Common Council Meeting — Agenda packet

City of Black River Falls COMMON COUNCIL - AGENDA Tuesday — December 2, 2025 - 6:00 PM City Hall — 101 S. Second Street, Black River Falls, WI Join Zoom Meeting: htts://us02web.zooi wd=3.1mc zbIkh27Na3baM./. 1 Or Dial: 1-312-626-6799 Meeting ID: 862 4171 1746 Password: cityhall 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Reading of the Minutes of the November 19, 2025 Special Common Council Meeting — Action 5. Citizens in Attendance 6. Committee Reports: a. Utility Commission November 17, 2025 7. Appointment of 2026-2027 Election Inspectors (Poll Workers) — Action 8. Application for renewal of Pawnbroker License submitted by Nick's Pawn located at 26 N. Water Street — Action 9. Library request for assistance with facility solar project — Action 10. Make My Move / WEDC Talent Recruitment Grant — Discussion & Possible Action 11. City Hall solar project RFP evaluations — Discussion 12. Meetings: Special Common Council 13. Adjourn Posted: November 26, 2025 Wednesday, December 17, 2025 6:00 PM Page 1 of 1 The Common Council met in special session at City Hall in the City of Black River Falls on November 19, 2025 at 6:00 P.M. Alderpersons Ammann, Peloquin, Gearing-Lancaster, and Wussow were present. Alderpersons Dougherty and Busse attended remotely via Zoom meetings. Alderpersons M. Rave and E. Rave were excused. Mayor Jay Eddy presided. It was moved by Alderperson Peloquin, seconded by Alderperson Wussow to dispense with the reading of the minutes of the November 4, 2025 Common Council meeting and approve as presented. Motion carried. CITIZENS IN ATTENDANCE — There were three citizens in attendance — 1 in person and 2 via Zoom meetings. It was moved by Alderperson Dougherty, seconded by Alderperson Peloquin to place on file the minutes of the November 13, 2025 Business Improvement District (BID) Board meeting. Motion carried. Mayor Eddy opened the public hearing on the proposed 2026 City Operating Budget at 6:03pm. The City Administrator confirmed there had been no changes since it was published. There were no citizen comments on the proposed budget and no recommendations or changes from Council members. It was moved by Alderperson Gearing-Lancaster, seconded by Alderperson Busse to close the public hearing on the proposed 2026 City Operating Budget. Motion carried at 6:05pm. It was moved by Alderperson Ammann, seconded by Alderperson Wussow to approve the 2026 City Operating Budget and set the levy at $2,374,912.00. Motion carried. It was moved by Alderperson Wussow, seconded by Alderperson Gearing-Lancaster to approve the 2026 Fire Department EMS Division Budget and set the ambulance fee at $25 per capita for 2026. Motion carried. The City Administrator presented the Business Improvement District ( BID) annual report which included year-to-date financials and a fund balance of $49,594.80 as of November 12, 2025. The BID Board appointments will be made as part of the Mayor's committee appointments in April 2026. It was moved by Alderperson Busse, seconded by Alderperson Peloquin to approve the 2026 Business Improvement District (BID) Operating Plan and budget. Motion carried. It was moved by Alderperson Wussow, seconded by Alderperson Pelquin to add Type I 1-94 informational signs to the City's property insurance policy contingent on BID Board approval of the purchase and installation of said signs. Motion carried. The Department Head monthly reports were reviewed. Department heads present were Mark Nordahl, Travis Brown, Darryl Nelson, Jarod Meyer, Cara Hart, and Brad Chown. It was moved by Alderperson Ammann, seconded by Alderperson Gearing-Lancaster to approve the Police Chief's request to fill the Patrol Sergeant position. Motion carried. The Fire Chief advised the Rural Fire Board met and approved their portion of the 2026 Fire Department budget. They also appointed him Secretary and Treasurer of the Rural Fire Board. Scott McCauley presented an introduction to Make My Move talent recruitment program and information on the recently announced WEDC Talent Recruitment Grant program. The proposal is for the City to sign a 2- year contract contingent on receiving a WEDC Talent Recruitment Grant. Contract cost would be $177,275 payable in two installments. This topic will be placed on future agendas for further discussion and possible action. It was moved by Alderperson Busse, seconded by Alderperson Wussow to approve vouchers for October 2025 Check #76188 - #76304 totaling $981,195.76. Motion carried. Page 1 of 2 It was moved by Alderperson Wussow, seconded by Alderperson Gearing-Lancaster to approve the City Treasurer's Report for October 2025. Motion carried. It was moved by Alderperson Wussow, seconded by Alderperson Dougherty to approve the Revenue & Expense Report for October 2025. Motion carried. It was moved by Alderperson Peloquin, seconded by Alderperson Wussow to adjourn. Motion carried. A Brad Chown City Administrator Page 2 of 2 BLACK RIVER FALLS UTILITY COMMISSION MEETING MINUTES November 17, 2025 Utility Commission President John Lund called a meeting of the Black River Falls Municipal Utility Commission to order on November 17, 2025 at 3:30 p.m. in the Utility Conference Room at 349 South McKinley Street. Commissioners in attendance were Jeff Amo, Jay Eddy, and Don Mathews. Commissioner Dougherty joined the meeting by telephone. Also present were General Manager Casey Engebretson and Garrett Aleckson (Banner Journal). A motion was made by Commissioner Mathews and seconded by Commissioner Amo to approve the minutes from the October 27, 2025 regular meeting. Aye: Lund, Amo, Dougherty, Eddy, and Mathews Motion carried. A motion was made by Commissioner Eddy and seconded by Commissioner Mathews to approve the accounts payable vouchers; CK #43285 - 43384 and EP #100967 - 100975 —Totaling $664,635.55. Aye: Lund, Amo, Dougherty, Eddy, and Mathews Motion Carried. The Commission reviewed the October 2025 arrears. Casey Engebretson updated the Commission on the PSCW Construction Authorization application seeking authorization to acquire approximately 560 feet of water main from Brockway Sanitary District No. 1 on McDonald Rd. The PSCW issued the final order on October 29, 2025 authorizing the acquisition. Staff will complete the necessary filings required in the final order. Casey Engebretson informed the Commission that the line crew, along with Dave Krause, have completed all necessary work and have placed the German Hill substation back in-service. The line crew completed all switching of circuits to spread the load over German Hill and Plant No. 2 transformers. Casey Engebretson updated the Commission that the Plant No. 1 transformer load tap changer issue was a faulty resistor and a braking mechanism. EPS has sought quotes for replacement parts and will proceed with the repairs once parts are procured. Casey Engebretson presented the Commission with contribution request from the Jackson County Interfaith Caregivers. Casey stated the Community Contribution fund had a remaining balance of $1,105. A motion was made by Commissioner Amo and seconded by Commissioner Dougherty to contribute $1,105 from the Community Contributions fund to Interfaith. Aye: Lund, Amo, Dougherty, Eddy, and Mathews Motion carried. Next Meeting: December 29, 2025 @ 3:30 p.m. A motion was made by Commissioner Mathews and seconded by Commissioner Amo to adjourn the meeting at 3:47 p.m. Aye: Lund, Amo, Dougherty, Eddy and Mathews Motion Carried. Casey Engebretson, General Manager comm.mtg.minutes.11.17.2025 BRFMU IS AN EQUAL OPPORTUNITY PROVIDER Appointment of Election Inspectors (Poll Workers) January 1, 2026 — December 31, 2027 Approve at December 2025 Council Republican Party Nominations: 1. Arnet Holty 2. Rod McGillivray 3. Kay Bradt 4. Scott Okray 5. Ronald Brown Democrat Party Nominations: 1. Fern Caldwell 2. Debi Goehring 3. Linda Heller Unaffiliated: 1. Suzanne Amo 2. Diane Anderson 3. Gertrude Arrington 4. Carol Bue 5. Jo Chrest 6. Darlene Dugan 7. Mark Miles 8. Jacob Peloquin 9. Sarah Peloquin 10. Kim Riemer 11. Lisa Ripp 12. Judy Sheppard 13. Kathy Webb Alternates: 1. Dan Ripp — Alternate DTCP-SCP-009 docx (rev. 11/2023) t. 47E, ra. 42, Wscoso , Wisconsin Department of Agriculture, Trade and Consumer Protection • Bureau of Consumer Protection 2811 Agriculture Drive, PO Box 8911, Madison WI 53708-8911 FS Phone: (800) 422-7128 FAX: (608) 224-4677 TDD: (608) 224-5058 Email: DATCPHotline(c6wi.gov Website: datcp.wi.gov LICENSE APPLICATION for • Pawnbroker • Secondhand Jewelry Dealer • Secondhand Article Dealer • Secondhand Article Dealer Mall or Flea Market Wis. Stat. § 134.71 Completion of this form is mandatory; failure to fully complete this form will result in denial of the license application. Personally identifiable information may be used for purposes other than for which it is originally being collected. Wis. Stat. § 15.04(1)(m). CHECK ALL THAT APPLY: III Original application D,Renewal TYPE: Pawnbroker • Secondhand Jewelry Dealer • Secondhand Article Dealer MI Mall or Flea Market INSTRUCTIONS: NATURAL PERSON (INDIVIDUAL) LICENSE — Complete Sections 1, 2, 3 and 6 PARTNERSHIP LICENSE — Complete Sections 1, 2, 3, 4 and 6 CORPORATE LICENSE — Complete Sections 1, 2, 3, 5, and 6 (SECTION 1) APPLICANT INFORMATION FIRST NAME \ C )-\arcil MI E. LAST NAME iir u,) 11-L D HOME TELEPHONE NUMBER (&.o )7e0 - ?-9 z- O SEX r--,,,,K0Q__ RACE - wiuk DATE OF BIRTH 11)/3)06.d PLACE OF BIRTH (City, State, Country) ,,,,,,,,,,-,__,,,,fec,,,,, ADDRESS STREET ili5 -1 A/,--,3-A 4 e-nd V r IV --Q-- CITY Al ei ros e__ STATE l'-1 I ZIP ,5- 1 / 6 g - 2--J LIST ALL STATES APPLICANT PREVIOUSLY RESIDED: /41 - 50 DOI 7) 21_,A 6, t it IS APPLICANT A: IN Natural Person (Individual) Ill Corporation ai Limited Liability Company • Partnership (SECTION 2) CONVICTION RECORD Has the applicant, been convicted or adjudicated of any of the following within the last 10 years where the circumstances of the offense substantially relate to the circumstances of the licensed activity: a felony? • YES EM NO a misdemeanor? • YES 1 NO a statutory violation punishable by forfeiture? • YES p NO a county or municipal ordinance violation? • YES Kii NO For each "YES" response provide the date of arrest, the nature of the offense and conviction or penalty information: Attach additional sheets if necessary. (SECTION 3) BUSINESS INFORMATION BUSINESS NAME AA CIK 'L -PcuRo/) ADDRESS STREET 2 69 1J . tA f AR r ShQ(41 -- CITY Fie -Lk -7 10-er Catiz) STATE 6-1' ZIP . 5Y let i v._ PHONE NUMBER (7 1S )28% =12,96 OWNER'S NAME 5 \4)_rrY? — F . ti ,) i e-1-0 ADDRESS STREET i 1 J 5 7 1\- 1 cri-/"A 6&rd -DrIH__ CITY 16,Q ros.:q STATE IA ZIP 5Y6 1`Z PHONE NUMBER (ba)nd 49Z . d BUSINESS MANGER'S NAME ..SA,,,,--cy\ -Fru j , ,..6 ADDRESS STREET 7? 5 87 1 ),) ,'111(.601 4 b V CITY 4/U-1Y6c--- STATE ti i ZIP 5 yby a, PHONE NUMBER ( ,(1,5) )776 -8 q I() BUILDING OWNER'S NAME j/ i a cry) TicJJ I r- 6-0 ADDRESS STREET 7) S 5'7 72(-7-#1 hmi el doirt. CITY ph L IZ) .:- --'2 - STATE ii t, ZIP SY euVd, PHONE NUMBER (b 6 ) L7 zr _v -2,d• Page 1 of 2 IMPORTANT: More questions on next page. (SECTION 4) LIMITED LIABILITY COMPANY INFORMATION Limited Liability Company Name: List name, address, and date of birth (DOB) of all members. Attach additional sheets if necessary. Name (Last, First, MI) DOB Street Address City State Zip 1761.))L-e-6 , 9/00 /V, r 103/(944 26 AlcrIzi-h AAA( qi2v3L1--‘ -,pie_cAskiveKI-Sio el ..5-y1.16--- 5 V6,9 s N587 Aaciii,gewd bcylre_ 1442,1A-t,-s-Q— WI• (SECTION 5) PARTNERSHIP INFORMATION Partnership Name: List name, address, and date of birth (DOB) of all members. Attach additional sheets if necessary. Name (Last, First, MI) DOB Street Address City State Zip (SECTION 6) CORPORATION INFORMATION Corporation Name: List name, address, and date of birth (DOB) of all members. Attach additional sheets if necessary. Name (Last, First, MI) DOB Street Address City State Zip (SECTION 7) PENALTY NOTICE I understand that this license may be denied or revoked for fraud, misrepresentation or false statement contained in the application or for any violation of Wis. Stat. §§ 134.71, 943.34, 948.62 or 948.63. Under penalty of law, I swear that the information provided in this application is true and correct to the best of my knowledge. I agree to inform the clerk within ten (10) days of any change in the information supplied in this application. ‘1)1624SK/0 d./-4.17) Ski/r0 1 Lt .. ./R lic) /24_, 6 YOUR SIGNATUR PRINT NAME FOR ADMINISTRATIVE USE ONLY LICENSING AUTHORITY LICENSE NUMBER ASSIGNED DATE EFFECTIVE CLERK FEES RECEIVED: Pawnbroker Bond $ Secondhand Article License $ Pawnbroker License $ Secondhand Dealer Mall/Flea Market License $ Secondhand Jewelry License $ TOTAL FEE: $ FOR LAW ENFORCEMENT USE ONLY I Recommend Approval M Recommend Denial (Attach explanation.) Investigating Office Signature: Date: Print Name of Investigating Officer: Page 2 of 2 Your solar package estimate $ "mr1IIMMERI PV Modules PS-M144HCBF BLK Philadelphia Solar 580W BLK Bifacial Panel PS-M144HCBF BLK Philadelphia Solar 580W BLK Bifacial Panel Micro Inverters & Accessories Enphase IQ8P-3P-72-E-US 208V 3Phase Micro Inverter Peak 480VA Enphase ENV2-1OC2-AM3-3P Commercial IQ Gateway 3PH Package Includes Inverter supporting materials, wiring and installation Mounting & Racking Premium Racking System - Asphalt Package Includes all racking supporting materials and installation Turn Key Installation PV Safety Labels NEC 2020 Pack MATERIALS SHIPPING/FREIGHT COSTS ELECTRIC INSTALLATION/GRID TIE OLSON SOLAR ENERGY SYSTEM DESIGN PERMITTING OLSON SOLAR ENERGY INSTALLATION LABOR 48 $ 14,295.84 48 Donated 96 $ 16,587.17 5,794.44 5,454.55 31.36 1,621.67 25,749.34 1,200.00 1,750.00 24,737.10 55680 Total 11/20/2025 I All Estimates valid for 30 days. *Incentives based on third party funds and may be depleted, are not guaranteed. ** Always consult a tax professional regarding federal tax credit eligibility. 97,221.45 $ Final Costs 1.75 Black River Falls Library 222 Fillmore St, Black River Falls, WI 54615 Total System Cost Today $ 97,221.45 Total System Cost per Watt $ 1.75 Estimated Focus on Energy* $ (2,784.00) Estimated Federal Credit (30%)** $ (29,166.44) Total Cost after Incentives $ 65,271.02 Total Cost per Watt after Incentives $ 1.17 0 01_ SON SOLA 12 1E N 1:12 (q) MakeMyMove Partnership Proposal MakeMyMove-Cost Breakdown Cost Breakdown 0 MakeMyMove Households Moved - Contract Years 5 - 1 Year 10 - 2 Years MakeMyMove - Platform, Products, Services $104,907 $177,275 Incentive Cost (assumes $7.5k/mover) $37,500 $75,000 Total Program Cost $142,407 $252,275 Cost per Household 28,481 $25,228 State of Wisconsin's 80% Match $113,926 $201,820 Black River Falls' 20% Cost $28,481 $50,455 0 MakeMyMove MakeMyMove-ROI Breakdown ROI Breakdown Households Moved New Annual Economic Output New Annual State and Local Taxes Generated Cost to Black River Falls Year 1 ROI for every dollar spent *Using our average household income of 100k. 5 $261,076 $40,144 0 MakeMyMove 10 $522,153 $80,288 $28,481 $50,455 $10.35 $9.17 0 MakeMyMove Payment Structure Payment Structure 0 MakeMyMove 1st Payment Date - January 26 2nd Payment Date - December 15, 2026 Additional Mover Payouts - June 15, 2027 Additional Mover Payouts - December 15. 2027 Additional Mover Payouts - June 15, 2028 Total WEDC Grant Amount $100,910 $100,910 $0 $0 $0 $201,820 Payment Due to MMM $82,160 $95,115 $0 $0 $0 $177,275 Paid to Movers $0 $18,750 $18,750 $18,750 $18,750 $75,000 Cash Needed $0 $0 $12,955 $18,750 $18,750 $50,455 Year Actual Funding Needed Category Ballpark Date Funding Will be Needed 2026 Cash Needed 2027 Cash Needed 2028 Cash Needed $0 $31,705 $18,750 Payment to MMM & Movers Remaining Payment to Movers Remaining Payment to Movers 12/31/26 6/30/27 6/30/28 Total $50,455 1 This payment structure is based on the 2 Year - 10 Household campaign referenced on slides 2 & 3. 0 MakeMyMove Payment Structure Payment Structure 0 MakeMyMove 1st Payment Date - January 26 2nd Payment Date - December 15, 2026 Additional Mover Payouts - June 15. 2027 Additional Mover Payouts - December 15, 2027 Additional Mover Payouts - June 15, 2028 Total WEDC Grant Amount $100,910 $100,910 $0 $0 $0 $201,820 Payment Due to MMM $88,638 $88,638 $0 $0 $0 $177,275 Paid to Movers -..iU $18,750 $18,750 $18,750 $18,750 $75,000 Cash Needed $0 $6,478 $6,478 $18,750 $18,750 $50,455 Year Actual Funding Needed Category Ballpark Date Funding Will be Needed 2026 Cash Needed 2027 Cash Needed 2028 Cash Needed $6,478 $25,228 $18,750 Payment to MMM & Movers Remaining Payment to Movers Remaining Payment to Movers 12/31/26 6/30/27 6/30/28 Total $50,455 This payment structure is based on the 2 Year - 10 Household campaign referenced on slides 2 & 3. 0 MakeMyMove MakeMyMove-Case Studies Case Studies Perry County, IN • County Population: 19,320 • 18 Households Moved Perry County, IN MakeMyMove Profile • 41 People Moved • $99K Average HH Income • $822.8K in New Annual Economic Output Generated Lincoln County, KS • County Population: 2,928 Lincoln County, KS MakeMyMove Profile • 5 Households Moved • 11 People Moved • $62K Average HH Income • $114.6K in New Annual Economic Output Generated White County, IN • County Population: 24,833 White County, IN MakeMyMove Profile • 9 Households Moved • 13 People Moved • $97K Average HH Income • $471.1K in New Annual Economic Output Generated 0 MakeMyMove U MakeMyMove Thank You THANK YOU (c) MakeMyMove Mike Rutz CEO MakeMyMove Mike@MakeMvMove.com (317) 698-6599 Scott McCauley Senior Sales Executive Scott@MakeMvMove.com (317) 902-2121 MakeMyMove Ben Ledo VP of Enterprise Sales Ben@MakeMvMove.com (317) 509-4639 MakeMyMove Product and Services Agreement This Product and Services Agreement (the "Agreement" ) is made and entered into by and between: TMAP, LLC, dba MakeMyMove , an Indiana Limited Liability Company, with its principal place of business at 1003 E 38th St. Indianapolis, IN 46205 (" MakeMyMove "), And the city of Black River Falls , with its principal place of operations at 101 S 2nd St, Black River Falls, WI 54615 ("Client"). Summary MakeMyMove is an economic development platform that helps communities grow by recruiting talented people and their families to relocate. Our tools and team make it easy for a community to grow its workforce & economy, one household at a time. The city of Black River Falls is committed to building a great place to live, work and raise a family. They will provide the centralized oversight and applicant engagement needed to hit the campaign goal. Together, we will develop and execute a 24-month talent attraction program with the shared goal of moving 10 Qualified Households* to live and work in Black River Falls. Candidate Qualification Criteria Job-Bringer Job-Seeker Description Household for which the primary worker is fully remote, makes the minimum income, and is able to continue working for the minimum duration. Household for which the primary worker accepts a job with a local employer making the minimum income, and works for the minimum duration. Minimum Income $55,000 $55,000 Move-from Boundary Outside of State of Wisconsin Outside of State of Wisconsin Move-to Boundary City of Black River Falls City of Black River Falls Required Duration 1 Year 1 Year Products and Services Whatʼs Included? Price 24Month High-Volume Tier-3 Platform Subscription and Talent Attraction Campaign 1. Premium microsite on MakeMyMove.com highlighting your relocation program and the people & places that make Black River Falls special. 2. Promotion of your regional content to a high-quality audience of move-ready talent across the MakeMyMove platform, online and via email & digital channels. 3. Access to QuickApply , the conversion-friendly, configurable and integrated application form. 4. Unlimited seats for Mover Recruitment Studio , the purpose-built talent attraction tool. Key features include: 4.1. A pipeline pre-qualified leads for your community with rich candidate data. 4.2. CRM tools to manage the leads through the recruitment process. 4.3. Recruitment & retention playbooks to guide your programʼs activity. 4.4. Message templates and workflow automation for ease-of-use. 4.5. Integrated support to answer questions and shoulder the burden of care. 5. Access to MakeMyMoveʼs ROI Dashboard for real-time monitoring of the economic impact and reach of your relocation program. 6. Marketing & Communications : Our team of consumer marketing experts will help you develop and deploy the right message to engage and convert your target audience. Services include: 6.1. Provide advice to construct an effective program 6.2. Develop unique positioning for your regionʼs program including a memorable ‘hookʼ to grab usersʼ attention. 6.3. Develop SEO-friendly content for your pages to help tell the story of your region. 6.4. Identify newsworthy content and pitch it to media outlets to earn press for your program. 6.5. Run digital ad campaigns to drive impressions to your content. 7. Program Support : Your dedicated Customer Success team will help you get your program running, and ensure that you have the data and know-how to recruit and retain people effectively. Services include: 7.1. Ongoing management of pages on makemymove.com. 7.2. Monitoring and curation of locally generated content. 7.3. Customized recruitment and retention playbooks, and advice $172,775 7.4. from a team of recruitment experts on how to run your program most effectively. 7.5. Performance monitoring, and analysis of data and trends. 7.6. Regular update meetings and available customer support line. 8. Fulfillment : Landing new recruits requires diligence and a welcoming spirit. Our team will support the effort with expert customer care and community activation. 8.1. The Mover Support Team will work with recruits to navigate the relocation process, answer questions, and connect them to relevant local resources. 8.2. Verify candidate eligibility by confirming employment & income, and conducting criminal background checks. 8.3. Activate community members by identifying and training local volunteers to provide content and assist in the recruitment process. 9. Economic Modeling : Using IMPLAN, the industry standard input output model, weʼll build economic impact reports to show the incremental output of the new residents and jobs your program attracts. One-Time Setup + Implementation Services 1. Content Development : Weʼll set up initial program and community pages on makemymove.com, and invite locals to contribute testimonials & user generated content. 2. System Configuration : Weʼll create an instance of the Mover Recruitment Studio to suit your needs, and ensure that each relevant team member has sufficient access, and understanding of the tools. 3. Onboarding and Training : Weʼll conduct orientation meetings to ensure relevant stakeholders understand the process, and will hold training sessions to help members of the recruitment team understand their roles, and the tools available to make their job easier. 4. Program Developmen t: Weʼll provide ongoing consulting services to help develop and improve the relocation programming on offer. $4,500 Mover Volume Target 1. The marketing, content and fulfillment services have been scoped to support a campaign that would generate 10 movers, assuming standard eligibility, programming and expected conversion rates* $17,728 Cost-per-Mover at Target COMPENSATION & PAYMENT SCHEDULE In consideration of the provision of the product and services, the city of Black River Falls shall pay MakeMyMove $177,275 . Client will make an initial payment of $88,637.50 within five 5 business days of receiving the first tranche of State Grant Funds from the Wisconsin Economic Development Corporation. The remaining payment of $88,637.50 will be due in two installments. The first installment of $12,272.50 will be due on February 22, 2027 . The remaining amount of $76,365 is contingent on the program reaching 5 relocated households and receiving the second tranche of State Grant Funds from the Wisconsin Economic Development Corporation by June 22, 2027 . TERMS AND TERMINATION Client and MakeMyMove both understand and agree that this contract is contingent on approved grant funding from the Wisconsin Economic Development Corporation's Talent Recruitment Grant Fund in the amount of $201,820. Should client's grant application not be successful, client shall be entitled to terminate this contract in its entirety without further obligation or payment. This agreement is executed as of December 10, 2025. The term of this agreement commences on February 23, 2026. Unless canceled prior, the recurring portions will automatically renew on the 2-year anniversary of that date contingent on an additional approved grant funding amount of $201,820 or greater from the Wisconsin Economic Development Corporation's Talent Recruitment Grant Fund. Upon cancellation, the Client will retain access to the Mover Recruitment Studio and relevant applicant/lead data for up to 90 days to facilitate a successful transition. Either party may cancel this agreement upon 90 days written notice to the other party at any time. Upon early termination by the Client, Client agrees to relieve MakeMyMove of the liability to fulfill the remainder of the contracted products and services. MakeMyMove will suspend recruitment activities on behalf of the Client, and will relieve Client of its obligation for future payments related to unfulfilled portions of the product and services. Early termination will not alleviate any liability for non performance or breach of the contract. Upon reaching June 22, 2027, the city of Black River Falls will have compensated MakeMyMove $100,910. If the program has not reached 5 households or has not been awarded additional grant funding, the Client may cancel with no additional penalty. OWNERSHIP OF DOCUMENTS AND MATERIALS Except for MakeMyMoveʼs Intellectual Property which includes but is not limited to the MakeMyMove Platform, Recruitment Playbooks & Campaign Methodology, all documents, content, records, programs, data, articles, memoranda, and other materials (the “Materialsˮ) specifically developed pursuant to or in connection with the services performed by MakeMyMove under this Contract shall be considered “work for hireˮ and MakeMyMove hereby transfers and assigns any ownership claims to the Client so that all Materials will be the property of the Client. APPLICANT & LEAD DATA Through the use of the platform, Recruitment Candidates who engage with Clientʼs program, and community content on makemymove.com give MakeMyMove permission to share their personal information with the client for the purposes of evaluating and participating in the Clientʼs relocation program. Recruitment Candidates retain full ownership of their personal information. Client will have access to candidate information pursuant to the MakeMyMove Privacy Policy. Candidate Information may not be used for any other purpose, or be shared with a third party without the direct, written consent of the candidate. CONFIDENTIALITY "Confidential Information" means (i) any information regarding Client's and MakeMyMoveʼs current employees, and policies, (ii) any information concerning the existing or future products of Client or MakeMyMove; (iii) the terms of this Agreement, (iv) any software, documentation, materials or information provided shared in order to assist performing the services; and (v) any additional information designated in writing as "confidential" by Client or MakeMyMove. Confidential Information will not include, however, any information described above to the extent any of the following may be included therein: 1 information that becomes known to the general public without breach of the non-disclosure obligations of this Agreement; 2 information that is obtained from a third party or independently developed without breach of a nondisclosure obligation and without restriction on disclosure; and 3 information that is required to be disclosed in connection with any suit, action or other dispute related to this Agreement. MakeMyMove and Client mutually agree to hold in confidence, and not to use except as expressly authorized in this Agreement, all Confidential Information and to use reasonable care to prevent the unauthorized disclosure or use of the other party's Confidential Information, both during and after the term of this Agreement. EQUAL OPPORTUNITY EMPLOYER POLICY Both the Client and MakeMyMove are Equal Opportunity Employers, and each of the parties endeavors to recruit applicants for relocation and/or employment without regard to race, color, religion, age, sex, marital status, sexual preference, national origin, physical or mental disability, or veteran status. INDEMNIFICATION The indemnified Party shall provide the indemnifying Party with prompt written notice of any such indemnification claim. The indemnifying Party shall have sole control and authority with respect to the defense and settlement of any such claim. The indemnified Party shall cooperate fully with the indemnifying Party, at the indemnifying Party's sole cost and expenses, in the defense of any such claim. The indemnifying Party shall not agree to settle any such claim that does not include a complete release of the indemnified Party from all liability with respect thereto or that imposes any liability, obligation or restriction on the indemnified Party without the prior written consent of the indemnified Party. The indemnified Party may participate in the defense of any claim through its own counsel, and at its own expense. GENERAL TERMS MakeMyMove is an independent contractor, and nothing in this Agreement will be deemed to place the parties in the relationship of employer-employee, principal-agent, partners or joint venturers. MakeMyMove will be responsible for all tax withholdings. Dispute Resolution. Any controversy, dispute or claim arising out of or relating to this contract shall first be settled through good faith negotiation. If the dispute cannot be settled through negotiation, the parties agree to attempt in good faith to settle the dispute by mediation; the mediator in such an instance shall have no authority to modify the terms of this Agreement. The mediation proceeding shall be held at a location mutually agreed to by the parties in writing. The administrative cost of the mediation and the mediatorʼs fee shall be shared equally by the parties. If the parties are unsuccessful at resolving the dispute through mediation, the parties agree that the method of subsequent dispute resolution will be in a court of competent jurisdiction. If a dispute proceeds to litigation, the prevailing party is also entitled to recover attorneys fees and court costs in addition to any other recovery (including reasonable attorney's fees) which either party shall sustain as a result of the other's negligent acts, errors or omissions in carrying out the responsibilities in this Agreement. Governing Law. This Agreement will be governed by and interpreted under the laws of the State of Indiana, without giving effect to applicable conflicts of law principles. Survival. The provisions of the Presentation, Confidentiality, and General Terms sections shall survive the expiration or termination of this Agreement. Client: By Sign____________________________________________________ Name: __________________________________________________________ Title: ____________________________________________________________ MakeMyMove: By Sign_____________________________________________ Name: __________________________________________________________ Title: ____________________________________________________________ NOTICE ON PRICING & PERFORMANCE Pricing and performance of recruitment programs vary based upon factors such as the size and population of a region, the relative value of relocation programming, candidate qualification criteria and the level of participation from local program owners and volunteers. MakeMyMove scopes the size of our product and services offering to deliver the appropriate number of moved households under normal circumstances, and we set individual pricing based upon the expected marketing cost to produce qualified leads for a region of similar size, and our expected ability to convert those leads to movers based on average performance of similar communities. TALENT RECRUITMENT GRANT INISCs)NSIN PROGRAM ECONOMIC DEVELOPMENT EMPOWERING WISCONSIN COMMUNITIES TO ATTRACT NEW RESIDENTS Across Wisconsin, communities are working to strengthen their workforce and grow their population. The Wisconsin Economic Development Corporation's Talent Recruitment Grant Program provides funding to help local governments and organizations attract new residents from outside the state — showcasing what makes Wisconsin an exceptional place to live, work, and build a future. Created by 2025 Wisconsin Act 15, the program is open to eligible applicants including Wisconsin cities, villages, towns, counties, and American Indian Tribes or bands, as well as nonprofits with a mission of economic development, workforce and talent development, or community development. How it works Apply during the open application period for funding support to help attract talent to Wisconsin. Grants can be used to cover the cost of administering a talent recruitment program and/or the cost of incentivizing households to relocate into Wisconsin from outside the state. A total of $5 mill ion in funding is available for the program's first year, with a $500,000 cap on the amount any single municipality can receive. Applicants must provide matching funds amounting to at least 20% of the total project cost; cash, local investment, and in-kind donations can all count toward the match. Application process Successful proposals will demonstrate: • A clear and measurable strategy to recruit and retain new residents • Strong local partnerships and matching investments • A focus on addressing workforce shortages or projected population decline • Realistic goals for the number of households recruited and the anticipated economic impact Applicants should outline how funds will be used across design, marketing, administration, and relocation incentives. Please consult the program guidelines for the complete program specifications and requirements. LEARN MORE Please contact the WEDC team at trgp@wedc.org to discuss your eligibility, learn more through the application process, or explore how this grant can support your community's talent recruitment goals. WED( , • l hit) • 23S2 S. P i i t . Suite 30.3 • I Hison, WI 53113 • ..fvecic.i,t, LOOK FORWARD } vinSC` NSIN ECONOMIC DEVELOPMENT Talent Recruitment Grant Program Program Guidelines for Fiscal Year 2026 Lead Division: Marketing & Brand Strategy ILI New n Revised CI Grant O Loan LI Tax Credit O Technical Assistance Introduction Background Information: The Talent Recruitment Grant Program (TRG) was created by 2025 Wisconsin Act 15 to support local efforts to attract and incentivize out-of-state talent to relocate to Wisconsin municipalities. Program's Purpose: The purpose of TRG is to assist local organizations and communities with talent recruitment programs that incentivize households to relocate from outside of Wisconsin to a municipality in Wisconsin. Eligibility Requirements Eligible Applicants: TRG applicants must meet the following criteria: • Be a city, village, town, county, or American Indian tribe or band located within Wisconsin 1; or • Be a nonprofit organization, the mission of which includes economic development, workforce and talent development, or community development. 2 Eligible Use of Funds: Talent Recruitment Grants can fund the following activities 3. Costs are only eligible to be applied to grant and matching fund expenses after WEDC approval. • The administration of talent recruitment programs; and • The costs associated with incentivizing households to relocate from outside of Wisconsin to a municipality in Wisconsin. Matching: The applicant must provide matching funds of at least 20% of the total talent recruitment program cost. Matching funds may be cash, local investment, or in-kind donations. Household Eligibility: A Household is eligible for TRG incentives if the Household meets at least all of the following eligibi lity criteria: • The Household resides outside of Wisconsin at the time the Household applies for TRG incentives. • The Household has an individual household income of at least $55,000. • The Household submits an application to the recipient of a TRG grant to receive talent ' Wis. Stat. § 238.14(4)(a)1. 2 Wis. Stat. § 238.14(4)(a)2. 3 Wis. Stat. § 238.14(3). Page 1 of 5 vg1SC` NSIN ECONOMIC DEVELOPMENT recruitment program incentives. Available Incentives FY26: $5,000,000 Award sizes: The maximum TRG is $500,000 per municipality per fiscal year. 4. Awards per Applicant: Up to one award per applicant per fiscal year. Activities and Expected Outcomes Assist 10 communities to recruit 250 households to Wisconsin. Impact: Address and mitigate projected population decline and workforce shortages by providing financial assistance to eligible applicants for the design, implementation, and promotion of initiatives that attract new residents. Metrics: As a talent attraction and capacity building program, performance reporting metrics for TRG are focused on measuring the relocation of households to Wisconsin as well as measuring the connection of project to community. TRG program metrics include the following list, and each project will include one or more of these metrics in its reporting requirements depending on the project's specified use of funds. • Households Relocated • Leverage - Total Application Guideline Timeline: This program will operate under a structured application and review process. Applications will be accepted during a defined application window in the first half of 2026 and will not be considered on a rolling basis. All submissions received during the open period will be reviewed collectively based on alignment with the program's review considerations and overall strategic goals. Review Considerations: WEDC may take the following into account when considering a TRG: • The following details of the applicant's talent recruitment program: o The total estimated cost of the program and the individual estimated costs associated with the program's design, administration, marketing, and relocation incentive initiatives. o The program's Household Goal and the estimated total grant amount per household. o The program's estimated total economic impacts, including estimated state and local tax revenue. 4 Wis. Stat. § 238.14(3)(b) 5 Wis. Stat. § 238.14(4)(b) Page 2 of 5 ISC` NSIN ECONOMIC DEVELOPMENT • The applicant's demonstrated abi lity to meet the Matching requirements of the grant. 6 • If the applicant is a previous recipient of a TRG, the appl icant's achievement of the Household Goal stated in the talent recruitment plan for the previous grant.' How to Apply: An interested appl icant should contact a WEDC Account Manager to determine if their project is right for the program. Upon review of the project and alignment with eligibi lity criteria, an appl icant will be invited to submit their appl ication through Network Wisconsin. Award Process The completed appl ication will be assigned to a panel of reviewers and may include an interview. A WEDC underwriter will be assigned to review each recommended award and go through the WEDC award review process. WEDC will disburse 50% of the award amount upon entering into a contract with the awardee. The remaining 50% of the award amount will be disbursed when the awardee reports meeting at least half of the Household Goal listed within in contract with WEDC. In the event the awardee fails to meet at least half of the Household Goal, WEDC will not disburse the remaining 50% of the award amount. Performance Reporting Recipients must submit semiannual performance reports to WEDC detai ling the outcomes of their talent recruitment program. These reports must include the fol lowing information: • Economic impact of the talent recruitment program, including state and local tax revenue and new consumer spending. • Appl icant Data: Household Annual Income, Household Occupation(s), Pre-Relocation Residency (Zip code), New WI Residency (Zip code), Relocation Date, Relocation Grant Amount, TA Assistance Cost WEDC annual ly selects awards on a sample basis for an audit. All backup to the performance report and financial records are required to be maintained by the Recipient for a period of at least three (3) years after the last performance report is due. WEDC may impose additional reporting requirements to evaluate project performance and to ensure compliance with contract deliverables. Helpful Information Definitions: 6 Wis. Stat. § 238.14(3)(c). 7 Wis. Stat. § 238.14(3)(d). Page 3 of 5 \MSC' : NSIN ECONOMIC DEVELOPMENT "Household" 8 - a group of one or more individuals who dwel l together within the same dwelling. "Household Goarg - the total number of households that a talent recruitment program seeks to successfully incentivize to relocate or commit to relocate from outside this state to a municipality in this state. Revision History Program Inception - 2025 Wisconsin Act 15 8 Wis. Stat. § 238.14(1)(a). 9 Wis. Stat. § 238.14(1)(b). Page 4 of 5 100,910.00$ Receive 1st tranche of WEDC grant (88,637.50)$ City pays 1st installment of MMM contract Year #1 - we meet the midpoint recruitment total (5 movers) 100,910.00$ and receive 2nd tranche of WEDC grant (18,750.00)$ City pays 1st half recruitment incentives for 5 movers (88,637.50)$ City pays 2nd installment of MMM contract Year #2 - we successfully recruit another 5 movers (18,750.00)$ and City pays 1st half recruitment incentives for 5 movers (18,750.00)$ City pays 2nd half of recruitment incentives to 1st yr movers (5) (18,750.00)$ Year #3 - City pays 2nd half recruitment incentives for 2nd yr movers (5) (50,455.00)$ 100,910.00$ Receive 1st tranche of WEDC grant (88,637.50)$ City pays 1st installment of MMM contract (12,272.50)$ City pays Part A od 2nd installment of MMM contract Year #1 - we DO NOT meet the midpoint recruitment total (5 movers) and DO NOT receive 2nd tranche of WEDC grant - City Owes $0 (15,000.00)$ City pays 1st half recruitment incentives for up to 4 movers City pays 2nd installment of MMM contract (15,000.00)$ Year #2 - City pays 2nd half recruitment incentives for 1st yr movers (4) (30,000.00)$ Worst Case Scenario - the WEDC Grant covers 100% of the contract payments due to MMM, and the City is only on the hook for cash incentives owed to the movers that did relocate. We sign the MMM contract and are awarded a $201,820.00 (80%) WEDC Talent Recruitment Grant WORST CASE SCENARIO Total cost to the City Total cost to the City We sign the MMM contract and are awarded a $201,820.00 (80%) WEDC Talent Recruitment Grant BEST CASE SCENARIO Make My Move Cost Analysis - City Share e4 BLACK RIVER FALLS, WISCONSIN A Fine Place to Raise Your Family • A Dynamic Location for Your Business CITY HALL SOLAR PROJECT RFP EVALUATIONS 0 ,ei OF !i..4 c4. -- 4'4 • 1 FARMING • I FORESTRY. -ii ..•--. • =•. 'F. • i - ., • 1. Summary • Received two (2) responses to the Request For Proposals (RFP): o Ethos Green Power Cooperative (Ethos) - based in Viroqua, WI o Olson Solar Energy, LLC (Olson) - based in Onalaska, WI • System Size & Impact o Ethos: 18.5 kW DC ground -mount, modeled to offset —20% of usage (16,055.5 kWh/year). o Olson: 40.8 kW DC ground -mount, modeled to offset —69% of usage (52,301 kWh/year). • Cost Efficiency o Ethos (18.5 kW): • Gross cost $52,204.72, net after incentives $35,615.30. • Approx. $2.82/W gross and $1.93/W net. • Payback 13.6 years. o Olson (40.8 kW): • Gross cost $95,804.17, net after incentives $65,022.92. • $2.35/W gross and $1.59/W net. • Payback r-t19 years, 25-year net savings $145,229. 101 South Second Black River Falls, WI 54615 O ••• ••••••••••••••••7, • FISHING = • 4MININO WISCONGI Page 1 of 6 (715) 284-5514 • RFP Compliance o Both proposals meet the core specs: ground -mounted fixed -tilt array, 1:1 microinverters, Tier-1 modules, and at least 20-year structural and product warranties. o Both provide itemized costs, incentives, and production estimates as required. High-level: • Ethos: Smaller system, higher cost per Watt but lower total outlay and smaller physical footprint. • Olson: Larger system, cheaper per watt and per kWh, shorter payback, and much larger energy/CO 2 impact. 2. Side -by -side Key Quantities & Equipment System Size, Energy, and Counts Metric OlsoYa DC system size 18.5 kW DC 40.8 kW DC Annual Energy Production 16,055.5 kWh/year 52,301 kWh/year Share of City Hall usage — 20% offset — 69% offset Module count 32 modules (580W) 68 modules (600W) Microinverter count 32 Enphase IQ8P 68 Enphase IQ8P-3P-72-E-US 1:1 Page 2 of 6 Equipment Details vs RFP Modules • Ethos o Silfab 580 W panels with 25-year manufacturer / 30-year performance warranty. o Exceeds 20/25 requirement. Olson o VSUN 600 W N bifacial modules, Tier-1 quality with 25-year quality assurance & 30-year power output guarantee. o Exceeds 20/25 requirement. Inverters • Ethos — Enphase IQ8P microinverters, 1:1 with modules, 25-year warranty. • Olson — Enphase IQ8P-3P-72-E-US microinverters, 1:1, tied to commercial gateway and monitoring. Racking • Ethos - Sinclair post -driven ground -mount racking, fixed tilt (35°), 25-year warranty —exceeds 20-year structural requirement. • Olson — Unirac Ground Fixed Tilt racking, with a 20-year limited product warranty. Monitoring & BOS / Scope • Ethos — Enphase Enlighten monitoring; full turnkey including permitting, interconnection, and commissioning. • Olson - Full turnkey scope with design, installation, electrical work, grid tie, permitting, and labor. Both line-up well with RFP's design, component, permitting, and commissioning requirements. Page 3 of 6 3. Side -by -side cost and financial metrics Raw Costs and Incentives Metric (18.5 kW) (40.8 kW) Total system cost (gross) $52,204.72 $95,804.17 Incentive - Federal / Direct $15,661.42 $28,741.25 Incentive — Focus on Energy $928.00 $2,040.00 Net cost after incentives $35,615.30 $65,022.92 Cost Per Watt and Per Annual kWh (DC basis) Metric Gross cost per W (DC) $2.82/W $2.35/W Net cost per W (DC) $1.93/W $1.59/W Gross cost per kWh $3.25 per kWh/year $1.83 per kWh/year Net cost per kWh $2.22 per kWh/year $1.24 per kWh/year d is cheaper per installed watt, and cheaper per annual kWh produced, even after both proposals apply similar incentive structures. Payback, Savings, and Financing Metric Ethos Olson Payback period 13.58 years 9 years 25-year net savings Not clearly stated $145,229.34 Page 4 of 6 4. RFP Evaluation and Qualitative Notes Compliance with RFP Deliverables The RFP asks for: system design narrative, itemized costs, size and energy estimates, incentives, financial analysis, schedule, qualifications, and insurance. • Ethos o Clear narrative and site description; explicitly references the RFP and provides layout context between City Hall and the Library. o Itemized costs and incentives. o Provides system size (kW DC), production (kWh), and payback/ROI. o Includes a detailed scope of work covering assessment, design, permitting, interconnection, and commissioning. o Lists cooperative structure, staff count, and experience, which addresses qualification requirements. • Olson o Provides a clear visual layout, summary, and production charts specific to City Hall. o Very detailed itemized cost breakdown (modules, inverters, racking, electrical, labor, permitting, shipping). o Includes system size, annual production, payback, and a 25-year savings analysis. o Provides extensive reference list of commercial/municipal systems >20 kW, including libraries, schools, and other public entities, which strongly addresses RFP's reference requirement. Strengths & Considerations Ethos - Strengths • Slightly higher-warranty levels (25-year components and racking) where spelled out. • Smaller, more conservative array— helpful if you want a modest first step with less visual/landscape impact. • Cooperative structure and local presence. Page 5 of 6 Ethos - Considerations • Much higher cost per kW and per annual kWh compared to Olson. • Significantly smaller energy offset (about 20% vs 69%), so you get less climate and budget impact for each dollar invested. Olson - Strengths • Best value per watt and per kWh, with shorter payback and large 25-year net savings. • Much larger production, covering the majority of City Hall's load, which strongly supports the RFP's efficiency and carbon goals. • Deep portfolio of similar -scale commercial and municipal projects showing relevant experience. Olson - Considerations • Higher total capital expenditure even though cost per watt is lower, simply because the system is more than twice the size. • Racking warranty is 20-year which meets but doesn't exceed spec. 6. Conclusion • If we prioritize maximum energy offset, stronger long-term savings, and value per dollar, Olson's proposal appears more favorable on an RFP plus numbers basis. • If we prefer a smaller footprint, slightly higher stated component warranties, and a cooperative model, Ethos' proposal might better match those qualitative preferences, with the trade-off of higher cost per unit of energy. Page 6 of 6 City of Black River Falls REQUEST FOR PROPOSALS (RFP) Project: Solar Energy System Installation Project Location: City Hall, 101 South Second Street, Black River Falls, WI 54615 Project Overview: The City of Black River Falls is soliciting proposals from qualified and experienced firms for the design, supply, installation, and commissioning of a ground-mounted solar photovoltaic (PV) system at City Hall, located at 101 S. Second Street, Black River Falls, WI 54615. This project supports the City’s goals of improving energy efficiency, reducing carbon emissions, and lowering long-term utility costs through renewable energy generation. Introduction to Proposal Ethos Green Power Cooperative is a strong, small, worker-owned cooperative nestled in the heart of Wisconsin's Driftless Region. Based in the charming town of Viroqua,home to just under 5,000 permanent residents, Ethos is proud to employ 25 full time staff members, and a dedicated ownership body of nine individuals. Ethos is proud to present a solar proposal to the City of Black River Falls to facilitate the City's energy-efficiency and sustainability goals. If the City has any questions about the information found below, please contact Katherine Lewiston at info@ethos.green or 608-637-3797. 1. Detailed proposal and project scope, including a narrative description of system design and layout including a site map illustrating where the system will be located. The City of Black River Falls has requested proposals for a fixed tilt ground mount array using premium modules and 1:1 microinverters on the back of each module for optimal production. Ethos is proud to present a proposal for an 18.5 kW DC two table ground mount set between the City Hall and Library buildings. These ground mount arrays feature 32 Philadelphia Solar Nexus 580W modules, 32 1:1 Enphase 3P microinverters on the back of each array, and Sinclair post-pounded fixed-tilt racking set at 35 degrees for optimal solar production year-round. Tables are spaced an appropriate distance from each other to prevent interrow shading. This system will be tied into the existing 208 3-phase infrastructure with a lineside connection and is modeled to offset 20% of the City Hall's usage . Should the City of Black River Falls be interested, Ethos is willing to offer two other variations on a system design that would be suitable for the City Hall building: - A ground mount with 4:1 microinverters that reduces total project cost by around 7% - A roof mount of a slightly larger system size, also with 4:1 microinverters, that maximizes the utility's net meter cap and offsets 11% more of the City Hall's electric usage Take a deep dive into your Solargraf proposal here. Materials included: Solar Module - Silfab 580W Modules - 25 year manufacturer's warranty, 30 year power performance guarantee Inverter - Enphase IQ8P 1:1 Microinverters - 25 year manufacturer's warranty - Manufacturer-specific Enlighten App solar monitoring Racking - Sinclair Post-Driven Ground Mount Racking - 25 year manufacturer's warranty Full Turnkey Offering ● Site Assessment & System Design: ○ Conduct a comprehensive site assessment to evaluate roof structure, site constraints, sun exposure, shading, and electrical capacity. ○ Design a PV system that optimizes efficiency and complies with local building codes, fire codes, and utility interconnection requirements. ○ Provide a detailed system layout, electrical schematics, and equipment specifications for approval from stakeholders. ● Due Diligence, Permitting & Approvals: ○ Coordinate with the utility company to secure interconnection approval and net metering agreements. ○ Procure structural review and requisite engineering stamps for safety and compliance ○ Obtain all necessary permits from local building and zoning departments and authorities having jurisdiction (AHJ). ● Procurement & Equipment Supply: ○ Furnish all PV modules, inverters, racking systems, wiring, and balance-of-system components. ○ Provide all required electrical equipment, including disconnects, conduit, junction boxes, and grounding materials. ○ All equipment shall carry manufacturer warranties. ● Installation: ○ Perform structural reinforcement if necessary, based on engineering analysis, costs of which are additional but agreed upon before commencement of work. ○ Install PV modules, racking systems, and associated mounting hardware per manufacturer specifications for roof type. ○ Complete electrical work, including wiring, inverters, conduit runs, and interconnection between the facility and the utility grid. Additional costs may be incurred for utility-mandated electrical upgrades or electrical work required beyond the basic interconnection of the solar PV installation. ○ Install battery storage system or other electrification items (if applicable) and integrate with PV system. ○ Provide appropriate labeling and safety signage per NEC and local regulations. ● Testing, Commissioning & Handover: ○ Conduct system testing to verify proper operation and compliance with design specifications. ○ Coordinate final inspections with municipalities and utility provider. ○ Provide system documentation, including warranties, operations and maintenance guidelines. ○ Deliver detailed training session to operations team covering system operation, monitoring, and basic troubleshooting. ● Warranty & Maintenance: ○ Two year complete parts & labor warranty. ○ Provide a workmanship warranty of ten (10) years. ○ Ensure manufacturer warranties for all system components are honored. ○ Offer optional maintenance/service agreements for long-term system protection and performance. Operations and Maintenance Every Ethos solar installation comes with Standard Care + Lifetime Monitoring at no additional cost. This includes continuous access to your live monitoring portal, periodic remote system health checks, basic remote troubleshooting and inverter resets, and manufacturer warranty guidance when issues arise. Each year, you’ll also receive an easy-to-read production and savings summary of your system’s performance—giving you peace of mind that your investment stays visible and supported long after installation. For a higher level of hands-on care, Ethos also offers comprehensive O&M service plans at an additional cost. These plans include scheduled on-site inspections, proactive preventive maintenance, enhanced monitoring, discounted labor rates, and faster response times, along with optional performance and availability guarantees. Tier 1 — Essential Care Tier 2 — Performance Plus Tier 3 — Performance & Uptime Guarantee Core annual maintenance and health monitoring Proactive maintenance to protect production and limit downtime Includes all Tier 1 services, plus: Comprehensive stewardship with rapid response and deeper accountability Includes everything in Tiers 1 & 2, plus: ● Annual preventive maintenance visit Visual inspection of array & electrical, IR scan sampling, spot-torque, Comms Test ● Monitoring telemetry & alerts review ● After-visit report Annual Executive Summary ● Remote alert triage Initial response ≤3 business day Dispatch ≤21 days) ● 10% Discount rate on corrective work billed T&M ● Additional maintenance visit (spring/fall) ● Expanded electrical diagnostics IV-curve analysis Full IR scan ● Semi-annual performance reporting ● Priority corrective response Initial response ≤1 business day Dispatch Priority ≤7 days onsite; High Priority ≤3 days. ● 25% Discounted rate on T&M ● Quarterly maintenance visit (seasonally) ● Full-array annual thermography ● Rotational torque plan ● Annual re-commissioning review ● Monthly performance reports ● 24/7 alarm ingest Initial response same day Dispatch Priority ≤1 days onsite ● $1000 Corrective labor allowance before T&M kicks in ● Optional Availability Guarantee Addendum $10/kW Annually $15/kW Annually $20/kW Annually In addition to full O&M packages, customers may also choose individual add-on services such as Communications Stability Upgrade, Annual Rack Adjustments or a Corrective Maintenance Allowance that covers a set number of repair labor hours each year to eliminate surprise maintenance costs. Monitoring & Communications Stability Upgrade Rack Adjustment Prepaid Corrective Maintenance Block IT Lite Verifies the monitoring system is always connected and always reporting Bi ‑ annual adjustments Ensures your array remains structurally sound, secure, and maximizes production 12 Hour Block Reduced labor costs for corrective work not covered by warranty ● Annual firewall/router/ISP review ● Communication device firmware updates ● Optional hardware swap at discounted T&M rates ● Professional tuned adjustment ● Protection from damage ● Pump jack tune ups ● 12 prepaid annual labor hours ● Faster turnaround for minor issues Troubleshooting, Maintenance & repairs Monitoring/communications replacement $3/kW $5/kW Annually $800 When bundled with your solar installation, a portion of your O&M service contract may be eligible as part of your project’s upfront cost and factored into available federal tax incentives. Tax incentives depend on how your project is structured and your specific financial situation, so we strongly recommend consulting with your tax professional to confirm eligibility and treatment. 2. Itemized cost estimate with quantities and unit costs for all components and labor. 3. Estimated system size (kW DC and AC) and annual energy production (kWh). - Estimated system size (kW DC): 18.5 - Estimated system size (kW AC): 15.2 - Annual Energy Production (kWh): 16,055.5 4. Summary of eligible Focus on Energy and other available incentive programs. This project is eligible for the following rebates and incentives: - Focus on Energy Commercial Solar Rebate, valued at $0.05/W - Direct Pay Incentive (if project is safe harbored in 2025), valued at 30% of the total project cost 5. Financial analysis including gross cost, available incentives, net cost, and payback period / ROI. Payback Period: 13.58 years ROI: 5.4% Average monthly utility bill reduction: $167.25 Note: If the City of Black River Falls expresses interest in an alternative to the ground mount array, Ethos would be happy to run comprehensive proposals indicating payback periods and ROI for other system designs. 6. Project schedule including estimated start and completion dates. Ethos is committed to delivering projects efficiently while maintaining the highest standards of quality. Below is an outline of our typical lead times and the proactive methods we use to ensure timely project completion. Should Black River Falls City Hall move forward with Ethos as an installer for a ground mount, we estimate that a system can be installed in April or May of 2026. Initial Consultation and Proposal: - Timeline: 2 - 4 weeks - After our initial consultation, we provide a detailed proposal, including system design, financial analysis, and project scope, within this timeframe. Permitting and Approvals: - Timeline: 4-8 weeks - Duration varies based on jurisdictional requirements and the complexity of the project. Equipment Procurement: - Timeline: 2-6 weeks - Lead times for equipment such as modules, inverters, and racking systems depend on supplier availability and project size. We begin procurement on project specific equipment after the initial deposit of 60% has been made. Installation: - Timeline: 2-6 weeks for commercial - Installation timelines depend on the system size, site conditions, and weather factors (such as road bans and spring thaw). Inspections and Utility Interconnection: - Timeline: 2-6 weeks - This includes scheduling final inspections and working with utilities to complete the interconnection process. 7. Firm’s qualifications, certifications (e.g., NABCEP), and references for at least three similar commercial or municipal solar projects. Company Information - Legal Name: Ethos Green Power Cooperative - Address: 203 Power Drive, Viroqua WI 54665 - Primary Contact: Katherine Lewiston; info@ethos.green; (608) 637-3797 - DUNS Number: 118627428 - NABCEP Certification: PV-030922-013677 - Electrical Contractor License: 1508578 - Master Electrician License: 1453542 Similar Projects Since 2015, Ethos has installed and commissioned over 6 megawatts of solar generating capacity in the Driftless Region, with an additional 1+ megawatts awaiting activation. Two notable projects may be of particular interest to the City of Black River Falls: 1. Village of Viola Municipal Electric Utility Project, Viola, WI Ethos consulted with the Village of Viola on the conception of and application for a federal DOE grant that ultimately funded their solar + BESS project. This system includes a 500 kW ground-mounted array on Sinclair SkyRack 2.0 racking, paired with a 440 kWh ELM Microgrid battery. Ethos ensured compliance with DOE grant guidelines, carefully procuring all materials in accordance with ARRA/BAA requirements. Reference: Jeff Liska - 608-606-5200 2. Trempeauleau Public Library, Trempeauleau, WI Ethos installed a 32.4 kW array for Trempeauleau Public Library, completed in 2023. The Ethos team worked with then librarian, Jessica Schoonover, to access as many grants and incentives as possible to minimize the library's out of pocket costs. Reference: Jessica Schoonover, 608-534-6197; jessica@wrlsweb.org 3. Lawton Memorial Library, La Farge, WI Ethos installed 11.2 kilowatts of solar power on their roof, with a grant from Solar for Good. And with the addition of a Tesla Powerwall battery, they created a safe place in times of real need. Reference: Lawton Memorial Library, 608-625-2015, lafargepl@wrlsweb.org Relevant Equipment and Personnel Experience Equipment: Ethos owns and operates a Rambo 300 pile-driving machine, customized for use with our Case Trackloader and Sinclair Skyrack 2.0 c-piles. Sinclair Expertise: As early adopters of Sinclair’s racking system, Ethos began partnering with Kyle Sinclair, its owner, in 2020. We are one of their top five preferred installers nationwide and feature prominently in their installation guide. Over the past five years, Sinclair’s racking has been our exclusive ground-mounted solution, making our crew leads among the most skilled Sinclair installers in the country. Personnel: ○ An in-house Master Electrician and two Journeymen support our team of electrical apprentices. ○ Our Project Management Coordinator, with over 12 years of government project management experience , has successfully led lock and dam, as well as lake dredging projects, along the Mississippi. He oversees three project managers, one of whom is dedicated exclusively to commercial and industrial projects. ○ Our Senior Designer, with over nine years at Ethos, holds a NABCEP PV Installation Professional credential and multiple BESS certifications. Financial Health and Solar Community Standing ● Capital and Inventory: We have a significant line of credit with WCCU, our local credit union, to support cash flow for large projects and equipment purchases. We also maintain a robust inventory and a well-balanced balance sheet. ● Vendor Relationships: Ethos has established excellent relationships with vendors and negotiates project-by-project funding or payment terms as needed. Many vendors have established distribution networks in Madison, helping aid in fast equipment procurement to meet project deadlines. ● Amicus Solar Cooperative Membership: As the first Wisconsin company to join the Amicus Solar Cooperative, Ethos benefits from a network of 81 high-quality solar installers across the nation. This partnership provides access to pooled resources, education, buying power, and invaluable problem-solving support from both smaller and larger member companies. Click the link here to learn more about Amicus Solar Cooperative eligibility requirements. 8. Certificate of liability insurance naming the City of Black River Falls as an additional insured. Ethos is insured through West Bend Insurance Company. Our insurers have provided a Contractor's Blanket statement to provide additional insurance for the City of Black River Falls, should the City choose Ethos as their installer. Please see the statement as an additional attachment. Conclusion The City of Black River Falls is seeking solutions to the ever-evolving challenge of reducing emissions and increasing sustainability in a time of market volatility and cost inflation. While uncertainty abounds in today's world, Ethos stands ready to provide a cost-effective, proven solution in the form of ground-mounted solar power. If the City chooses Ethos, you don't just choose an installation crew; you choose a trusted local partner in renewable energy. Thank you for your consideration! Ethos Green Power Cooperative 203 Power Drive | Viroqua, WI 54665 608-637-3797 WARRANTY Solar PV & Battery Storage Systems – updated 03/19/2025 1.0 Parts, Materials and Equipment The SOLAR PV SYSTEM and any BATTERY STORAGE SYSTEM is warranted by Installer to Client to be in Good Operating Order and free from defects in assembly and workmanship. Materials, parts, and equipment are warranted through the manufacturer , not by Ethos Green Power Cooperative. Details of those warranties are provided to the Client by the Installer, and any activation of those warranties is executed by the Installer. 1.1 Repairs If a defect in parts, materials, or equipment arises during the manufacturer’s warranty period, Installer will remedy the defect and, if necessary, replace the defective component within a reasonable time. Installer reserves the right to use new or factory-rebuilt parts in ‘as new’ condition or replace complete assemblies instead of individual parts.This Warranty does not entitle the Client to a refund or any other form of financial reimbursement. All parts, equipment, labor, design and mobilization for repairs are covered by Installer for two (2) years from the installation date. After this two year period, parts and equipment will be replaced at no cost only if covered under the manufacturer’s warranty. Additional labor, design, or mobilization costs may also apply. If Installer determines a defect is likely to occur in a component, part, or workmanship of the SOLAR PV SYSTEM or BATTERY STORAGE SYSTEM, Installer may, at its discretion, preemptively repair or replace it. 2.0 Workmanship Installer warrants that all design, engineering, and installation services, as well as all drawings and specifications provided under this Agreement, shall be free from defects in workmanship for ten (10) years from the Effective Date. 2.1 Repairs If a defect in Workmanship arises during the warranty period, Installer will, at its sole expense, repair, rework, or replace the defective portion of the SOLAR PV SYSTEM and any BATTERY STORAGE SYSTEM within a reasonable time. This Warranty does not entitle the Client to a refund or any other form of financial reimbursement. 2.2 Exclusions 2.2.1 Internet Communications The Workmanship warranty does not cover loss of SOLAR PV SYSTEM and any BATTERY STORAGE SYSTEM monitoring due to temporary lapse in internet connection, owner’s choice to replace router, WIFI password resets, or other instances of connectivity issues not related to improper installation. The Workmanship Warranty does not cover loss of monitoring functionality due to connectivity issues with battery monitoring apps or internet-based system controls. Installer is not responsible for service, labor, or materials costs associated with internet or cellular issues. 2.2.2 Damage and Neglect The Workmanship Warranty does not cover damage or loss resulting from force majeure events, including but not limited to natural disasters (such as hurricanes, tornadoes, floods, lightning strikes, earthquakes, and wildfires), acts of war, terrorism, government orders, labor strikes, or other unforeseen events beyond the control of Ethos Green Power Cooperative. Additionally, damage caused by external forces such as vandalism, accidents, unauthorized modifications, or improper adjustment to ground mount racking systems are not covered. BATTERY STORAGE SYSTEMS are not covered under this Workmanship Warranty for damage caused by overcharging, excessive discharging, exposure to extreme temperatures, or improper ventilation. 2.2.3 Energy Output The Workmanship Warranty does not warrant or guarantee a specified level of energy output by the solar panels and supporting equipment from the SOLAR PV SYSTEM, except to the extent such a guarantee may exist within a separate agreement. The Workmanship Warranty does not guarantee a specified battery storage capacity or cycle life beyond manufacturer specifications for any BATTERY STORAGE SYSTEM. 3.0 Modification In the event the SOLAR PV SYSTEM and any BATTERY STORAGE SYSTEM is materially altered or modified by Client, or any of Client’s agents, successors, assignees, employees and invitees, without the prior written consent of Installer, this warranty shall terminate and be of no further force or effect with respect to that portion of the SOLAR PV SYSTEM so altered or modified, or affected by modification. 4.0 Obligations of Client Client agrees to operate the SOLAR PV SYSTEM and any BATTERY STORAGE SYSTEM in accordance with all written instructions provided upon completion of work. Client further agrees to monitor system instrumentation where applicable and to notify Installer promptly upon discovering any suspected malfunction, damage, or defect. Client is responsible for performing or ensuring the completion of all required maintenance tasks as specified in the documentation provided upon completion of work, including any manufacturer-provided documentation. If Client fails to substantially comply with operating procedures, operating parameters, and SOLAR PV SYSTEM or any BATTERY STORAGE SYSTEM specifications recommended by the manufacturer, as reasonably updated from time to time, Client shall forfeit the warranty protection described above with respect to the consequences of such failure. 5.0 Effective Date and Term The “Effective Date” for the commencement of the Warranties above shall be the date the SOLAR PV SYSTEM or any BATTERY STORAGE SYSTEM is placed into service. 6.0 Warranty Transfer Subject to all terms and conditions of this Agreement, this Warranty may be transferred and assigned from Client to subsequent homeowners by Client providing timely notice to the Installer of such transfer and assignment. Client shall provide the Installer written notice containing the following information: (i) effective date to transfer and assignment; (ii) name of transferee/assignee; (iii) up-to-date phone number and email address of transferee/assignee; and a written representation that Client has informed the transferee/assignee of any Client responsibilities and obligations arising under this or any other Agreement with the Client. The BATTERY STORAGE SYSTEM Warranty transferability is subject to manufacturer-specific policies. 7.0 Reserved Rights Installer reserves the right to modify its products or warranty terms offered to future Clients. Installer is not obligated to offer any such changes or revised terms retroactively to the Client or the SOLAR PV SYSTEM or any BATTERY STORAGE SYSTEM. Client and Installer reserve all legal rights not specifically waived, if any, under this Agreement. Installer reserved the right to charge fees for goods and services not specifically covered or mentioned in this labor warranty. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WB 1482 07 17 West Bend Mutual Insurance Company Page 1 of 2 West Bend, Wisconsin 53095 ADDITIONAL INSURED – CONTRACTOR'S BLANKET This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. WHO IS AN INSURED (Section II) is amended to include as an additional insured any person or organization whom you are required to add as an additional insured on this policy under a written contract or written agreement. The written contract or written agreement must be: 1. Currently in effect or becoming effective dur-ing the term of this policy; and 2. Signed by all parties to the written contract or written agreement prior to the "bodily injury," "property damage," "personal injury and ad-vertising injury." B.The insurance provided to the additional insured is limited as follows: 1. That person or organization is only an addi-tional insured with respect to liability for "bodi-ly injury", "property damage' or "personal and advertising injury" caused in whole or in part, by: a. Your premises; or b. Your negligent acts or omissions in con-nection with "Your work" for that additional insured.However: a. The insurance afforded to such additional insured only applies to the extent permit-ted by law; and b. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the written contract or written agreement to provide such additional insured. 2. The Limits of Insurance applicable to the additional insured are those specified in the written contract or written agreement or in the Declarations for this policy, whichever is less. These Limits of Insurance are inclusive and not in addition to the Limits of Insurance shown in the Declarations. 3. Except when required by written contract or written agreement, the coverage provided to the additional insured by this endorsement does not apply to: a."Bodily injury" or "property damage" oc-curring after: (1) All work on the project (other than service, maintenance or repairs) to be performed by or on behalf of the addi-tional insured at the site of the covered operations has been completed; or (2) That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than an-other contractor or subcontractor en-gaged in performing operations for a principal as part of the same project. b. "Bodily injury" or "property damage" aris-ing out of acts or omissions of the addi-tional insured other than in connection with the general supervision of "your work." 4. The insurance provided to the additional insured does not apply to "bodily injury," "property damage," "personal injury and ad-vertising injury" arising out of an architect's, engineer's, or surveyor's rendering of or fail-ure to render any professional services in-cluding; a. The preparing, approving, or failing to prepare or approve maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifica-tions; and b. Supervisory, or inspection activities per-formed as part of any related architectural or engineering activities. This exclusion applies even if the claims against any insured allege negligence or other wrongdo-ing in the supervision, hiring, employment, train-ing or monitoring of others by that insured, if the "occurrence" which caused the "bodily injury" or "property damage", or the offense which caused the "personal and advertising injury", involved the rendering of, or the failure to render, any profes-sional architectural, engineering or surveying services. Page 2 of 2 West Bend Mutual Insurance Company WB 1482 07 17 West Bend, Wisconsin 53095 C.As respects the coverage provided under this endorsement, Paragraph 4.b. SECTION IV – COMMERCIAL GENERAL LIABILITY CONDI-TIONSis amended with the addition of the fol-lowing: 4. Other insurance b. Excess insuranceThis insurance is excess over: Any other valid and collectible insurance procured by or on behalf of the additional insured whether primary, excess, contin-gent or on any other basis unless a written contract specifically requires that this in-surance be either primary or primary and noncontributing. Where required by writ-ten contract, we will consider any other in-surance procured by the additional in-sured for injury or damage covered by this endorsement to be excess and noncon-tributing with this insurance. If no written contract specifically requires primary or noncontributory coverage, then this insurance is excess and as a condi-tion of coverage, the additional insured shall be obligated to tender the defense and indemnity of every claim or suit to all other insurers that may provide coverage to the additional insured, whether on a contingent, excess or primary basis. When this insurance is excess, we will have no duty under Coverage A. and CoverageB. to defend the insured against any "suit" if any other insurer has a duty to defend the insured against that "suit". If no other insurer defends, we will undertake to do so, but we will be entitled to the in-sured's rights against all those other in-surers. www.olsonsolarenergy.com installation and commissioning to your program. Our company was started by twin brothers and Wisconsin natives Brandon and Cameron Olson in 2017.We anticipate our proposal will help your organization meet the goals of renewable energy and resiliency solution installation. We want to partner with organizations that are committed to helping facilitate, educate and motivateresidential and commercial properties to invest in photovoltaic systems that are both safe and storage systems sales and installations, solar service, battery(storage) service, vehicle charging stations, smart breaker panels and micro-grid solutions. Cameron Olson, Owner/OperatorBrandon Olson, Owner/OperatorOlson Solar Energy, LLCMain:1447 Oak Forest DrOnalaska, WI 54650Satellite(s):1003 Vernon St • Altoona WI226891 Rib Mountain Dr • Wausau WI Cameron Olson – part owner, Chief Executive Officer and officer manager: has developed different reporting methods used by Olson Solar Energy to ensure customer performance and satisfaction. He brings more than twelve years of management experience. Brandon Olson – part owner, Chief practical training requirements, Brandon completed further training Dave Gnewikow – Solar Foreman: in construction and construction management to the renewable focus at Olson Solar Energy. Dave Protection and renewable training CAMERON OLSONOW NER /OPER ATOR , OL SON S OL AR ENERG YProgram Development, Management and Reporting. BR ANDON OLSONOW NER /OPER ATOR , OL SON S OL AR ENERG YInstallation and Operations Team Management DAVE GNEWIKOWSOL AR FOREM AN, OL SON SOL AR ENERG YInstallation Scheduling and Team Management TEAM LEADERS Tom Shock – Master Electrician with experience. Tom joined Olson Solar defelop further training and hasprojects big and small in the Residential, industrialandcommercialto help continue theirGrowth in the solar and other aspects of electrical Contracting College with a Building Science and she learned a lot about the growing renewable energy industry which led to her career at Olson Solar Energy.EMILY WINDSORDESIG N MAN AG ER , OL SON SOL AR ENERG YDesign and Permitting Management TOM SHOCKM A S TER ELEC TRICIAN , OL SON SOL AR ENERG YMaster Electrician, Electrical Contractor Management. ANDY WET TSTEINM A S TER ELEC TRICIAN , O L SON BROS ELECTRICMaster Electrician, Electrical Team Management. TEAM LEADERS 1.RUSK COUNTY COMMUNITY LIBRARY FOUNDATION (50kw installed 2022/2023)418 Corbett Ave WLadysmith, WI 5484823.7kw AC SystemContact: Dan Balebaledl@icloud.com(651) 386-42432. HEGG MILL LLC (116kw installed Summer 2023)N23395 US-53Ettrick, WI 54627100 kw AC SystemContact: Travis Thompsonheggmill@gmail.com(608) 525-45453. CASHTON ELEMENTARY SCHOOL (61kw DC - installed Fall 2021)540 Coe StCashton WI 5461950kw AC SystemContact: Khris Klebakleba.khris@cashton.k12.wi.us(608) 654-51314. MENOMONIE AREA SCHOOL DISTRICT (114kw DC - Installed Summer 2022)920 21st Street SEMenomonie, WI 54751100kw AC SystemContact: Kevin Tomaszewskikevin_tomaszewski@msd.k12.wi.us(715) 232 1642ext 11063 COMMERCIAL PROJECT EXPERIENCE 5. OAKWOOD VILLAGE PRAIRIE RIDGE (100kw Installed Fall 2023)5815 American ParkwayMadison, WI 5371884.4kw AC SystemContact: Wade Littlewade.little@oakwoodvillage.net(608) 230-42646. FAMILY VISION CENTER (58kw DC - Installed Spring 2022)3424 Mormon Coulee RdLa Crosse, WI 5460149.76 AC SystemContact: Kyle Wonderlingkyle@wifamilyvision.com(608) 788-43007. RIVERS AND BLUFFS ANIMAL SHELTER (24kw DC - Installed Fall 2022)Prairie du Chien WI 5382118.79 AC SystemContact: Jill Ciprajbcipra@hotmail.com(608) 326-4870OTHER COMPLETED SYSTEMS >20kw:Jereczek Homestead Dairy LLC (Dodge WI) 54kw DC- Installed Fall 2022Allegiant Properties Village Manor (Houston MN) 51KW - Installed Spring 2023Rein Farms (Lanesboro MN) 51kw DC - Installed Fall 2022Borchardt Farms (Edgar WI) 48kw DC - Installed Fall 2022www.olsonsolarenergy.com 11 EXHIBIT BPROPOSING FIRM QUALIFICATION STATEMENTProposing Firm Qualification Statement: I, __________________________________, have read the entire contents of the RFP, and certify that Proposing Firm has necessary purchasing contacts, equipment, storage facilities, experience, ability and capital to furnish the proposed products in the manner described and to perform the required work satisfactorily. Authorized Signature: _________________________ Date: _______________________________________Title of Signatory: _________________________________________________________________________I acknowledge that Proposing Firm possesses the following certifications: (Check appropriate boxes to indicate compliance.)Certification through NABCEPAuthorized Signature: _________________________ Date: _______________________________________Title of Signatory: _________________________________________________________________________I certify that Proposing Firm agrees to abide by the SEIA Solar Business Code: http://www.seia.org/policy/consumer-protection/seia-solar-business-code.Authorized Signature: _________________________ Date: _______________________________________Title of Signatory: _________________________________________________________________________Proposing Firm declares the following legal status in submitting this proposal:A corporation organized and existing under the laws of the State of __________________A partnershipAn individual doing business as ______________________________________________________________________________________________ __________________________Company Name FEIN ____________________________________________________________________________Address City/State/Zip Code_______________________________ _________________________________________ Diversity and Inclusion PlanIntroduction:Olson Solar Energy is committed to fostering an inclusive workplace where all employees feel valued, respected, and supported. We recognize that diversity in backgrounds, experiences, perspectives, and identities strengthens our organization and enhances innovation and productivity. Our Diversity and Inclusion Plan outlines strategies and initiatives to create a culture that celebrates diversity, promotes equity, and ensures inclusion at all levels of the organization.1. Leadership Commitment:Senior leadership will demonstrate visible and unwavering commitment to diversity and inclusion through regular communication, allocation of resources, and leading by example.Establish clear diversity and inclusion goals aligned with the company's mission and values, with measurable objectives and timelines.2. Recruitment and Hiring:Implement bias-aware recruitment and hiring practices to attract diverse talent.Collaborate with diverse professional organizations and networks to expand outreach efforts.Establish diverse hiring panels to mitigate unconscious biases during the selection process.Implement regular diversity training for hiring managers and interviewers.3. Training and Education:Develop and deliver diversity, equity, and inclusion training programs for all employees, focusing on raising awareness, building empathy, and fostering cultural competence.Offer ongoing learning opportunities, including workshops, seminars, and guest speaker series, to promote understanding of diverse perspectives and experiences.Provide resources and support for employees to engage in self-directed learning and personal growth related to diversity and inclusion. 4. Employee Resource Groups (ERGs): Support the establishment and growth of Employee Resource Groups (ERGs) representing diverse communities within the organization. Provide funding, resources, and leadership guidance to empower ERGs in organizing events, initiatives, and advocacy efforts. Encourage participation in ERGs at all levels of the organization and recognize their contributions to fostering inclusion. 5. Mentorship and Sponsorship Programs: Implement mentorship and sponsorship programs to support the professional development and advancement of underrepresented employees. Pair employees from diverse backgrounds with experienced mentors who can provide guidance, advice, and support in navigating career opportunities and challenges. Advocate for sponsorship of high-potential diverse talent by senior leaders to ensure equitable access to leadership opportunities. 6. Workplace Policies and Practices: Review and revise workplace policies and practices to ensure they are inclusive and equitable, addressing potential biases and barriers to participation and advancement. Establish procedures for reporting and addressing discrimination, harassment, and microaggressions, with transparent and confidential channels for resolution. Provide accommodations and support for employees with diverse needs, including flexible work arrangements, parental leave, and accessibility accommodations. 7. Accountability and Measurement: Establish metrics and key performance indicators (KPIs) to track progress towards diversity and inclusion goals. Conduct regular assessments and surveys to gather feedback from employees on their experiences and perceptions of diversity and inclusion within the organization. Hold leaders and managers accountable for promoting diversity and inclusion through performance evaluations and recognition programs. 8. Community Engagement and Partnerships:Partner with external organizations, community groups, and educational institutions to promote diversity and inclusion initiatives and address broader societal challenges.Participate in community events, sponsorships, and volunteer opportunities that support diversity, equity, and inclusion.Share best practices and lessons learned with other organizations to collectively advance diversity and inclusion efforts.Conclusion:Olson Solar Energy is committed to building a diverse and inclusive workplace where every individual feels valued, empowered, and supported to reach their full potential. By implementing the strategies outlined in this Diversity and Inclusion Plan, we will create a culture that fosters innovation, drives performance, and reflects the diverse communities we serve. Solar Design for: Hello, kWh Produced Annually 608.816.0563 COMMERCIAL SALES REPRESENTATIVE Booker Bredlau 101 South Second St.Black River Falls, WI 54615 Black River Falls City Hall 52,301 00001 KW DC System kWh Energy Produced 40.8 52,301 68 68 SOLAR PANELS INVERTERS 1020 - EN-IQ8P-3P-72-E-US 0830 - VSUN 600W N Solar Panels 00001 Black River Falls City Hall Description qty Total Watts 101 South Second St.Black River Falls, WI 54615 PV Modules VSUN Solar 600w N Bi-Facial Wht Mesh/Silver Frame Module 68 $ 21,411.84 40800 Micro Inverters & Accessories Enphase IQ8P-3P-72-E-US 208V 3Phase Micro Inverter Peak 480VA 68 $ 11,568.49 Enphase ENV2-IQC2-AM3-3P Commercial IQ Gateway 3PH $ 4,089.71 Package Includes Inverter supporting materials, wiring and installation Mounting & Racking Unirac Ground Fixed Tilt Racking System - 15' Posts $ 13,580.81 Package Includes all racking supporting materials and installation Turn Key Installation PV Safety Labels NEC 2020 Pack $ 30.87 MATERIALS SHIPPING/FREIGHT COSTS $ 1,979.75 ELECTRIC INSTALLATION/GRID TIE $ 20,902.44 OLSON SOLAR ENERGY SYSTEM DESIGN $ 1,200.00 PERMITTING $ 1,750.00 OLSON SOLAR ENERGY INSTALLATION LABOR $ 19,290.26 Total 95,804.17$ 2.35 $ 95,804.17$ 2.35$ (2,040.00)$ (28,741.25)$ 65,022.92$ 1.59$ Total Cost after Incentives Total Cost per Watt after Incentives Final Costs Total System Cost Today Total System Cost per Watt Estimated Focus on Energy* Estimated Federal Credit (30%)** 11/18/2025 | All Estimates valid for 30 days. *Incentives based on third party funds and may be depleted, are not guaranteed. ** Always consult a tax professional regarding federal tax credit eligibility. 00001 (65,022.92)$ Proposed Net Investment 65,022.92$ Year Annual kWh Produced Annual Value Accumulated Value Savings Finance Monthly Payment Monthly +/- Difference of Going Solar Weekly +/- Difference of Going Solar Your Olson Solar Energy Estimate minus estimated incentives0 0 -$ -$ (65,022.92)$ -$ 1 52301 6,249.97$ 6,249.97$ (58,772.95)$ 730.49$ (209.66)$ (49.92)$ 0.1195 2 51987 6,398.84$ 12,648.81$ (52,374.11)$ 730.49$ (197.25)$ (46.97)$ Utility Provider Black RvrFls Municipal 3 51821 6,551.26$ 19,200.08$ (45,822.84)$ 730.49$ (184.55)$ (43.94)$ Current Price Per Watt 0.1195$ 4 51655 6,707.32$ 25,907.39$ (39,115.53)$ 730.49$ (171.55)$ (40.84)$ Annual kWh Produced 52301 5 51490 6,867.08$ 32,774.48$ (32,248.44)$ 730.49$ (158.23)$ (37.67)$ Payback (years) 9 6 51325 7,030.66$ 39,805.13$ (25,217.79)$ 730.49$ (144.60)$ (34.43)$ 25 Year Net Savings 145,229.34$ 7 51161 7,198.13$ 47,003.26$ (18,019.66)$ 730.49$ (130.65)$ (31.11)$ 8 50997 7,369.59$ 54,372.85$ (10,650.07)$ 730.49$ (116.36)$ (27.70)$ Interest Rate† 8.74% 9 50834 7,545.13$ 61,917.98$ (3,104.94)$ 730.49$ (101.73)$ (24.22)$ Years of loan 12 10 50671 7,724.86$ 69,642.84$ 4,619.92$ 730.49$ (86.75)$ (20.66)$ Monthly Payment $730.49 11 50509 7,908.86$ 77,551.70$ 12,528.78$ 730.49$ (71.42)$ (17.00)$ 12 50347 8,097.25$ 85,648.95$ 20,626.03$ 730.49$ (55.72)$ (13.27)$ 13 50186 8,290.13$ 93,939.08$ 28,916.16$ 730.49$ (39.65)$ (9.44)$ 14 50026 8,487.60$ 102,426.67$ 37,403.75$ 15 49866 8,689.77$ 111,116.45$ 46,093.53$ 16 49706 8,896.76$ 120,013.21$ 54,990.29$ 17 49547 9,108.68$ 129,121.89$ 64,098.97$ Increase in property value 42,264.90$ 18 49388 9,325.65$ 138,447.55$ 73,424.63$ 19 49230 9,547.79$ 147,995.34$ 82,972.42$ 20 49073 9,775.22$ 157,770.56$ 92,747.64$ 21 48916 10,008.06$ 167,778.62$ 102,755.70$ 22 48759 10,246.46$ 178,025.08$ 113,002.16$ 23 48603 10,490.53$ 188,515.60$ 123,492.68$ 24 48448 10,740.41$ 199,256.01$ 134,233.09$ 25 48293 10,996.25$ 210,252.26$ 145,229.34$ †EsƟmated interest rate for common solar loan. Consult your preferred lender for actual rate and payment terms. POTENTIAL FINANCE OPTIONS Black River Falls City Hall 101 South Second St.Black River Falls, WI 54615 11/18/2025 | All Estimates valid for 30 days. *Incentives based on third party funds and may be depleted, are not guaranteed. ** Always consult a tax professional regarding federal tax credit eligibility. 00001 FINANCE ESTIMATE 8.74% 12 730.49$ Savings calculations based on current utility price per watt and include a national average of a 3% annual rate increase. ** Based on a Lawrence Berkeley National Laboratory Study, 65% of the cost of solar is recovered when a home is sold. (209.66)$ First Year monthly +/- Difference of Going Solar 42,264.90$ Increase in Property Value** Loan term (yrs) Estimated Monthly Payment If you choose to seek a financing for your solar system, compare this number to your current monthly electric utitily bill to realize instant savings! 9 Net Investment Payback (yrs) 65,022.92$ 145,229.34$ 25 YEAR NET SAVINGS Estimated Intereste Rate Black River Falls City Hall 101 South Second St.Black River Falls, WI 54615 YOUR ESTIMATED SAVINGS $(100,000.00) $(50,000.00) $- $50,000.00 $100,000.00 $150,000.00 $200,000.000 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25SavingsInitial Investment Payback Return on Investment$(210,252.26) $(250,000.00) $(200,000.00) $(150,000.00) $(100,000.00) $(50,000.00) $-1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25Cost of not going SolarPaid to Utility Provider 11/18/2025 | All Estimates valid for 30 days. *Incentives based on third party funds and may be depleted, are not guaranteed. ** Always consult a tax professional regarding federal tax credit eligibility. 00001 kWh 52,301 kWh Energy Produced Annually by Solar of your kWh Energy Current Annual Usage* Any remaining will be provided by the grid 69% 42753889433044646041909411056103408275561340384182 321837405324496051625210552452034499384628642751JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DECEnergy Needed*Solar Energy Production *Energy Needed: property electric usage as provided by customer 00001 000001 Over a 25 year period of using solar energy you will have saved: 18,834 83,223 1,580,191 TREES GALLONS OF GAS MILES DRIVEN 00001 SCALABLE TO ANY SIZE PROJECTFE WER S TEPS • LESS PAR TS • BE S T SERVICE • QUALIT Y PROVIDER GROUND FIXED TILTGROUND FIXED TILT (GFT) represents the culmination of knowledge acquired over 15 years of experience providing durable ground-mount solutions. A synergy of steel components and aluminum parts deliver performance backyard delivering engineered cost savings to meet your project needs. NOW FEATURING UNIRAC CUSTOMER SERVICE MEANS THE HIGHEST LEVEL OF PRODUCT SUPPORTENGINEERINGEXCELLENCEUNMATCHEDEXPERIENCEPERMITDOCUMENTATIONDESIGNTOOLSCERTIFIEDQUALITYBANKABLEWARRANTYPROTECT YOUR REPUTATION WITH QUALITY RACKING SOLUTIONS BACKED BY ENGINEERING EXCELLENCE AND A SUPERIOR SUPPLY CHAINON-TIME DELIVERYNo waiting. Our goal is simple: Consistently deliver dependably to exceed your expectations. Our world-class operations provide a 99% on-time delivery to help you meet your commitment dates.BANKABLE WARRANTYUnirac has the financial strength to back our products and reduce your risk. Have peace of mind knowing you are receiving products of (20) year limited product warranty on all parts. STANDARD SOLARMOUNTMODULE CLAMPS W/ INTEGRATED BONDINGALUMINUMBEAM SPLICE4.5” X 6”C-PILEFOUNDATIONDIAGONAL BRACEASSEMBLYALUMINUMMODULE SUPPORT BEAMSNAP-0N WIRE MANAGEMENTSIMPLE DESIGNSTANDARD COMPONENTS• increasing or decreasing the number of foundations within a table • Standard components mount both 60 cell & 72 cell modulesSTRAIGHT-FORWARD INSTALLATIONLESS PARTS & FEWER STEPS• Single post configurations with driven or cast-in-place foundation options• Pre-assembled braces and kitted hardware• Pre-punched mounting holes yield maximum installation adjustability • Snap-on wire management clips• Internal splices provide continuous beam spans with a finished appearance• Compact components allow for assembly by two peopleEXPEDITED PERMITTINGDOCUMENTATION AT YOUR FINGERTIPS• Detailed standard construction drawings• Critical connections with positive stops eliminate concerns during inspectionELECTRICALUL2703 GROUND FIXED TILT CERTIFIED QUALITY PROVIDER City of Black River Falls REQUEST FOR PROPOSALS (RFP) Project: Solar Energy System Installation Project Location: City Hall, 101 South Second Street, Black River Falls, WI 54615 Project Overview: The City of Black River Falls is soliciting proposals from qualified and experienced firms for the design, supply, installation, and commissioning of a ground-mounted solar photovoltaic (PV) system at City Hall, located at 101 S. Second Street, Black River Falls, WI 54615. This project supports the City’s goals of improving energy efficiency, reducing carbon emissions, and lowering long-term utility costs through renewable energy generation. MANDATORY INSPECTION OF SITE. Each Proposer has an obligation to examine the site upon which the work will be performed to assess conditions and to review any City furnished data. To schedule an appointment for site inspection prior to submitting a proposal please contact the City Administrator at 715-284-2315 or city.admin@blackriverfallswi.gov. Project Elements: 1. System Design and Installation o Design, furnish, and install a complete turnkey solar energy system including all equipment, materials, labor, and services. o The system shall be a ground-mounted, fixed-tilt (GFT) array designed for optimal solar production and resilience in Wisconsin’s climate. o Include microinverters for each solar module to improve efficiency, monitoring, and reliability. o All equipment must comply with current NEC, IEEE, UL, and Wisconsin DSPS standards. 2. System Components o Photovoltaic Modules: Tier 1 panels with a minimum 20-year product warranty and 25-year performance warranty. o Microinverters: Individual module-level microinverters with a minimum 20- year warranty. o Racking System: Fixed-tilt ground-mount racking, galvanized steel, or aluminum, with a minimum 20-year structural warranty. o Monitoring System: Web-based monitoring for real-time performance data and system diagnostics. o All wiring, conduit, and balance-of-system components shall be rated for outdoor installation and meet all applicable safety codes. 3. Electrical Connection o Coordinate interconnection with Black River Falls Municipal Utilities, 348 South McKinley Street, Black River Falls, WI 54615. Phone: 715-284-9463 / Casey Engebretson, General Manager o Provide and install all equipment and materials necessary to connect the PV system to the existing electrical service at City Hall. o Include all trenching, conduit, disconnects, and labeling as required by code. 4. Permitting and Approvals o Contractor shall secure all necessary local, state, and utility permits and approvals. o Contractor is responsible for all associated fees and inspections. 5. Commissioning and Training o Perform full system testing and commissioning in the presence of City representatives. o Provide comprehensive system operation and maintenance (O&M) manuals and staff training upon project completion. 6. Warranty and Maintenance o Minimum warranty periods: ▪ Modules: 20-year product / 25-year performance ▪ Microinverters: 20-year product ▪ Racking system: 20-year structural ▪ Workmanship: 5-year minimum on installation o Include optional ongoing maintenance or monitoring service agreements. Deliverables to Include: 1. Detailed proposal and project scope, including a narrative description of system design and layout including a site map illustrating where system will be located. 2. Itemized cost estimate with quantities and unit costs for all components and labor. 3. Estimated system size (kW DC and AC) and annual energy production (kWh). 4. Summary of eligible Focus on Energy and other available incentive programs. 5. Financial analysis including gross cost, available incentives, net cost, and payback period / ROI. 6. Project schedule including estimated start and completion dates. 7. Firm’s qualifications, certifications (e.g., NABCEP), and references for at least three similar commercial or municipal solar projects. 8. Certificate of liability insurance naming the City of Black River Falls as an additional insured. Submission Information: Deadline for submitting proposals is 4:00pm, Friday, November 21, 2025. Proposals may be delivered in person, via email (city.admin@blackriverfalls.us), or by mailing to: City of Black River Falls Attention: City Administrator 101 S. Second Street Black River Falls, WI 54615 Questions regarding this RFP may be directed to the City Administrator at 715 284-2315 or city.admin@blackriverfallswi.gov Evaluation Criteria Proposals will be evaluated based on the following factors: • Experience and qualifications in solar PV system design and installation. • Compliance with specifications (microinverters, fixed-tilt racking, and 20-year warranties). • Total project cost, available incentives, and ROI analysis. • Quality and reliability of proposed components. • Project timeline and ability to meet schedule. • References from similar municipal or commercial projects. Additional Requirements • Contractor shall be responsible for the removal and proper disposal of any waste or materials. • Contractor shall comply with all applicable safety, environmental, and labor regulations. • All permits and fees shall be the responsibility of the contractor. • Completed and signed Qualification Statement (Exhibit B) must accompany the proposal. • The City reserves the right to reject any or all proposals, to waive informalities, and to select the proposal deemed in the best interest of the City. Attachments • Exhibit A: Aerial photo of site location • Exhibit B: Proposing Firm Qualification Statement EXHIBIT A: PROJECT SITE NORTH SOUTH ** Tree in photos has been removed ** EXHIBIT B PROPOSING FIRM QUALIFICATION STATEMENT Proposing Firm Qualification Statement: I, _________________________________, have read the entire contents of the RFP, and certify that Proposing Firm has necessary purchasing contacts, equipment, storage facilities, experience, ability and capital to furnish the purposed products in the manner described and to perform the required work satisfactorily. Authorized Signature: _______________________________________________ Date: ____________________ Title of Signatory: ____________________________________________________________________________ I acknowledge that Proposing Firm possesses the following certifications: (Check appropriate boxes to indicate compliance.) Certification through NABCEP Authorized Signature: _______________________________________________ Date: ____________________ Title of Signatory: ____________________________________________________________________________ I certify that Proposing Firm agrees to abide by the SEIA Solar Business Code: http://www.seia.org/policy/consumer-protection/seia-solar-business-code. Authorized Signature: _______________________________________________ Date: ____________________ Title of Signatory: ____________________________________________________________________________ Proposing Firm declares the following legal status in submitting this proposal: A corporation organized and existing under the laws of the State of _____________________ A partnership Limited Liability Corporation, S Corp An individual doing business as __________________________________________________ ________________________________________________________ ______________________________ Company Name FEIN __________________________________________________________________________________________ Address City State Zip ____________________________________ ____________________________________________________ Proposer’s Signature Name & Title