Town Board — Minutes

August 6, 2024 Regular Town Board Meeting Town of Dodgeville Town Board Meeting Minutes August 6th, 2024 *6:00 p.m. * 1) Call to order. Town Supervisor, Curt Peterson called the meeting to order at 6:00 p.m. Town Supervisors in attendance were Peter Vanderloo, David Pope, and Pam Johnson-Loy. Also in attendance were Clerk/Treasurer Sara Olson, Troy Kramer, Jeff Haylock, Randy Beerkircher, Aaron Fitzsimons, James McComas, Patrick Gehl and Kevin Zajicek. Everyone in attendance recited the Pledge of Allegiance. 2) Approval of Public Notice/Agenda. Supervisor, David Pope made a motion to approve the public notice and agenda seconded by Supervisor, Pam Johnson-Loy. Motion carried. 3) Public Comment. Patrick Gehl from Pattern Energy re-introduced himself to the Town Board and passed out contact information. James McComas invited everyone in attendance to attend the open house at the Wood Violet Recovery Center on August 22nd from 4:00 p.m. – 7:00 p.m. Jeff Haylock recommended the Township should wait to receive new equipment prior to selling the old equipment. David Pope made a motion to suspend the agenda and move to Item #9 Bids for James Road Improvement Project. Pam Johnson-Loy seconded the motion. Motion carried. 4) Discussion & possible award re: Bids for James Road Improvement Project. Clerk/Treasurer Sara Olson opened and read the two bids aloud that were received from Scott Construction and Iverson Construction. The bids were as follows: Iverson Construction $274,343.63 and Scott Construction $316,877.40. The Town Board discussed the proposed road project and the use of the ARPA funds. Peter Vanderloo made a motion to accept the bid and award the James Road Improvement Project to Iverson Construction. Pam Johnson-Loy seconded the motion. Motion carried. 5) Discussion & possible action re: Wood Violet Recovery Center – Conditional Use Permit Modifications (Fencing Requirement). Town Chairman, Curt Peterson updated the Town Board in regards to the fencing being installed at the Wood Violet Recovery Center and presented information in regards to the fencing requirements and placement due to the sanitary easement on the backside of the property. Curt indicated that he requested the fence be moved in 20’ from the property line on the property for the length of the easement and would end 10’ past the lift station. The Township maintains the easement area as well as the lift station area. The Town Board discussed the south side fencing requirement due to it is an extremely wooded, brushy area. David Pope made a motion to amend condition #1 to remove the south side of the property. Condition #1 shall read as follows: A perimeter fence would be placed on the north side of the property. Pam Johnson-Loy seconded the motion. Motion carried. 6) Approval of Meeting Minutes from July 2nd, 2024. Peter Vanderloo made a motion to approve the meeting minutes from July 2nd, 2024 as presented. David Pope seconded the motion. Motion carried. 7) Approval of Treasurer’s Report for General, Sanitary District #1 and Tax Collection Account. David Pope made a motion to approve the Town of Dodgeville’s July 2024 Treasurer’s Report stating the following fund balances: General Checking $ 142,575.17 General Checking – Tax Funds $ 0.00 Farmer’s Savings $ 207,075.38 Farmer’s Savings – Tax Funds $ 0.00 Local Government Investment Pool $ 8,133.71 Farmer’s Savings Tax Account $ 0.00 Intra-Fi CD’s $ 832,187.27 Township Funds: $1,189,971.53 Tax Funds: $ 0.00 ARPA Funds: $ 129,412.84 Pam Johnson-Loy seconded the motion. Motion carried. David Pope made a motion to approve Sanitary District #1 Treasurer’s Report as submitted stating the following fund balances: Sanitary District #1 $ 16,283.21 Pam Johnson-Loy seconded the motion. Motion carried. Kyle Levetzow arrived during the discussion of this agenda item. 8) Bills to be approved. Kyle Levetzow made a motion to approve the August 6th, 2024 vouchers in the amount of $23,771.67 and Sanitary District #1 vouchers in the amount of $5,041.39. Peter Vanderloo seconded the motion. Motion carried. 9) Town Roads/Equipment Report. Town Patrolman, Randy Beerkircher updated the Town Board in regards to the status of the equipment and mowing of the Town roadways. 10) Clerk/Treasurer Report. Clerk/Treasurer Sara Olson presented the preliminary 2024 statement of changes in equalized values report, 2024 net new construction report and the 2024 County Apportionment report. Clerk/Treasurer Sara Olson also presented a Thank-You from the family of Charlie Price. The Town Board also requested Clerk/Treasurer Sara Olson contact the assessor in regards to the cost of a re-evaluation. 11) Discussion & possible action re: Mack Truck & Equipment. Town Patrolman, Randy Beerkircher indicated that the MACK Chassis has been built, is red in color and will be ready in September or beginning of October. The Town Board requested that quotes be obtained for the equipment. 12) Discussion & possible action re: Purchasing of a V-plow. Town Patrolman, Randy Beerkircher indicated that he has contacted several equipment dealers in regards to a v-plow and hasn’t had success. 13) Discussion & possible action re: Room Tax Update. Clerk/Treasurer Sara Olson indicated that the City Council will be discussing the room tax at their upcoming meeting. 14) Discussion & possible action re: Mower Tractor Update. Town Patrolman, Kevin Zajicek updated the Town Board in regards to the mower tractor and the potential of receiving it in the middle of August. 15) Discussion & possible action re: Engineering for Parking Lot Improvements. The Town Board discussed the need for parking lot improvements due to the condition of the existing pavement and Recycling Center Area. The Town Board requested that information be obtained in regards to what engineering firms have engineers that can help guide the Township through the planning process. 16) Discussion & possible action re: ARPA Funds. Peter Vanderloo made a motion to commit and spend the remaining ARPA funds in the amount of $129,412.84 on the James Road Improvement Project. Kyle Levetzow seconded the motion. Motion carried. 17) Discussion & possible action re: Review of 2023 Audit Report & Financial Statements. Clerk/Treasurer Sara Olson and the Town Board reviewed the 2023 Audit Report & Financial Statements. The Town Board requested that Clerk/Treasurer Sara Olson obtain a sample of an Investment Policy from Johnson Block & Company. No action was taken. 18) Discussion & possible action re: Recycling Center / Compactor. Clerk/Treasurer Sara Olson presented information in regards to the existing compactor as well as a quote in regards to purchasing a compactor. The Town Board discussed the current Recycling Center setup and the potential of relocating the Recycling Center to the extra Town lot in the future. No action was taken. 19) Discussion & possible action re: Advertising for Full-Time Patrolman. Kyle Levetzow made a motion to advertise the Full-Time Patrolman position with an application deadline of August 30th. Pam Johnson-Loy seconded the motion. Motion carried. 20) Closed Session in accordance with Wisconsin Statue 19.85 (1) (c) to consider employment, promotion, employee hours, compensation or performance evaluation of any public employee of which the governmental body has jurisdiction or exercises responsibility. (Compensation) Peter Vanderloo made a motion to go into Closed Session in accordance with Wisconsin Statue 19.85 (1) (c) to consider employment, promotion, employee hours, compensation or performance evaluation of any public employee of which the governmental body has jurisdiction or exercises responsibility. Kyle Levetzow seconded the motion. Motion carried. Roll call: Peterson, yes; Pope, yes; Levetzow, yes; Johnson-Loy; yes and Vanderloo, yes. 21) Reconvene into Open Session. Peter Vanderloo made a motion to reconvene into open session. Kyle Levetzow seconded the motion. Motion carried. 22) Board action as a result of Closed Session. Kyle Levetzow made a motion to make Kevin Zajicek the lead full-time patrolman effective August 10th 2024 and to increase Kevin Zajicek’s wage to $29.08. David Pope seconded the motion. Motion carried. Kyle Levetzow made a motion to make Randy Beerkircher a part-time patrolman effective August 10th 2024. David Pope seconded the motion. Motion carried. 23) Adjournment. Kyle Levetzow made a motion to adjourn the meeting at 8:33 p.m. Peter Vanderloo seconded the motion. Motion carried. Respectfully Submitted, Sara J. Olson, Clerk-Treasurer