Committee of the Whole — Minutes

City Hall • 123 Mechanic Street • P.O. Box 447 • Hillsboro, Wisconsin 54634 Phone: (608) 489-2521 • Fax: (608) 489-3905 • www.hillsborowi.com __________________________________________________________________________________COMMITTEE OF THE WHOLE MINUTES TUESDAY, APRIL 14, 2026 Mayor Greg Kubarski called the Committee of the Whole Meeting to order at 7:03 PMon Tuesday, April 14, 2026. Committee members present at the time of the meeting was called to order wereLeanne Beyer, Mark Lankey, Darrow Novy, Liz Parish, and Randy Seeley. Tom Hotek was present via telephone. Pat Moen and Rick Hanke were absent Others present included: City Administrator Cory Isaacs, City Clerk Sara McDonald,Hillsboro Police Chief Pat Clark, Hillsboro Librarian Jacquelline Pysarenko, Tom Stowell with the Hillsboro Utility Department, Nicolette Nauman of the Hillsboro Sentry-Enterprise, Zach Bender, and Julie Erickson. Mayor Kubarski asked if this meeting received proper public notice to which City Administrator Isaacs confirmed the meeting did receive proper notice. Motion by Parish, second by Novy, to approve March 10, 2026, Committee of a Whole Meeting minutes as presented. Motion carried by voice vote. Registered Public Comment There was no public comment. Safety and Welfare Police Chief’s Report was given by Chief Clark with 272 calls for service in the month of March. There was an increase in citations due to the snow emergency parking order. Hillsboro Police teamed up with Vernon County Sheriffs office to conduct a K9 search at Hillsboro Schools and coinciding parking lots in March. Chief Clark has staffing set for Hillsboro High School Prom this Saturday and he will be present at the Reality Days event on April 22. Improvement and Services Committee Action Items Tom Stowell provided an update on the Wastewater Plant including an 8-week pilot program with a dewaterer unit. If the pilot is successful, purchasing a unit will be discussed. Jacquelline Pysarenko provided a Hillsboro Library update on the recent completion of the play. There were 27 children ranging from ages 6-15 taking part in the play. The library received $2295.70 in good will donations for the play. City Hall • 123 Mechanic Street • P.O. Box 447 • Hillsboro, Wisconsin 54634 Phone: (608) 489-2521 • Fax: (608) 489-3905 • www.hillsborowi.com Administrator Isaacs provided a brief update for a Spring cleanup or recycle date. The City will schedule a time with Vernon County for mid to end of May. Finance and Personnel Committee Action Items Monthly Bills were reviewed and recommended for Council approval. Administrator Isaacs provided an update on the Capitalization Policy with a notice of suggestion from the auditors to move the City threshold from $2,000 to the IRS guideline amount of $10,000. A vote for this policy change will be moved to the City Council meeting on April 20, 2026. Motion by Lankey, seconded by Parish to adjourn. Motion carried by voice vote at 7:47pm. Meeting adjourned at 7:47pm