Regular Village Board Meeting — Minutes

MINUTES Regular Board Meeting Village Office, April 10th, 2024 5:30 p.m. – 6:20 p.m. Regular Village Board meeting for the Village of Cobb was called to order at 5:30 pm by President Robert Roelli. Members Attending: President – Robert Roelli, Trustees - Kristen Schoville, Liz Lenz, and Alisha Martin. Members Absent: Renee Linscheid, Danielle Hasburgh, and Donald Ritchie. Staff Present: Public Works Director – Mark Flanagan, Village Clerk – Carley Rider. Public Present: Lisa Riley, Village Trustee elect Alaina Benton, Village Trustee elect Nick Klaas, and Tony Ritchie Public Notices: MOTION (Roelli, Schoville): motion carried by unanimous voice vote to approve posting of agenda at the following four places: Cobb Post Office, Cobb Food Mart, Royal Bank, and the Village Office on Tuesday April 9th, 2024 and compliance of the open meeting law. Pledge of Allegiance Minutes: MOTION (Lenz, Martin): a motion carried by unanimous voice vote to approve the February and March minutes. Treasurer’s Report- Carley Rider requested that the Approval of Treasurer’s report for January, February, and March be postponed to May 8th regular meeting. This is due to retirement/training. COMMITTEE & COMISSION REPORTS Library Board – The Agenda for April 16th, the agenda from March 19th and the minutes from February 20th were reviewed. 2024 March statistics were given. Cobb-Highland Recreation Commission – April 10th agenda and March 13th minutes were reviewed. Schoville reported that the new system for booking camp sites is well put together, allowing users to check digitally if their camper will fit specific campsites. Fire District Board - A replacement for Tim Lange and Brent Nelson are still being sought after. Resolutions will be created once time served by Tim and Brent are confirmed. Splash Pad Committee – Liz Lenz reported that there were over 36 yards signed up with over 1300 eggs were filled. Lenz reported the Iowa-Grant Leo Club took care of filling the eggs, completing the job in just a few days. UNFINISHED BUSINESS Potential Parking Off West Side of Gard Way- Discussion of parking issues around the Scheper Park field and splash pad were reported. Tony Ritchie informed the board of persons parking on the grass beyond the outfield and alongside the field. Discussion regarding the logistics of the potential parking arrangement was discussed with board members concern of who would take care of plowing the parking during winter as the parking would not benefit the village during winter months. Tony Ritchie stated that Ritchie Implement would take care of winter maintenance, coordinating with Mark Flanagan. Carley Rider was directed to contact Eileen Brownlee in regards to the agreement. MOTION (Schoville, Martin) motion carried 4-0 on a roll call vote (Schoville – Aye, Martin – Aye, Lenz – Aye, Roelli – Aye) to approve Ritchie Implement’s proposal for parking off the west side of Gard Way. Fiber Internet Update- Mark Flanagan reported that significant progress is being made. Schoville questioned on when landscaping would be started to fix landscaping issues from installation. Mark reported that they intend to take care of landscaping issues, however no timeline has been set yet. Employee Handbook Changes- Carley Rider reported she has continued to update the handbook, but as it requires a lot of attention, she asked the board if they would prefer the personnel committee be designated to handle approval of updates to prevent meetings from being significantly extended, reviewing all verbatim. The board made the decision for the personnel committee to handle updates. Updates will begin once committee appointments are decided at the May Regular Meeting. NEW BUSINESS Iowa County Tourism Grant- Liz Lenz reported that Iowa County is offering another tourism grant and that our application was approved, with final decisions to be made in May. Lenz also reported that she informed them that the village would also accept partial grant monies. This grant would be used towards Scheper Park updates. April Election Information- Information and results from the April 2nd election were provided and reviewed. Resolution for Donald Ritchie- MOTION (Schoville, Martin) motion carried 4-0 on a roll call vote (Schoville – Aye, Martin – Aye, Lenz – Aye, Roelli – Aye) to approve resolution 2024-02. Resolution for Danielle Hasburgh- MOTION (Lenz, Roelli) motion carried 4-0 on a roll call vote (Schoville – Aye, Martin – Aye, Lenz – Aye, Roelli – Aye) to approve resolution 2024-03. Oaths of Office- Alisha Martin, Alaina Benton, and Nick Klaas gave their oaths of office. Operator License for Paramveer Singh- MOTION (Roelli, Schoville) motion carried by unanimous voice vote. Operator License for G. Singh- MOTION (Roelli, Martin) motion carried by unanimous voice vote. Committee Appointments- The different committees were reviewed with Village Trustee Elects Alaina Benton and Nick Klaas for the next meeting. Approval of Bills for the Month: MOTION (Roelli, Martin). Motion carried by unanimous voice vote. Adjournment: MOTION: (Roelli, Lenz) The motion carried by unanimous voice vote and the meeting was adjourned at 6:20 pm. Respectfully Submitted, Carley Rider, Village Clerk/Treasurer