Committee of the Whole Meeting — Minutes
Village of Hillsboro · Vernon County · Committee of the Whole Meeting · meeting of Aug 13, 2024 · Minutes
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HILLSBORO
WISCONSIN
COMMITTEEOFTHEWHOLEMINUTES
TUESDAY,AUGUST13,2024
MayorGregKubarskicalledtheCommitteeoftheWholemeetingtoorderat7:00PMon
Tuesday,August13,2024.Committeememberspresentatthetimethemeetingwas
calledtoorderwereAlderpersonsLeanneBeyer,RickHanke,MarkLankey,PatMoen,
DarrowNovy,ElizabethParish,andRandySeeley.TomHotekwasabsent.
Otherspresentincluded:CityAdministratorJoshFinch,CityTreasurerLisaJohnson,
PoliceChiefPatClark,NicoletteNaumanfromtheHillsboroSentryEnterprise,Street
EmployeeMikeBurch,andcitizenAlexMcDonough.
MayorKubarskiaskedifthismeetingreceivedproperpublicnoticetowhich
AdministratorFinchconfirmedthemeetingdidreceivepropernotice.
MotionbyHanke,secondbyBeyer,toapprovetheJuly9,2024,CommitteeofaWhole
MeetingMinutes.Motioncarried.
Viaphonecall-in,CityAuditor,BillMoilienpresentedthecommitteewiththe2023
FinancialAuditoverview.OverallMoilienreportedonallcityfundsandutilities.
Moilienstatedoverallthecityfinanciallyisingoodshape.FollowingMoilien,City
TreasurerLisaJohnsonpresentedherannualfinancialreporttothecommittee.
Therewerenoregisteredpubliccomments.
StreetEmployeeBurchreportedtheneedtoupdatethesignageatthecity’sdiscgolf
course.AdministratorFinchstatedhewouldpursueoptionsfortheproject.
SafetyandWelfare
ChiefClarkpresentedthechief’sreport.Statedthepolicedepartmentcoordinateda
rapidresponsetrainingwithareafirstrespondersheldattheHillsboroSchool
Districtandwaswellreceived.AlderpersonNovyexpressedhisconcernswith
speedinginthecity.ChiefClarkstatedtherehasbeenanincreaseintrafficcitations
andwillcontinuetoaddresstheconcern.
ChiefClarkupdatedthecommitteeregardingthenumberofdogbitesandstated
ticketshavebeenissued.Thepolicedepartmentwillcontinuetoaddressdogs
runningatlarge.AlderpersonSeeleyalsostatedhisconcernwithabobcatthathas
beenseeninthecity,ChiefClarkwillalsofollow-upwithSeeleyontheconcern.
Thecommitteediscussedthecurrentcurfewtimeof10:00PMwithATV/UTV’suse
intheCityofHillsboro.Thecommitteeagreedwithremovingthecurfew,itwould
allowdrivers/passengersofATV/UTV’stopatronizethecity’sbusinesseslonger.
cityHall•123MechanicStreet•P.O.Box447•Hilisboro,Wisconsin54634
Phone:(608)489-2521•Fax:(608)489-3905•www.hiHsborowi.com
ChiefClarksaidhehadnoprobleminremovingthecurrenttimesof10:00PM-6:O0
AMwithnoATV/UTVuseintheCityofHilisboro.
ImprovementandServices
AdministratorFinchupdatedthecommitteeontheplansandtheneedforaparking
lottobeconstructedbehindCityHall.Theplanistoaddanadditional8-10parking
lanestobeusedbythepublic.Alongwiththeparkinglot,thereisaneedtoreplace
thedeterioratingretainingwallbehindCityHallandalongCityHallonMechanic
Street.AdministratorFinchwillprovideanupdateatthenextmeeting.
ThecommitteediscussedtheWaterAvenuewatermainreplacementproject.
AdministratorFinchismeetingwiththecity’sengineersonoptionstodoawater
mainreplacementno-digtrenchoptionversusafull-digwatermainreplacement.
MotionbyMoen,secondedbyHanketoallowarecessat8:05PMfromthe
CommitteeoftheWholeforaSpecialCommonCouncilMeetingscheduledat8:00
PMonTuesday,August13,2024.Motioncarried.
MotionbyMoen,HanketoreconvenetheCommitteeoftheWholeMeetingat8:11
PMonTuesday,August13,2024.Motioncarried.
FinanceandPersonnel
Thecommitteereviewedthemonthlybillsandrecommendedthebillsforcouncil
approval.
AdministratorFinchannouncedhereceivedtwofinancingRequestForProposals
(RFP)forthe2024BudgetStreetReconstructionProject.TheRFPtermswere
$150,000generalobligationloan,withquarterlypayments,andnoprepayment
premiumorpenalty.FarmersStateBankquoteda4.75%fixedinterestratefor18-or
24-monthsrepaymentoptionsandRoyalBankquoteda5.49%fixedinterestratefor
18-or24-monthsrepaymentoptions.Thecommitteerecommendedapprovalofthe
18-month4.75%loanthroughFarmersStateBankatthenextcouncilmeeting.
AdministratorFincharmouncedthecityisinthefinalstagesofthePublicService
Commissionfullwaterratecase.Thecityisexpectinga24.65%increaseinwater
rates.ThecommitteediscussedtheratesbecomingeffectiveFebruary1,2025,and
billedontheMarch2025utilitybill.
AdministratorFinchpresenteda2025budgettimelinetothecommittee.
MotionbyLankey,secondedbyHanketogointoclosedsessionpursuanttoSec.
19.85(1)(e),Wis.Stats.,permitstheuseofclosedsessionswheregovernmental
bodiesaredeliberatelyornegotiatingthepurchasingofpublicproperties,the
investingofpublicfunds,orconductingotherspecifiedpublicbusiness,whenever
competitiveorbargainingreasonsrequireaclosesession.-ChildcareLandand
FundingDevelopmentDiscussion.Motioncarriedat8:30PM.
MotionbySeeleytoenterbackintoopensessionat9:54PM,secondedbyBeyer.
Motioncarried.
MotionbyMoen,secondedbyHanketoadjournat9:54PM.Motioncarried.
CityHall•123MechanicStreet•P.O.Box447Hillsboro,Wisconsin54634
Phone:(608)489-2521•Fax:(608)489-3905•www.hillsborowi.com
Source: Village of Hillsboro website. First collected Oct 11, 2026.