August 11, Council Meeting

CITY OF SPARTA 12912 Broad Street, Sparta GA 31087 Council Meeting - August 11, 2020 5:00PM The regular council meeting was held in the council chambers with Mayor Pro-Tem James Clark presiding, calling the meeting to order. We had Prayer, Pledge of Allegiance and Roll Call. Council Members in attendance were James Clark, David Ingram, Tom Roberts, Sandra Fay Sherrod. Mayor Allen Haywood, City Attorney John Hitchcock and City Clerk Virginia Webb were also in attendance. Adoption of Agenda -A motion was made by James Clark to adopt the agenda; the motion was seconded by Tom Roberts. The vote was unanimous. Adoption of Minutes -A motion was made to adopt the minutes by James Clark and seconded by David Ingram. The vote was unanimous. MGAG Resolution -A motion was made by James Clark to adopt the MGAG Resolution contract. Tom Roberts seconded the motion. The vote was unanimous. Chipper Ordinance -James Clark made a motion to table the ordinance until we get more information. Tom Roberts seconded the motion. Vote was unanimous. Clerks’ Report -Delinquent Tax Sale- 51 properties originally selected for tax sale. 15 properties made it to sale. 8 properties sold. Total collected $97,853.27. $59,479.47 due to Hancock County Tax Comm. Excess fees collected $12,444.77. $25,929.03 was remaining to City. After Applachain, advertising fees & other expenses are paid, we will have about $5700. -QS1 Software weekly meetings-having issues retrieving data from AS400. -Shane Harper Filter plant supervisor, working on webpage for City of Sparta. He is asking for info for Mayor and Council members so that he can complete page in a timely manner. -Census info for health insurance has been sent to get new quote for health insurance Mayors’ Report -Identified Cars & Problems with each unit 2014 Dodge Charger Unit 101 2015 Dodge Charger Unit 102 2015 Dodge Charger (slick top) Unit 103 2010 Dodge Charger Unit 104-radiator is blown and a/c blows hot air 2003 Ford Crown Victoria Unit 105 has a transmission leak & check engine light is on. -windshield for accident with Latonya Goodman about $550 dollars with Safelite & BMW dealership $2200 -Personnel Issues -LMIG $20,456.70 -Census-The city will stuff mailers with bills encouraging everyone to participate in the Census to get a good count. So that everyone will be counted and we will be eligible for more funding. Meet w/ Marion Warren in a joint effort for this cause. -Bushhog paid for. Need a batwing or butterfly cutter for ditches. Plans to trade bushhog in for equipment needed. -Radios- Handheld or phones. Got a quote for radios approximately $7,000. -Incident report filed by Patricia Gresham for reported accident on Boland/Adams Street corner. Went to said site- no pothole seen. -S008-038 Property sold at City Tax Sale. Plans for City & County Museum. City should have been paid $5,656.71. Tom Roberts made a motion to waive the fees and James Clark seconded the motion. Vote was unanimous. -Old Business NONE -New Business-NONE -City Hall to be closed September 7, to observe Labor Day. -Council Work Session September 8, at 4:30pm -Regular Council meeting September 15, @ 5pm -Historic Preservation Meeting August 12, @5:30 pm -Historic Preservation called Meeting August 20, @ 5:30PM -Historic Preservation received a $4800 grant to clean out old police station Citizens Input-3 minutes -Bonnie Garrison-Lives at the corner of Adams & Boland Streets asks the City to get a plan to slow traffic down. Seen a lot of near misses. -Willmatine Tolbert-lives at the corner of Clay & Broad & reported that Advanced Disposal truck turns around in her yard. Reported that her trash can is cracked & she needs a new one. Executive Session -James Clark made a motion to enter into Executive session for personnel and legal matters. David Ingram seconded he motion. James Clark made a motion to end executive session and go back to regular session. David Ingram seconded the motion. Vote was unanimous. Regular session James Clark made a motion to hire John Hitchcock for Solicitor for Municipal Court. Tom Roberts seconded the motion. Vote was unanimous. James Clark made a motion to end meeting. David Ingram seconded the motion. Vote was unanimous.