Annual Meeting — Minutes

TOWN OF LEON 8108 Jackrabbit Ave. Sparta, WI 54656 Phone (608) 269-5873 Email: townofleon@centurylink.net website: www.townofleonmocowi.gov Date: April 23, 2025 Subject: ANNUAL MEETING MINUTES The Annual Meeting was called to order at 6:00 pm by Chairman Ryan Selbrede. The following board members and staff were in attendance: Chairman-Ryan Selbrede, Supervisor II-Nate Abbott, Supervisor I -Jim Olson, Treasurer -Bonnie Hehn, Clerk - Carrie Nilssen, Patrolman-Bruce Peterson. The following people were in attendance and provided input: Greg Selbrede, Kristy Brown, Kevin Cox, Beth Slayton, Nick Abbott Annual Financial Report The 2024 Municipal Financial Report prepared by Kristy Brown and submitted on April 14, 2025 was presented and shared with the group. Supervisor II-Abbott made a motion to approve, seconded by Supervisor I-Olson. All Ayes, motion to approve passed. Old Business a. FEMA/DNR/Coulee Cap properties were discussed. Kristy Brown said this was a result of the 2017-2018 flooding. She felt this was a closed matter and the County had rejected the township and denied the Community Center. Kevin Cox asked why the County would keep the property, to which Kristy Brown explained the County had done the demolition, so they will keep it. The Chairman said he would check with the County Zoning Office for greater detail. b. Equipment Purchases. There was nothing to report. c. Salt & Sand Usage Report was presented. Patrolman-Peterson said we used 327 ton during the 2023-2024 season and 378 ton during the 2024-2025 season. This was approximately 30 loads. d. ATV/UTV Ordinance Review & Approval. Kristy Brown indicated that the town follows the state rules. Kristy Brown made a motion to approve the Ordinance, seconded by Supervisor II-Abbott. All Ayes, motion to approved passed. e. Tire Collection Dates & Fees. April 23 and April 26, 2025 are the tire collection dates. The dates for 2026 will be set at a later meeting. The Clean Sweep rate for tires is $.19 per pound. f. Large Item Dumpster Dates. April 23 and April 26, 2025 are the large item collection dates. Chairman-Selbrede reminded everyone that we have vehicle stickers for the township and the sanitation workers should be checking for them. Patrolman-Peterson felt the town should audit cars/trucks for stickers on a couple of random days. g. Fees. Kristy Brown made a motion to keep the town fees the same in 2025 as they were in 2024, seconded by Kevin Cox. All Ayes, motion to approved passed. h. Road Projects. Patrolman-Peterson reported that the town completed the seal coating and crack filling of the 2024 road projects. He indicated the following roads are on the list for 2025: Seal Coating: Jade, Jancing, Lace, Labyrinth, Mallard, Jackpot, (scratched are Label, LaCrosse, Ladybug) Crackfiling: Kale, plus other misc. areas. Kevin Cox inquired about the bridge on Hwy J. The town has done some work on it recently, but there is concern about the large number of logs in the ditch and what will happen when we receive a lot of rain. This bridge was placed on the Road Review List and will be looked at on Monday, April 28, 2025. i. Garbage & Recycling Policies. The policies were reviewed. Our light bulbs will be taken to the Clean Sweep Program. Patrolman-Peterson made a motion to remove “October” from the Tire Collection and “mattresses” from the large items, seconded by Kristy Brown. All Ayes, motion to approve the policies with the noted changes passed. j. Flooring improvements in the Town Hall. Kristy Brown reported the floor weeps water during a wet season and the tiles pop. Since it has been dryer, the situation has not reoccurred and the item can be removed from the list. k. Other Old Business. Kevin Cox reported the 4H Club is about ¾ done with their road cleanup. He felt the amount of trash collected was greater this year than in the past. He asked to be placed on the June Agenda, so he could provide a final report to the Town. Greg Selbrede welcomed all new incoming Board members and thanked the past members for their dedication and work. Kevin Cox duplicated those thoughts. New Business a. Exceeding the Levy Limit. Clerk-Nilssen reported that she is working with the Department of Revenue and has provided them with several documents they had requested. She has been in contact with them daily after taking her oath of office on April 16, 2025, as the DOR has been asking for these documents for quite some time. Kristy Brown indicated the original email from the DOR went to the spam folder, so it went unnoticed for a long time. b. Bids for the Mower Tractor. We had three vendors provide bids on a mower tractor. Lindstrom Equipment, Massey Ferguson, $187,000 Johnson Tractor, New Holland, $197,000 Tractor Central, John Deere, $193,250 Kristy Brown inquired if the Town had considered other alternatives to purchasing, such as, sharing with another township, leasing or purchasing surplus items? She asked how much time did the Town spend on mowing during the year. Patrolman-Peterson reported the Town does two mowings a year. The first mowing takes approximately two weeks and the second mowing takes approximately thirty days. Further discussion was held on vendor warranties, vendor location, DEF fluid, financing and pricing. Chairman-Selbrede and Patrolman- Peterson will contact the vendors about extending their bid pricing to give the Town more time to review the bids. Supervisor II-Abbott made a motion to table the mower tractor discussion and action to purchase to the May 14, 2025, Board Meeting, seconded by Supervisor I-Olson. 1 Nye (Kristy Brown), 5 Ayes motion passed. c. Future hiring. Anyone interested in working for the Town is encouraged to complete an application. Applications are being accepted for sanitation workers and future part-time snow plowing. d. Other New Business. Clerk-Nilssen reported the voting machine was taken to the County for scheduled maintenance. The date for the Monroe County Unit Meeting has been changed to May 15, 2025. Notice has been posted for a Board of Adjustment Hearing at the Jack Manzella property, 22993 County Hwy Y, Rockland, WI. This meeting will take place on May 8, 2025 at 9:00am and is open to the public. 2026 Annual Meeting Date Supervisor II-Abbott made a motion to set April 29, 2026 as the Annual Meeting, seconded by Kristy Brown. All Ayes, motion to approve passed. Adjourn The meeting was adjourned at 7:35pm Minutes provided by: Carrie Nilssen Clerk