Village Board — Minutes

MINUTES September 13, 2023 The Regular Board Meeting of the Village Board was called to order by Village President, Robert Spurley on Wednesday, September 13, 2023, at 6:30 p.m. at the Village Hall. Roll Call: Robert Spurley, Denny Rickard, Jason Cartwright, Linda Sudmeier, Jim Wardell, Sarah Brindley. John Trace arrived at 6:33. Absent: None Employees: Sue Lindner, Randy Kitelinger, Kevin Liddicoat Citizens: Larry D. Schultz Motion by Denny Rickard and seconded by Jason Cartwright to approve the August 2023 regular board minutes, the August 11, 2023 special board minutes, and the August 30, 2023 Planning Commission Meeting minutes. Motion carried 6-0. Motion by John Trace and seconded by Jason Cartwright to approve the August 2023, treasurer’s reports. Motion carried 7-0. Citizens: No comments STAFF REPORTS: Sewer/Water/Public Works Randy Kitelinger reported that phosphorous numbers are coming down at the sewer plant. Sludge hauling will start once the fields are cleared. The sewer lateral project across County X is complete, and the County Highway department will be coming to repair the road. Repair of the fence at the park will take place the week of September 18th. Kevin Liddicoat reported that lead and copper testing will be done tomorrow, September 14th. Hydrant flushing will take place sometime in October. Police Alan Schrank was not at the meeting but had reported to Bob Spurley prior that he is working on getting abandoned vehicles removed. Clerk Sue Lindner reminded the board that the office would be closed September 25 – September 27 while she was on vacation. President Bob Spurley commented that another personnel meeting will be scheduled to discuss employee raises. Also, he will need to put together a timeline and meetings for budget discussions. New Business: A) Ed Faherty from Faherty Recycling and Waste Collection presented the board with the contract renewal for recycling and solid waste. He told the board that the proposal is a 5-year renewal with a 2% increase for the upcoming year, and a maximum increase of 3% each of the following 4 years. Motion by Sarah Brindley and seconded by Jim Wardell to approve the 5-year contract as presented for the renewal of the recycling and solid waste contract. Motion passed 7-0. B) The board reviewed the Maintenance Contract for Bruce Gardiner Appraisal Service, LLC. Motion by John Trace and seconded by Jason Cartwright to approve the 2024/2025 Maintenance Contract for Bruce Gardiner Appraisal Service, LLC. Motion passed 7-0. C) The board reviewed the Revaluation Contract for Bruce Gardiner Appraisal Service, LLC. Motion by Jason Cartwright and seconded by Sarah Brindley to approve the Revaluation Contract for Bruce Gardiner Appraisal Service, LLC. Motion passed 7-0. D) The village board discussed stone straightening and repair at the cemetery. Jim Wardell reported that Steve Griffiths has asked that the board allow for 3 people to do the work at the cost of $599 each. Sarah Brindley made a motion and seconded by Denny Rickard to approve hiring Steve Griffiths and 2 other people to do stone straightening and repair at the cemetery at the cost of $599 each. Motion passed 7-0. E) Review and approval of the Local Road Certifications Maps and Documents. No action needed. F) The board reviewed the request by Shirley Schade to construct a 16’x20’ Greenhouse/carport on her property. The planning commission had previously measured the lot and verified that there was adequate room to construct the Greenhouse/carport. Based on the recommendations from the planning commission, Jason Cartwright made a motion and seconded by Linda Sudmeier to approve the request from Shirley Schade to construct the Greenhouse/carport on her property. Motion passed 7-0. Motion by Jason Cartwright and seconded by Sarah Brindley to approve the September 2023 bill list. Roll Call Vote: John Trace-aye, Jim Wardell-aye, Jason Cartwright-aye, Linda Sudmeier- aye, Denny Rickard-aye, Sarah Brindley-aye, Bob Spurley-aye. Motion passed 7-0. Motion by Jason Cartwright and seconded by Sarah Brindley to adjourn the meeting @ 7:10 pm. Sue Lindner/Linden Village Clerk