_05202026-190

Iron County Finance Meeting Minutes For May 20, 2026 Approved 1. Meeting called to order: Francis called the meeting to order in the County Board room at 3:00pm. 2. Pledge of Allegiance: The Pledge was recited. 3. Roll call taken: Roll call: Snyder, Francis, Youngs, Hiller, Lauer. Lutgen came in at 3:01pm. 4. Acknowledge that the meeting was properly noticed and posted: The clerk certified the meeting was properly posted. 5. Approve minutes of March 24, 2026 and April 29, 2026 as presented: Motion made by Lauer, seconded by Hiller to approve the March 24 and April 29 meeting minutes as presented. 6. County Board Chair Report: The Chair provided updates on county operations including a board resignation, committee assignments, fund transfers, back‐tax property processing, facility construction, cleaning responsibilities, vehicle maintenance planning, and office furniture purchases. 7. County Manager’s Report: Reviewed progress on RT Vision and noted that Highway went live on May 11th. Progress on the A/P process, development of new financial reporting, wage structure model, insurance claims are currently low and if continue will be favorable for 2027 premiums, noted that the county should consider self- funded insurance to save money. 8. Clerk/Chair Report: To avoid conflicting scheduling with Zoning meetings the committee moved finance to the third Tuesday at 1:00pm. Clerk asked to send credit card information for the packets instead of printing them, committee agreed electronic only was acceptable. The idea of going to tablets was also discussed. 9. Public comment pursuant to Resolution #2341: The clerk expressed concern that she was not included in the finalizing of the deputy clerk job description that affects her office. Joe Pinardi asked if the resolutions will go to full board. 10. Resolution 2026-4081 Child Support Specialist Grade Adjustment: Child support was not included in the study, and the position was graded too low, making recruitment impossible. Key points were that other counties pay higher wages, more complex duties, discussed Grade 8 being office manager level position. After discussion the committee settled on Grade 7. Motion to approve Resolution 2026-4081 and set the wage grade to 7 made by Lutgen, seconded by Snyder. All yes, carried. 11. Resolution 2026-4082 Adoption of IT Strategic Plan: Iron County Finance Meeting Minutes For May 20, 2026 Approved IT Director Danny Gardner gave an overview of the IT plan. The county has outdated local servers and inconsistent systems across departments. The plan to move forward is consolidation, cloud hosting to reduce security risk, better backup system, long-term cost savings, standardized equipment and network structure. Motion to approve Resolution 2026-4082 made by Hiller, seconded by Snyder. All yes, carried. 12. Resolution 2026-4083 Retain Kurt Wolf as Contracted Consultant: Discussion on retaining Wolff to assist with the financial accounting during the ongoing stabilization and restructuring efforts. Motion to approve Resolution 2026-4083 made by Lutgen, seconded by Lauer. All yes, carried. 13. Resolution 2026-4084 Creation of Accountant Position & Adoption of Move to Office of Admin: Discussion on consolidating payroll and accounting duties under Office of Administration, staffing redundancies, statutory clerk responsibilities, communication lapses, backup coverage concerns, and whether hiring should be internal or external. Motion to approve Resolution 2026-4083 made by Lutgen, no second. Motion failed. Motion to table to next meeting made by Lutgen, seconded by Lauer. All yes, carried. 14. Resolution 2026-4085 Procurement of Timecard-Payroll System: The system is expected to reduce manual data entry, improve accuracy, automate HR function, compliance training and employee tools. Two venders are going back and forth with cost for implementation. Motion to approve Resolution 2026-4085 with the adjustment to eliminate ADP and change to Payroll System made by Lauer, seconded by Snyder. All yes, carried. 15. Resolution 2026-4087 Advertising for Child Support Specialist Position: Teresa, Child Support Director, noted that this position has been vacant since July of 2025 and is 66% reimbursed by the state. Motion to approve Resolution 2026-4087 made by Lauer, seconded by Hiller. All yes, carried. 16. Discussion/Acceptance of Treasurer’s Report: Motion to accept the treasurer’s report made by Lutgen, seconded by Lauer. All yes, carried. 17. Review, Discussion, and Approval of Credit Card Bills, Manual V ouchers, Check Numbers 156401 through 157077 and Payroll Checks V39082 through V39582 dated 3/12/2026 to 5/13/2026: Motion to approve the vouchers and issue the checks made by Lauer, seconded by Lutgen. All yes, carried. 18. Closed Session per WI State Statute 19.85 (1) (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. (Resolution 2026-4086 Judicial Assistant Grade Adjustment and Accountant I Pay Grade Wage Adjustment): Motion to go into closed session at 4:50pm made by Lauer, seconded by Hiller. Youngs left meeting. Roll Call taken. All yes, Carried. 19. Return to Open Session to Report any Possible Action on Closed Session Items: Motion to return to open session at 5:09pm made by Snyder, seconded by Lutgen. Roll call taken. All yes, carried. Iron County Finance Meeting Minutes For May 20, 2026 Approved Motion to approve Resolution 2026-4086 Judicial Assistant Grade Adjustment to have Cottingham and Butler review the description and pay grade made by Lutgen, seconded by Francis. All yes, carried. 20. Adjournment: Francis adjourned meeting at 5:10pm. Approved: June 16, 2026 Respectfully Submitted; Christan Brandt, County Clerk