_07212026-210

NOTICE OF MEETING IRON COUNTY FINANCE COMMITTEE Approved 1. Meeting called to order: Lutgen called the meeting to order at 1:00pm in the board room. 2. Pledge of Allegiance: The Pledge was recited. 3. Roll call taken: Roll call: Snyder, Lutgen, Hanson, Hiller, Lauer and Youngs. Also, present clerk Brandt and County Manager Sween. 4. Acknowledge that the meeting was properly noticed and posted: The clerk certified the meeting was properly posted. 5. Approve minutes of June 16, 2026 as presented: Motion to approve the minutes as presented made by Lauer, seconded by Hiller. All yes, carried. 6. County Manager’s Report: Purchase card system is nearly ready, and some final setup work remains, focus has been on budget strategy planning and payroll system conversion. 7. Clerk/Chair Report: The clerk noted that the upcoming election on August 11th, new county directory is completed but waiting on printing due to board changes. Noted that she met with Joe and Jay and are working on moving forward with digitizing the Ordinance book. Chairman Youngs noted that Brad Buccanero will be sworn in at the next County Board meeting to fill Mullards open seat. 8. Public comment pursuant to Resolution #2341: Hanson noted that the Airport expects an increase to the budget request. 9. Recognition of Iron County Board Service of Jamey Francis: Youngs acknowledged long time board member Jamey Francis’ service to the Board and to the community. He noted that upcoming memorial arrangements will be August 22. 10. Election of Chair: Lutgen called for nominations for Chair. Lauer nominated Roxanne Lutgen. Motion by Hiller, seconded by Snyder. All yes, 0 no. Carried. 11. Election of Vice- Chair: Lutgen called for nominations for Vice-Chair. Hiller nominated Brandon Snyder. Lauer nominated Tanner Hiller. Hiller declined. Motion by Lauer, seconded by Hiller for Snyder as Vice-Chair. All yes, 0 no, carried. 12. Discuss/Action 2027 Budget Strategy and Planning: Sween explained the new multi-year capital project budget model. Departments to submit by August 14. The new system integrates the wage model into department budgets. Aiming for more accuracy, transparency and automated uploads into Workhorse. NOTICE OF MEETING IRON COUNTY FINANCE COMMITTEE Approved 13. Discuss/Action Payroll System Conversion Project: Sween noted Phase 1 is underway with data gathering and configuration. Then Training is scheduled for August-September. Test payrolls planned for September – October with a possible go live in late October. 14. Discuss/Action Posting of Finance Director Position (previously approved on 7/9/2025): Lutgen noted this position was previously approved by board back in October 2025. Motion to recommend to board to post the position to hire a Finance Director made by Hanson, seconded by Lauer. All yes, carried. 15. Discuss/Action Split cost of Flagpole for Memorial Building: Motion to approve contributing $1,000 toward a new flagpole made by Snyder, seconded by Hiller. All yes, carried. 16. Discuss/Action County Levy Reimbursement for Library Services per WI Statute 43.12: Motion to reimburse Mercer and Hurley Libraries at 100% and all other libraries at 70% made by Lauer, seconded by Snyder. All yes, carried. 17. Resolution 2026-4094 to Close Rescue Plan Funds (ARPA) account at Chippewa Valley Bank.: WHEREAS, the County maintains various bank accounts for the purpose of conducting official financial business; and WHEREAS, it has been determined that the following bank account is no longer necessary for county operations: Rescue Plan Funds (ARPA) with Chippewa Valley Bank; WHEREAS, the County Clerk and County Treasurer are the duly authorized officers responsible for managing and overseeing county financial records and accounts; NOW, THEREFORE, BE IT RESOLVED, that the Iron County Finance Committee hereby authorizes and directs the County Clerk and County Treasurer to take all necessary actions to close the above listed bank account on behalf of the County; BE IT FURTHER RESOLVED, that the County Clerk and County Treasurer are authorized to complete any required documentation, transfer any remaining funds to the appropriate county account, and ensure that all records related to the closure are properly maintained in accordance with county policies and applicable laws. Motion to approve Resolution 2026-4094 made by Snyder, seconded by Hiller. All yes, carried. 18. Resolution 2026-4095 Adoption of Iron County AI Policy: WHEREAS, the organization recognizes the increasing role of Artificial Intelligence (AI) technologies in daily operations, decision making, and service delivery; and WHEREAS, the development of a comprehensive AI Policy is necessary to ensure responsible, ethical, and consistent use of AI by all staff; and WHEREAS, the proposed AI Policy has been reviewed and deemed appropriate to support organizational standards, safeguard data integrity, and promote transparent governance of AI tools; NOW, THEREFORE, BE IT RESOLVED, that the Iron County Board hereby formally adopts the All Staff Artificial Intelligence (AI) Policy as presented. BE IT FURTHER RESOLVED, that the Policy shall take effect immediately upon passage of this resolution and shall be distributed across all departments for implementation. NOTICE OF MEETING IRON COUNTY FINANCE COMMITTEE Approved BE IT FURTHER RESOLVED that all staff are required to adhere to the provisions set forth within the Policy, and leadership shall be responsible for ensuring compliance, communicating expectations, and overseeing ongoing evaluation of its effectiveness. Motion to approve Resolution 2026-4095 made by Snyder, seconded by Lauer. All yes, carried. 19. Resolution 2026-4096 Authorizing the sale of County Vehicles on WI Surplus: WHEREAS, the County has determined that two vehicles assigned to the Iron County Health Department and Iron County Zoning Department are in the process of being replaced and are no longer needed for operational purposes and; WHEREAS, Wisconsin Surplus Online Auction Services provides a public, competitive, and transparent method for disposing of county property in accordance with applicable laws and county policies; and WHEREAS, the County Board finds it in the best interest of the County to sell the surplus vehicles using Wisconsin Surplus to ensure fair value is obtained through public auction. NOW, THEREFORE, BE IT RESOLVED, that the County Board authorizes the sale of the following surplus vehicles through Wisconsin Surplus Online Auction Services: 1. Vehicle #1: 2017 Ford F-150 Extended Cab 2. Vehicle #2: 2018 Ford F-150 Extended Cab BE IT FURTHER RESOLVED, that the designee is authorized to take all necessary steps to complete the listing, sale, and transfer of the vehicles, including coordinating with Wisconsin Surplus, preparing required documentation, and ensuring compliance with all county policies and state regulations. BE IT FURTHER RESOLVED, that proceeds from the sale shall be deposited into the appropriate county account to assist in offsetting the purchase of the new Health Department Vehicle. Motion to approve Resolution 2026-4096 made by Hiller, seconded by Hanson. All yes, carried. 20. Discuss/Accept Treasurer’s Report: Motion to accept the Treasurer’s report made by Lauer, seconded by Hanson. All yes, carried. 21. Discuss/Accept Financial Reports.: Motion to accept the Financial Report made by Hanson, seconded by Hiller. All yes, carried. 22. Review, Discussion, and Approval of Credit Card Bills, Manual V ouchers, Check Numbers 157378 through 157747 and Payroll Checks V39797 through V40017 dated 6/09/2026 to 7/14/2026: Motion to approve the vouchers and issues the checks made by Snyder, seconded by Lauer. All yes, carried. 23. Closed Session per WI State Statute 19.85 (1) (c) Considering employment, promotion, Compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. (Discuss Wages and Pay Grades for Specific Employees.) Motion to go into closed session at 2:08pm made by Hiller, seconded by Snyder. Roll call taken, all yes, carried. 24. Return to Open Session to Report any Action on Closed Session Items: Motion to return to open session at 2:51pm made by Lauer, seconded by Hiller. Roll call taken, all yes, carried. Motion to continue with the Cottingham and Butler wage structure, and to continue to hire between the 90% to 100% grade and continue working on wage compression made by Lauer, seconded by Hanson. All yes, carried. NOTICE OF MEETING IRON COUNTY FINANCE COMMITTEE Approved 25. Adjournment: Lutgen adjourned the meeting at 2:52pm. Approved: August 18, 2026 Christan Brandt, County Clerk