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Employee Relations Committee Douglas County, Wisconsin C: Douglas County Clerk DOUGLAS COUNTY MISSION STATEMENT To provide cost-effective services, with equal access to all citizens; to continue and enhance partnerships; to responsibly manage our resources and plan for the future. Employee Relations Committee - Minutes Tuesday, September 9, 2026, 9:00 a.m., Room 204 Conference Room MEMBERS Present: Brittney Barry Ellen Chicka Melissa Jarzomski Kira Johnson Sarah Kendall Kathy Ronchi Jennifer Saari Alexis Carlson Dave Sletten Natasha Schmid • Call to Order The meeting was called to order by Ellen Chicka; seconded by Melissa Jarzomski. • Party Planning Committee • The Board Room in Superior has been reserved for January 15, 2027, from 4:00 PM - 11:00 PM • Cost: $300 • Food: Pizza • Party fund balance: $2,400 • There will be a silent auction with a goal to auction 20 baskets. • Proposing to hold a fall lunch to raise additional funds. • Follow up Blood Drive • 10/16/2026 at 10:00 AM - 2:30 PM • Natasha will confirm the set up with Shelly Grindle. • Brittney will check to see if there is a jury trial that week. • Breakroom Update • Natasha and Administrative Office Associate will receive IT training to remote into the electronic employee board. • Whiteboard is currently being used to increase employee engagement with artwork by Dani Miller, Communications Center Manager, and fun weekly polls by HR staff. • Confirmed that the coffee was paid out of the party fund. • The cost per k-cup is $.50 • Can we move the vending machines to a more populated area? • Discussion on purchasing an ice maker for the breakroom took place. Employee Relations Committee Douglas County, Wisconsin C: Douglas County Clerk DOUGLAS COUNTY MISSION STATEMENT To provide cost-effective services, with equal access to all citizens; to continue and enhance partnerships; to responsibly manage our resources and plan for the future. • County Line - Department Features • Q4: Forestry (Natasha will reach out to the Dept. Manager) • Q1 2027: Highway • Q2 2027: Land Services • Goal is to try and align department of the month with the Douglas County Drive. • Department of the Month o September: Finance o October: Human Resources o November: Register of Deeds (starting over) • Meal Reimbursement • Sarah Kendall proposed to increase the amount of reimbursement from the current approved amounts. • Review of the current County reimbursement policy, GSA rates, State rates, and other counties took place. • Melissa Jarzomski motioned to increase the meal reimbursement rate to the current GSA rates; seconded by Brittney Barry. Motion carried o Natasha Schmid will take this to the County Administrator to inquire about next steps. • HR Update/Safety and Wellness Workgroup Review • ERP Update o Go live for HR/Payroll is 9/20/26 o Training started; configuration process continues • Previous events o Picnic o Dragon Boat Festival o Scavenger Hunt • Upcoming events o Blood drive - partnering with the City staff o Health Fair/flu clinic: 10/14/26; time pending; in the process of contacting vendors o BINGO card - partnering with the City staff o Department of the Month - September: Finance; October: Human Resources; November: Register of Deeds • Policy updates o AI policy - approved by the Board on 8/20/2026. Employees will be notified via email. • Vacation Study update Employee Relations Committee Douglas County, Wisconsin C: Douglas County Clerk DOUGLAS COUNTY MISSION STATEMENT To provide cost-effective services, with equal access to all citizens; to continue and enhance partnerships; to responsibly manage our resources and plan for the future. • Taking place this fall for proposed implementation 1/1/2027. • Employee of the Quarter • Update the nomination form to eliminate the nominators’ name so they are anonymous. • Elections and appointments of new members, as needed: N/A • Next meeting • Second Tuesday of the month • 12/8/2026 at 9:00 AM in Room 207C • Next Meeting Agenda Items • Party Planning Committee • Update on vacation study • HR update with policies - Uniform / tool policy, shift differential • Update on meal reimbursement policy • Staffing data • Employee recognition Motion to adjourn at 10:15 AM made by Melissa Jarzomski, seconded by Sarah Kendall. Motion carried. • Employee of the Quarter Nomination review (committee selection - one Board Supervisor, one staff member, one supervisor) • Employee of the Quarter - Nomination Review Committee: • Mark Liebaert • Jennifer Saari • Natasha Schmid Employee of the Quarter selection took place following adjournment.