Patrick Rohde Asst. Chief Building Inspector Building Inspection Division City of Superior Created: 2026-05-07 10:59:23 [EST] (Supp. No. 38) Page 1 of 2 Sec. 34-73. Other required information. (a) Erosion control plan. An approved erosion control plan in accord with section 34-201 and a copy of the NOI submitted to the department of natural resources shall be submitted with an application for a building permit unless exempt from this requirement. An erosion control or g rading permit is required before any construction or grading is performed if over the limits set by section 34 -201. (b) Post construction stormwater management plan. An approved post construction stormwater management plan in accord with section 114-210 shall be submitted with the building permit application unless exempt from this requirement. No land disturbing construction activity subject to the limits set by sect ion 114-210 may begin with out a post-construction "storm water management" permit. (c) Driveway permit.Section 106-110 "It shall be unlawful for any person having ownership, charge, control, operation or management of any real property to construct any driveway or any motor vehicle entry, exit, or access from the real property onto any public street, or to cut the curb fronting upon, abutting upon, adjacent to, or contiguous to the real property, or to widen an existing curb, driveway, entry, exit or access without having first obtained a permit therefore." A driveway permit shall be obta ined before a building permit application is submitted for any new structure requiring a new access to a street, alley or public way. (d) Parking lot landscaping. Approval procedure (section 122-725). (1) Prior to the issuance of any building permit, all required landscape plans shall be reviewed and approved by the planning director. No landscaping plan shall be approved unless it conforms to the requirements of chapter 122, section 122-725, except as noted elsewhere in this chapter. (2) All landscaping areas shall be provided and all landscape materials shall be installed consistent with the approved landscaping plan, prior to the issuance of a certificate of occupancy. (e) Zoning approval. All the requirements of chapter 122 shall be reviewed and approved by the planning director before the building permit or construction permit application is approved or issued. This shall include proposed building use, building height and area, setbacks, outdoor lighting, landscaping, site drainage, buffers, number of parking spaces, surface of parking spaces, and other plan components listed in chapter 122. (f) Commercial building. State approved plans must be submitted with the application for a building or construction permit. The City of Superior is authorized (SPS 361.60) to perform plan review for the following list of building categories and also do commercial buildings and structures of all sizes within the city, and perform inspections of all commercial buildings and structures as an agent of the state, including those for which the department of safety and professional services does the plan review: (1) New buildings containing less than 50,000 cu. ft. total volume; (2) Additions to existing buildings where the total volume after construction of the addition is less than 50,000 cu. ft.; (3) Additions to existing buildings containing no more than 2,500 sq. ft., no more than one floor level, 18 - foot maximum roof span and 12-foot maximum exterior wall height; and (4) Alterations to an existing building where the area of altered space is less than 100,000 cu. ft. of total volume. (g) Commercial building other. State approved plans for HVAC, plumbing, lighting and emergency lighting, fire suppression systems, and any other structural or mechanical systems, assemblies or components requiring state approval must be submitted with the permit application in accordan ce with the state plan approval procedure. Created: 2026-05-07 10:59:23 [EST] (Supp. No. 38) Page 2 of 2 The City of Superior Building Inspector may require state approval at his or her option not to review plans per SPS 361.60(5)(d)1. (h) Heat or energy loss calculations. Calculations, methods, programs or other procedures approved by the department of safety and professional services to show conformance with the appropriate minimum energy standard for the type of structure shall be submitted with the building permit applic ation. (i) Dwellings—Water calculation worksheet. A water calculation worksheet shall be submitted with all plumbing permit applications for new construction and large additions as determined by the building or plumbing inspector. (j) Dwellings—Makeup air and combustion air worksheet. A makeup air and combustion air worksheet shall be submitted with all building permit or mechanical (HVAC) permit applications for new construction, large additions and alterations to mechanical systems. (Ord. No. O13-3840, § 1, 7-2-2013) Memorandum TO: The Public Works Committee FROM: Patrick Rohde, Assistant Chief Building Inspector DATE: June 25, 2026 RE: SCO CH. 34 - Commercial Plan Review The Building Inspection Division has recognized the need for the expansion of our services to provide commercial property owners, contractors, and developers with a streamlined plan review process for projects exceeding our current delegation of small commercial building projects, which include the following: • New structures containing less than 50,000 cubic feet total volume. • Additions to existing structures where the total volume after construction of the addition is less than 50,000 cubic feet. • Additions to existing structures containing no more than 2,500 square feet of floor area and no more than one floor level provided an 18-foot maximum roof span and 12-foot maximum exterior wall height. • Alterations of spaces involving less than 100,000 cubic feet of volume. Through a contractual agreement with an independent inspection agency, the City Building Inspection Division may request delegation as an appointed agent for the review of commercial buildings and structures of all sizes. This increased delegation will significantly improve the wait times for large commercial building plan reviews. Currently, projects that are beyond the scope of our delegation must be reviewed by the State of Wisconsin DSPS. The average DSPS plan review timeline is 5-7 weeks after complete submittal. Under an agreement with a third-party review agency, the review would be completed in no more than 15 days after complete submittal. Additionally, review fees that would normally be paid to DSPS would instead be paid to the third -party review agency, with the Building Inspection Division receiving revenue at a rate of 10% of the review fee that remains after a required 10% contribution to DSPS by the review agency. This revenue could either be retained by the department or be used in unique ways to either offset permit costs for the project applicant or as a scholarship fund for local students. I am recommending a one-year contract with Redline Plan Review for the review of all projects of 50,000 cubic feet or larger. Redline has demonstrated their capabilities to myself and the department, and I believe that this partnership would be a grea t benefit to our city. Please see the attached contract for information and terms. Sincerely, Patrick Rohde Asst. Chief Building Inspector Building Inspection Division Building Inspection Division Public Works Department Phone: (715) 395-7288 Fax: (715) 395-7346 Website: www.superiorwi.gov Email: buildingsafety@superiorwi.gov 1316 North 14th Street Suite 230 Superior, WI 54880 Agreement Professional Services Agreement This Agreement made this ____ day of July 2026, by and between Redline Plan Review, LLC, located in Superior, Wisconsin (herein known as ‘Consultant’), and the City of Superior, a municipal corporation, through its Public Works Department (herein known as ‘City’). The parties to this Agreement shall be bound by the following terms and conditions. Scope Consultant services include the tasks, activities and requirements to conduct building, heating, ventilation and air conditioning (HVAC), fire alarm, and/or fire sprinkler plan reviews for buildings containing a volume of 50,000 cubic feet or greater that are submitted by applicants seeking approval. Upon request by the City, the Consultant shall also review any other requested plan review that is less than 50,000 cubic feet. The Consultant shall perform reviews and take initial review action within fifteen (15) business days following receipt of a complete submittal package. Consultant shall perform services within scope of this Agreement to complete delegated plan review responsibilities under the State of Wisconsin Department of Safety and Professional Services (DSPS) requirements, including initial reviews, resubmittal reviews, written correction notices, code interpretations, coordination with applicants, maintenance of required records, and issuance of approvals, or denials,as authorized by law. Repeated failure to meet turnaround requirements shall constitute a material breach of this Agreement. Consultant shall immediately disclose any actual or potential conflict of interest involving a project under review. Consultant shall be solely responsible for code interpretations and review decisions rendered under its delegated authority. Consultant shall maintain all certifications, approvals, licenses, registrations, delegated authority, and qualifications required by Wisconsin DSPS and applicable law throughout the term of this Agreement. Loss of any required authority shall constitute a material breach and grounds for immediate termination. If there are other tasks identified by the City that are beyond the scope identified in this section, these will be considered extra services and can be added to this Agreement by an amendment. Term The term of this Agreement shall be from the date of this Agreement through June 30, 2027. This Agreement may be extended or amended by written amendment upon mutual agreement of terms and conditions. Payments to the City The Consultant shall collect all plan review fees for the projects submitted to the Consultant for review. The Consultant shall submit the fees to the DSPS as required by their delegation requirements. The Consultant shall submit to the City ten percent (10%) of the review fee remaining after the payment to DSPS has been made for their portion. Payments due the City shall be remitted monthly no later than the fifteenth (15th) day of the following month. The Consultant shall submit to the City a monthly report identifying the following: Project name, permit number, fees collected, DSPS fees paid, amount retained, amount due to the City. The City shall have the right to audit the Consultant’s books and records relating to fees collected, payments made to DSPS and amounts payable to the City. Changes to services and/or fees that are agreed to by both parties shall be acknowledged in an amendment signed by both parties. Insurance Consultant shall provide up-to-date, accurate professional liability information on Consultant’s Data Record, including amount of insurance, deductible, carrier and expiration date of coverage. Consultant shall furnish the City with an endorsement for earlier notice of cancellation and/or non-renewal and the Certificate of Insurance showing the type, amount, deductible, effective date and date of expiration of such policy. Consultant shall not cancel or materially alter this coverage without prior written approval by the City. Consultant shall be responsible for consultants maintaining professional liability insurance during the life of their Agreement and for 2 years after final acceptance for the service. Consultant and its subconsultants retained under the terms of this Agreement shall procure and maintain professional liability insurance providing for payment of the insured's liability for errors, omissions or negligent acts arising out of the performance of the professional services required under this Contract. It is hereby agreed and understood that the insurance required by the City is primary coverage and that any insurance or self-insurance maintained by the City, its officers, council members, agents, employees or authorized volunteers will not contribute to a loss caused solely by Consultant. All insurance shall be in full force prior to commencing work and remain in force until the entire job is completed and the length of time that is specified, if any, in the Agreement or listed below whichever is longer. 1. PROFESSIONAL LIABILITY A. Limits (1) $1,000,000 each claim (2) $1,000,000 annual aggregate B. Must continue coverage for 2 years after final acceptance for service/job 2. WORKERS COMPENSATION AND EMPLOYERS LIABILITY A. Must carry coverage for Statutory Workers Compensation and an Employers Liability limit of: (1) $100,000 Each Accident (2) $500,000 Disease Policy Limit (3) $100,000 Disease - Each Employee 3. ADDITIONAL INSURANCE PROVISIONS A. Primary and Non -contributory requirement - all insurance must be primary and non - contributory to any insurance or self-insurance carried by City B. Acceptability of Insurers - Insurance is to be placed with insurers who have an A.M. Best rating of no less than A- and a Financial Size Category of no less than Class VII, and who are authorized as an admitted insurance company in the state of Wisconsin. C. Additional Insured Requirements - The following must be named as additional insureds on the General Liability and Business Automobile liability coverage arising out of project work - City, and its officers, council members, agents, employees and authorized volunteers. This does not apply to Workers Compensation Policies. D. Deductibles and Self-Insured Retentions - Any deductible or self-insured retention must be declared to and approved by the City. E. Evidences of Insurance - Prior to execution of the agreement, the Consultant shall file with the City a certificate of insurance (Accord Form 25-S or equivalent) signed by the insurer's representative evidencing the coverage required by this agreement. F. Provide a waiver of subrogation in favor of the City for the workers’ compensation and liability insurances. Agreement General Terms and Conditions 1. No Relationship. Consultant understands and agrees that the relationship of Consultant and the City arising out of this Agreement is that of a contracted service provider, not an employee or contracted employee of the City or any other entity within the municipality, and therefore, is not entitled to any benefits provided to employees of the City. 2. Taxes. Consultant will act as an independent contractor and will be responsible for all federal, state and local taxes arising in accordance with Consultant’s performance of this contract. 3. Confidentiality. Both parties shall diligently protect the confidentiality of any information, documentation or communication transmitted to or received from the City that contains personal, financial or other information of a confidential nature, and shall not disclose said information to any other persons, organizations or entities without the expressed written approval of the other party, except that Consultant may disclose confidential information that is reasonably necessary to defend itself in the event of a dispute. Nothing herein shall be construed to conflict with the obligations under Wisconsin Public Records Law, Wis. Stat. §19.31, et. Seq. 4. Qualifications. By accepting this Agreement, Consultant represents that they possess the necessary skills and qualifications to perform work under this Agreement. Consultant will comply with all applicable local, state, and federal licensure requirements and will provide proof upon request. 5. Legal Relations. Recommendations, policies, procedures and other communications provided by the Consultant under this Agreement will comply with all applicable laws, ordinances, rules and regulations promulgated and enforced by the City and any other proper authority having jurisdiction over the conduct of the operations of the City. The Consultant shall comply with and observe federal, state and local laws that may be applicable to the project. In carrying out provisions of this Agreement or exercising power or authority granted to the Consultant thereby, there shall be no personal liability to the City, it being understood that in such matters the City acts as representatives of the State. The Consultant is not an agent of the State. 6. Assignment of Agreement. The Consultant shall not subcontract, assign or transfer any part of this work to any other parties without the express written agreement of the City. 7. Claims. Claims, disputes and other matters in question arising from the performance of this contract shall be brought to the Director of Public Works for review and mutual resolution. If the parties cannot mutually resolve the matters in question, the parties shall endeavor to settle disputes by mediation. A demand for mediation shall be filed, in writing, within a reasonable period of time after a claim, dispute, or other matter in question has arisen. In no event shall a demand for mediation be made after the date when the institution of legal or equitable proceedings, based upon such a claim, dispute, or other matter in question would have been barred by an applicable statute of limitations. 8. Ownership of Documents. If applicable, all deliverables prepared by the Consultant or any party pursuant to this Agreement shall become the property of the City of Superior on completion and acceptance of any of the Consultant’s work, or upon termination of the Agreement and upon payment with the terms of this Agreement, and shall be delivered to the City of Superior upon request. All review comments, correspondence, reports, electronic files, databases, and project records created under this Agreement shall be maintained for a minimum of seven (7) years after completion or termination. 9. Indemnifications. Consultant hereby agrees to indemnify, defend and hold harmless the City its elected and appointed officials, officers, employees, agents, representatives and volunteers, and each of them, from and against any and all third-party suits, actions, legal or administrative proceedings, claims, demands, damages, and liabilities, (“Third-party Claim”) directly caused, occasioned, or contributed to in whole or in part or claimed to be caused, occasioned, or contributed to in whole or in part, by reason of any negligent acts, errors, omissions, recklessness, willful misconduct, or violation of law, whether active or passive, of Consultant or of anyone acting under its direction or control or on its behalf, even if liability is also sought to be imposed on the City, its elected and appointed officials, officers, employees, agents, representatives and volunteers. Failure to provide notice shall not relieve Consultant of its obligations except to the extent Consultant demonstrates actual prejudice. The Consultant may assume the defense of a Third-Party Claim with counsel reasonably acceptable to the City. The City may participate in the defense with counsel of its choosing at its own expense. No settlement involving admission of liability, monetary obligation, or other obligation of the city may entered into without the City’s written consent. The City, its elected and appointed officials will be responsible for their own legal expenses and costs if they choose to hire additional counsel. In the event that Consultant employs other firms, corporations or entities (subcontractor) or volunteers as part of the work covered by this Agreement, it shall be the Consultant’s responsibility to require and confirm that each sub-contractor enters into an Indemnity Agreement in favor of the City, its elected and appointed officials, officers, employees, agents, representatives and volunteers, which is identical to this Indemnity Agreement. Neither party shall be liable for any indirect, incidental, consequential, special, or punitive damages arising out of this Agreement. The limitations of liability contained in this section shall not apply to Consultant’s indemnification obligations, claims arising from Consultant’s gross negligence, willful misconduct, fraud, violation of law, infringement of intellectual property rights , breach of confidentiality obligations, or obligations covered by insurance required under this Agreement. Nothing contained in this Agreement shall be construed as a waiver of any defenses, immunities, or limitations of liability available to the City, including those provided under Wis. Stat. § 893.80 and all other applicable law. This indemnity provision shall survive the termination or expiration of this Agreement. 11. Termination. This Agreement may be terminated by either party without cause upon ten (10) days written notice to the other. If Consultant fails to perform any obligation under this Agreement, City may provide written notice of default. Consultant shall have ten (10) days to cure. Failure to cure constitutes material breach. The City may immediately terminate for loss of licenses, loss of DSPS delegation, failure to maintain insurance, fraud, misconduct, or material breach. 12. Entire Agreement. This Agreement contains the entire understanding of the parties with respect to the maters contained herein and supersedes all other written and oral agreements between the parties with respect to such matters. 13. Modification. This Agreement is binding only when signed by both parties. Any modifications or amendments must be in writing and signed by both parties. 14. Force Majeure. Each party shall be excused from any breach of this Agreement which is caused by war, strike, act of Nature or other similar circumstances normally deemed outside the control of well-managed businesses. 15. Governing Law. The Agreement will be interpreted, and the rights and liabilities of the Parties determined, in accordance with the laws of the State of Wisconsin. 16. Public Records. Consultant acknowledges that records relating to this Agreement may constitute public records under Wis. Stat § 19.31 et seq. Consultant shall cooperate with City in responding to public records requests and shall provide requested records promptly. 17. Headings and Captions. Headings and Captions appear solely for convenience of reference. Such headings and captions are not part of this Agreement and shall not be used to construe it. 18. Validity. If any provision or provisions of this Agreement shall be held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. 19. Integrated Agreement. This Agreement contains the entire agreement and understanding among the parties regarding the matters set forth herein and supersedes all previous negotiations, discussions, and understandings regarding such matters. The parties acknowledge and represent that they have not relied on any promise, inducement, representation, or other statement made in connection with this Agreement that is not expressly contained herein. The terms of this Agreement are contractual and not a mere recital. 20. Safety And Security. The Consultant shall at all times perform in a safe and workmanlike manner to avoid injury or damage to any person or property. The Consultant shall comply with applicable requirements and specifications relating to the safety, health and sanitation measures applicable to this Agreement. The Consultant shall exercise the applicable necessary precautions for the safety of its employees, and be in compliance with applicable federal, state and local laws, statutes, ordinances, rules and regulations. Including, but not limited to, the Wisconsin Labor Code, The U.S. Department of Transportation Omnibus Transportation Employee Testing Act, and OSHA standards. The Consultant shall provide its employees with all necessary safeguards, devices and protective equipment, including but not limited to adequate life protection and lifesaving equipment, and shall ensure the proper inspection and maintenance of safety measures are current and in compliance. The City may halt progress on any project where appropriate safety measures and equipment are not being used or any safety regulations are not being followed. Services will not be permitted to resume until required safety provisions have been made and delays as a result of this provision will not be considered a basis for an increase in the Agreement price or an extension of the completion deadline. 21. Standard of Care. Consultant represents that it will perform the Services in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances at the same time and in the same locality. To the extent Consultant’s services do not meet this standard of care; Consultant shall re-perform its work at no cost to the City. 22. Non-Discrimination. Upon execution of this Agreement, Contractor agrees as follows: Contractor and all Subcontractors do not discriminate against any employee, applicant for employment, independent contractor, or any other persons because of race, color, religion, sex, sexual orientation, gender identity, or national origin. 23. Authority. The Consultant represents that it has the authority to enter into this Agreement. If the Consultant is not an individual, the person(s) signing on behalf of the Consultant represents and warrants that they have been duly authorized to bind the Consultant and sign this Agreement on the Consultant’s behalf. The parties intending to be legally bound have executed this Agreement on the day and year set forth above. Signatures Company: Redline Plan Review, LLC Address: 916 Hammond Ave, Suite 100 Superior, WI 54880 _____________________________ Thomas A. Westlund ATTEST: CITY OF SUPERIOR, WISCONSIN ___________________________________ Jim Paine, Mayor Heidi Blunt, Clerk ___________________________________ Nicholas Rhinehart, Finance Director Frog Prell, City Attorney Provision has been made to pay the liability that will accrue under this contract. Sec. 114-62. - User charges (e)Hauled waste charges. (1)A hauled waste user charge shall be imposed on all truckloads of hauled waste in an amount sufficient to pay the costs of operation and maintenance of the hauled waste station and the cost of treatment of the hauled waste. The user charge for hauled waste shall be composed of a fixed charge and a variable charge similar to connected users. (2)Each truckload of hauled waste shall be charged a fixed fee equal to 2.5 times the monthly residential fixed fee. (3)The variable hauled waste charge shall be based on the volume and load characteristics of the hauled waste. a.Holding tank waste shall be charged 1.4 times the residential volume rate per equivalent unit of volume. b.Septage tank waste shall be charged 3.5 times the holding tank rate. c.Other liquid hauled waste shall be evaluated based on loading characteristics of the waste as determined by sample analysis and the rates in section 114-62(c). d.Under no circumstances shall a variable user charge to an industrial connection or for other hauled waste be less than the variable user charge imposed herein for residential and commercial connections. Memorandum DATE: June 29, 2026 TO: Members of the Public Works Committee FROM: Steve Roberts, Environmental Services Director RE: ESD Director’s Report for the July 2026 PWC Meeting 1) Wastewater Treatment a) A total of 146.5 million gallons (MG) of treated effluent was discharged in May from the main Wastewater Treatment Plant (WWTP) and CSTPs, as follows: 146.5 MG @ WWTP 0.0 MG @ CSTP 2 (adjacent to WWTP) 0.0 MG @ CSTP 5 (South Superior) 0.0 MG @ CSTP 6 (Billings Park) b) All effluent discharges complied with permit limits. 2) Collection System a) The sewer maintenance crew continues to perform routine sewer cleaning in addition to rehab work. SR/sr C: ESD Managers, Chris Carlson, Todd Janigo Environmental Services Division Public Works Department Phone: (715) 394-0392 Ext. 1034 Fax: (715) 394-0406 E-mail: robertss@superiorwi.gov Website: www.superiorwi.gov ES Director Steve Roberts 51 E 1st Street Superior, WI 54880