_06302026-206

IRON COUNTY BOARD OF SUPERVISORS Meeting Minutes for June 30, 2026 Approved 1. Meeting called to order: Youngs called the meeting to order at 6:00pm in the County Board Room. 2. Pledge of Allegiance: The Pledge was recited. 3. Roll Call: Roll Taken: Finco, Hanson, Nevala, Snyder, Haeger, Stutz, Youngs, Francis, Pinardi, Kessler, Hiller, Lutgen, McNutt. Absent: Lauer. Clerk absent – Sween serving as Clerk. 4. Acknowledge that the meeting was properly noticed and posted: Sween certified the meeting was properly noticed and posted by Clerk. 5. Approve Agenda: Motion to approve the agenda made by Lutgen, seconded by McNutt. All yes, carried. 6. Approve minutes of May 26, 2026: Motion to approve the minutes as presented made by Hanson, seconded by Finco. All yes, carried. 7. Public comment pursuant to Resolution #2341: Mike Randall, candidate for County Sheriff and current Chief Deputy, addressed the board. He thanked board members for past support and expressed his commitment to working collaboratively with the County Board on budget and personnel issues if elected in the August 11 primary. He offered to answer questions after the meeting. David McNutt raised concerns about a recent dog attack incident in Mercer. He noted the Sheriff’s Department filed a report but did not impound the dog for the required 10-day period under Wisconsin statute for rabies observation. Discussion followed regarding state laws on dog bites, vaccination records, quarantine procedures (including at-home quarantine for vaccinated dogs with vet checks), potential civil matters, and local challenges with veterinary access. Department representatives clarified protocols involving the county health department and animal shelter options. No formal action taken. 8. Communications: None. 9. Committee and Chairman’s Report: Forestry: Stumpage revenue increased – ahead of last year. [Hiller] Veterans: New service officer, Gerard is fully trained. Overview of Vet Services. WDV A grant $12,300. [Hiller] IRON COUNTY BOARD OF SUPERVISORS Meeting Minutes for June 30, 2026 Approved UW Ext. & 4-H: Budget in good shape. 4-H and youth programs, summer camps, grant funded community development initiatives, interns, and American Corps volunteer highlighted. [Lutgen] Zoning: Permits up 50%. Boathouse roof ruling. [Hanson] Airport: Airport operations and upcoming events (skydiving Jul 2-4, rescue drill Jul 29) [Hanson] Fair: Preparations progressing. [Nevala] Human Services: Board leadership changes, annual report approved, parental rights and court system delays discussed, staffing updates, transportation report, ADRC update. [Snyder for Lauer] NWRPC: Biomass plan construction - fuel timber usage will increase.[Pinardi] Health: Rate adjustment to remain competitive. DATCP inspection. Silver Street Motel reopening, Weber Lake monitoring, opioid prevention, budget tracking. [Francis for Lauer] Finance: Revenue tracking well, expenses controlled, forestry revenues ahead, placement costs low, cash balances improving. Administration efforts on audit weaknesses, LGIP account, process improvements. Coroner position vacancy noted. [Francis] Board Chair: No coroner papers, looking at Hurley ward 1, WCA district meeting – wind and data center discussion, Child Support offices, Economic development, rent-free business space opportunity, WCA annual meeting (Sept. 20-22 at Kalahari in the Dells). [Youngs] 10. County Manager’s Report: RT vision fully operational – task complete. IT strategic plan - Health department migration in 2027 - initial step data cleanup. ADP timecard/payroll implementation beginning next week. US Bank P-Card pilot begins next week – pilot test with Clerk, IT, Health, Child Support. Budget model development continues, capital expenditure budgets due end of July, departmental budgets due August 14. 2027 wage model finalized addressing compression. HR benefits survey results discussion. 11. Emergency Management to give Department Overview Stacy Ofstad, Emergency Management Director and 911 Coordinator, presented a comprehensive overview of the department’s responsibilities, including disaster preparedness, mitigation, response, recovery, hazard planning, grants management (EMPG, EPCRA), hazmat coordination, 911 system management, address data, training/exercises, and inter-agency collaboration. Key accomplishments, past disaster funding recoveries, and relationships with fire, law enforcement, and other partners were highlighted. Questions and discussion followed regarding response protocols, fire association updates, grants, and reimbursement. 12. Discuss/Accept Human Services 2025 Annual Report Motion to accept made by Pinardi, seconded by Snyder. All yes, carried. 13. Discuss/Accept UW Extension 2025 Annual Report Motion to accept made by Hanson, seconded by Lutgen. All yes, carried. 14. Resolution 2026-4084 Adopting Office of Administration. IRON COUNTY BOARD OF SUPERVISORS Meeting Minutes for June 30, 2026 Approved WHEREAS, the Iron County Board of Supervisors, in approving the 2026 County Budget, authorized the creation of an Office of Administration as a new department to improve operational efficiency, centralize administrative functions, and provide better support to County departments; and WHEREAS, the transfer of accounting and payroll responsibilities from the County Clerk’s Office to the Office of Administration was specifically discussed and approved as part of the 2026 budget process; and WHEREAS, centralizing financial accounting, payroll processing, and related functions in the Office of Administration will allow for greater specialization, improved internal controls, more efficient use of resources, and enhanced financial reporting and compliance; and WHEREAS, a comprehensive Accountant I position description has been developed that outlines the qualifications, duties, and responsibilities necessary to perform professional accounting and payroll functions within the Office of Administration; and WHEREAS, the Personnel Committee and Finance Committee have reviewed and recommended adoption of the Accountant I position description and the associated transfer of functions. NOW, THEREFORE, BE IT RESOLVED by the Iron County Board of Supervisors as follows: 1. Adoption of Accountant I Position Description. The Iron County Board of Supervisors hereby adopts the Accountant I position description, a copy of which is attached as Exhibit A and incorporated by reference. 2. Transfer of Functions. Effective July 12, 2026, accounting, payroll processing, financial reporting, and related fiscal functions currently performed within the County Clerk’s Office shall be transferred to and performed by the Office of Administration. 3. Personnel Transition. The Iron County Deputy Clerk currently performing the transferred accounting and payroll duties shall have her position and responsibilities realigned into the Accountant I position, and report to The County Manager. 4. Implementation. The County Manager is directed to take all necessary actions to implement this resolution. Motion to approve Resolution 2026-4084 made by Francis, seconded by Lutgen. Roll vote: 10 yes, 2 no (Pinardi, Snyder), 1 abstain (McNutt). Motion carried. 15. Resolution 2026-4089 MOU for Contractor to Provide Temporary Facilities & Maintenance Services. WHEREAS, Iron County’s Facilities/Maintenance department requires temporary assistance due to a prolonged absence of the current Facilities/Maintenance Manager; and WHEREAS, the Contractor as noted in the attached Memorandum of Understanding (MOU) possesses the required expertise to provide support; and WHEREAS, the County would benefit from facilities and maintenance support; and NOW THEREFORE, BE IT RESOLVED by the Iron County Board of Supervisors as follows: 1. The Memorandum of Understanding between Iron County, Wisconsin, and the Contractor, substantially in the form presented (attached as Exhibit A), is approved and accepted. IRON COUNTY BOARD OF SUPERVISORS Meeting Minutes for June 30, 2026 Approved 2. The County Board Chair (or designee) is hereby authorized to execute the MOU and any consistent related documents on behalf of Iron County. 3. That the County Manager (or other appropriate county official) is authorized to approve time records / invoices and process payments to the Contractor in accordance with the terms of the MOU, up to the maximum anticipated compensation of $1,500, subject to submission of proper invoices and verification of hours worked. 4. That the County Clerk is directed to attest to this Resolution and maintain a copy of the executed MOU in the official records of the County. Motion to approve Resolution 2026- made by Lutgen, seconded by Hiller. All yes, carried. 16. Resolution 2026-4090 Approving Road Use Permit to Stephanie & Mitchell Mattila. WHEREAS, Iron County owns certain lands located in the W ½ W ½ of Section 21, T46N, R1W, Town of Gurney, Iron County, Wisconsin; and WHEREAS, Stephanie & Mitchell Mattila own certain lands located in the SW ¼ SW ¼ of Section 21, T46N, R1W, Town of Gurney, Iron County, Wisconsin; and WHEREAS, Stephanie & Mitchell Mattila are desirous of obtaining a road use permit from Iron County for road right of way, upon, across, and over the above described Iron County Lands, on an already established roadway, for purposes of obtaining access to the land owned by on Stephanie & Mitchell Mattila; and WHEREAS, the Iron County Forestry Committee has reviewed the request, and approved the issuance of a road use permit to Stephanie & Mitchell Mattila that is not in conflict with the Iron County Forestry Department’s 15-year plan. NOW THEREFORE BE IT RESOLVED: That Iron County, through its Forest Administrator, shall issue a road use permit to Stephaine & Mitchell Mattila pursuant to which Iron County shall grant unto Stephanie & Mitchell Mattila a temporary license over and upon the existing road in the W ½ W ½ of Section 21, T46N, R1W, Town of Gurney, Iron County Wisconsin. The permit shall contain the standard provisions as approved by the Iron County Corporation Counsel. Said road shall be open to the public at all times. No gates or other means of restricting the public from access over and above said road will be allowed. Motion to approve Resolution 2026-4090 made by Hiller, seconded by Hanson. All yes, carried. 17. Resolution 2026-4091 Purchase of New Health Department Vehicle. WHEREAS, the Iron County Health Department requires a reliable vehicle to carry out essential public health services; and WHEREAS, the Health Department has identified the need to replace aging vehicles currently used by the department and to improve the safety and efficiency of staff travel; and WHEREAS, the Iron County Board of Supervisors intends to place the former Zoning Department truck and the former Health Department truck up for auction, with the proceeds to be used toward the purchase of a replacement vehicle; and WHEREAS, additional Public Health revenue is available and appropriate to be used to complete the funding for this purchase; and IRON COUNTY BOARD OF SUPERVISORS Meeting Minutes for June 30, 2026 Approved NOW, THEREFORE, BE IT RESOLVED, that the Iron County Board of Supervisors hereby authorizes the purchase of a vehicle for use by the Iron County Health Department; and BE IT FURTHER RESOLVED, that the cost of said vehicle shall be funded through a combination of Iron County Health Department revenue and the proceeds from the auction of the former Zoning truck and the former Health Department truck; and BE IT FURTHER RESOLVED, that the Iron County Forestry Department will post the two vehicles for auction, and that the Iron County Health Department will work with County fiscal staff to finalize the revenue sources used for the purchase, in accordance with county procedures. Motion to approve Resolution 2026-4091 made by Snyder, seconded by Finco. All yes, carried. 18. Resolution 2026-4092 Authorization to Increase ACH Transfer Limit. WHEREAS, Iron County routinely transfers funds between accounts including Chippewa Valley Bank and LGIP to support timely execution of financial obligations; and WHEREAS, the current limit of two hundred thousand dollars ($200,000) does not meet the organization’s operational requirements; and NOW, THEREFORE, BE IT RESOLVED that the Iron County Board authorizes an increase to the ACH transfer limit to five hundred thousand dollars ($500,000); BE IT FURTHER RESOLVED that the Iron County Board hereby approves the appropriate officers Chairman Larry Youngs, Clerk Christan Brandt and Treasurer Clara Maki are authorized and directed to execute any documentation required by Chippewa Valley Bank to implement this increase. (Attached Addendum A letter to raise limit of ACH transfer). Motion to approve Resolution 2026-4092 made by Snyder, seconded by Haeger. All yes, carried. 19. Resolution 2026-4093 Ordinance Title 12 Chapter 3 Motorized Trail. WHEREAS, Iron County regulates the use, operation, maintenance, and enforcement of motorized recreational trails and routes within Iron County; and WHEREAS, the Iron County Forestry and Parks Committee and the Iron County Law Enforcement Committee have reviewed and approved updates to the County’s motorized recreation ordinance; and WHEREAS, the proposed ordinance addresses motorized recreational vehicle trails and routes, including ATV/UTV trails and routes, snowmobile trails and routes, off-highway motorcycle trails and routes, enforcement, penalties, and related administrative provisions; and WHEREAS, the ordinance is intended to support public safety, trail maintenance, enforcement clarity, and orderly administration of motorized recreational trails and routes in Iron County; and WHEREAS, the proposed ordinance has been reviewed for incorporation into the Iron County Code of Ordinances; and WHEREAS, the County desires to adopt the ordinance and direct that it be incorporated into the Iron County Code of Ordinances. NOW, THEREFORE, BE IT RESOLVED, that the Iron County Board of Supervisors hereby adopts the Iron County Motorized Recreational Trails and Routes Ordinance, attached hereto and incorporated herein by reference. IRON COUNTY BOARD OF SUPERVISORS Meeting Minutes for June 30, 2026 Approved BE IT FURTHER RESOLVED, that the ordinance shall be codified in the Iron County Code of Ordinances as Title 10, Chapter 5, entitled Motorized Recreational Trails and Routes. BE IT FURTHER RESOLVED, that all ordinances or parts of ordinances inconsistent with the ordinance adopted by this Resolution are hereby repealed to the extent of the inconsistency. BE IT FURTHER RESOLVED, that the County Clerk and appropriate County officials are authorized and directed to take all steps necessary to publish, codify, and implement the ordinance following adoption. BE IT FURTHER RESOLVED, that the ordinance shall become effective upon passage and publication as required by law. Motion to approve Resolution 2026-4093 made by Hiller, seconded by Stutz. All yes, carried. 20. Closed Session per WI State Statute 19.85 (1) (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. (wages/wage grades for UW Extension Office Manager, Accountant I, Deputy Clerk) Motion to go into closed session at 6:41pm made by Snyder, seconded by Stutz. Roll call, all yes. Carried. 21. Return to Open Session to Report any Possible Action on Closed Session Items: Motion to exit closed session at 7:02pm made by Hiller, seconded by Francis. Roll call, all yes. Carried. Motion to adjust wage grade for UW Extension Office Manager from 7 to 8 with $1.00 increase, effective July 12 by Stutz, seconded by Pinardi. Roll call, all yes. Carried Motion to set wage grade for new Accountant I position at grade 9 with $1.50 increase for current Deputy Clerk, effective July 12 by Snyder, seconded by Lutgen. Roll call, all yes. Carried Motion to determine Deputy Clerk grade and time requirements with full analysis of duties by Lutgen, seconded by Snyder. Roll call, all yes. Carried 22. Next Meeting Date: July 28, 2026 @ 5:00pm 23. Adjournment: Youngs adjourned the meeting at 7:10pm. Approved: July 28, 2026 Respectfully Submitted; Jay Sween, County Manager